Update of the Management Board Rolling Plan Meeting of the Management Board March 2012
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1 MB/16/2012 fal 1(16) Update of the Management Board Rollg Plan Meetg of the Management Board March 2012 Item 19 Action For Status Fal - Public Summary The Rollg Plan is a planng tool for the Management Board proceedgs that is updated once a year and presented to the Management Board for. The planng is dicative. With the Rollg Plan, the Board is also formed of the planned dates for Management Board meetgs 2013 (last page) Action requested The Management Board is vited to take note of the and provide comments as appropriate. Attachment: Annex: Updated Rollg Plan of the Mangement Board
2 MB/16/2012 fal 2(16) Activities of the Management Board ROLLING PLAN 6/ /2014 Multi-Annual Work Programme ExO For consultation Art. 78, 103 (3) of the REACH Regulation PUBLIC CONSULTATION April/May JUNE 2012 Multi-annual Work Programme (MAWP), cludg a multi-annual Establishment Plan Opion of the Agency s fal accounts for 2011 Annual reports from the IAC and IAS ExO MB/ /2012 For adoption Art. 78, 103 (3) of the REACH Regulation Dir R/ ExO Adoption after public consultation MB/ /2012 For adoption Art. 97 (5), (6) and (7) of the REACH Regulation IAC MB/ /2012 For The MB opion shall: take to account the observations of the European Court of Auditors on the Agency s provisional accounts; be forwarded to the European Parliament, the Council, the Commission and the Court of Auditors, no later than 1 July.
3 MB/16/2012 fal 3(16) Report from the workg group on audit Report on the experience with the Decision on transfer of fees to Member States Report from the Chairman of the Board of Appeal 1 st Commission general report accordg to Art. 117(4) REACH / ECHA Review pursuant Article 75 REACH Integrated Quality Management System Rules of procedures accordance with Art. 110 of REACH Revised Decision on admistrative s under the Fee Regulation (SME check decision MB/29/2010) ECHA Fancial Model and assessment of subsidy needs ExO Oral report For Dir B MB/ /2012 For BoA MB/ /2012 For ExO MB/ /2012 For ExO MB/ /2012 For B MB/ /2012 For adoption ALL MB/ /2012 For R MB/ /2012 For decision ExO MB/ /2012 For Regular update
4 MB/16/2012 fal 4(16) Draft work programme 2013 ExO For consultation Art. 78, 103 (3) of the REACH Regulation Written consultation July/August SEPTEMBER 2012 [EXTERNAL] Election of a Chair of the Management Board ExO MB/ /2012 For decision Art. 2 of the RoP MB - The mandate of the Chair expired by the end of September 2012 (2 nd and last term). The term of office of the new Chair will start October 2012 and run until October Work Programme 2013 ExO MB/ /2012 For adoption Art. 78 of the REACH Regulation Work plan on ternational activities 2013 Observers from EEA/EFTA countries Fee transfer the context of the Biocides Regulation Dir A MB/ /2012 For Deadle: 31 October 2010 Annual work plan prepared agreement with the Commission services ExO MB/ /2012 For decision The observers from EEA / EFTA countries were cluded to the Board for a maximum of four years (Article 1(3) of the MB RoP. The first appotments for EEA/ EFTA observers were made December ExO MB/ /2012 For ALL MB/ /2012 For Dependg on the format of the fee transfer, the Management Board may have to prepare for implementg a decision (possibly together with Commission) good time before the rapporteur work starts.
