EDWARDSVILLE 2019 BUDGET

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1 City of Edwardsville, KS 1

2 A Message from the City Manager Honorable Mayor John Tiny McTaggart City Councilmembers: Chuck Adams Garrett Mellott Margaret Shriver Chuck Stites Carolyn Caiharr Dear Mayor, City Council, and Edwardsville Residents, It is my great pleasure to present to you the adopted 2019 Budget of the City of Edwardsville. Each year, City staff strives to present a budget document for the upcoming year focusing on the priorities established by the governing body. The 2019 annual budget: Includes no mill levy increases. The mill levy was decreased by approximately 1.2 mills in 2018 and we are moving forward at that rate with no proposed changes. Invests in needed infrastructure. This includes funding for road improvements, departmental equipment, vehicles, and more. Recognizes the importance of our greatest asset, our employees, through an across-the-board 5% increase to employee compensation. This ensures the City of Edwardsville can continue to attract and retain qualified staff to better serve the citizens of our great City. Anticipates a relatively balanced budget that does not significantly affect the cash balance of the City. Inside this document, you will find a narrative of the planned activity for Thank you all for your input and participation in this critical municipal process. Sincerely, Michael Webb, City Manager City of Edwardsville, KS 2

3 Edwardsville is a proud and thriving community that cares, communicates, collaborates, and celebrates together. City of Edwardsville, KS 3

4 Fire Chief EMS Supervisor/ Deputy Chief Fire Captain Driver Firefighters/ Medic Planning Director Finance Manager Citizens of Edwardsville Mayor & City Council Assistant City Customer Service Clerk Planning Admin. Asst. Manager City Manager Court Administrator Parks & Rec Supervisor Public Works Community Director Service Officer City Attorney Prosecutor Municipal Judge PW Laborer Police Clerk Police Chief Detective Unit Deputy Police Chief Patrol Lieutenant Patrol Sergeant Master Patrol Officer Police Officers Organizational Chart City of Edwardsville, KS 4

5 Edwardsville City Council Mayor John Tiny McTaggart Garrett Mellott Chuck Adams Margaret Shriver Carolyn Caiharr Chuck Stites Budget Development Team: Michael Webb, City Manager Zack Daniel, Assistant City Manager Michelle Bounds, Finance/HR Manager City of Edwardsville, KS 5

6 Community Profile History and Background Edwardsville became a city of the third class in July In 2012 it was reclassified as a city of the second class. At the turn of the 20th Century, Edwardsville was an active part of the agricultural community in Kansas. Its most famous resident at that time was Junius Groves, otherwise known as the Potato King of the World due to the fact that he reportedly grew more bushels of potatoes per acre than any of his international competitors. According to historical documents, Edwardsville was first surveyed in 1869 and was located on land owned by Delaware Indian Chief Half Moon. The City was named after John H. Edwards, a general ticket agent for the Union Pacific Railroad which ran through the community. Union Gas was also instrumental in Edwardsville s growth in the 1970s Junius G. Groves Form of Government The City of Edwardsville operates under the Mayor-Council form of government. The Mayor and five Councilmembers constitute the governing body of the City. Mayor and Councilmembers are elected at large to staggered, four year terms. Elections are held in November of odd years. The City is part of the Kansas City metropolitan area and is located within Wyandotte County. Wyandotte County possesses a unique form of government known as the Unified Government of Wyandotte County and Kansas City, KS (commonly referred to as the UG). The City of Edwardsville is an autonomous entity with its own governing body that works closely with the UG to achieve common goals for the region. The City also maintains citizen advisory boards to help shape and guide City policy. These groups include the Planning Commission (seven members), the Cemetery Board (seven members), and the Parks & Recreation Advisory Board (seven members). Demographics and Land Use The small-town feel of Edwardsville is complimented by its convenient proximity to the amenities of Kansas City and the Kansas City metropolitan area. Edwardsville s existing land use is detailed in the table to the right. LAND USE # of Parcels Acres % of Total Acres Undeveloped 216 1, % Rural Residential 336 2, % Low-Density Residential % Med-Density Residential % Mobile Home Park % Public-Semi Public % Parks/Open Space % Commercial % Industrial % TOTAL 1,424 5, % City of Edwardsville, KS 6

7 Community Profile As of 2016, the population of Edwardsville was 4,390. Since 2000, the population for the City has increased approximately 6%. The median age of Edwardsville residents is 35.5 years. The most recent Census figures indicate that there are approximately 1,716 housing units in the City of Edwardsville with an occupancy rate of 95.1%. The median household income as of 2016 was $64,161 and the median home value is estimated at $119,602. According to the cost of living in Edwardsville is 14% less than the national average. The cost-of-living index is a theoretical price index that measures relative costs of living over time or regions. It is an index that measures differences in the price of goods and services. Edwardsville s lower than average cost of living indicates that it enjoys a high quality of life for a lower relative cost. City Services The City Manager is the chief executive officer of the City and its approximately 47 full-time employees. Public safety makes up over half of the City s employee base. Some of the primary services directly provided by City staff include: Code enforcement Police Fire & EMS Economic development Street maintenance Right-of-Way maintenance Municipal court Public information Utility billing Planning & development Community marketing City of Edwardsville, KS 7

8 City Map City of Edwardsville, KS 8

9 Major 2018 Projects The Reintroduction of Edwardsville AutumnFest For a number of years, the City put on a yearly community festival known as AutumnFest. After some time, the City began partnering with the Bonner Springs-Edwardsville Area Chamber of Commerce to restructure the event as Edwardsville Days, which took place in the spring. Due to repeated incidents of rain, City staff took the lead in the planning the event and in 2018 reintroduced the AutumnFest event. Taking place in and around the Edwardsville Community Center, it was one of the largest community events the City has put on in recent years. Staff estimated close to 1,200 people attended the festivities throughout the day, which included live music, food trucks, a community craft fair, and a free bounce house village. City staff hopes to continue the momentum of the 2018 event into 2019 and beyond. Edwardsville Fire Department Continues to Seek Grant Funding In January of 2018, the Edwardsville Fire Department submitted a grant through the Assistance to Firefighters Grant (AFG) program for the purchase of personal protective equipment. The AFG program provides additional means to cover expenses related to turnout gear and other necessary equipment. The EFD took the lead as the fiscal agent for nine other communities seeking assistance for equipment. The grant was awarded in late summer of 2018 for more than $1 million dollars. The responsibility of the City of Edwardsville comes to approximately $17,500. Other grants were pursed and awarded in 2018 which included equipment to outfit a new firetruck as well as other life-saving equipment. Approval of City Staff Compensation Adjustments City administration and elected officials remain cognizant that in order for Edwardsville to remain a progressive and dynamic place to live, it requires top-of-the-line public sector professionals to realize its goals. In 2018, City Council approved what amounted to an across the board 5% increase in employee compensation and now have a strategy to remain competitive in the coming years. Edwardsville is in close proximity with other communities in the Kansas City metro area who are all competing for personnel. This adjustment allows the City to help attract and retain quality staff. City of Edwardsville, KS 9

