KEYSTONE OWNERS ASSOCIATION ANNUAL MEETING July 3, 2013

Transcription

1 KEYSTONE OWNERS ASSOCIATION ANNUAL MEETING July 3, 2013 I. Call the Meeting to Order The was called to order by Mr. Haueter at 8:36 a.m. on Wednesday, July 3, 2013 in the Mountain House. Board Members in Attendance Were: Tom Haueter, President, Chateaux d Mont Janette Brenner, Vice President, Trappers Crossing Ken Riley, Treasurer, Soda Spring I Brad Dempsey, Secretary, Settlers Creek Townhomes Carolyn Berlakovich, Director, Red Hawk Lodge Jerry Selinfreund, Director, Willows John Pringle, Director, Keystone Ranch Owners Present Were: Marilyn & Sean Manning, Arapahoe Fred Backes, Argentine William Fuller, Buffalo/Dakota Dick & Moira Upton, Flying Dutchman Chris Gavin, Key Condo Mark Mathews, KNC Alan Bradley, Lakeshore Robert Lepkowski, Lone Eagle Mike Borrego, Montezuma Gene & Gretchen Davis, Pines Ron Jensen, Quicksilver Scott Silver, Red Hawk Lodge Polly Drew, Silver Mill John Snook, Soda Spring II Tom Satchell, Sts. John David Feroe, Trappers Crossing Joe Lamb, Wild Irishman Keystone Resort Staff Present Were: Tim Estes, Vice President of Hospitality Clare Lehman, KRPM Lisa Poole, KRPM Jeff Pennette, KRPM Julie Berry, KRPM Matt Chierek, KRPM Nathan Nosari, KRPM Jeremy Strawn, KRPM Tina Bowlin, Arapahoe Rich Sweeney, Chateaux d Mont Robert Scott, Expedition Station Harriett Bobo, Hidden River Jeremy Keller, Key Condo Donna Nolz, KNC/Commercial Lee & Karen Sevald, Lenawee Denny Kleeger, Montezuma Rick Williamson, Northstar Danny Wilkin, Plaza Greg Levesque, Quicksilver Bill Parkhouse, Settlers Creek Est. Steven Ayres, Soda Spring I Rick Clugston, Starfire Jane Jones, Sts. John Joseph Hodges, Trappers Crossing Barrie Holt, KRPM Stephanie Bentz, KRPM Jennifer Adaro-Martin, KRPM Cathy Baldwin, KRPM Michael Bergeman, KRPM Ty Thorndike, KRPM Winston Elliott, KRPM Lynne Wilkins, KRPM

2 7/3/13 Page 2 of 5 Christine Ostrowski, KRPM Sheila Skagges, KRPM Christy Laird, KRPM Chuck Randles, Front Office Manager Tammy Bee, KRPM Brian Diebel, KRPM Brad LaFleur, Building Mtce. Kirsten Sundberg, Marketing Erika Krainz of Summit Management Resources was recording secretary. A quorum of 54% was confirmed. II. Approval of Previous Meeting Minutes Mr. Ayres made a motion to approve the July 3, 2012 minutes as presented. Mr. Lepkowski seconded and the motion carried. III. Financial Update Mr. Riley reported that the Association ended 2012 $6,800 under budget, mainly due to savings in meeting expenses and the Four Corners project. Total current assets were $23,310 and there were 46 paid members for the current year, including two non-keystone managed properties. The 2012/2013 Budget included $10,000 for the Four Corners project. IV. Board of Directors Election The Directors retiring this year were Mr. Kivimaki, Mr. Dempsey and Mr. de Leon. Ms. Brenner introduced the nominees, who were Mr. Parkhouse, Mr. Selinfreund, Mr. Satchell and Ms. Davis. There were no nominations from the floor. Mr. Ayres made a motion to elect the slate by acclamation. Mr. Backes seconded and the motion carried. V. One Keystone Tree Lighting Project Ms. Brenner provided an update on the One Keystone tree lighting initiative. She noted that it was an owner idea, proposed by Mr. Kleeger. The project entailed lighting one live pine tree at or near the entrance to each property and throughout the common areas in Keystone Resort to unify the community. There were 34 participants in 2012, down from 38 the previous year. There were a total of 47 trees lit with several properties lighting more than one. Order forms were provided in the meeting packets. The goals for next year are to leave the lighting on the trees year round to save on installation costs, to encourage the non-participating KOA member Associations to participate, to contact other Associations that are not KOA members about participation, to get power to the Four Corners area and to light 65 trees or equivalents. VI. Association Improvements & Awards Last year a number of Keystone Associations spent a total of almost $2 million in improvements to building exteriors. Awards were presented as follows:

