INTRADEPARTMENTAL CORRESPONDENCE

Transcription

1 INTRADEPARTMENTAL CORRESPONDENCE March 17,2010 TO: The Honorable Board of Police Commissioners FROM: Chief of Police SUBJECT: TRANSMITTAL OF THE BUDGET MODIFICATION FOR THE COMMUNITY ORIENTED POLICING SERVICES (COPS) NATIONAL EXECUTIVE SESSION ON GANGS GRANT (AWARD NO. 2003CKWXK068) RECOMMENDED ACTIONS 1. That the Board of Police Commissioners (Board) REVIEW and APPROVE this report. 2. That the Board TRANSMIT the report concurrently to the Mayor and City Council. 3. That the Board REQUEST the Mayor and City Council to: A. AUTHORIZE the Chief of Police or designee to accept the COPS Office's approval of a budget modification to the National Executive Session on Gangs Grant; B. AUTHORIZE the Chief ofpolice or designee to modify the Grant budget by transferring funds as follows: Budget Category Current Budget Requested Change Modified Budget "ersonnel $ $ 24, $ 24, Travel $ 81, $ 1, $. 82, Supplies $ 3, $ 0.00 $ 3, Consultants/Contracts $ 136, $ 25, $ 110, Other Costs $ 29, $ 0.00 $ 29, TOTAL $ 250, C. AUTHORIZE the Chief ofpolice to execute a Professional Services Agreement with Dr. Jean McGloin, during the period of February 4, 2010 through February 28, 2011, for a sum not to exceed $4,940, to provide consulting services and to assist in the development of a Communication, Accountability and Relationship Enhancement Manual; D. AUTHORIZE the Controller to increase appropriation, as needed, from Fund No.4 7J, Department 70, Personnel Account No. to be determined to Fund 100, Department 70, Account No. 1092, Overtime Sworn for $7,729.32;

2 The Honorable Board of Police Commissioners Page 2 E. TRANSFER appropriations within the COPS Enhancement Community Policing Fund 47J, Department 70, to reflect the revised COPS National Executive Session on Gangs grant budget, as follows: Fund Account Account Name Amount From: 47J170 A206 Consultants 04 $ 25, To: 47J170 A208 Travel 04 1, J170 Account No. to be determined Personnel 24, F. AUTHORIZE the Los Angeles Police Department (LAPD) to prepare Controller instructions for any technical adjustments, subject to the approval ofthe City Administrative Officer, and AUTHORIZE and INSTRUCT the Controller to implement the instructions. DISCUSSION In 2003, the United States Department ofjustice, Community Oriented Policing Services (COPS) Program awarded the City of Los Angeles $250,000 (Grant No. 2003CKWXK068) to conduct gang executive sessions and to develop publications based on the result of these sessions. After the final Executive Session in February 2008, the consultants from Hanover Justice Group and the LAPD agreed to implement a pilot project in one LAPD Division based on the recommendation to address critical voids in communication and accountability within the LAPD and between the LAPD and the community. The pilot project was titled the Communication, Accountability and Relationship Enhancement (CARE) project. Unfortunately, the CARE Project was never fully implemented due to personnel shortages in the divisions. The LAPD has received approval from the COPS Office to utilize the remaining funds for the development of a new process that would incorporate the project's same goals and objectives in the entire Department and be useful for other police departments across the nation. In order to achieve these goals, the LAPD will work with Dr. Jean McGloin to develop and write a COPS Office Gang CARE manual. The manual will include a summary ofthe project, lessons learned, and also link the project to future technology trends in policing such as Predictive Policing. It is believed that enhancements in police technology have led to larger and more accessible crime and quality of life informational databases. These new technology tools can enable police supervisors, crime analysts and even officers on the street to search, analyze and develop crime reduction and crime prevention strategies from searching these databases. It is hoped that these technologies will help police departments increase their data collection, data analysis and data sharing capabilities even in times of fiscal constraint. The LAPD will utilize $24,508 to pay for sworn overtime expenditures to conduct the final research review and writing ofthe CARE manual. The LAPD will work with Dr. Jean McGloin and utilize $4,940 for consultant services to assist in developing the manual. Dr. Jean McGloin began working with the COPS Office National Executive Session on Gangs Grant with the Hanover Justice Group in The remaining funds, $1,385, will be spent on travel expenditures.

