Public Budget Hearing, Annual Organizational Meeting & Rescheduled Regular July Board Meeting

Transcription

1 1 BOARD OF EDUCATION Public Budget Hearing, Annual Organizational Meeting & Rescheduled Regular July Board Meeting JUNE 27, :30 p.m. LISD William J. Ross Education Service Center From the LISD Vision Human relationships, inside and outside the LISD, reflect trust, openness, risk-taking, respect, integrity, and collaboration. The public s trust is earned EACH day through truthfulness, competence, and accountability. The LISD earns the confidence of its local districts as it leads and serves. Addison Community Schools Britton Deerfield District Schools Hudson Area Schools Onsted Community Schools Adrian Public Schools Clinton Community Schools Madison School District Sand Creek Community Schools Blissfield Community Schools Morenci Area Schools Tecumseh Public Schools

2 2 LENAWEE INTERMEDIATE SCHOOL DISTRICT William J. Ross Education Service Center 4107 North Adrian Highway Adrian, Michigan (517) Milton C. Porter Education Center 2946 Sutton Road Adrian, Michigan (517) LISD TECH Center 1372 N. Main Street Adrian, Michigan (517) Trenton Hills Learning Center 1008 West Maple Avenue Adrian, Michigan (517) LISD BOARD OF EDUCATION Howard Keller Victor Hogue Richard Germond John A. Lark, DDS Claude Rowley President Vice President/Secretary Treasurer Trustee Trustee ADMINISTRATION James Philp, Superintendent Kelly Coffin, Ed.D., Assistant Superintendent, Special Education & General Services Kyle Griffith, Ed.D., Assistant Superintendent, Secondary Instruction & Technology Dan Garno, Executive Director, Staff Resources Theresa Soto, Executive Director, Finance and Business Services The mission of the Lenawee Intermediate School District (LISD) is to prepare people to function effectively in a changing world by providing and coordinating quality education opportunities and support services, innovatively and responsively, in partnership with our communities. LISD Nondiscrimination Statement The Lenawee Intermediate School District (LISD) does not discriminate in any of its educational programs and services, activities, or employment practices, on the basis of sex, race, color, national origin / ancestry, religion, height, weight, marital status, age, limited English-speaking ability, sexual orientation, or disability. Direct inquiries to: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) Persons with hearing impairments, please call the Michigan Relay Center at (800) (TDD). Declaración de No Discriminación del LISD El Distrito Escolar Intermedio de Lenawee (LISD) no discrimina en ninguno de sus programas o servicios educativos, actividades, o prácticas de empleo sobre la base de género, raza, color, origen nacional / ascendencia, religión, estatura, peso, estado civil, edad, la habilidad limitada de hablar inglés, orientación sexual, o incapacidad. Para conseguir más información: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) Personas con problemas de audición, por favor llamen al Michigan Relay Center (800) (TDD).

3 3 Vision The American democratic experiment demands an effective system of public education to strengthen and advance the American ideal and to promote the common good. With courage, boldness, and urgency, the LISD recognizes and accepts its responsibility to ensure that today s education will meet tomorrow s challenges. Each student is the reason the LISD exists. The dignity and well-being of each student is our impassioned dream. Through informed citizenship, our students will build a better tomorrow. How well a student learns is ALWAYS more important than when or how or where. Educational applications of emerging technologies are readily accessible to students and staff. Research and best practices in teaching/learning/assessment are eagerly reflected in the daily performance of each staff. LISD staff are involved in their communities through humanitarianism and volunteering, demonstrating concern for our neighbors. The LISD courageously pursues innovation and excellence and willingly risks the possibility of criticism and failure. Human relationships, inside and outside the LISD, reflect trust, openness, risk-taking, respect, integrity, and collaboration. The public s trust is earned EACH day through truthfulness, competence, and accountability. As a student-centered learning organization, the LISD continually adopts new learnings and anticipates future conditions. The LISD earns the confidence of its local districts as it leads and serves. Leadership guides with: empowerment and excellence, ideas, not control, relationships, not power, integrity, not convenience, and decisiveness, fairness, listening, sharing. 07/30/01

4 4 LISD STRATEGIC PLAN Bold Initiatives and Objectives Adopted August 4, 2008 BOLD INITIATIVE The LISD will champion all students highest level of achievement so that each student is successful in the global community. Goal A: Goal B: The LISD will support and implement collaborative projects that enable each child to be ready, able and eager to learn. The LISD will support and implement collaborative, future-focused initiatives that increase rigor, relevance and relationships so that each student has knowledge and thinking skills that are continuously worth more in the global community. BOLD INITIATIVE The LISD will continuously develop additional capacities for improving organizational performance. Goal A: Goal B: The LISD will continually innovate and evaluate. The LISD will continually endeavor to increase effective use of all LISD and community resources.