5 MB/16/2012 fal 5(16) Workshop Workg methods of the MB ExO Back to back to MB ca ½ day workshop to review workg methods of the Management Board DECEMBER 2012 (Fal) Budget and Establishment Plan for 2013 Dir R MB/ /2012 For adoption Art. 78 of the REACH Regulation Amendg Budget 2012 Dir R MB/ /2012 For adoption If needed Last readg of the general Community budget by EP scheduled for.. Work programme 2013, Update of Annexes Preparedness for the 2 nd registration deadle Report on the possible contuation of the cash reserve management agreement Quality of registration dossiers Mandates of the alternate/additional members of the Board of Appeal Dir R MB/ /2012 For adoption Dir C MB/ /2012 For Dir R MB/ /2012 For Dir C/E MB/ /2012 For ExO MB/ /2012 For Update for the Board, cludg latest fdgs and measures taken / tools put place to support improved quality. First mandates will expire September 2013
6 MB/16/2012 fal 6(16) ALL MB/ /2012 For Multi-annual Work Programme (MAWP) ExO For consultation Art. 78, 103 (3) of the REACH Regulation Written consultation December / January MARCH 2013 [EXTERNAL] Prelimary Draft Budget proposal, cludg an outle work programme and Establishment Plan for ExO/Dir R MB/ /2013 For approval See Art. 78 and 96 of the REACH Regulation Deadle for ED to present draft: 15 February Deadle for MB to submit estimate to Commission: 31 March General Report 2012 ALL MB/ /2013 For adoption Art. 78, 83(3) of the REACH Regulation Analysis and Assessment of the Annual activity Report ( Authorisg Officer s report ) Dir R (report)/ ExO (decision) Deadle for MB: 30 April MB/ /2013 For decision Article 40 ECHA Fancial Regulation 1. The authorisg officer shall report to the management board on the performance of his/her duties the form of an annual activity report [ ] 2. By no later than 15 June each year the management board shall send the budgetary authority and the Court of Auditors an analysis and an assessment of the authorisg officer's
7 MB/16/2012 fal 7(16) annual report on the previous fancial year. This analysis and assessment shall be cluded the annual report of the Agency[ ] Multi-annual Staff Policy Plan (MASSP) Multi-annual Work Programme (MAWP), cludg a multi-annual Establishment Plan. Update of the multiannual strategic audit plan Review of Annex to decision MB/20/2009 scale of payments for transfer of fees to Member States Mandates of the Members of the Board of Appeal Dir R MB/ /2013 For adoption Art. 27(4) of the ECHA Fancial Regulation ExO MB/ /2013 For ExO MB/ /2013 For Art. 78, 103 (3) of the REACH Regulation Endorsement for public consultation ExO MB/ /2013 For decision Revision foreseen the decision ExO MB/ /2013 For ALL MB/ /2013 For First mandates will expire April 2014 NB: End of May 2013 regular mandates of a number Member State representatives MB expire renewal needed
8 MB/16/2012 fal 8(16) Multi-Annual Work Programme ExO For consultation Art. 78, 103 (3) of the REACH Regulation PUBLIC CONSULTATION April/May JUNE 2013 Election of a Deputy Chairman of the Management Board Multi-annual Work Programme (MAWP), cludg a multi-annual staffg Plan Opion of the Agency s fal accounts for 2012 Annual reports from the IAC and IAS Report from the workg group on audit matters ExO MB/ /2013 For decision The first term of the Deputy Chairman will expire on 21 June ExO MB/ /2013 For adoption Art. 78, 103 (3) of the REACH Regulation Dir R/ ExO MB/ /2013 For adoption Art. 97 (5), (6) and (7) of the REACH Regulation IAC MB/ /2013 ExO Oral report For The MB opion shall: take to account the observations of the European Court of Auditors on the Agency s provisional accounts; be forwarded to the European Parliament, the Council, the Commission and the Court of Auditors, no later than 1 July.
9 MB/16/2012 fal 9(16) Integrated Quality Management System Report from the Chairman of the Board of Appeal Preparations for Biocides tasks state of play, cludg outcome of the 2 nd registration deadle ExO MB/ /2013 For BoA MB/ /2013 For Dir B MB/ /2013 For ALL MB/ /2013 For Draft work programme 2014 EO For consultation Art. 78, 103 (3) of the REACH Regulation Written consultation July/August
10 MB/16/2012 fal 10(16) SEPTEMBER 2013 Work Programme 2014 ExO MB/ /2013 For adoption Art. 78 of the REACH Regulation Work plan on ternational activities 2014 Report from the workg group on audit matters Outcome of the 2 nd registration deadle Preparations for PIC tasks state of play Update on activities related to nanomaterials Dir A MB/ /2013 For ExO Oral report For Dir C MB/ /2013 For Dir B MB/ /2013 For Dir B MB/ /2013 For ALL MB/ /2013 For Deadle: 31 October 2010 Annual work plan prepared agreement with the Commission services
11 MB/16/2012 fal 11(16) DECEMBER 2013 (Fal) Budget and Establishment Plan for 2014 Work programme 2014, Update of Annexes Update of the multiannual strategic audit plan Dir R MB/ /2013 For adoption Art. 78 of the REACH Regulation Dir R MB/ /2013 For adoption ExO MB/ /2013 For ALL MB/ /2013 For Last readg of the general Community budget by EP scheduled for..
