PROGRAM GUIDE 2011/2012 BC REGION

Transcription

1 PROGRAM GUIDE BC REGION /

2 This Version of the Guide was last updated on March 17, It differs from the printed version as follows: Page 78 Updated Per Pupil Block Rates Cover Art by Kee Toy Woo Joseph Under the Moon As I make my transformation into becoming an artist in expression I have gone back to my childhood memories. Growing up as a young boy I would travel alone walking home late at night. Leaving from my grandma s home she would tell me, if I am ever alone traveling and scared, to look up to the moon and say a prayer to the creator. For the creator will look over your well being and take care of you on your journey. Before my grandma passed she told me that her spiritual guardian was the wolf. Wolves represent the unity of family and work together to hunt, survive and continue to teach us the strength of being family. Artist Bio Born November 16, 1977 in North Vancouver, British Columbia, Canada, Kee Toy Joseph s roots extend from the Squamish Nation and Chinese bloodlines. This young and emerging new artist has been influenced through his two cultural backgrounds, searching for original ways of expression fusing the Northwest Coast Salish and Chinese art forms. Studying business, art and graphic design since high school, Kee now specializes in developing concepts and graphic designs for his clientele through any types of multimedia from designing art, clothing, branding an entity, or simply laying out business cards. Kee loves his profession. He approaches his artwork by creatively fusing the Chinese and Native art forms to express and share his traditions and cultures with the world. Kee has had the privilege to study the Coast Salish art form with his uncle Aaron Joseph and life long friend Jody Broomfield. You can view additional artwork by Kee at his website:

3 2011/2012 BC Region Program Guide Table of Contents If you are viewing this Guide electronically, you can use the table of contents links to manoeuvre through the document. Simply click on a section title to be taken directly to that page in the Guide. General Information...1 Introduction... 3 Report and Application Submission Options... 7 Policy on Transfer Payments (PTP) The Government Indian Government Support...19 General Information & What s New Tribal Council Funding (TCF) Band Advisory Services (BAS) Band Support Funding (BSF) Band Employee Benefits (BEB) Professional & Institutional Development (P&ID) Consultation and Policy Development Basic Organizational Capacity (BOC) Funding to Representative Status Indian Organizations British Columbia Capacity Initiative (BCCI) Band Governance (BC Special) Contacts and References...39 Self Government / Treaty...41 General Information & What s New Tsawwassen First Nation Final Agreement Nisga a Final Agreement...42 Sechelt Indian Band Self Government Act Westbank First Nation Self Government Agreement Treaty Related Measures (TRM) Contacts and References...45

4 The People Indian Registration & Estates...49 General Information & What s New Indian Registration & Band Lists Contacts and References...51 Education...53 General Information & What s New Elementary/Secondary General Information & What s New Band Operated Schools Enhanced Teachers Salaries Provincial Tuition Independent/Private Schools Ancillary Services (Provincial/Private Tuition) Comprehensive Instructional Support Services (All School Types) Student Daily Transportation Student Accommodation Services Financial Assistance (Student Allowance) Guidance and Counselling Post Secondary General Information & What s New Post Secondary Student Support Program (PSSSP) Indian Studies Support Program (ISSP) Counselling Centres Cultural Education Centre Program (CECP) Contacts and References...77 Social Development...79 General Information & What s New Basic Needs and Income Assistance Children Out of the Parental Home Assistance (COPH) Hardship Assistance Non Status Health Benefits Other Benefits Training and Employment Support Initiative (TESI) Special Needs and Special Circumstances National Child Benefit Reinvestment (NCBR) Service Delivery Child and Family Services (CFS) Development, Operations & Maintenance Family Violence Prevention Program & Project Haven Emergency Services Homemaker Services (Adult In Home Care) Adult Institutional Care & Adult Family Care Homes Disability Initiative Contacts & References

5 The Land Land Management General Information & What s New First Nation Land Management Initiative (FNLMI) Lands Devolution (RLAP, RLEMP, Sec 53/60) First Nations Commercial and Industrial Development Act (FNCIDA) Federal Contaminated Site Action Plan (FCSAP) Forest Fire Protection Contacts & References The Economy Economic Development General Information & What s New Community Support Services Program (CSSP) Community Economic Development Program (CEDP) Community Economic Opportunity Program (CEOP) Aboriginal Workforce Participation Initiative (AWPI) Aboriginal Business Development Program (ABDP) Major Resource and Energy Development Program (MRED) Procurement Strategy for Aboriginal Business Contacts & References Community Facilities & Maintenance General Information & What s New Community Infrastructure and Special Initiatives Education Assets and Facilities Education Minor Capital Housing Renovations Operations & Maintenance General Information Municipal Type Service Agreements (MTSA) Operation and Maintenance (O&M) of Infrastructure Assets and Facilities Fire Protection Training Operation and Maintenance (O&M) of Education Assets and Facilities References

6 Funding Information Internal Information General Information & What s New New Year Startup Schedule Minimum Requirements for Initial 2011/12 Cheque Release Excerpt from INAC Directive 101 Funding Approaches Pooling Funds vs. Holdback of Funds Requests for Inter Directorate Budget Transfers BC Region FNITP Production Cycle Chart of Accounts Aboriginal Recipient Funding Agreement for Fiscal Year Commonly Used Acronyms