5 2 BOARD OF EDUCATION Public Budget Hearing, Annual Organizational Meeting & Rescheduled Regular July Board Meeting Call Meeting to Order & Pledge of Allegiance DATE: June 27, 2013 TIME: 5:30 p.m. LOCATION: Community Room William J. Ross Education Service Center 4107 N. Adrian Hwy. Adrian, MI, MEETING CALLED TO ORDER AT (TIME): MEETING CALLED TO ORDER BY: Pledge of Allegiance ROLL CALL OF BOARD MEMBERS: HOWARD KELLER VICTOR HOGUE RICHARD GERMOND JOHN LARK CLAUDE ROWLEY LISD STAFF PRESENT: OTHERS PRESENT:

6 3 M E M O R A N D U M DATE: June 27, 2013 TO: FROM: LISD Board of Education Jim Philp, Superintendent SUBJECT: Motion to Set Agenda Motion to Set Agenda Moved by:, supported by: 1. Set the agenda as presented. 2. Set the agenda as presented with the following change(s): a. b. c. Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

7 4 BOARD OF EDUCATION June 27, 2013 Table of Contents Call Meeting to Order & Pledge of Allegiance... 2 Motion to Set Agenda... 3 Table of Contents... 4 Comments from the Public... 7 Staff of the Month... 8 Public Budget Hearing... 9 Approve Final Revised Budget Adoption of the GS, SE, and CTE Budgets, Final Revision Adopt Capital Projects Budgets, Final Revision Adopt Cooperative Services Fund Budget, Final Revision Adopt Lenawee/Monroe Technology Consortium Fund Budget, Final Revision Approve Budget Approve GS, SE, & CTE Budgets Approve Capital Projects Fund Budget Approve Cooperative Services Fund Budget Approve Lenawee/Monroe Technology Consortium Fund Budget Annual Organizational Meeting Election of Officers and Board Representatives Elect Officers Establish LISD Board of Education Audit Ad Hoc Committee Appoint Ex-Officio Member to the Lenawee County Education Foundation (LCEF) Appoint Lenawee County Association of School Boards (LCASB) Representative Designate LISD Board of Education Meetings, Depositories, Signatories, and School Attorneys Set Date, Time and Place of LISD Board of Education Meetings... 61

8 2. Designate Depositories for Funds Designate Signatories for all LISD Accounts Designate School Attorneys Notice of Appointment of Freedom of Information Coordinator Rescheduled Regular July Board Meeting Acknowledging Student Success June 2013 Student of the Day Recognitions Special Education & General Services Reports Administrative Professionals Day Seminar for LISD and Local District Staff Summer 2013 LISD Professional Development Planner LISD Professional Development Center to Upgrade Online Registration Software Laura Haviland Program Update Center for Educational Materials and Technology Update Secondary Instruction & Technology Reports LISD Student/Parent Handbooks Ready for Board Approval General Education Development (GED) Testing Services at the LISD Zero Hour - LISD TECH Center Exploratory Program for 8th Grade Students Summer Career Exploration Camps Update Student Participation in Stubnitz Environmental Education Programs Changing the Equation Using Intel Mathematics Professional Learning Program for K-8 Teachers Project Lead the Way (PLTW) End-of-Year Progress Report Stubnitz Foundation Grant Awarded to LISD Stubnitz Environmental Education Programs (SEEP) Office of the Superintendent Reports Finance & Administrative Services Certification of Tax Levies Cooperative Services Lenawee County Superintendents Retreat Scheduled August 15-16, Facilities Updates District-wide Asphalt Maintenance Update on LISD TECH Center Efficiency Upgrades

9 Staff Resources Personnel Update Position Vacancies Annual LISD Staff Recognition Awards and Reception Performance Evaluation Software Transportation LISD Student Transfer Bus for LISD Center for a Sustainable Future Office of the Superintendent Reports LISD Center for a Sustainable Future Update Consent Agenda Approve Consent Agenda Approve Minutes of the June 3, 2013, Regular Board Meeting Approve Financial Reports Authorization to Develop Specifications and Seek Bids for One New School Bus Approve Recommended Action Items Certification of Tax Levies Approve Bid for District Asphalt Maintenance Accept Proposal for Building Access Systems at LISD Center for a Sustainable Future Accept Proposal for Furniture at LISD Center for a Sustainable Future Approve Cover-crop Demonstration Farm Lease at LISD Center for a Sustainable Future Amend Board Action for Demolition of Sutton School Approve Notice of Actual Layoff to LIEA Staff Approve Hire of Assistant Superintendent Special Education & Strategic Initiatives Enter into Executive Session Adjourn Executive Session Approve Superintendent s Evaluation and Contract Addendum Adjournment Separate Enclosures Monthly Calendar of Events: July & August 2013 Summer 2013 Professional Development Flyer CSF in the News (links) 2013 LISD Staff Recognition Program (hard copy) CSF Article, Summer 2013 Homefront Magazine, p. 12 (hard copy) 2012 LISD Report to Our Communities (hard copy) (Link) 6