12 MB/16/2012 fal 12(16) [MARCH 2014] Prelimary Draft Budget proposal, cludg an outle work programme and ExO/Dir R MB/ /2014 For approval See Art. 78 and 96 of the REACH Regulation Deadle for ED to present draft: 15 February Deadle for MB to submit estimate to Commission: 31 March Establishment Plan for General Report 2013 ALL MB/ /2014 For adoption Art. 78, 83(3) of the REACH Regulation Analysis and Assessment of the Annual activity Report ( Authorisg Officer s report ) Multi-annual Staff Policy Plan (MASSP) Multi-annual Work Programme (MAWP), cludg a Dir R (report) ExO (decision) Deadle for MB: 30 April MB/ /2014 For decision Article 40 ECHA Fancial Regulation 1. The authorisg officer shall report to the management board on the performance of his/her duties the form of an annual activity report [ ] 2. By no later than 15 June each year the management board shall send the budgetary authority and the Court of Auditors an analysis and an assessment of the authorisg officer's annual report on the previous fancial year. This analysis and assessment shall be cluded the annual report of the Agency[ ] Dir R MB/ /2014 For adoption Art. 27(4) of the ECHA Fancial Regulation ExO MB/ /2014 For Art. 78, 103 (3) of the REACH Regulation Endorsement for public consultation
13 MB/16/2012 fal 13(16) multi-annual Establishment Plan. ALL MB/ /2014 For Multi-Annual Work Programme ExO For consultation Art. 78, 103 (3) of the REACH Regulation PUBLIC CONSULTATION April/May [JUNE 2014] Multi-annual Work Programme (MAWP), cludg a multi-annual staffg Plan Opion of the Agency s fal accounts for 2013 ExO MB/ /2014 For adoption Art. 78, 103 (3) of the REACH Regulation Dir R/ ExO MB/ /2014 For adoption Art. 97 (5), (6) and (7) of the REACH Regulation The MB opion shall: take to account the observations of the European Court of Auditors on the Agency s provisional accounts; be forwarded to the European Parliament, the Council, the Commission and the Court of Auditors, no later than
14 MB/16/2012 fal 14(16) 1 July. Annual reports from the IAC and IAS Report from the workg group on audit matters Integrated Quality Management System Report from the Chairman of the Board of Appeal IAC MB/ /2014 For ExO Oral report For ExO MB/ /2014 For BoA MB/ /2014 For Draft work programme 2015 EO For consultation Art. 78, 103 (3) of the REACH Regulation Written consultation July/August [SEPTEMBER 2014] Work Programme 2015 ExO MB/ /2014 For adoption Art. 78 of the REACH Regulation Work plan on ternational activities 2015 Dir A MB/ /2014 For Deadle: 31 October 2014 Annual work plan prepared agreement with the Commission services
15 MB/16/2012 fal 15(16) Report from the workg group on audit matters ExO Oral report For ALL MB/ /2014 For [DECEMBER 2014] (Fal) Budget and Establishment Plan for 2015 Work programme 2015, Update of Annexes Update of the multiannual strategic audit plan Dir R MB/ /2014 For adoption Art. 78 of the REACH Regulation Dir R MB/ /2014 For adoption ExO MB/ /2014 For ALL MB/ /2014 For Last readg of the general Community budget by EP scheduled for.. Attachment: proposed meetg dates of the Management Board for 2013
16 MB/16/2012 fal 16(16) Annex Proposed dates for Management Board meetgs for March June September December 2013
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