7 1 / General Information INAC BC REGION 2011/2012 PROGRAM GUIDE Introduction / 3 Report and Application Submission Options / 7 Policy on Transfer Payments (PTP) / Five Big Changes in 2011 / 2012 / New Funding Approaches Snapshot / 15 / 1

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9 1 / General Information / Introduction Indian and Northern Affairs Canada (INAC) British Columbia Region 2011/2012 Program Guide Introduction Welcome to the 15th annual BC Region Program Guide. The Guide contains essential program and budget information intended for First Nations administrators, program managers, and Indian and Northern Affairs Canada (INAC) staff. All information in this Guide is up to date upon publication any changes made throughout the year will be communicated directly to Chief and Council and to First Nations Organizations, by INAC Program Managers. In the event of a variance, your INAC Funding Agreement, the Recipient Reporting Guide, and INAC Policy and Program Manuals will take precedence over this Guide. What information will I find in the Program Guide? The Guide is intended as a user friendly, quick reference tool. It provides: A brief definition of each program; Application and reporting information; Each program s funding methodology (current funding formula), and; Each program s Funding Type (SET, FIXED, FLEXIBLE, BLOCK, or GRANT), Authority (# and title), and Activity Codes The section Funding Agreement Information contains useful information on: The new Treasury Board Policy and Directive on Transfer Payments (PTP); First Nations and Inuit Transfer Payment System (FNITP); Submitting reports; The new Aboriginal Recipient Funding Agreement (ARFA); The BC Region internal payment cycle for 2011/2012; and Other information for staff and recipients relating to the funding process and agreement. At the back of the Guide you will also find a List of Acronyms and their meanings. You will also find the Chart of Accounts which lists Grants and Contributions funding codes used by INAC. How is the Program Guide organized? The Guide is organized to reflect the four areas of First Nations programming: The Government The People The Land The Economy INAC BC REGION PROGRAM GUIDE 2010/2011 / 3

10 1 / General Information / Introduction What s new in INAC programming for this year? New Policy on Transfer Payments As of April 1, 2011, INAC will have implemented the new Treasury Board Policy and Directive on Transfer Payments, and will administer all funding agreements in accordance with this new policy. The following section contains information and tools related to the new Policy on Transfer Payments (PTP) and we encourage you to read this material and contact your Funding Services Officer if you have any questions. Realignment of BC Region Operational Directorates On April 1, 2010, BC Region underwent a restructuring of its operational directorates. BC Region is now organized according to the following directorate structure: Office of the Regional Director General (RDG) Corporate Services (CS) Directorate Human Resources (HR) Directorate Community Infrastructure (CI) Directorate Community Development (CD) Directorate Funding Services, Programs and Partnerships (FSP&P) Directorate Lands and Economic Development (LED) Directorate Strategic Direction and Communications (SD&C) Directorate Who Contributes to this Guide, and what s new this year? The Program Guide is reviewed and updated each year by INAC BC Region staff, with valuable input from the Funding Agreement Management Committee (FAMC). The FAMC suggests that First Nations communities share this guide with staff members who implement these programs. In 2009, the Program Planning & Implementation (PP&I) unit sent out a client service survey, including a request for suggestions to improve this Guide to all BC First Nations. Working with the FAMC, we have been able to incorporate the following improvements into this year s edition: Each section is colour coded to make it easier to find programs you re looking for. It contains information on the new Policy on Transfer Payments. Whenever possible, web links are included for listed reference manuals and documents. Reporting requirement information includes Data Collection Instrument (DCI) numbers which identify specific template forms to be used for each reporting submission. This is intended to provide clear links between the Program Guide and the Recipient Reporting Guide (RRG). Also new this year, INAC BC Region is publishing a companion document to the Program Guide the Proposal and Application Driven Programs (PADP) Handbook. In 2009, the Program Planning and Implementation (PPI) Unit sent a survey to BC First Nations to determine if services provided met community needs and how they could be improved. Feedback from First Nations suggested that INAC BC Region compile all proposals and applications into one package. By working with the BC Funding Agreement Management Committee (FAMC) to develop this Handbook, we are able to provide this information together in one document for the first time this year. INAC BC REGION PROGRAM GUIDE 2011/2012 / 4

11 1 / General Information / Introduction If you haven t received a copy of the PADP Handbook, you can contact Funding Services, Programs and Partnerships Reception at (604) to request a hardcopy be sent to you or you can download a PDF copy directly from the INAC Extranet site (password: bc). How Can I Access the Program Guide Online? The Program Guide is accessible on the INAC Extranet at: The INAC Extranet is password protected and is intended for BC First Nation administrators. BC First Nation administrators can access the Program Guide by following these steps: Select 2011/2012, then British Columbia Region, then type in the password: bc. From the list on the left, select Manuals and Guidelines. Under Regional, select Funding Arrangements. At the top of the list of items, you will see the link to the PDF for the Program Guide. You can also access the Proposal and Application Driven Programs Handbook on the Extranet by selecting Proposals, Applications, Workplans from the list on the left of the screen. How do I contact INAC BC Region? INAC BC Regional Office reception (Toll Free Number): To reach a Funding Services Officer (FSO) contact Funding Services, Programs & Partnerships reception: (604) Program specific contacts and references are listed at the end of each section. How can I comment on, or make suggestions for the Program Guide? BC Region wants this and other regional manuals to be useful. We welcome your feedback! Please direct any comments or questions about this Guide or suggestions for improvement to: Jehan Casey, Senior Funding Services Advisor Funding Services, Programs & Partnerships Directorate Melville Street Vancouver, BC V6E 4S3 Telephone: (604) jehan.casey@inac ainc.gc.ca INAC BC REGION PROGRAM GUIDE 2011/2012 / 5