10 7 COMMENTS FROM THE PUBLIC Comments from the Public When addressing the Board, please follow these few guidelines: * Before the meeting begins, fill out a "Request to Address the Board" card and give this to the President. The Board President will refer to these cards when inviting comments from the public. * Limit your presentations to the Board to no more than ten minutes. * Whenever possible, contact the LISD Superintendent before a board meeting, as questions may be answered or information taken at that time. * Submit complaints against school personnel in writing to the LISD Superintendent at least five days before a regular board meeting. (The law provides that the person against whom a complaint is lodged has the right to ask for a closed hearing on the complaint.) * Whenever possible, prepare a written summary of your comments to the Board so board members can later review the information more carefully. * Groups of more than three should choose a representative to address the Board. * Public debate is not allowed at a Lenawee Intermediate School District Board of Education meeting

11 8 Staff of the Month Staff of the Month Don Fowler Johanna Lentz Casey Muck Andy Stahl From the LISD Vision As a student-centered learning organization, the LISD continually adopts new learnings and anticipates future conditions. eet Don Fowler and Andy Stahl, LISD TECH Center Instructors, and Johanna Lentz and Casey Muck, Teacher Assistants, the July 2013 recipients of the STAFF OF THE MONTH AWARD. In the planning stages for the LISD Center for a Sustainable Future (CSF), emphasis was placed on student participation in the creation of a new type of learning environment. Not only would this create a valuable student opportunity, but would also save funds on the project. From the start, Don, Johanna, Andy, and Casey were determined that this project would be a once in a lifetime chance to benefit students and their programs. As a result, they took ownership and pride in putting the finishing touches on the CSF. In order to prepare for the CSF ribbon cutting ceremony, many people stepped up to make the event a success. Don, Johanna, Andy, and Casey went above and beyond to make sure that first time visitors to their new home were impressed. They spent countless hours before and after school, with and without students, making sure landscaping plans were followed, land was properly prepared, and new plantings were appropriately positioned. They also inspired other staff, teachers, and students to lend a helping hand to assure that timelines were met. Although the ribbon cutting event is over, there is still much work and planning ahead. If their efforts to this point are any predictor of success, the CSF is in great hands. Congratulations Don, Andy, Johanna, and Casey, for your outstanding contribution to the Lenawee Intermediate School District, which led to your selection for this award.

12 9 Public Budget Hearing Final Revised Budget

13 10 M E M O R A N D U M Approve Final Revised Budget DATE: June 27, 2013 TO: FROM: SUBJECT: LISD Board of Education Jim Philp, Superintendent FINAL REVISED BUDGET RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the Board of Education approve/accept the following item(s): 1. Adopt General Services, Special Education, and Career Technical Education Fund Budgets, Final Revision 2. Adopt Capital Projects Funds, Final Revision 3. Adopt Cooperative Services Fund, Final Revision 4. Adopt Lenawee/Monroe Technology Consortium Fund Budget, Final Revision Items to be separated from this Recommended Action: Moved by, Supported by Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

14 11 M E M O R A N D U M 1. Adoption of the GS, SE, and CTE Budgets, Final Revision DATE: June 27, 2013 TO: FROM: LISD Board of Education Jim Philp, Superintendent SUBJECT: Adoption of the General Services, Special Education, and Career Technical Education Fund Budgets, Final Revision Memo Summary: The purpose of this memo is to request that the LISD Board of Education approve the final revision budget amendments for the General Services, Special Education, and Career Technical Education funds and commit both Medicaid and fiscal agency fund equities for future local district reimbursement within the Special Education fund for the fiscal year. This is the final revision for the fiscal year. Projected year-end fund equities for the General Services, Special Education, and Career Technical Education funds are all higher than first revision budget projections. Expenditures are projected to exceed revenue in two of these major funds. Special Education fund reimbursement to local districts for is projected as follows: Final Revision 6/30/2013 Act 18 $ 6,567,000 Medicaid Outreach 53,810 Medicaid Health Services 320, Final Revision Budgeted Special Education Reimbursement to Local Districts $ 6,940,810 Please note this revised reimbursement amount reflects an increase of $409,810 over LISD s first revision budget numbers.

15 General Services The year-end non-spendable and unrestricted fund equity is projected to be $3,664,184, or 48.7% of expenditures. The revised budget represents revenue exceeding expenditures by $131,575 for FY13. Special Education The year-end non-spendable and restricted fund equity is projected to be $1,253,161, or 5.0% of expenditures (as per Board policy) after subtracting the $5,839,808 allotment reserved for future years payments to local districts to reimburse special education costs. The revised budget represents expenditures exceeding revenues by $84,742. Career Technical Education The year-end non-spendable and restricted fund equity is projected to be $6,579,353, or 62.1% of expenditures. The revised budget represents expenditures exceeding revenues by $296,435. District Finances Total revenue as of June 30, 2013 for these three major funds is projected to be $42,935,559. Expenditures are anticipated to be $43,185,161. Total fund equity, including projected committed funds in the amount of $5,839,808 for future reimbursement of special education costs incurred by local districts, is expected to be $17,336,506. Non-spendable, restricted and unassigned year-end fund equity is projected to be $11,496,698, or 26.6% of total expenditures. 12 RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education adopt the attached formal resolutions which amend the fiscal year budget as follows: A) Revise General Services, Special Education, and Career Technical Education budgets for the fiscal year with total expenditures of $43,185,161; B) Commit the Medicaid fund equity, which is expected to be $680,830, within the Special Education fund; and C) Commit the Fiscal Agency amount, which is projected to be $23,661, within the Special Education fund. Moved by: Supported by: Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