10 Major 2018 Projects Completion of the Comprehensive Facility Assessment It has long been recognized that the City is growing at a pace that will necessitate more accommodating municipal facilities. This is true in the City s public safety and pubic works departments as well as for City administration. In 2018, the City contracted with an area architectural firm to develop a plan to accommodate current needs as well as plan for the future. A Comprehensive Facility Assessment was presented to the City Council in the summer. Steps are already being taken to realize some of the goals outlined in the assessment, such as the acquisition of the site just north of City Hall. The concept is to create a city center that would be a hub of municipal activity as well has have space for commercial and service industries in the heart of Edwardsville. Expansion of the Phyllis J. Freeman Trail The Parks & Recreation Advisory Board partnered with the Mid-America Regional Council to pursue a grant opportunity through the Schlitterbahn-Vacation Village Grant fund. The grant was awarded in late 2017 and the project wrapped up in late summer of The project adds to the current trail system and creates a path from River Front Park all the way to the south end of 4th St. In 2018, the Parks & Rec Advisory Board also recommended going forward with a Parks & Recreation Master Planning Process, which will likely begin in early spring of 2019 and commence before year s end. Approval of New Fire Department Vehicle Acquisition In August of 2018, the City Council adopted Resolution authorizing the financing of a new Ferrara HD 77 Ladder Truck for the Edwardsville Fire Department. The cost for the vehicle came to $745,865 with payments scheduled out to The new truck will replace the Seagrave Pumper, which is being sold to a company out of Alabama who refurbishes and sells public safety vehicles. The Department received the truck in late 2018 after it was properly outfitted with the necessary features and equipment. City of Edwardsville, KS 10

11 Economic Development Announcement of the Hard Rock Hotel for the Village South at Edwardsville Project Since planning for the Village South project began in 2015, the concept for the mixed use development has shifted over time. The one constant in the different project phases was the introduction of up to two hotels with a conference center space. In 2018, the developers behind the project made the announcement that they had finalized an agreement with the Hard Rock Hotel to bring the venue to Edwardsville in the form of a 10-story hotel with an expanded conference center feature as well as a rooftop bar and ground-level restaurant. The project is estimated at close to $70 million dollars, with about 75% of that coming from private sources. In November, the City Council formally authorized the issuance of several series of bonds for the project. Staff and the development team behind the project are hopeful for a 2020 grand opening to occur sometime in the spring of that year. Continued Expansions in the Industrial Park The Edwardsville Industrial Park is a highly attractive site for warehousing, manufacturing, and distribution operations for national and international companies. In 2018, the Industrial Park saw the approval of expansions for a number of companies including Medart (47,000 sq. ft.), Fastenal (49,500 sq. ft.) and the MWI building (105,000 sq. ft.) also saw the addition of Magni Americas to the Industrial Park. Many of these expansions were accomplished through the issuance of Industrial Revenue Bonds, which offer public assistance to ensure quality companies establish a presence and remain in Edwardsville, bringing jobs and property tax revenue along with it. City of Edwardsville, KS 11

12 Economic Development Development Continues along K-32/Kaw Drive. K-32 is the major state highway that divides north and south Edwardsville. It has been targeted as a prime area for commercial development. In 2018, the Plaza West II site saw the several companies establish themselves at the location, including Ascent Athletics and White Lawn and Landscaping. Development continued on the north side of K- 32 for the Lodge of the Forest event center. In addition to the commercial projects currently taking place, the City completed a study of the 4th St. and K-32 corridor that will help guide future efforts at the intersection, which many consider to be the primary entry point for the community. The study included recommendations for future land use as well as considerations for the pending quite zone at the 4th St. railroad crossing. Changes to the Transient Guest Tax Structure Transient guest taxes are the taxes collected by hotels, motels, and bed and breakfasts from guests in their respective establishments. In 2018, the City of Edwardsville made some changes to its transient guest tax structure, allowing the rate to the be changed by a simple ordinance rather than a charter ordinance. The change also allows the collection of transient guest taxes from short-term rental companies such as AirBnb. Ordinance No. 1007, adopted in August of 2018, raised the transient guest tax rate from 6% to 8%. This change will become effective January 1, 2019 Increased Presence at EcoDevo Functions As previously noted, there are have been a number of studies that have taken place in 2018 related to long-range planning in the City. City staff and partners have been proactive in sharing the findings from these studies with area agencies such as the Bonner Springs-Edwardsville Area Chamber of Commerce and the Wyandotte Economic Development Council. Building awareness for these efforts is critical in generating momentum for future development. City of Edwardsville, KS 12

13 Facebook: Social Media Engagement Number of followers on the City s primary Facebook page grew 28% from 948 to 1,208 The post with the largest reach was the update alluding to the Hard Rock Hotel development, which reached over 16,000 individual Facebook users Approximately 79% of the City s followers on its primary Facebook page are within Wyandotte County meaning that the people who are most effected by posts are the ones seeing them more often Edwardsville public safety departments have a combined 2,689 followers on their Facebook page Edwardsville Hotshot: A total of 97 new people subscribed to the Edwardsville Hotshot E-newsletter in 2018, which is distributed the Friday before City Council meetings, bringing the current subscriber total to 687 The engagement rate for The Hotshot is regularly about 50%, meaning at least half of all subscribers click on a link included in the mailing. Industry standard for engagement according to Constant Contact is 21% Edwardsville Police Department Twitter: The Edwardsville Police Department currently has 773 followers on Twitter The EPD has posted a total of 523 times providing community updates, posting lost animals, and generally spreading awareness of departmental activity YouTube Views on the City s YouTube page is up 45% in 2018, growing over 1,000 views across all videos There are currently 25 subscribers for the City s channel, up from 17 subscribers in 2017 City of Edwardsville, KS 13