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13 1 / General Information / Reporting Options Report and Application Submission Options Reporting requirements are listed in the recipient s Funding Agreement (including any Amendments.) Your Funding Services Officer (FSO) can answer specific questions about reporting requirements and funding applications. 1. FNITP: Recipients with FNITP access can upload their completed Data Collection Instrument (DCI) document (as provided in the Recipient Reporting Guide) directly to the reporting requirement entry in FNITP for instant receipt by INAC. Please note: maximum file size limit that FNITP will accept is 100 MB. FNITP (First Nations and Inuit Transfer Payment system) is INAC s web based transfer payment management system that provides integrated service delivery, enhanced management and accountability tools for recipients. FNITP provides electronic access to: funding agreement information such as terms and conditions cash flow and payment information, including halted funds reporting requirements and the status of submitted reports Provision of FNITP to INAC recipients with high speed internet access continues into 2011/12. If you wish to obtain access to FNITP, please contact your Funding Services Officer. More information about the FNITP project is available at: inac.gc.ca/ai/arp/trp/fni/faq eng.asp. INAC BC REGION PROGRAM GUIDE 2011/2012 / 7

14 1 / General Information / Reporting Options For the following report and application submission options, please choose one method only! Submitting duplicate reports may cause delays and impact funding due to resetting a report s accepted or detailed review status, and cause unnecessary, additional processing times. *2. (See submission guidelines below.) bcfnitpreports@inac.gc.ca Send ONLY ONE REPORT/APPLICATION per . You will receive an auto reply confirmation. 3. Fax: (604) Submitting reports to other fax numbers or other addresses will cause processing delays and may impact your funding. 4. Mail/Courier: Indian and Northern Affairs Canada Melville Street Vancouver BC V6E 4S3 * Submission Guidelines Be sure to include in the subject line: (example given below) Recipient #, Report name or acronym, DCI# (if applicable), numerical value of month the report is due (if applicable), IMPORTANT!!! To avoid misfiling of your report, make sure that the fiscal year for which the report is required is correct. Example: the March SDFSR was due April 15, If you sent the report on April 11, 2011, the fiscal year is since it is for the fiscal year, not the fiscal year. Use the subject line format shown above to facilitate correct routing and processing of your report, and type your FSO s and, if you know it, the Program Contact/Representative address in the CC line. Be sure to use a separate for each report/application and make sure to attach the report/application to your . INAC BC REGION PROGRAM GUIDE 2011/2012 / 8

15 1 / General Information / Reporting Options Acceptable Electronic Formats Some reports are available in MS Word, MS Excel, and are acceptable as long as they report the information required in your agreement, amendment and/or the reporting guide. PDF forms are available for download from the Recipient Reporting Guide at where you will be asked to log in. Select the correct fiscal year, then British Columbia, then type in the password: bc. You may want to save this site as a Favourite, or a short cut on your desktop. Alternatively, PDFs can be completed by hand, then printed and faxed in, or scanned then ed. Reports Not Received Reports not received within 30 days of the due date may impact funding according to the Terms and Conditions of your Funding Agreement. Reports must be received, reviewed and Initial (Preliminary) Review accepted before halted funds will be released. As previously stated, submitting duplicate reports may cause delays that impact funding due to additional processing times. Ad-Hoc Reports Ad hoc report forms are not included in the Recipient Reporting Guide, either because they are new, or developed after publication of the Guide, or belong to a program which is unique to BC Region. Ad hoc reporting templates do not have a DCI number and are always attached to the Terms & Conditions of the Amendment for which the specific funding was allocated. They are available in FNITP for those with access. Your FSO can answer questions about ad hoc reporting. Rejected Reports Reports will be rejected if incomplete. You will be notified if a report is rejected. You can monitor your report s status in FNITP, or by contacting your Funding Services Officer or Agreement Administrator. Reports Deemed Unobtainable In FNITP outstanding reports are identified automatically as Deemed Unobtainable 180 days after fiscal year end for non essential programs, and 60 days after fiscal year end for programs deemed essential. Reports Deemed Unobtainable may impact the release of funds: it is important to contact your FSO or Agreement Administrator for follow up. Once a report is identified as Deemed Unobtainable, reasonable efforts will be made by INAC to have the recipient provide the required report. If it is not available, the whole of the funding provided for the program activity/service may be retracted and the report cancelled. INAC BC REGION PROGRAM GUIDE 2011/2012 / 9

16 1 / General Information / Reporting Options Auto Halted Funds and Manual Overrides Reporting by the due date is a condition of the funding agreement: therefore, national policy does not specify criteria for exceptions to reporting requirements. While supporting the national policy, BC Region also recognizes the need for operational flexibility to account for unique or exceptional circumstances such as community hardship or emergency, administrative error, or documented illness, accident, etc. If you think you may have cause to request an override process for halted funds, please speak with your Funding Services Officer. INAC BC REGION PROGRAM GUIDE 2011/2012 / 10