16 13 RESOLVED, that the general appropriation for the General Fund for the fiscal year is amended as follows: Approved Amended 12/3/2012 6/27/2013 REVENUE Local $1,311,495 $1,313,326 State 2,092,843 2,354,660 Federal 595, ,148 Incoming Transfers & Other Transactions 3,165,831 3,303,195 Total Revenue 7,166,045 7,656,329 Fund Balance, July 1, 2012 $3,532,609 - Non-spendable and unrestricted Fund Balance Available to Appropriate 3,532,609 3,532,609 Total Available to Appropriate $10,698,654 $11,188,938 BE IT FURTHER RESOLVED, that $7,524,754 of the total available to appropriate in the the General Fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Basic Programs $636,261 $696,001 Added Needs 210, ,543 Pupil 130, ,150 Instructional Staff 1,785,079 1,786,476 General Administration 389, ,451 Board of Education 109, ,083 Business 541, ,210 Operations/Maintenance 280, ,015 Transportation 11,900 9,904 Central 1,519,636 1,484,692 Other Community Services 627, ,272 Outgoing Transfers & Other Transactions 1,140,376 1,423,734 Total Appropriated $7,383,118 $7,524,754 This resolution shall take immediate effect. AMENDMENT TO GENERAL APPROPRIATION GENERAL SERVICES FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT

17 14 AMENDMENT TO GENERAL APPROPRIATION SPECIAL EDUCATION FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that the general appropriation for the Special Education Fund for the fiscal year is amended as follows: Approved Amended 12/3/2012 6/27/2013 REVENUE Local $13,798,212 $14,500,264 State 6,234,873 5,655,616 Federal 4,248,915 4,246,898 Incoming Transfers & Other Transactions 643, ,857 Total Revenue 24,925,617 24,976,635 Audited Fund Balance, July 1, 2012 $7,177,712 $7,177,712 Less: Future reimbursement to locals (5,609,370) (5,839,808) Restricted Fund Balance Available to Appropriate 1,568,342 1,337,904 Total Available to Appropriate 26,493,959 26,314,539 BE IT FURTHER RESOLVED, that $25,061,377 of the total available to appropriate in the Special Education Fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Added Needs $11,263,738 $11,985,060 Pupil 6,885,116 6,763,797 Instructional Staff 1,159,390 1,151,209 General Administration 210, ,610 School Administration 93,467 85,754 Business 259, ,925 Operations/Maintenance 687, ,638 Transportation 1,875,063 1,724,513 Central 314, ,729 Community Services 881, ,812 Outgoing Transfers & Other Transactions 1,601,516 1,607,330 Total Appropriated $25,231,337 $25,061,377 Restricted Fund Balance 1,262,622 1,253,162 This resolution shall take immediate effect.

18 15 AMENDMENT TO GENERAL APPROPRIATION CAREER TECHNICAL EDUCATION BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that the general appropriation for the Career Technical Education Fund for the fiscal year is amended as follows: Approved Amended 12/3/2012 6/27/2013 REVENUE Local $9,571,410 $9,730,680 State 248, ,382 Federal 233, ,533 Incoming Transfers & Other Transactions - - Total Revenue 10,053,118 10,302,595 Fund Balance, July 1, 2012 $6,875,790 Less Appropriated Fund Balance - Restricted Fund Balance Available to Appropriate 6,875,790 6,875,790 Total Available to Appropriate $16,928,908 $17,178,385 BE IT FURTHER RESOLVED, that $10,599,030 of the total available to appropriate in the Career Technical Education Fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Added Needs $3,844,487 $3,813,874 Pupil 838, ,666 Instructional Staff 247, ,176 General Administration 171, ,655 School Administration 886, ,443 Business 259, ,829 Operations/Maintenance 1,064, ,915 Transportation 138, ,577 Central 237, ,758 Other 92, ,136 Community Services 144, ,271 Outgoing Transfers & Other Transactions 3,229,762 3,174,730 Total Appropriated $11,155,090 $10,599,030 This resolution shall take immediate effect.

