BEST PRACTICES IN BUDGETING FOR COMMUNITY COLLEGES

Transcription

1 BEST PRACTICES IN BUDGETING FOR COMMUNITY COLLEGES July 2014 Christina Day, Budget Manager Portland Community College

2 2 Budgeting Best Practices for Community Colleges

3 External Environment The Oregon Education Investment Board (OEIB) is chaired by Governor John Kitzhaber and was created in 2011 by SB909 to oversee an effort to build a unified system for investing in and delivering public education from birth to college & career. Formed by SB 242 & HB 3120, the HECC is responsible for advising the Legislature, the Governor, and the Oregon Education Investment Board on higher education policy. CCWD is uniquely positioned to provide leadership for the coordination of postsecondary educational programs delivered by community colleges with Oregon s Workforce Investment Act program implementation. SB 253: Higher Attainment and SB 1581: Achievement Compacts These bills sets the long-range goal that, by 2025, 100% of Oregonians are to have a high school diploma, 40% at least a bachelor s degree, and 40% at least an associates or technical degree and authorize establishment of compacts toward the goal.

4 Internal Changes 4

5 5 Budgeting Best Practices for Community Colleges 1. Prepare & Develop Inputs to the Budget Process Adopt/Re-Affirm budgeting principles and policies to guide the budget process Examine internal and external forces that impact the budget 2. Define Goals & Identify Gaps Develop goals for the college and its sub-units Determine the gaps between the goals and current state, and identify the root causes of the gaps 3. Develop Strategies to Achieve the Goals Research proven policies and practices Develop strategies

6 6 Budgeting Best Practices for Community Colleges 4. Prioritize Spending to Enact the Strategies & Allocate Resources Prioritize spending to enact the strategies Allocate funds based on the results of the prioritization process Create a budget document that communicates how resources have been allocated to enact the strategies 5. Check Performance Monitor and evaluate outcomes from budgeting decisions 6. Enhanced Budgeting Practices Allocate costs of shared support services to sub-units to better understand the true cost of offering services Establish criteria and measures for success of the budget process

7 7 Define Goals & Identify Gaps Set goals to use as a guide for the budget and planning process Goals articulate the vision Clarify the college s responsibilities Assess the college s strategic environment Set SMARTER goals for longer-term improvement Specific, Measurable, Achievable, Relevant, Timely, Exciting, Resourced Distribute goals across college Examples: PCC s current Strategic Planning process, Panther Path

8 The Panther Path An intentional path to student success and completion PREPARE Entering students will be academically, personally and financially prepared to navigate the PCC system successfully on day one of classes. College level ready ENGAGE Students will choose their educational path, developing the skills, knowledge and connections needed to balance school and life demands. 0-25% goal completion COMMIT Students will implement their GRAD Plan, utilizing resources to reach educational goals in and outside of the classroom % goal completion COMPLET E Students will successfully complete their educational goal and develop postcompletion strategies for next steps % goal completion THRIVE PCC alumni will thrive in their personal, educational and career pursuits, advancing the region s longterm vitality. Lifelong learning Access & Diversity Quality Education Economic Development Student Success

9 9 Define Goals & Identify Gaps Determine the gaps between the goals and current state, and identify root causes of the gaps. PCC s Completion Investment Council Representative of all College areas, including faculty, staff, academic and administrative leadership, student government and labor federations. 1 st Year spent becoming PCC expert body on completion and student success from a strategic and institutional perspective Prepare phase of path 2 nd Year making recommendations on best areas to invest in improvements to further student success.

10 10 Develop Strategies to Close the Gaps After district goals and gaps have been identified, the college must find ways to close the gaps Research policies and practices that have proven effective for improving student achievement Start the budgeting and planning process early enough to consider new ways of thinking Determine the role the research might play in the college s plan and budget for improving student achievement

11 11 Develop Strategies to Close the Gaps At PCC - CIC Recommendations will focus on critical strategies: Clear pathways and transitions assessment/placement, collaborating with high schools, bridging students with industry and community (CLIMB, Coop Ed) Developmental Ed improve progression through precollege/college reading, writing and math. New advising/intervention, accelerated courses, alternative math pathways Professional Development implement best practices in ProDev, prioritize ProDev strategies that most immediately impact student success (i.e. PT Faculty training), leverage internal expertise Improve internal communication and messaging includes how staff/faculty communicate with students, communicating internal program successes & initiatives

12 12 Prioritize Spending to Enact Strategies Prioritize Expenditures Have an inventory of current expenditures (programs) Be aware of potential new expenditures For example, operating costs for new construction Align programs/spending with the college s strategies and goals Cost effectiveness of programs

13 13 Prioritize Spending to Enact Strategies Special Challenges in Prioritizing Programs & Spending Support of stakeholders (e.g. community partners) Prioritize new programs Review of underperforming programs Innovation/entrepreneurial fund Capital replacement and facilities maintenance At PCC Finalization of Strategic Planning New budgeting methodology

14 14 Participate in Budgeting for Student Success Draft Best Practices July 2014 Available at Draft Policies July 2014 Enhance & Implement Pilots using best practices to develop budget Application for the inaugural Distinguished Budget Presentation Award for Schools for budget Education & Training Training, webinars, e-learning, and other resources on education budgeting.

15 15 Questions? Christina Day Budget Manager Portland Community College (971)