17 1 / General Information / Policy on Transfer Payments Policy on Transfer Payments (PTP) In 2008, The Treasury Board Secretariat (TBS) created a new Policy and Directive on Transfer Payments which applies to all federal departments and will apply to all new INAC transfer payment agreements commencing April 1, The objectives of the new Policy on Transfer Payments (PTP) are to ensure that transfer payment programs are managed with integrity, transparency and accountability in a manner that is sensitive to risks; are citizen and recipient focused; and are designed and delivered to address priorities and achieve results. To apply the new Policy, INAC has implemented changes to department business processes, funding types available to Aboriginal recipients, and funding agreements. The following pages list the five big changes that recipients will see in fiscal year and a snapshot tool describing in brief the new contribution funding approaches. INAC developed a General Assessment tool as part of the phasing in of the new policy. For and future years, the Department will complete the General Assessment process for all recipients. The process works by taking a snapshot of the funding recipients past performance and current strengths and possible risks in managing the funding agreement. In the GA process, each funding recipient is assessed and rated as to having either a low, medium, or high level of risk. The General Assessment looks at the operating environment, governance, planning, financial management and program management to identify the strengths and weaknesses leading to low risk, medium risk or high risk rating. In fiscal year , the results of the General Assessment help to shape the duration of the funding agreement. In the Appendix to this Guide, the new Aboriginal Recipient Funding Agreement (ARFA) model is included, as well as an Agreement Crosswalk tool, which maps the sections of the CFA/CFNFA to the new sections of the ARFA. For more information on the new Policy and Directive on Transfer Payments, you may visit the TBS Internet site: sct.gc.ca/pol/doc eng.aspx?id=13525 and the INAC Internet site: inac.gc.ca/ai/arp/trp/index eng.asp or contact your Funding Services Officer by calling Funding Services, Programs & Partnerships reception at (604) INAC BC REGION PROGRAM GUIDE 2010/2011 / 11

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19 Five Big Changes for Risk Assessments General Assessment»» Quick check-up for funding recipients Readiness Assessment»» Required for Block Funding recipients Default Assessment»» Required for recipients who are in default or may be close to going into agreement default Program Assessment»» Required by all federal departments as their programs are renewed by Treasury Board Funding Agreement Changes Previous Different funding agreement models for First Nations and Tribal Councils based on funding type received New Single Aboriginal funding agreement model for First Nations and Tribal Councils no matter which funding types are being received Restricted Surpluses Previous Flexible Transfer Payment (FTP), except for Capital, and Alternative Funding Arrangement (AFA or Block) surpluses were not restricted New Now Fixed and Block Contribution surpluses are restricted to being expended within the Program funding, a DIAND-approved plan, or recovered Funding Contribution Type Changes Previous Only Flexible Transfer Payment (FTP) and Alternative Funding Arrangement (AFA or Block) was available and then only to INAC recipients New Now Flexible, Fixed (FTP) and Block (AFA) Contribution approaches are available for all Aboriginal recipients from all federal departments Agreement Duration Previous Comprehensive Funding Arrangements (CFA) were one year in length Canada/First Nation Funding Agreements (CFNFA) were five years in length New Aboriginal Funding Agreements can be multi-year in length Block funded agreements can be five or more years in length Policy on Transfer Payments

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21 Snapshot INAC Contribution Funding Approaches 2011 Set Fixed Flexible Block Previous INAC Funding Name Regular Flexible Transfer Payment N/A Alternative Funding Arrangement Description Where performance conditions specified in the funding agreement are set. Where a contribution can be based on a predetermined annual estimate of the funding required by a recipient to achieve the objectives of a transfer payment. Where a program is expected to require a two or more year relationship with a recipient to achieve objectives can be funded under a multi-year funding agreement and the recipient has demonstrated capacity to manage transfer payments. Where a number of programs are expected to require a five or more year relationship with the recipient to achieve objectives can be funded under a single multi-year funding agreement and the recipient has demonstrated capacity to manage transfer payments. Reallocation of Funds No reallocation of funds. No reallocation of funds. Recipients are able to reallocate funds among program specified cost categories or service codes. Recipients are able reallocate funds among the programs in the block and adjust the relative priority of programs to address changing circumstances and the recipient s evolving priorities. Policy on Transfer Payments

22 Snapshot INAC Contribution Funding Approaches 2011 Set Fixed Flexible Block Duration Can be multi-year 5 or more years Reporting Annual audited financial statements and operational and financial reports throughout the year. Surplus Unexpended funding must be reimbursed to INAC. No retention of unexpended funds and no carry forward of funds into the next fiscal year. Unexpended funding must be reimbursed to INAC, except... Recipients may retain unexpended funds remaining at the expiry of a project or the funding agreement provided that the obligations and objectives set out in the funding agreement are met and the recipient agrees to use the unexpended funds for i) purposes consistent with the program objectives or ii) any other purpose agreed to by the department. In any case, surplus must be expended by the end of the following Fiscal Year. Unexpended funding must be reimbursed to INAC. Recipients are able, during the period of the project or funding agreement, to retain unexpended funds remaining at the end of each fiscal year for use in the next fiscal year to further achieve results toward the program objective. Unexpended funds remaining at the expiry of the agreement are recoverable. Unexpended funding must be reimbursed to INAC, except... Recipients may retain unexpended funds remaining at the expiry of the funding agreement provided that the obligations and objectives set out in the funding agreement are met and the recipient agrees to use the unexpended funds for i) purposes consistent with the program objectives or ii) any other purpose agreed to by the department. In any case, surplus must be expended by the end of the following Fiscal Year. Policy on Transfer Payments