14 Financial Goals & Budgeting Financial Goals Financial goals represent general statements of the financial position the City seeks to attain. As of February 23, 2015, the adopted financial goals for the City of Edwardsville are as follows: 1. To provide full value for each tax dollar by delivering quality services efficiently and on a cost-effective basis. 2. To preserve the quality of life in the City of Edwardsville by providing and maintaining adequate financial resources necessary to sustain a sufficient level of municipal services and to respond to changes in the economy, the priorities of the governing body, and other changes that may affect the City s financial well-being. 3. To manage funds as if the City is required to secure and maintain a strong credit rating in the financial community. Budget Policy The budget is one of the most important documents the City prepares as it identifies the services to be provided and how the services are to be financed. Budgeting is an essential element of the financial planning, control, and evaluation process of municipal government. During the budget process, the City shall recognize both short-term needs and objectives in relation to the long-term goals of the City. The annual budget will be prepared and adopted in accordance with state laws. Sound financial practice and securing and maintaining a strong credit rating dictates that the City s budgets be balanced, constantly monitored and responsive to changes in service demands. With these concepts in mind, the City adopts the following budget policy statements: 1. The City will establish and maintain accounting records in such a manner that reports may be issued on cash basis to comply with the Cash Basis law. An annual resolution will be prepared waiving the requirements of Generally Accepted Accounting Principles (GAAP) in the preparation of the City s annual audit. 2. The City will contract for an annual outside audit of accounting records. 3. Annual operating budgets will be adopted on a balanced basis, where estimated operating revenues are used to fund operating expenditures. Unreserved and undesignated fund balance should not be used for general operating expenses. 4. The City s fiscal year shall be the calendar year. 5. The budget can be amended when actual beginning balance exceeds the estimated beginning balance so that there is sufficient budget authority to use the excess balance. Budget amendments will be processed as per state statute by the Finance Manager. City of Edwardsville, KS 14

15 Debt Management Debt Management Policy The City will maintain a high credit rating in the financial community to assure the City s taxpayers that its City government is well managed and financially sound resulting in reduced borrowing costs. Debt financing will not be considered appropriate for any recurring purpose such as current operating and maintenance expenditures. The City will use debt financing only for capital improvement projects and appropriate equipment purchases, and only under the following circumstances: 1. When the project is included in a City Capital Improvement Plan. 2. When the project involves acquisition of equipment that cannot be purchased outright without causing an unacceptable spike in the property tax rate, or unacceptable depletion of reserves. 3. When the project is the result of growth-related activities within the community that require unanticipated and unplanned infrastructure or capital improvements by the City. 4. When the project s useful life, or the projected service life of the equipment, will be equal to or exceed the term of the financing. 5. When there are designated revenues sufficient to service a debt, whether from project revenues, other specified and reserved resources, or infrastructure cost sharing revenues. 6. Whenever appropriate, the City should seek to issue debt that can be repaid from special assessments, enterprise fund revenues, or other source other than a general tax levy from real property. 7. Annual operating budgets in all funds will be maintained so as to insure the full and timely repayment of debt principal and interest. 8. The city shall not assume more debt than it retires each year if it will cause the city to exceed the Kansas statutory limit of 30% of the City s assessed valuation as per KSA through and and any other applicable laws. 9. The City will consider debt financing for the acquisition, replacement, or expansion of physical assets (including land) only if a capital project has a useful life longer than the term of the bond issue supporting the project. Debt will be used only to finance capital projects and equipment, except in the case of unforeseen emergencies. City of Edwardsville, KS 15

16 Debt Management 10. Refunding will be considered (within federal tax law constrains) if and when there is a net economic benefit of the refunding or the refunding is essential in order to modernize covenants essential to operations and management. As a general rule, advance refunding will be undertaken only if the present value savings of a particular refunding will exceed 2% of the refunded principal. 11. The City will utilize external bond counsel for all debt issues. All debts issued by the city will include a written opinion by bond counsel affirming that the City is authorized to issue the debt, stating that the City has met all Federal and State constitution and statutory requirements necessary for issuance and determining the federal income tax status of the debt. 12. The City will retain an external financial advisor who will provide the City with information on pricing and underwriting fees for comparable sales by other issuers. 13. Use of short-term borrowing, such as temporary notes, will be undertaken only in the event of extreme financial emergency or if the transaction costs plus interest on a debt are less than the cost of internal financing, or available cash or reserves are insufficient to meet both project needs and current obligations. Temporary Notes may only be used to finance a project for four years or less and follow Kansas budget law. 14. The City is committed to full and complete primary and secondary financial disclosure on a timely and comprehensive basis, and to cooperating fully with rating agencies, institutional and individual investors, City departments and agencies, other levels of government, and the general public to share clear and accurate financial information. City of Edwardsville, KS 16

17 Budget Process Budgets are adopted in August of one calendar year for implementation in the next calendar year. Formal discussions of the budget begin in May and conclude with the adoption of the budget in August. Preparation and adoption of the annual budget is the most critical responsibility of a city s governing body. The budget acts as the primary policy management tool for Edwardsville operations. During the budget process City staff and the City Council establish their priorities and weigh them against the available resources. Though Edwardsville staff are largely responsible for preparation of the budget documents, the final responsibility and approval for the budget rests with the elected governing body. Budget formulation is an inclusive process. Department heads are tasked with crafting their respective budgets, including justifications for significant purchases. Proposed Departmental budgets are then discussed with administrative staff, where strategic purchases are weighed against revenue projections. Throughout this process, the City Manager keeps the City Council informed of key financial indicators. The most significant discussion points during the 2019 budget formation involved compensation, staffing, and capital projects. The City Manager conducted an informal study on pay levels for surrounding municipalities for a variety of positions. The results of this review indicated Edwardsville was falling behind in some aspects of employee compensation, specifically for longer-tenured, senior level employees. The City Manager recommendation included an overall 5% increase as well as the creation of seven pay-steps, replacing the original five steps. Each department recognizes the need to additional staffing as well. Vacancies in at the Police Department and City Hall Administration were highlighted. Capital investments that were discussed included the addition of a new firetruck as well as investments in City streets. The City also is planning on taking steps to realize some of the goals outlined in the Comprehensive Facility Study. Other areas include the development of a sewer system inventory as well as items related to compliance with state MS4 permits. 6/11/2018 City Council reviews prior year audit June-July Departmental budget reviews July 2018 County sends early valuation data 08/27/2018 City Council approves 2019 annual Budget 6/11/2018 City Council conducts a budget kick-off review 7/23/2018 City Council reviews revenue projections for the remainder of /13/18 City Council sets max FY19 budget & calls for public hearing 8/28/2018 State Budget worksheets sent to the County City of Edwardsville, KS 17

18 City Council Strategic Priorities Identify Opportunities: Engage our community in creating the future Long-Term Planning Strategically planning for a stable and prosperous future Growth & Development We welcome and seek multifaceted development that supports the Edwardsville Plan Communication: Communicate our vision through our rich heritage, our current accomplishments, and future goals City of Edwardsville, KS 18