19 16 M E M O R A N D U M 2. Adopt Capital Projects Budgets, Final Revision DATE: June 27, 2013 TO: FROM: SUBJECT: LISD Board of Education Jim Philp, Superintendent Adoption of Capital Projects Funds, Final Revision Summary: The purpose of this memo is to recommend approval of LISD s final Capital Projects budget revisions for General Services, Special Education, and Career Technical Education. The capital outlay total is $3,941,317. CAPITAL PROJECTS FUNDS STATEMENT OF FINAL REVISION REVENUE, EXPENDITURES AND FUND EQUITIES General Special Career Technical Services Education Education Total 7/01/12 Beginning Fund Equity (audited) 2,822,956 3,367,334 6,804,632 $ 12,994, Projected Revenues Earnings on Investments 12,200 15,200 54,000 81,400 Oil Royalties - 22,000 22,000 Technology Capital Fees 94,586 94,586 Cooperative Services Fund 13,575 13,575 Transfers from Other Funds - 67,672 2,200,000 2,267,672 Local MDEQ 162, ,652 Federal Grant Awards 157,590 80, ,578 Total Revenue 427, ,435 2,276,000 2,880,463 Amount Available to Appropriate 3,249,984 3,544,769 9,080,632 15,875,385 Expenditures Capital Outlay 367, ,640 3,263,935 3,941,317 Total Expenditures 367, ,640 3,263,935 3,941,317 Revenues Over/(Under) Expenditures 59,286 (132,205) (987,935) (1,060,854) Restricted Ending Fund Equity 6/30/13 (projected) 2,882,242 3,235,129 5,816,697 $ 11,934,068

20 RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education adopt the attached formal resolutions, thereby approving the final revision for the Capital Projects funds for General Services, Special Education, and Career Technical Education, with expenditures projected to be $3,941,317, for the fiscal year. 17 Moved by: Supported by: Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

21 18 AMENDMENT TO GENERAL APPROPRIATION GENERAL SERVICES CAPITAL PROJECTS FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that the general appropriation for the General Services Capital Projects Fund for the fiscal year is amended as follows: REVENUE Local $206,381 Federal grand awards 157,590 Transfers from other funds 63,057 Other Financing Sources Total Revenue $427,028 Fund Balance, July 1, 2012 $2,822,956 Less Appropriated Fund Balance 0 Restricted Fund Balance Available to Appropriate 2,822,956 Total Available to Appropriate $3,249,984 BE IT FURTHER RESOLVED, that $367,742 of the total available to appropriate in the General Services Capital Projects fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Operations/Maintenance Transportation 320,242 Central 0 Facilities 47,500 Total Appropriated $367,742 This resolution shall take immediate effect.

22 19 AMENDMENT TO GENERAL APPROPRIATION SPECIAL EDUCATION CAPITAL PROJECTS FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that the general appropriation for the Special Education Capital Projects Fund for the fiscal year is amended as follows: REVENUE Local $15,200 Transfers from other funds 81,247 Federal Grant Awards 80,988 Total Revenue $177,435 Fund Balance, July 1, 2012 $3,367,334 Less Appropriated Fund Balance 0 Restricted Fund Balance Available to Appropriate 3,367,334 Total Available to Appropriate $3,544,769 BE IT FURTHER RESOLVED, that $309,640 of the total available to appropriate in the Special Education Capital Projects fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Operations/Maintenance 8,091 Transportation 183,018 Central Facilities 118,531 Total Appropriated $309,640 This resolution shall take immediate effect.

23 20 AMENDMENT TO GENERAL APPROPRIATION CAREER TECHNICAL EDUCATION CAPITAL PROJECTS FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that the general appropriation for the Career Technical Education Capital Projects Fund for the fiscal year is amended as follows: REVENUE Local $76,000 Federal 0 Transfers from other funds 2,200,000 Total Revenue $2,276,000 Fund Balance, July 1, 2012 $6,804,632 Less Appropriated Fund Balance 0 Restricted Fund Balance Available to Appropriate 6,804,632 Total Available to Appropriate $9,080,632 BE IT FURTHER RESOLVED, that $3,263,935 of the total available to appropriate in the Career Technical Education Capital Projects fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Operations/Maintenance Other 0 Facilities 3,263,935 Total Appropriated $3,263,935 This resolution shall take immediate effect.

24 21 M E M O R A N D U M 3. Adopt Cooperative Services Fund Budget, Final Revision DATE: June 27, 2013 TO: FROM: LISD Board of Education Jim Philp, Superintendent SUBJECT: Adoption of the Cooperative Services Fund, Final Budget Revision Memo Summary: The purpose of this memo is to request that the LISD Board of Education approve the final revision of the Cooperative Fund recommended budget with expenditures in the amount of $822,774. Revenues: Revenues are expected to be $825,109, as of June 30, Expenditures: Expenditures are expected to be $822,774, as of June 30, Revenue is expected to exceed expenditures by $2,335. Fund Balance: The Cooperative Services fund is projected to maintain positive fund equity in the amount of $295,887, as of June 30, RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education approve the attached formal resolution, thereby approving the Final Budget Revision for the fiscal year for the Cooperative Services Fund, with expenditures in the amount of $822,774. Moved by: Supported by: Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

25 22 RESOLVED, that the general appropriation for the Cooperative Services Fund for the fiscal year is amended as follows: REVENUE Local $825,109 Other Financing Sources 0 Total Revenue $825,109 Fund Balance, July 1, 2012 $293,552 Less Appropriated Fund Balance 0 Restricted Fund Balance Available to Appropriate 293,552 Total Available to Appropriate $1,118,661 BE IT FURTHER RESOLVED, that $822,774 of the total available to appropriate in the cooperative services fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES AMENDMENT TO GENERAL APPROPRIATION COOPERATIVE SERVICES FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT Business Support Services 253,101 Transportation 104,130 Central 435,614 Other Support Services 29,929 Total Appropriated $822,774 This resolution shall take immediate effect.