3 The Honorable Board of Police Commissioners Page 3 Ifyou have any questions regarding this matter, please contact Police Administrator Maggie Goodrich, Commanding Officer, Information and Technology Bureau, at (213) Respectfully, CHARLIE BECK Chief ofpolice Attachments

4 U.S. Department of Justice Office ofcolmmmity Oriented Policing Services Program Policy Support and Evaluation Division 1100 Vermont Avenue, NW Washington, D.C February 4,2010 Chief Charlie Beck 100 West First Street Room 1072 Los Angeles, CA RE: Grant Award #2003CKWXK068 Dear ChiefBeck: This letter serves to infonn you that your requested budget modification for Grant #2003CKWXK068 has been programmatically approv:~d.. :0. ' The new totals for the budget categories are as follows:., Ori rinal Bud~t,. Modified Budget Personnel: ~4,508 Fringe: Travel: 81,069 82,454 Equipment: Supplies: 3,083 3,083 Consultants/Contracts: 136, ,852 Other Costs: 29,103 29,103 Indirect Costs: Total 250, ,000 Ifyou require anything further feel free to contact me at (202) or Jolm Markovic at S6#o/~ Jo Markovic Social Science Analyst

5 U. S. Department of Justice Community Oriented PoUcing Services i Program, Policy Support and Evaluation (PPSE) Community Policing Development Modified I ). fuji) r...ta_... NW fi',..h"'~"", DC JOJJO Memorandum To: Chief Charlie Beck Los Angeles, City of From: Sandra Webb, Deputy Director ofsupport John Markovic, Program Manager Budget Prepared By: Nicole J. Scalisi, Social Science Analyst 'nus Re: PPSE03-OPN Gang Summit Executive Sessions Financial Clearance Memo A financial analysis ofbudgeted costs has been completed. Costs under this award appear reasonable, allowable, and. consistent with existing guidelines. Exceptions I Adjustments are noted below. 'OJP Vendor #: ORI#: CAOl942 DUNS#>.; ::Grllnt#: 2003CKWXK068 Bude;et Cate20rv. Prooosed Budget -.AW!l'OvedBudKet 'i:~i!r;)adlustmeqts DisailowedfAdjusted 1R!!so~Comments ~ersonnel $24, $24, ~:). ~f" ~ $0.00,, ; P :.: "::. TravellTraining $82, $82, :'~~}/L" ~.'~ ~ ~. $0.00, ' i,." ;! ',,'" Supplies $3, $3, ~!),f:~z, $0.00 i:~,~:,', ;.. -Consultants/Contractors $110, $110,852.00,I} l~. $0.00 -' : / " Other $29,103,00 ' 529, 't.:. : $0.00 Direct Costs: $250, $250, $0.00 S:olJ 2a...::::;::; :.:::;:;:;:;;1:::::: ;:;;:;:;:; -=-:;;:c;:'~li...111'8'1:'. ~1:: :;=~: e~::: :;::IU:;fa lite...a cu:=:;it:; 2# l;=;=;r~.;; III ;r1le; 11. Grand Total $250, , $0.00 Grand Total: Federal Share: $ 250, Applicant Share: $ 0.00 Cleared Date: Overall Comments: All costs listed in this budget were progrannnatically approved based on the final Budget Detail Worksheets submitted by your agency to the COPS Office. Maintenance agreements (ifapplicable) must be purchased and paid in full within the three-year grant period. Prior to the obligation, expenditure or drawdown ofgrant funds for non-competitive contracts in excess of $1 00,600, grantee must submit a sole source justification to the COPS Office for review and approval. Prior to the obligation, expenditure, or drawdown of grant funds for consultant fees in excess of$550 per day when the consultant is hired through a noncompetitive bidding process,. appjuval must be obtained from the COPS Office. Ifthe vendor number on this form differs from the EIN number included in your application, then for administrative purposes only, we are assigning a different vendor mnnber to your agency. The reason for this administrative change is that your. original EIN number bas been assigned to another agency_ Ifthis applies to your agency, please use the new vendor IJlllllber on all financial documents related to this grant award. The vendor number should not be used for IRS pmposes ~ only applies to this grant.