19 Projected 2019 Revenues Court Fines 6% EMS Fees 4% Other 7% General Fund Revenues Gaming Revenue 7% Property Taxes 37% Franchise Fees 9% PILOT Payments 4% Salex Taxes 26% Source Projected Revenue Property Tax $2,169,921 Sales Tax $1,521,249 PILOT Payments $249,706 Franchise Fees $543,260 Gaming Revenues $420,000 Court Fees $337,138 EMS Fees $200,000 Other $429,708 TOTAL $5,870,982 NOTES The adopted 2019 Budget includes a mill levy of , a reduction of approximately 1.2 mills from the adopted 2018 Budget Property Taxes include estimated delinquent taxes The 2019 Budget did not exceed the state-mandated tax lid threshold which would have required a vote of the public for approval Edwardsville s share represents about 26% of a resident s total property tax bill City of Edwardsville, KS 19

20 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET CURRENT TAXES $1,601,028 $1,677,356 $1,775,031 $1,805,619 $1,953,314 $2,126,084 DELINQUENT TAXES $79,515 $24,145 $24,172 $52,296 $40,275 $43,837 SALES TAX-CITY LEVY $356,875 $405,516 $406,517 $437,881 $421,159 $482,764 SALES TAX-COUNTY LEVY $572,480 $648,184 $664,476 $654,438 $681,659 $688,476 USE TAX-CITY LEVY $180,144 $160,407 $168,918 $197,825 $186,232 $210,000 USE TAX-COUNTY LEVY $144,608 $120,456 $128,289 $147,770 $142,463 $140,009 MOTOR VEHICLE TAXES $152,082 $190,474 $135,083 $151,444 $120,714 $149,047 REC. VEH. TAXES $1,039 $1,062 $926 $994 $937 $937 HEAVY TRUCK (16/20 TAX) $2,510 $515 $629 $1,068 $474 $474 COMM MOTOR VEH TAXES $0 $0 $0 $13,838 $12,435 $14,490 WATERCRAFT TAXES $0 $0 $0 $0 $776 $776 RENTS RECEIVABLE $11,450 $19,000 $20,250 $22,500 $25,100 $25,100 IRB/PILOT $209,143 $202,037 $293,425 $271,062 $247,891 $249,706 REIMBURSED REVENUE $30,708 $5,924 $29,414 $132,715 $15,000 $10,000 SALARY REIMBURSEMENT $2,835 $759 $1,837 $3,244 $0 $0 SHELTER HOUSE RESERVATION $1,170 $1,035 $1,955 $1,005 $1,500 $1,000 BUILDING PERMITS $31,207 $16,823 $28,823 $39,384 $15,000 $30,000 SIGN PERMITS $4,450 $6,250 $900 $1,600 $1,500 $1,500 REZONING PERMITS $150 $1,725 $2,500 $2,925 $1,500 $2,500 MISCELLANEOUS PERMITS $16,154 $9,281 $8,828 $19,763 $15,000 $15,000 CITY BUSINESS LICENSE $27,020 $17,185 $29,125 $28,560 $28,000 $28,500 CEREAL MALT LICENSE $475 $400 $100 $1,025 $500 $500 DOG LICENSE $159 $466 $828 $144 $475 $500 IMPOUND FEE $2,333 $2,912 $2,265 $1,985 $2,500 $2,500 COMM CTR RESERVATION $10,175 $11,050 $12,850 $13,100 $10,000 $13,000 COMM CTR DEPOSIT $500 $0 $425 $1,122 $500 $500 TRANSFER IN FROM SEWER $0 $0 $0 $0 $19,647 $19,734 TRANSFER IN FROM SOLID WASTE $20,412 $13,600 $13,600 $13,600 $14,832 $0 REPORT FEES $2,550 $2,620 $2,930 $3,735 $3,000 $3,000 COURT FINES $340,040 $348,535 $319,057 $332,470 $320,000 $337,138 CASH BOND & FORFEITURE $6,800 $9,595 $17,600 $19,050 $12,000 $15,000 AMBULANCE FEES $47,881 $164,695 $160,310 $215,568 $190,000 $200,000 FRANCHISE TAXES $516,423 $469,175 $489,504 $502,321 $478,130 $543,260 GAMING REVENUE $401,594 $372,145 $401,357 $405,256 $406,360 $420,000 SPORTS REGISTRATION FEES $2,863 $6,140 $7,350 $7,740 $15,200 $25,000 SOCCER FEES* $15,826 $25,990 $19,150 $15,725 $20,475 $0 PROGRAM FEES $9,287 $19,944 $12,679 $7,168 $10,000 $5,000 CONCESSION STAND REVENUE $10,645 $8,506 $8,797 $6,320 $10,000 $7,000 SALES OF ASSETS $0 $18,000 $34,535 $31,350 $22,000 $26,000 INTEREST INCOME $2,381 $2,295 $2,636 $2,800 $2,400 $2,400 MISCELLANEOUS REVENUES $60,540 $26,022 $46,229 $144,554 $20,000 $30,000 INS. FUND CHECK P.U. CHARGE $295 $140 $35 $0 $250 $250 TOTAL REVENUE $4,876,302 $5,037,610 $5,273,335 $5,710,964 $5,469,198 $5,870,982 City of Edwardsville, KS 20

21 General Fund Expenditures Expenditures by Division Public Works 11% Public Safety 69% City Administration 20% NOTES Administration includes both the operations of the City Manager s Office (City Clerk, City Treasurer, Customer Service) as well as Municipal Court Public Safety includes the operations of the Police Department, Fire Department, and EMS services Public Works also includes Parks & Recreation operations though certain Parks project management functions are handled by administrative staff NOTES Payroll includes the aforementioned compensation adjustments for all employees There are $20,000 of interfund transfers budgeted in 2019 Public Safety represents 78% of the entire payroll expenditure The General Fund is projected to increase expenditures by 5% in 2019 EQUIPMENT 2% MATERIALS & SERVICES 12% CONTRACTURAL SERVICES 8% Expenditures by Function TRANSFERS 0% PAYROLL + BENEFITS 75% CAPITAL OUTLAY 3% TOTAL GENERAL FUND EXPENDITURES $5,887,406 City of Edwardsville, KS 21