23 2/ The Government INAC BC REGION 2011/2012 PROGRAM GUIDE Indian Government Support / 19 Self Government / Treaty / 41 INAC BC REGION PROGRAM GUIDE 2010/2011 / 17

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25 2 / THE GOVERNMENT / Indian Government Support General Information & What s New / 19 Tribal Council Funding (TCF) / 22 Band Advisory Services (BAS) / 28 Band Support Funding (BSF) / 29 Band Employee Benefits (BEB) / 32 Professional & Institutional Development (P&ID) / 34 Consultation and Policy Development / 35 Basic Organizational Capacity (BOC) Funding to Representative Status Indian Organizations / 36 British Columbia Capacity Initiative (BCCI) / 37 Band Governance (BC Special) / 38 Contacts and References / 39 General Information & What s New Comprehensive Community Planning (CCP) Comprehensive Community Planning (CCP) is a process that engages community members in planning and implementing the long term vision for their community. It is a community driven, community owned process that considers all aspects of the community, including social, environmental, economic, governance, and culture. Although CCP is not a program within INAC, it is recognized as an important initiative and is supported through the following INAC programs: BCCI (British Columbia Capacity Initiative) FNIF (First Nations Infrastructure Fund) P&ID (Professional & Institutional Development) CEOP (Community Economic Opportunity Program) CEDP (Community Economic Development Program) TRM (Treaty Related Measures) INAC BC REGION PROGRAM GUIDE 2011/2012 / 19

26 2 / The Government / Indian Government Support More information on CCP may be found through the following websites and contacts: inac.gc.ca/ai/scr/bc/proser/fna/ccp/index eng.asp General BC CCP@inac.gc.ca Community Development: (604) Strategic Planning: (604) Indian Government Support (IGS) The Indian Government Support (IGS) program provides funding to support local governance and program delivery administration. Initial allocations for Tribal Council Funding (TCF), Band Support Funding (BSF), and Band Employee Benefits (BEB) will be set at 90% of last year s ( ) final allocations. Adjustments will be made during the July update of the Indian Government Support database, to reduce impacts from possible reductions. Initial allocations for Band Advisory Services (BAS) will be set at 100% of last year s ( ) final allocations as it is anticipated that funding levels will remain the same. Tribal Council Funding (TCF); Band Advisory Services (BAS); Band Support Funding (BSF); and Band Employee Benefits (BEB) The following applications will no longer be used: DCI# Band Advisory Services Funding Application DCI# Band Support Funding Grant Application DCI# Tribal Council Funding Application DCI# Band Employee Benefits Funding Application For funding, these program application requirements have been combined into a single application form for each recipient type, as follows: DCI# First Nation Application for Indian Government Support Programs o First Nations will need to use this form to apply for BSF, BEB, and BAS DCI# Tribal Council Application for Indian Government Support Programs o Tribal Councils will need to use this form to apply for TCF and BEB DCI# Application for Band Employee Benefits Organizations other than First Nations and Tribal Councils o BEB applicants that are neither First Nations or Tribal Councils will need to use this form The IGS call package including the new applications were sent out January 21, INAC BC REGION PROGRAM GUIDE 2011/2012 / 20

27 2 / The Government / Indian Government Support REPORTING REQUIREMENTS The following reports will no longer be used: DCI# Band Advisory Services Program Annual Report DCI# Tribal Council Funding Program Annual Report DCI# List of Eligible Employees DCI# Pension Plan Funding Annual Report For funding, these program reporting requirements have been combined onto a single report for each recipient type, as follows: DCI# First Nation Report for Indian Government Support Program o First Nations will need to use this form to report on BEB and BAS. There is no reporting requirement for the BSF grant DCI# Tribal Council Report for Indian Government Support Programs o Tribal Councils will need to use this form to report on TCF and BEB DCI# Band Employee Benefits Report Organizations other than First Nations and tribal councils o BEB recipients that are neither First Nations nor Tribal Councils will need to use this form Professional & Institutional Development (P&ID) P&ID no longer accepts applications throughout the year. A call package for proposals will be sent out in the spring /summer with a set deadline still to be determined in mid summer INAC BC REGION PROGRAM GUIDE 2011/2012 / 21

28 2 / The Government / Indian Government Support Tribal Council Funding (TCF) Tribal Councils (TCs) enable groupings of bands with common interests to voluntarily join together to provide advisory and/or program services to all member bands. INAC provides funds to assist Tribal Councils in maintaining administrative capacity to deliver advisory services in community planning, band governance, technical services, financial management and economic development. Tribal Council roles and responsibilities, and levels and standards of services are established and documented by their member Band Councils. APPLICATION REQUIREMENTS 1. A current Certificate of Good Standing is required by all recipients. A Tribal Council Application for Indian Government Support Programs (RRG DCI# 41808) is required by all recipients, except those receiving TCF through Block funding. Block funded recipients are not required to submit applications unless renewing or entering a Block funded arrangement. A call package was sent out January 21, Due: February 9, 2011 (date past) (anticipated due date January 31 st for next fiscal year) REPORTING REQUIREMENTS 1. Tribal Council Report for Indian Government Support Programs (DCI#41796) is required for all recipients, except those receiving TCF through Block funding. Due: April 30, 2012 FUNDING METHODOLOGY AND EXAMPLE Initial allocations will be based on 90% of the fiscal year allocation. Adjustments will be made during the year after the July IGS update (previous year financial information is used to update the Tribal Council Funding profile). An example is provided on the next page. Funding Type Description Authority Code FIXED BLOCK Tribal Council Funding Tribal Council Funding Activity Code / Transaction Activity Code / /01066 INAC BC REGION PROGRAM GUIDE 2011/2012 / 22