26 M E M O R A N D U M 4. Adopt Lenawee/Monroe Technology Consortium Fund Budget, Final Revision DATE: June 27, TO: FROM: SUBJECT: LISD Board of Education Jim Philp, Superintendent Adoption of Lenawee/Monroe Technology Consortium Fund, Final Budget Revision Memo Summary: The purpose of this memo is to request that the LISD Board of Education approve the final budget revision for the Lenawee/Monroe Technology Consortium Fund budget with total projected expenditures in the amount of $900,746. Revenue: The final budget revision of the Lenawee/Monroe Technology Consortium Fund budget reflects revenue of $845,746. This amount includes a General Services Fund transfer from LISD of $280,186 and a transfer from Monroe County ISD of $420,279. Expenditures: During the fiscal year, expenditures continue to be stable and reflect normal operations. Fund Balance: Positive fund equity in the amount of $355,169 is expected as of June 30, RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the Board of Education approve the attached formal resolution, thereby approving the fiscal year final budget revision for the Lenawee/ Monroe Technology Consortium Fund with expenditures in the amount of $900,745. Moved by Supported by Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

27 24 AMENDMENT TO GENERAL APPROPRIATION LENAWEE/MONROE TECHNOLOGY CONSORTIUM FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that the general appropriation for the Lenawee/Monroe Technology Consortium Fund for the fiscal year is amended as follows: REVENUE Local $141,839 State $3,442 Incoming Transfers & Other Transactions 700,465 Total Revenue $845,746 Fund Balance, July 1, 2012 $410,169 Less Appropriated Fund Balance 0 Restricted Fund Balance Available to Appropriate 410,169 Total Available to Appropriate $1,255,915 BE IT FURTHER RESOLVED, that $900,746 of the total available to appropriate in the Lenawee/Monroe Technology Consortium fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Operations/Maintenance 8,500 Central 892,246 Total Appropriated $900,746 This resolution shall take immediate effect.

28 Budget 25

29 26 M E M O R A N D U M Approve Budget DATE: June 27, 2013 TO: FROM: SUBJECT: LISD Board of Education Jim Philp, Superintendent BUDGET RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the Board of Education approve/accept the following item(s): 1. Approve General Services, Special Education, and Career Technical Education Budgets 2. Approve Capital Projects Budgets 3. Approve Cooperative Services Budget 4. Approve Lenawee/Monroe Technology Consortium Budget Items to be separated from this Recommended Action: Moved by, Supported by Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

30 27 M E M O R A N D U M 1. Approve GS, SE, & CTE Budgets DATE: June 27, 2013 TO: FROM: SUBJECT: LISD Board of Education Jim Philp, Superintendent Formal Approval of the Budgets for the General Services, Special Education, and Career Technical Education Funds Memo Summary: The attached resolutions must be approved prior to July 1, 2012, in order to meet requirements of the Uniform Budgeting Law (P.A. 621). The function budgets are attached. To comply with P.A. 621, formal adjustments will have to be made periodically throughout the fiscal year. For FY13, such revisions were made in December 2012 and June Any changes in the budgets will be made with the first budget revision in December Under current legislation, the district is not required to hold the Truth-in-Taxation hearing. The notice of the Lenawee Intermediate School District budget hearing has been posted in accordance with state guidelines. Projected expenditures for FY14 for the General Services, Special Education, and Career Technical Education funds total $42,075,927. RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education approve the attached resolutions, thereby approving the General Services, Special Education, and Career Technical Education fund budgets for the fiscal year, with anticipated expenditures totaling $42,075,927. Moved by: Supported by: Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

31 28 GENERAL SERVICES FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that this resolution shall be the general appropriations of General Services Fund, LISD, for the fiscal year This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by General Services, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total unappropriated fund balance estimated to be available for appropriations in the General Services Fund, Lenawee Intermediate School District, for fiscal year is as follows: REVENUE Local $1,240,633 State 2,385,641 Federal 747,640 Incoming Transfers & Other 3,503,222 Transactions Total Revenue $7,877,136 (Projected) Fund Balance, July 1, $3,315, Less Appropriated Fund Balance 0 Total Non-spendable and 3,315,536 Unrestricted Fund Balance Available to Appropriate Total Available to Appropriate $11,192,672 BE IT FURTHER RESOLVED, that $7,915,201 of the total available to appropriate in the general fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Instruction: Basic Programs $646,792 Added Needs 138,795 Adult and Continuing 0 Unclassified 0 Support Services: Pupil 171,634 Instructional Staff 1,911,735 General Administration 466,519 School Administration 112,588 Business 599,040