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23 Administration Mission Statement: The Edwardsville City Manager s Office is dedicated to providing professional leadership in the execution of policies and objectives of the City Council; to identifying and developing solutions to community concerns; and to fostering community trust though first-rate customer service and proactive communication with residents and cooperation with community stakeholders. Full-Time Employees Contracted Employees Municipal Court Employees 2018 Highlights Introduced the text-to-checkout mini library in the City Hall lobby though a partnership with the Kansas City, Kansas Public Library Renewed the agreement with IBTS for inspection services for construction projects within the City Finalized the creation of a Tax Increment Finance District and Community Improvement District related to the Village South at Edwardsville project, which includes the Hard Rock Hotel Completed work on a Comprehensive Facility Assessment with the firm Archimages, providing a clear direction on how manage the City s growing infrastructure needs Reintroduced the AutumnFest community event that takes place in September Conducted research and amended the City s current practices related to franchise agreements Received a clean audit report back from the City s independent auditing firm Wendling, Noe Nelson, & Johnson LLC City of Edwardsville, KS 23

24 General Administration Division Overview: General Administration expenditures are related to the functions of the City Manager s Office, including the duties of the City Clerk, City Treasurer, and other administrative staff. Additionally, the City relies on professionals hired on a contractual basis to perform tasks related to planning and zoning, city engineering, and legal services. Administration Expense Breakdown Capital Outlay 1% Equipment 1% Transfers 2% Materials + Services 11% Contractual Services 26% Payroll 47% Benefits 12% TOTAL GENERAL FUND ADMINISTRATION EXPENDITURES $914,626 City of Edwardsville, KS 24

25 Administration Budget Worksheet Manager s Note: As noted previously, City Council made approved what amounted to a 5% across the board increase to employee compensation. This will help the City remain competitive in attracting and retaining talent. FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PAYROLL + BENEFITS $412,694 $466,538 $478,504 $487,573 $537,756 CONTRACTUAL SERVICES TOTAL PAYROLL + CONTRACTS $207,624 $221,059 $224,129 $223,228 $237,000 $620,318 $687,597 $702,633 $710,801 $774,756 FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET NEW EQUIPMENT $0 $1,105 $687 $1,500 $0 COMPUTER EQUIPMENT $1,610 $1,470 $3,138 $3,200 $3,200 MISC. SMALL EQUIPMENT $600 $767 $459 $500 $500 CAPITAL OUTLAY $6,779 $0 $24,511 $8,000 $6,000 CONTINGENCY $4,471 $0 $0 $7,302 $6,490 TRANSFERS $11,806 $15,000 $2,153 $20,000 $20,000 TOTAL EQUIPMENT, CAPITAL, TRANSFERS 25,266 18,342 30,948 40,502 36,190 City of Edwardsville, KS 25

26 Administration Budget Worksheet FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET POSTAGE $1,946 $2,940 $3,215 $2,500 $2,500 PUBLISHING + PRINTING $2,736 $4,231 $4,098 $3,000 $3,000 TRAINING + TUITION $1,845 $6,850 $3,376 $6,000 $4,000 TRAVEL ACCOMODATIONS $6,628 $7,336 $8,421 $7,500 $7,000 BLDGS & GROUNDS $9,847 $73,563 $10,932 $10,000 $10,000 UTILITIES $37,680 $38,558 $37,182 $37,686 $37,000 DUES + MEMBERSHIPS $7,893 $9,948 $9,587 $10,000 $10,000 MISC. COMMODITIES $0 $127 $0 $0 $0 BOOKS/ SUBSCRIPTIONS $37 $0 $0 $0 $180 OFFICE SUPPLIES $4,986 $5,953 $7,301 $5,200 $5,000 MILEAGE REIMBURSE- MENT $0 $1,028 $1,262 $1,000 $1,000 REIMBURSED EXPENSES $12,395 $40,071 $107,917 $10,000 $10,000 COMMUNITY FESTIVAL $6,000 $6,000 $7,500 $7,500 $7,500 REFUND $0 $710 $646 $250 $500 RETURNED CHECKS $1,500 $315 $268 $1,000 $1,000 BANK FEES $5,542 $4,694 $5,610 $5,000 $5,000 TOTAL MATERIALS + SERVICES $99,035 $202,324 $207,315 $106,636 $103,680 City of Edwardsville, KS 26

27 Division Overview: Municipal Court The Municipal Court Division is responsible for preparing and processing all court orders and records necessary to fairly adjudicate complaints. Staff duties include organizing court dockets, report submittals, processing court orders and more. Municipal Court Expense Breakdown Materials + Services 41% Payroll + Benefits 29% Contractual Services 30% FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PAYROLL + BENEFITS $65,379 $65,077 $66,421 $68,222 $69,585 CONTRACTS $60,351 $64,636 $74,951 $67,500 $73,700 MATERIALS + SERVICES $109,617 $102,138 $99,411 $101,145 $100,250 EQUIPMENT $0 $0 $3,248 $3,100 $0 TOTAL COURT $235,347 $231,851 $244,031 $239,967 $243,535 TOTAL MUNICIPAL COURT EXPENDITURES $243,535 City of Edwardsville, KS 27

28 City of Edwardsville, KS 28

29 Public Works Department & Parks & Recreation Mission Statement: The Edwardsville Public Works Department strives to enhance the quality of life in Edwardsville by improving and maintaining the City s infrastructure, facilities, and open spaces as well as providing recreation programming regionally recognized for its excellence and participant satisfaction. Public Work Employees Parks & Rec Employees Highlights Finalized a contract for landscaping and lawn care needs for the Edwardsville Cemetery Created the 2018 Fall Baseball league in conjunction with area recreation leagues Approved approximately $125,000 worth of street maintenance projects Closed 315 code enforcement cases involving housing conditions, right-of-way maintenance, and more Installed new manholes and flow meter on the force main at Woodend Rd. & Midwest Dr. Conducted emergency repairs for street and cross road pipe failures Worked with the Fire Department to obtain nearly $15,000 in FEMA reimbursements for a 2017 storm event Facilitated the removal of the old shed and installation of a new security gate/fence at the City Park City of Edwardsville, KS 29

30 Public Works Department Department Overview: The Public Works Department oversees roadway maintenance, road construction, right-of-way maintenance, tree removal, storm sewer maintenances, City parks, street signs, traffic signals, and snow removal. The Department maintains approximately 64 lane miles throughout the City. Public Works Expense Breakdown Contractual Services 6% Equipment 8% Materials + Services 19% Capital Outlay 3% Payroll + Benefits 64% TOTAL PUBLIC WORKS EXPENDITURES $451,675 City of Edwardsville, KS 30