29 2 / The Government / Indian Government Support Tribal Council Funding (TCF) Example Region Recipient Recipient # Geographic Index 1 C British Columbia Tribal Council Name Registered Population 3,334 Registered Residents 2,401 Date (MM/DD/YY) [system generated] The number of registered population and registered residents is based upon the number of affiliated First Nations. SERVICE PROFILE Major Services $ Units Federal/Provincial Agreements 0 0 Income Support 27, Major Capital 0 TOTAL MAJOR SERVICES 27,075 [system calculated] Basic Services $ Person Year (PY) Manually input Lands and Trusts Services 0 0 Education (excluding Tuition) 185, Economic Development 228, Social Development (excluding Income) 52, Infrastructure (O&M) 121, Minor Capital and Housing 0 Band Government 61,120 Advisory Services Funding 137, System generated or manually input to determine the number of advisory services required based on the # of bands and their GEO. TOTAL BASIC SERVICES 786,735 TOTAL MAJOR AND BASIC SERVICES 813, INAC BC REGION PROGRAM GUIDE 2011/2012 / 23

30 2 / The Government / Indian Government Support Tribal Council Funding (TCF) Example continued Tribal Council Administration Cost Sensitive Non Cost Sensitive TOTAL General Management (manually entered) ,632 Monthly meeting costs x 12 Administration 17,443 88, ,787 Based on total Basic Services Remoteness Factor ,466 Based on GEO remoteness factor x Administration cost sensitive Person Year Costs ,581 9,858 39,439 Based on total Basic Services PYs x value set for Service Staff cost & non cost sensitive Environmental Factor ,227 Based on GEO environmental factor x Person Year cost sensitive Federal/Provincial Agreements 0 Based on total number of Fed/Prov Agreements x their value level Income Support Admin Based on no. of monthly or bi monthly cases Audit Costs 4,990 Based on totals for Major & Basic Services, General Management, Administration, Remoteness Factor, Person Year Costs, Fed/Prov Agreements Income Support Admin., Environmental Factor x Total Tribal Council Admin 189,225 Basic Eligibility 326,720 TC Admin + Advisory Services $ Supplementary Travel 0 This field is manually entered TOTAL TRIBAL COUNCIL ELIGIBILITY 326,720 INAC BC REGION PROGRAM GUIDE 2011/2012 / 24

31 2 / The Government / Indian Government Support Tribal Council Funding Review Funding Elements ADVISORY SERVICES Funding Element Band Membership Population Remoteness Factor Definitions Advisory Unit Cost Basic: $46,218 Travel: $ 5,463 Total: $51,681 Advisory Unit Allocation Weighted Advisory unit allocation Large member band Advisory allocation Sub communities Advisory Allocation Supplementary Travel Minimum 5 First Nation members Average on reserve population of all member First Nations As determined by the Band Classification Manual Average remoteness of all member First Nations Urban/Rural: 5 for every 7 FN (.7143 x # of bands) Remote/Special Access: 1 unit per member band Weighted by average on reserve population of member bands 1 99 Base X Base X Base 700+ Base X 1.2 Not applicable in BC Sub communities of member First Nations will be counted as bands, at 60% of maximum budgets. *Sub communities must have populations of at least 200, and be recognized in Band Support Funding. Where chartered aircraft is the only means of access to a band community, approval is on a case by case basis. INAC BC REGION PROGRAM GUIDE 2011/2012 / 25

32 2 / The Government / Indian Government Support TCF Review Funding Elements continued BASIC ADMINISTRATION For Tribal Councils with departmentally funded Basic Services (service delivery of on going departmental programs) Funding Element Current Minimum Service Delivery $213,823 Minimum Service Delivery cost For programs over $213,823 Cost Sensitive Variables Adjustment for costs incurred as a result of location, whether due to mode of access to nearest service centre or length and severity of the heating season. Non cost Sensitive Major Services Fed Prov Agreements (Agreements with TC and third party for the delivery of services: tuition, MTSA) Social Assistance Admin (income support) General Management Costs Apply if: Total affiliated on reserve pop. > 2000 AND total Basic Service dollars (excl. PY & Advisory) within $67,159 $269,698 range in BSF Table 2.2 Basic Overhead. For one representative from each member FN to attend a full one day meeting per month at the tribal council office, as per Treasury Board travel regulations. No honoraria. 35% of basic program value See table below. Directly affected by geographic location: Travel, Utilities, Telephone, Supplies * Cost sensitive variable impacts decrease as program value increases Not directly affected by the geographical location of the community: Salaries, Allowance, Postage. Bank charges $1,148/unit $29/unit Estimated costs as determined/approved by departmental program manager. INAC BC REGION PROGRAM GUIDE 2011/2012 / 26