32 Operations/Maintenance 237,828 Transportation 12,900 Central 1,513,714 Other 0 Community Services 552,426 Outgoing Transfers & Other Transactions 1,551,230 Total Appropriated $7,915, FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on July 1, BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

33 SPECIAL EDUCATION FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that this resolution shall be the general appropriations of Special Education, LISD, for the fiscal year This resolution is to make appropriations, to provide for the expenditures of the appropriations, and to provide for the disposition of all income received by Special Education, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total unappropriated fund balance estimated to be available for appropriations in the Special Education Fund, Lenawee Intermediate School District, for fiscal year is as follows: REVENUE Local $13,692,551 State 5,435,918 Federal 4,189,230 Incoming Transfers & Other 509,778 Transactions Total Revenue $23,827,477 (Projected) Fund Balance, July 1, $6,871, Less: Committed for Future Reimbursement to Local Districts (5,269,881) Fund Balance Available to Appropriate 1,602,111 Total Available to Appropriate $25,429,588 BE IT FURTHER RESOLVED, that $24,218,066 of the total available to appropriate in the Special Education fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Instruction: Basic Programs $10,356,887 Added Needs 0 Support Services: Pupil 6,758,923 Instructional Staff 1,213,865 General Administration 204,315 School Administration 90,184 Business 375,500 Operations/Maintenance 597,977 Transportation 1,857,991 Central 312,565 Other 0 30

34 Community Services 702,761 Outgoing Transfers & Other 1,747,098 Transactions Total Appropriated $24,218, FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on July 1, BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which shall be adopted by the Board of Education at such meeting.

35 CAREER TECHNICAL EDUCATION FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that this resolution shall be the general appropriations of CTE, LISD, for the fiscal year. This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by Career Technical Education, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total unappropriated fund balance estimated to be available for appropriations in the general fund of the CTE, Lenawee Intermediate School District, for fiscal year is as follows: REVENUE Local $9,365,364 State 262,022 Incoming Transfers & Other 233,483 Transactions Total Revenue $9,860,869 (Projected) Fund Balance, July 1, $5,773, Less Appropriated Fund Balance 0 Non-spendable and Restricted Fund 5,773,818 Balance Available to Appropriate Total Available to Appropriate $15,634,687 BE IT FURTHER RESOLVED, that $9,942,660 of the total available to appropriate in the Career Technical Education fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Instruction: Basic Programs Added Needs $3,753,157 Adult and Continuing 0 Unclassified 0 Support Services: Pupil 961,646 Instructional Staff 266,296 General Administration 169,981 School Administration 945,736 Business 296,344 Operations/Maintenance 998,794 Transportation 141,200 32

36 Central 200,310 Other 92,500 Community Services 144,065 Outgoing Transfers & Other 1,972,631 Transactions Total Appropriated $9,942,660 FURTHER RESOLVED, that no Board of Education member of employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on July 1, BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which shall be adopted by the Board of Education at such meeting. 33

37 34 M E M O R A N D U M 2. Approve Capital Projects Fund Budget DATE: June 27, 2013 TO: FROM: LISD Board of Education Jim Philp, Superintendent SUBJECT: Approval of the Capital Projects Budgets Memo Summary: P.A. 621 indicates the LISD must have an operating budget in place prior to July 1, 2013, for the upcoming fiscal year. Therefore, the recommendation is that the LISD Board of Education approve the Capital Projects budgets for General Services, Special Education, and Career Technical Education for the fiscal year. CAPITAL PROJECTS FUNDS STATEMENT OF PROJECTED REVENUE, EXPENDITURES AND FUND EQUITIES General Special Career Technical Services Education Education Total Projected 7/01/13 Fund Equity $ 2,558,945 $ 3,167,218 $ 5,318,732 $ 11,044,895 Projected Revenue Sources Earnings on Investments 15,000 15,000 25,000 55,000 Royalties ,000 22,000 Technology Capital Fees 90, ,000 Cooperative Services Fund - 13,642-13,642 Transfers from Other Funds - 69,108 1,000,000 1,069,108 Federal Grant Awards Total Projected Revenue $ 105,000 $ 97,750 $ 1,047,000 $ 1,249,750 Amount Available to Appropriate $ 2,663,945 $ 3,264,968 $ 6,365,732 $ 12,294,645 Total Expenditures $ 348,500 $ 453,500 $ 3,852,500 $ 4,654,500 Revenue Over/(Under) Expenditures $ (243,500) $ (355,750) $ (2,805,500) $ (3,404,750) Projected 06/30/14 Fund Balances Assigned for Capital Projects $ 2,315,445 $ 2,811,468 $ 2,513,232 $ 7,640,145

38 RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the Board of Education approve the attached resolutions, thereby approving the proposed Capital Projects budgets with expenditures projected to be $4,654,500, for the fiscal year. 35 Moved by Supported by Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