31 Public Works Budget Worksheet FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PAYROLL + BENEFITS $179,164 $174,858 $210,301 $280,494 $290,391 CONTRACTUAL SERVICES $12,733 $7,319 $23,295 $18,500 $28,000 TOTAL PAYROLL + $191,897 $182,177 $233,596 $298,994 $318,391 Manager s Note: Contracted services in 2019 include tree trimming services, roof maintenance, stormwater management compliance, and more. FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET NEW EQUIPMENT $1,608 $13,126 $108,931 $35,919 $34,469 MISC. EQUIPMENT $1,236 $884 $1,123 $0 $3,000 VEHICLES $24,469 $32,148 $9,637 $11,665 $11,665 TOTAL EQUIPMENT + VEHICLES $27,313 $46,158 $119,691 $47,584 $49,134 City of Edwardsville, KS 31

32 Public Works Budget Worksheet FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET TRAINING REGISTRATION + TUITION $0 $175 $449 $500 $1,250 TRAVEL MEALS + ACCOMMODATIONS $0 $639 $47 $350 $800 BUILD & GROUNDS MAINTENANCE $2,744 $2,798 $6,618 $4,500 $3,000 BLD + GRNDS MTN CEMETERY $0 $0 $14,946 $15,000 $17,000 UTILITIES $6,528 $5,974 $6,352 $6,500 $6,500 DUES AND MEMBERSHIPS $332 $40 $315 $250 $250 MISC. COMMODITIES $362 $80 $274 $1,000 $1,000 MILEAGE-REIMBURSEMENT $0 $0 $0 $0 $0 REPAIRS - NON VEHICLES $2,293 $1,661 $4,358 $3,000 $3,000 VEHICLE MAINTENANCE $4,056 $4,636 $5,288 $4,000 $4,000 FUEL $6,317 $7,164 $6,710 $7,000 $8,750 CLOTHING ALLOWANCE $1,550 $588 $473 $1,000 $1,600 PUBLIC WORKS SUPPLIES $5,465 $3,617 $2,190 $6,000 $3,500 STREET SIGNS $40 $2,199 $2,898 $5,200 $4,000 STREET MAINTENANCE $10,187 $11,969 $46,252 $29,500 $29,500 TOTAL MATERIALS & SERVICES $39,874 $41,540 $97,170 $83,800 $84,150 City of Edwardsville, KS 32

33 Parks & Recreation Division Overview: Parks & Recreation is currently budgeted as a division of the Public Works Department. This is largely due to the shared staff and duties of the two functions. However, in 2017, City Administration began overseeing operations of Parks & Rec more directly. This was largely due to the increased workload of the Public Works Department and to an effort to more strategically plan for the future of the parks and public spaces in the City. Parks & Rec Expense Breakdown Materials + Services 46% Payroll + Benefits 46% Contractual Services 8% TOTAL PARKS & RECREATION EXPENDITURES $153,016 City of Edwardsville, KS 33

34 Parks & Rec Budget Worksheet FY2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PAYROLL + BENEFITS $71,349 $62,016 $73,915 $64,226 $70,616 CONTRACTUAL SERVICES $15,812 $16,381 $16,325 $16,100 $12,500 TOTAL PAYROLL + CONTRACTS $87,161 $78,397 $90,240 $80,326 $83,116 FY2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET POSTAGE $45 $1 $1 $50 $50 PUBLISHING $408 $242 $0 $300 $200 TRAINING + TUITION $0 $275 $37 $275 $200 TRAVEL + MEALS $0 $632 $0 $150 $150 BLGDS + GROUNDS $13,384 $15,289 $15,354 $15,600 $15,000 UTILITIES $17,266 $12,424 $9,966 $18,000 $12,000 MISC. COMMODITIES $376 $170 $347 $400 $300 OFFICE SUPPLIES $312 $31 $248 $200 $200 MILEAGE $196 $0 $0 $100 $100 REPAIRS - NON VEHICLES $1,552 $373 $23 $2,500 $2,500 VEHICLE MAINTENANCE $551 $15 $309 $500 $200 FUEL $1,255 $0 $568 $2,500 $1,500 PARK PROGRAMS $30,180 $22,053 $14,725 $15,000 $13,000 TROPHIES + AWARDS $5,790 $6,030 $6,034 $6,500 $6,500 SOCCER SHIRTS $11,869 $12,409 $10,546 $11,090 $10,000 REFUNDS $937 $0 $105 $1,000 $700 CONCESSION STAND $7,165 $6,570 $4,368 $6,500 SUPPLIES $6,000 PRINTED SUPPLIES $290 $0 $26 $400 $300 SALES TAX $1,304 $726 $522 $1,000 $1,000 TOTAL MATERIALS + $92,880 $77,240 $63,179 $82,065 $69,900 Manager s Note: Prior budget years included additional expenditures related to equipment and capital outlay. In 2019, all of these purchases are budgeted out of the Special Sales Tax Fund. City of Edwardsville, KS 34

35 Parks & Rec Enrollment Edwardsville Parks & Rec Soccer Spring Soccer Fall Soccer 120 Edwardsville Parks & Rec Baseball Baseball Softball T-Ball Manager s Note: 2018 also introduced a Fall Ball league with other area recreation groups that drew 27 registrants. City of Edwardsville, KS 35

36 Parks & Rec Enrollment Edwardsville Parks & Rec Basketall Manager s Note: The Edwardsville Parks & Rec Advisory Board and City Council made the commitment in 2018 to pursue the development of a Parks & Recreation Master Plan. This document will assist staff in future programming as well as provide an assessment of current public spaces and facilities. Long-range planning was emphasized as a goal to help better prepare the division for the future needs of the community. Respondents to the RFP for the project will be interviewed in February of 2019 with an estimated project kickoff in early summer. City of Edwardsville, KS 36

37 Edwardsville Community Center FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET CONTRACTUAL SERVICES $4,630 $7,518 $7,518 $7,000 $7,500 MATERIALS + SERVICES $17,068 $14,514 $14,514 $17,000 $14,750 EQUIPMENT $0 $0 $0 $1,000 $500 CAPITAL OUTLAY $0 $0 $0 $3,000 $1,500 TOTAL COMMUNITY $21,698 $22,032 $22,032 $28,000 $24,250 City of Edwardsville, KS 37

38 City of Edwardsville, KS 38

39 Edwardsville Police Department Mission Statement: The mission of the Edwardsville Police Department is to work in partnership with the community to promote open communication, education, cooperation, and fair and equal treatment, to improve the quality of life, promote unity, and make Edwardsville a safe community. Senior Administration 2018 Highlights Sergeants MPOs Patrolmen Court/Office Staff Acquired body worn cameras and docking stations to outfit the entire Edwardsville Police Department Upgraded the memory capacity of body-worn and in-vehicle cameras to meet the 90-day industry standard for retention Assisted in the return of dozens of lost or rescued animals Spent an average of 2 hours per 8 minute shift per officer on traffic enforcement, with registration and insurance violations being the leading citations Participated in No Shave November to raise money and awareness for cancer research City of Edwardsville, KS 39