33 2 / The Government / Indian Government Support Funding Element Service Employee Office Costs TC employee necessary for effective delivery of a service funded by the Department, whose salary, benefits, travel and training are provided by the Department program. Audit Costs Current As determined by the departmental program manager. Cost sensitive: $3,652 Non cost sensitive: $1,217 Total: $4,869 As per BSF directive. (Accounting costs not included)..5% of total departmental contributions. Remote and special access bands eligible for additional $1,000. Block funded First Nations eligible for additional $2,000. BASIC TRIBAL COUNCIL ADMINISTRATION TABLE Lower Range Top Range Cost Sensitive Non Cost Sensitive Total 0 213,822 35% of program value 213, ,479 16,317 64,710 81, ,480 1,354,903 17,443 88, ,787 1,354,904 2,727,283 17, , ,292 2,727,284 4,276,479 23, , ,937 4,276,480 6,414,719 23, , ,824 6,414,720 9,622,079 28, , ,664 9,622,080 13,898,559 32, , ,111 13,898,560 34, , ,941 INAC BC REGION PROGRAM GUIDE 2011/2012 / 27

34 2 / The Government / Indian Government Support Band Advisory Services (BAS) Band Advisory Services enable large, unaffiliated First Nations to obtain advisory services for planning, band governance, technical services, financial management and economic development. Currently, Cowichan and Squamish are the only First Nations within BC Region that qualify for this funding. APPLICATION REQUIREMENTS 1. A First Nation Application for Indian Government Support Programs (RRG DCI# 41814) is required to apply for BAS. A call package was sent out January 21, Due: February 9, 2011 (date past) (anticipated due date January 31 st for next fiscal year) REPORTING REQUIREMENTS 1. First Nation Report for Indian Government Support Programs (DCI# 41790) Due: April 30, 2012 FUNDING METHODOLOGY AND EXAMPLE Band Advisory Services funding is calculated according to on reserve population. Example: Advisory Units Basic $46,218 Basic Travel $5,463 Total $51,681 (Multiply by Adjustments) Adjustments by Population A First Nation with 2,650 members is calculated at: $51,681 X 1.5 = $77, Funding Type Description Authority Code Activity Code / Transaction Activity Code FIXED Advisory Services /01150 INAC BC REGION PROGRAM GUIDE 2011/2012 / 28

35 2 / The Government / Indian Government Support Band Support Funding (BSF) Band Support Funding assists First Nations in meeting the costs of local government and the administration of INAC programs, as outlined in the funding methodology. APPLICATION REQUIREMENTS 1. A First Nation Application for Indian Government Support Programs is required by all recipients, except those receiving BSF through Block funding (RRG DCI#41814). Block funded recipients are not required to submit the application unless they are renewing or entering a Block funded arrangement. A call package was sent out January 21, Due: February 9, 2011 (date past) (anticipated due date January 31 st for next fiscal year) REPORTING REQUIREMENTS N/A FUNDING METHODOLOGY Initial allocations will be based on 90% of the ( ) previous year allocation. Adjustments will be made after the July IGS database update. Example: Allocations are based on the BSF Band Profile (see next page), as generated by the IGS system and the maximum allowable rates defined by the program policy. Tables are available on line at the following INAC website: inac.gc.ca/ap/gov/igsp/bsf/bsf eng.pdf. Example continued on next page. Funding Type Description Authority Code GRANT BLOCK Band Support Funding Band Support Funding Activity Code / Transaction Activity Code / /01065 INAC BC REGION PROGRAM GUIDE 2011/2012 / 29

36 2 / The Government / Indian Government Support Band Support Funding (BSF) Example continued Region British Columbia Recipient First Nation s Name Recipient # xx Geographic Index 1 B T.C. Affiliated Tribal Council Name Date Modified [System generated] Sub community No Funding Reserve Land Yes Number of Staff 8 BAND MEMBERSHIP/COMMUNITY RESIDENCE INFORMATION Location Status Non Status Band Members Non Band Members Total Band Members Non Band Members Total On reserve Not On reserve SERVICE PROFILE Major Services $ Units Federal/provincial Agreements 193,696 2 Income Support 244, Major Capital 0 TOTAL MAJOR SERVICES 438,492 Basic Services $ PY Lands and Trusts Services 2, Education (Excluding Tuition) 237, Economic Development 36, Social Develop (Excl Income) 50, Infrastructure (O&M) 81, Minor Capital and Housing 125,353 Band Government 9,672 Advisory Services Funding 0 TOTAL BASIC SERVICES 543, TOTAL MAJOR & BASIC SERVICES 982,037 INAC BC REGION PROGRAM GUIDE 2011/2012 / 30

37 2 / The Government / Indian Government Support Band Support Funding (BSF) Example continued Band Support Funding Cost Sensitive Non Cost Sensitive Total Council Component 11,276 33,226 44,502 Based on total Band membership Basic Overhead 15,672 47,784 63,456 Based on total on reserve population Subtotal 26,948 Remoteness Factor ,156 Based on GEO remoteness factor Federal/Provincial Agreements 2.0 1,721 Based on total number of Fed/Prov Agreements Income Support Administration ,337 Based on number of monthly or bimonthly cases Service Staff ,648 6,216 24,864 Based on total number of Basic Services Person Years Environmental Factor ,147 Based on GEO environmental factor Audit and Professional 5,965 Based on total amount of Major & Basic & Admin dollars, pop., GEO factors. Advisory Services (if pop. > 2,000) 0 MAXIMUM BAND SUPPORT FUNDING 158,148 INAC BC REGION PROGRAM GUIDE 2011/2012 / 31