39 36 M E M O R A N D U M 3. Approve Cooperative Services Fund Budget DATE: June 27, 2013 TO: FROM: SUBJECT: LISD Board of Education Jim Philp, Superintendent Approval of the Cooperative Services Budget Memo Summary: P.A. 621 requires an operating budget to be in place prior to July 1, 2013, for the upcoming fiscal year. Therefore, the LISD Board of Education is being asked to approve the Cooperative Services Fund budget for the fiscal year. Cooperative Services Fund LISD established the Cooperative Fund at the beginning of the fiscal year. Since that time, numerous services have been established that operate from this fund on behalf of our local districts. Expenditures in this fund are anticipated to be $955,012 for the fiscal year. RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education approve the attached resolution, thereby approving the Cooperative Services Fund budget with expenditures of $955,012, for the fiscal year. Moved by: Supported by: Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

40 37 COOPERATIVE SERVICES FUND BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that this resolution shall be the general appropriations of Cooperative Services, LISD, for the fiscal year This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by the Cooperative Services Fund, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the Cooperative Services Fund, Lenawee Intermediate School District, for fiscal year is as follows: REVENUE Local $950,675 Other Financing Sources 0 Total Revenue $950,675 Projected Fund Balance $293,552 Less Appropriated Fund Balance 0 Net Assets Available to Appropriate as of 07/01/13 293,552 Total Available to Appropriate $1,244,227 BE IT FURTHER RESOLVED, that $955,012 of the total available to appropriate in the Cooperative Services Fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Support Services: General Administration 0 Business 380,192 Operations/Maintenance 13,642 Transportation 97,019 Central 464,159 Total Appropriated $955,012

41 38 FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriate administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on July 1, BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting.

42 39 M E M O R A N D U M 4. Approve Lenawee/Monroe Technology Consortium Fund Budget DATE: June 27, 2013 TO: FROM: SUBJECT: LISD Board of Education Jim Philp, Superintendent Approval of the Lenawee/Monroe Technology Consortium Budget Memo Summary: P.A. 621 requires an operating budget to be in place prior to July 1, 2013, for the upcoming fiscal year. Therefore, the LISD Board of Education is being asked to approve the Lenawee/Monroe Technology Consortium budget for the fiscal year. Lenawee/Monroe Technology Consortium Fund Lenawee Intermediate School District serves as the fiscal agent for the Lenawee/Monroe Technology Consortium Fund. The contract requires LISD to pay 40% of various expenses and Monroe County ISD to pay the remaining 60% of those expenditures. With this in mind, it is requested that the LISD Board of Education approve the fiscal year Technology Consortium Budget, with projected expenditures in the amount of $984,543. RECOMMENDED ACTION BY THE SUPERINTENDENT: It is recommended that the LISD Board of Education approve the attached resolution, thereby approving the Lenawee/Monroe Technology Consortium budget with projected expenditures in the amount of $984,543 for the fiscal year. Moved by: Supported by: Keller Hogue Germond Lark Rowley YES NO Approved Disapproved No Action Tabled

43 40 LENAWEE/MONROE TECHNOLOGY CONSORTIUM BUDGET RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT RESOLVED, that this resolution shall be the general appropriations of Lenawee/Monroe Technology Consortium, LISD, for the fiscal year This resolution is to make appropriations, to provide for the expenditure of the appropriations, and to provide for the disposition of all income received by the Lenawee/Monroe Technology Consortium, Lenawee Intermediate School District. BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the Lenawee/Monroe Technology Consortium fund, Lenawee Intermediate School District, for fiscal year is as follows: REVENUE Local $889,543 Incoming Transfers & Other Transactions 0 Total Revenue $889,543 Projected Fund Balance, July 1, 2013 $410,169 Less Appropriated Fund Balance 0 Fund Balance Available to Appropriate as of 7/1/12 410,169 Total Available to Appropriate $1,299,712 BE IT FURTHER RESOLVED, that $984,543 of the total available to appropriate in the Lenawee/Monroe Technology Consortium fund is hereby appropriated in the amounts and for the purposes set forth below: EXPENDITURES Support Services: Operations/Maintenance 8,500 Central 976,043 Total Appropriated $984,543

44 FURTHER RESOLVED, that no Board of Education Member or employee of the school district shall spend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. BE IF FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision of the execution of the budget adopted by the Board and shall hold the appropriated administrators responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. This appropriation resolution is to take effect on July 1, BE IT FURTHER RESOLVED, that for purposes of meeting emergency needs of the school district, transfers of appropriations may be made upon the written authorization of the Superintendent, but no other transfers shall be made without approval by the Board of Education. When the Superintendent makes a transfer of appropriations as permitted by this resolution, such transfers shall be presented to the Board of Education at its next regularly scheduled meeting in the form of an appropriation amendment, which amendment shall be adopted by the Board of Education at such meeting. 41

45 42 Summary of Local Board Budget Resolutions for FY District Support Non-Binding Disapproval Addison Adrian Blissfield Britton Deerfield Clinton Hudson Madison Morenci Onsted Sand Creek Tecumseh X X X X X X X X X X X

46 43