40 Council Priorities-EPD Goals CITY COUNCIL CRITICAL SUCCESS FACTORS: COMMUNICATION FUNDING GROWTH+ DEVELOP- MENT IDENTIFY OPPORTUNITIES COMMUNITY LEADER- SHIP-OWNERSHIP- ENGAGEMENT LONG-TERM PLANNING EPD Goal #1: To create a climate of trust within the department and throughout our service community through open communication, education, and cooperation. EPD Goal #2: To enhance our partnerships within our community and facilitate crime prevention efforts through community involvement and an overall community-policing philosophy. EPD Goal #3: To enhance our service delivery utilizing continuous process improvement through acquisition of modern technology, continuing education and advanced training, and by remaining open to new ideas and concepts in law enforcement and municipal court 1. To align the Edwardsville Police Department, its vision, culture, strategies, goals, leadership, service delivery, and employees, with its overall mission and to the highest degree of standards and practices within the law enforcement profession. Organizational Alignment Objectives 2. To establish and continually reaffirm strategic initiatives that focus on effective and efficient policing and continual improvement, to renew employee enthusiasm for, and pride in, their profession and employment relationship with the City, and adopt behaviors which reflect an unwavering commitment to the values of Loyalty, Integrity, Fairness, and Excellence City of Edwardsville, KS 40

41 Edwardsville Police Department Department Overview: The Chief of Police is responsible for the overall management of Police Department operations and ensuring a safe and secure community. The Department works with residents to identify, prevent, and resolve the issues impacting the safety and quality of life in Edwardsville. Equipment 0% Capital Outlay 5% Materials + Services 9% Contractual Services 2% Police Department Expense Breakdown Payroll + Benefits 84% TOTAL POLICE DEPARTMENT EXPENDITURES $2,113,309 City of Edwardsville, KS 41

42 Police Department Budget Worksheet FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PAYROLL + BENEFITS $1,551,987 $1,567,196 $1,632,695 $1,685,259 $1,766,622 CONTRACTUAL SERVICES $32,400 $33,993 $40,497 $47,370 $49,653 TOTAL PAYROLL + $1,584,387 $1,601,189 $1,673,192 $1,732,629 $1,816,275 FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET NEW EQUIPMENT $0 $0 $21,521 $13,525 $6,250 COMPUTER EQUIPMENT $95 $5,675 $1,727 $3,300 $0 MISC. EQUIPMENT $4,442 $10,777 $3,171 $2,000 $3,500 CAPITAL OUTLAY $0 $4,584 $0 $0 $15,027 VEHICLE $67,880 $77,643 $76,591 $84,400 $89,457 TOTAL EQUIPMENT + $72,417 $98,679 $103,010 $103,225 $114,234 Manager s Note: New equipment in 2019 includes improvements to the EPD s interrogation/interview rooms, including upgrades to video management and audio recording capabilities The capital outlay expense in 2019 relates to the lease purchase of hardware/software to upgrade video retention periods for body-worn and in-vehicle cameras City of Edwardsville, KS 42

43 Police Department Budget Worksheet FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET POSTAGE $554 $745 $986 $600 $600 PUBLISHING $1,515 $996 $923 $975 $1,000 MEDICAL EXAMS/EMP TEST $3,478 $7,026 $2,467 $2,500 $2,500 TRAINING + TUITION $8,554 $12,973 $16,428 $17,500 $20,000 TRAVEL + MEALS $14,784 $10,436 $6,256 $12,500 $10,000 BLDG + GROUNDS MAINTENANCE $6,058 $4,815 $4,106 $6,000 $6,000 UTILITIES $24,221 $23,294 $23,619 $22,800 $23,500 DUES + MEMBERSHIPS $755 $2,080 $963 $1,125 $1,200 MISC. COMMODITIES $0 $0 $0 $500 $0 BOOKS/SUBSCRIPTIONS $24 $324 $40 $300 $200 OFFICE SUPPLIES $4,608 $6,468 $6,032 $5,500 $6,000 MILEAGE- REIMBURSEMENT $0 $130 $108 $300 $200 REPAIRS - NON VEHICLES $0 $1,028 $44 $800 $500 VEHICLE MAINTENANCE $27,099 $16,895 $41,402 $25,000 $30,000 FUEL $38,849 $30,410 $35,759 $40,000 $40,000 ANNUAL EQUIPT TESTING $469 $360 $334 $500 $500 RADIO REPAIRS $0 $0 $0 $500 $500 CLOTHING ALLOWANCE $12,119 $20,297 $22,163 $20,000 $20,000 POLICE SUPPLIES $3,175 $3,612 $5,001 $3,600 $3,800 RANGE SUPPLIES $3,604 $3,634 $6,648 $6,800 $6,800 INVESTIGATIVE SUPPLIES $785 $541 $1,089 $1,000 $1,500 ANIMAL CONTROL TOTAL MATERIALS + SERVICES $10,760 $9,258 $5,595 $8,700 $8,000 $161,411 $155,322 $179,963 $177,500 $182,800 City of Edwardsville, KS 43

44 Edwardsville Fire Department Mission Statement: The Edwardsville Fire Department is committed to excellent service for residents, businesses and visitors. We are committed to meeting the needs of the community and delivering the highest level of life and property protection. We will achieve this by providing uncompromised customer service in an atmosphere that encourages innovation and professional development. Senior Admin. Fire Captains Fire Medics FD Drivers Firefighter/EMTs Highlights Approved a mutual aide agreement with the Bonner Springs Fire/EMS Department Served as the lead agency and fiscal agent for an Assistance to Firefighters Grant that awarded EFD and nine other agencies over $1,000,000 in personal protective equipment Acquired a Ferrara HD 77 Ladder Truck and began training staff on its use and operation Assisted Public Works with snow removal operations Organized the Cram the Cruiser/Cram the Firetruck charity events raising money for Edwardsville families in need Acquired new cardiac monitors with telemetry capabilities providing EMS staff real-time data on their patients Participated in the costume parade at Edwardsville Elementary City of Edwardsville, KS 44