3 7/3/13 Page 3 of 5 1. Most Significant Improvement - Trappers Crossing for their roofing project and Pines for the remodel of Buildings 7, 8 and Most Guest Friendly Improvement - Jackpine/Blackbear for their spa area renovation and Quicksilver for their walkway rebuild and landscaping. 3. Most Environmentally Friendly Improvement - Northstar for the thermal imaging and renovation of their roof and Wild Irishman for their high efficiency pool boiler and pool remodel. A list of contractors who have worked on various projects around the Resort has been compiled and is available to interested Associations. VII. Four Corners Project Mr. Estes said the Four Corners was a complex project. Vail Resorts approved some capital funding to match the $10,000 from the KOA for improvements. This total of $20,000, would barely cover the cost for more than one corner and would not address the other requirements including surveys, landscaping permits and irrigation. The original plan from DHM could be used as a model for improvements over time. DHM could be hired to address all the planning and permitting requirements for $18,000. The rough cost estimate for the entire project is around $100,000. VIII. HOA Training Seminar Ms. Lehman said a survey was conducted ahead of time to determine the areas of interest. Topics included a legislative update, insurance and energy rebates. All presentations will be posted on the website She asked all participants to provide feedback. IX. General Discussion Mr. Gavin asked if dues would be raised to start accumulating funds to address the Highway 6 corridor improvements. Mr. Estes commented that it would be easier to request additional capital from Vail Resorts if there were matching funds. Mr. Riley said if the Associations agreed to help fund the project, the money could be set aside specifically for the project and there would be good accountability. Based on the various sizes of the different Associations, he recommended that any assessment be based on the number of units rather than a fixed amount per Association. Mr. Upton said Keystone is still behind the curve in terms of curb appeal when compared to other resorts. It is the responsibility of all involved parties since improvements will help to maintain property values. He said he would support a $100/property assessment to ensure the project will be done and he volunteered to help any way he can. Mr. Gavin stated that the ballot initiative failed because it would have been a tax. He felt it would be better to organize the funding through the KOA, and to have Vail Resorts take on a larger percentage of the cost.

4 7/3/13 Page 4 of 5 Mr. Borrego was concerned about committing to a project without a set budget and more specific details. Mr. Dempsey indicated his support for pursuing this initiative through the KOA. He noted that there were plans from the original design and agreed the project should be more clearly defined before any assessment is levied. Mr. Haueter pointed out that this project would only address the Four Corners, not the entire Highway 6 corridor. Mr. Levesque said there would be ongoing maintenance that will need to be considered as well. Mr. Riley asked if Vail Resorts would commit to the maintenance of the Four Corners if the KOA provided a significant contribution for the project. Mr. Estes could not make that commitment but said he could be the facilitator in helping broker the idea with the Executive Board. It might be possible to arrange a cost sharing agreement for the maintenance. Ms. Bobo suggested adding $0.10 to the cost of each lift ticket. Mr. Estes said that would in effect be asking Vail Resorts to pay for it and he did not think there would be support for that funding method. Mr. Clugston thought the commercial stakeholders should be asked to participate financially. He asked who would be responsible for repairs. Mr. Riley said the ownership of the corners was convoluted with portions belong to Vail Resorts and the County. CDOT has a right of way. CDOT and the County are not willing to provide any funding. Mr. Backes asked about the failed bond measure. Mr. Estes said the original plan was far more detailed than what is currently being proposed. The cost estimate from DHM to get the engineering reports, permits and finalize the plans so they are ready to be sent out for bids is $18,000. Ms. Bobo asked what the $10,000 in the budget would be used for. Mr. Haueter said it would be used as the KOA s contribution for the design and planning, if the project progresses to that stage. It may not be spent at all and the Board has not yet committed any money for the planning. The rough cost estimate for the project is $20,000 for the planning and permits and $100,000 for the actual landscaping work, excluding the irrigation. Mr. Ayres made a motion to have the KOA member Associations pay an additional one-time assessment in 2014/2015 of $20/unit ($48,000 total) with all the funds to be spent on the Four Corners project improvements only. If the funds are not spent in five years, the money will be refunded to the member Associations. Mr. Selinfreund seconded. In discussion Mr. Backes said it was not yet clear exactly what the project entailed. Mr. Lepkowski said the funds would in effect be a Reserve and would reflect the KOA s support of the concept. Mr. Kleeger said he would like to see the conceptual drawing. Mr. Haueter said it could be posted on the website. Mr. Gavin noted that it should be possible to use the existing plans from DHM, which Mr. Estes has, but they are not yet in a format that could be used for landscaping bids. The plans

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