38 2 / The Government / Indian Government Support Band Employee Benefits (BEB) Funding is provided to First Nations and Tribal Councils for reimbursement towards the employer s share of pension plan and other employee benefit plan costs for eligible employees. Funding is limited to a maximum of 5.5% Private Pension Plan (PPP) of gross salaries, plus current Canada Pension Plan levels, administrative costs, and a maximum of 2% of other benefits. APPLICATION REQUIREMENTS 1. For Tribal Councils, a Tribal Council Application for Indian Government Support Programs RRG DCI#41808 is required for BEB 2. For First Nations, a First Nation Application for Indian Government Support Programs RRG DCI#41814 is required for BEB 3. For Organizations, Application for Band Employee Benefits Organizations other than First Nations and Tribal Councils RRG DCI#41802 is required for BEB Block funded recipients are not required to submit applications unless renewing or entering a Block funded arrangement. A call package was sent out January 21, Due: February 9, 2011 (date past) (anticipated due date January 31 st for next fiscal year) REPORTING REQUIREMENTS 1. Tribal Councils The Tribal Council Report for Indian Government Support Programs (DCI#41796) is required for all recipients, except those receiving BEB through Block funding Due: April 30, First Nations First Nation Report for Indian Government Support Program (DCI#41790) is required for all recipients, except those receiving BEB through Block funding Due: April 30, For Organizations Band Employee Benefits Report Organizations other than First Nations and Tribal Councils (DCI#41784) Due: April 30, 2012 FUNDING METHODOLOGY Initial allocations will be 90% of the previous year s approved application/report; adjustments are made based on current year CPP levels, and the July IGS database update. Funding for new plans will be allocated based on the information in the Application for Band Employee Benefits form and the List of Eligible Employees form. To maintain funding eligibility, the Annual Information Report, Certified Financial Statements, and monthly remittance must be submitted directly to the Office of the Superintendent of Financial INAC BC REGION PROGRAM GUIDE 2011/2012 / 32

39 2 / The Government / Indian Government Support Institutions (OSFI). Funding may be withheld if First Nations and Tribal Councils do not meet OSFI reporting and remittance requirements. Funding Example Maximum PPP rate is 5.5% of eligible salaries. Maximum CPP rate is current legislated rate. Maximum Other Benefits is 2% of eligible salaries only if eligible employee contributes to PPP (i.e. group insurance health, dental). Administrative cost is $125/employee (for less than 10 eligible employees) OR $1,000 plus $25/employee for over 10 eligible employees. Funding Type Description Authority Code SET BLOCK Band Employee Benefits Band Employee Benefits Activity Code / Transaction Activity Code /01017 to /01092 INAC BC REGION PROGRAM GUIDE 2011/2012 / 33

40 2 / The Government / Indian Government Support Professional & Institutional Development (P&ID) This funding is used to develop First Nations and Inuit community members capacity to perform core functions of governance, at institutional and community levels. Comprehensive Community Planning (CCP) components may fall within P&ID funding objectives. APPLICATION REQUIREMENTS: 1. P&ID Proposal Application 2. Band Council Resolution (BCR) Call packages are sent out in the spring /summer. Due: Deadline to be announced mid-summer 2011 REPORTING REQUIREMENTS 1. Professional and Institutional Development Program Annual Report (RRG DCI# ) Due: May 31, 2012 FUNDING METHODOLOGY Projects are reviewed on an annual basis, based on a mid summer application deadline. P&ID is not built into Block funding core budgets, therefore all Block funding recipients are eligible to apply. Terms and conditions of funding are based on evaluation of the proposal and its projected outcomes. Funding Type FIXED Description 1) Leadership Selection 2) Membership 3) Decision making 4) Lawmaking/Enforcement 5) Financial Management 6) Human Resources 7) Administration (IM/IT) 8) Community Involvement 9) Intergovernmental Relations/Networks Authority Code Activity Code / Transaction Activity Code / INAC BC REGION PROGRAM GUIDE 2011/2012 / 34

41 2 / The Government / Indian Government Support Consultation and Policy Development Consultation & Policy Development funding supports First Nation input into INAC policies and programs. Proposals will be reviewed against the consultation authority, and regional priorities and objectives. APPLICATION REQUIREMENTS 1. Proposal and/or work plan. There is no call package. REPORTING REQUIREMENTS 1. Consultation and Policy Development Project Report (New* RRG DCI# 41753) Terms and Conditions of funding are based on the proposal/work plan, in order to evaluate results and outcomes. Funding Agreement terms and conditions include notification of reports expected and provide access to appropriate template(s). Due: May 31, 2012 (unless otherwise noted in Funding Agreement Terms and Conditions) FUNDING METHODOLOGY Work plans should describe: specific activities to be undertaken during the year, funds required, and results anticipated for each activity. One time activity funding requests should be based on proposals that relate to BC Region s Strategic Plan: inac.gc.ca/ai/scr/qc/pm/ps0811/ps0811 eng.asp Block funding recipients are eligible to apply for this funding. Funding Type Description Authority Code Activity Code / Transaction Activity Code FIXED Consultation /01045 INAC BC REGION PROGRAM GUIDE 2011/2012 / 35