45 Council Priorities-EFD/EMS Goals COMMUNICATION FUNDING GROWTH+ DEVELOPMENT IDENTIFY OPPORTUNITIES COMMUNITY LEADERSHIP -OWNERSHIP- ENGAGEMENT LONG-TERM PLANNING EDWARDSVILLE FIRE DEPARTMENT GOALS Goal 1 Goal 2 Goal 3 Goal 4 ADMINISTRATION Evolve as an organization to continually meet the needs and demands of our community, citizens and visitors Strive to improve communication throughout the organization including internal and external customers Strive to control program costs through management techniques and technology while maintaining efficiency EMERGENCY RESPONSE & TRAINING Provide rapid response and aggressive intervention for all emergencies to which the Department is called Provide current training and mentoring for personnel to meet growing demands of the City and Fire Department Improve EMS delivery Volunteer recruiting and retention FIRE PREVENTION & LIFE SAFETY Proactively improve life safety, minimize losses and reduce the risks from fire through; education, application of codes and investigation. FACILITIES Ensure that all Provide the appropriate EQUIPMENT MANAGEMENT departmental apparatus and facilities are in a safe and proper working apparatus and equipment needed to meet the increasing order and equipped to demands on the Fire meet industry Department and standards. industry standards. City of Edwardsville, KS 45

46 Edwardsville Fire Department Department Overview: The Edwardsville Fire Department responds to a variety of calls, including structure fires, vehicle fires, rescues, and first-response medical calls. Ambulance service has been a part of the Department since July of The goal of the EMS division is to deliver rapid, costeffective, and high-level pre-hospital emergency care to Edwardsville residents. Materials + Services 8% Equipment 2% Capital Outlay 4% Contractual Services 2% Fire Department Expense Breakdown Payroll + Benefits 84% TOTAL POLICE DEPARTMENT EXPENDITURES $1,986,995 City of Edwardsville, KS 46

47 EFD/EMS Budget Worksheets FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PAYROLL + BENEFITS $1,378,218 $1,451,856 $1,507,308 $1,557,461 $1,668,501 CONTRACTUAL SERVICES $47,634 $32,288 $38,423 $40,500 $41,500 TOTAL PAYROLL + CONTRACTS $1,425,852 $1,484,144 $1,545,731 $1,597,961 $1,710,001 Manager s Note: New equipment in 2019 includes additional firefighting supplies such as replacement gloves, bunker gear fire hoses and more. Budgeted computer equipment includes two new desk top computers that will operate on updated Windows platforms. In addition, a mobile printer purchase was budgeted to staff can print forms in the field. The department was also in need of portable scanners in EMS ambulances as the current models being used are past their useful life. FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET NEW EQUIPMENT $25,578 $32,430 $53,228 $42,000 $32,000 COMPUTER EQUIPMENT $2,065 $1,577 $5,773 $5,000 $6,200 VEHICLES $64,323 $64,302 $72,512 $70,244 $70,244 TOTAL EQUIPMENT + VEHICLES $91,966 $98,309 $131,513 $117,244 $108,444 City of Edwardsville, KS 47

48 Edwardsville Fire Department FY 2015 FY 2016 FY FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PUBLISHING + POST- AGE $75 $210 $250 $100 $400 MEDICAL EXAMS/EMP TEST $922 $1,576 $1,410 $5,500 $5,300 TRAINING + TUITION $4,239 $10,883 $7,909 $13,000 $13,000 TRAVEL + MEALS $3,562 $4,053 $4,266 $4,000 $6,500 BLDGS + GROUNDS $11,308 $28,236 $21,011 $15,000 $26,000 UTILITIES $21,791 $20,715 $18,227 $22,000 $21,000 DUES + MEMBERSHIPS $1,932 $1,464 $1,612 $2,500 $2,500 MISC. COMMODITIES $2,016 $1,936 $1,104 $1,500 $1,200 BOOKS/ SUBSCRIPTIONS $1,050 $985 $1,218 $1,500 $1,200 OFFICE SUPPLIES $997 $1,334 $1,000 $1,400 $1,400 MILEAGE REIMBURSEMENT $0 $0 $0 $500 $250 REPAIRS- NON VEHICLES $2,166 $3,161 $4,196 $4,000 $5,500 VEHICLE MAINTENANCE $19,598 $18,860 $16,910 $17,500 $23,500 FUEL $14,655 $12,230 $15,545 $10,000 $16,000 ANNUAL EQUIP TESTING $1,275 $1,630 $1,988 $6,000 $5,000 RADIO REPAIRS $3 $0 $0 $250 $2,000 OXYGEN RENTAL $1,865 $1,022 $807 $750 $800 MEDICAL SUPPLIES $25,276 $27,318 $21,974 $15,000 $22,000 CLOTHING ALLOWANCE $9,501 $11,359 $7,641 $10,200 $11,000 STATION SUPPLIES $3,936 $3,496 $3,854 $4,000 $4,000 TOTAL MATERIALS + SERVICES $126,167 $150,468 $130,922 $134,700 $168,550 Manager s Note: One of the more significant buildings and grounds project for the Fire/EMS Department are the needed repairs and renovations to the showers and plumbing in both facilities of the station. These improvements are currently scheduled to be undertaken in City of Edwardsville, KS 48

49 City of Edwardsville, KS 49

50 Debt DEBT REVENUE FY 15 FY 16 FY 17 FY 18 FY 19 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET CURRENT TAXES $505,733 $544,741 $554,132 $599,457 $652,479 DELINQUENT TAXES $7,305 $7,210 $15,789 $0 $13,050 BENEFIT DISTRICT $122,606 $123,800 $124,423 $124,800 ASSESSMENTS $0 MOTOR VEHICLE TAXES $57,633 $40,728 $46,323 $37,046 $45,741 REC. VEH. TAXES $321 $279 $305 $288 $288 HEAVY TRUCK $159 $190 $322 $146 $146 COMM MOTOR VEHICLE TAXES $0 $0 $4,223 $3,816 $4,447 WATERCRAFT TAXES $0 $0 $238 $238 BOND PROCEEDS $0 $0 $0 $1,222,594 BOND ISSUANCE $0 $0 $0 PREMIUM $0 TEMP NOTE PROCEEDS $0 $0 $0 $0 IRB/PILOT $60,915 $38,770 $83,187 $82,915 $76,633 TRANSFER FROM OTHER FUNDS $71,581 $89,849 $0 $0 $0 TRANSFER FROM SP HWY $65,000 $137,825 $65,000 $100,000 $125,000 TRANSFER FROM SEWER $110,000 $115,000 $115,000 $65,000 $65,000 TRANSFER FROM SP SL TX $0 $65,000 $100,000 $50,000 $0 TOTAL REVENUE $1,001,253 $1,163,392 $1,108,704 $1,063,706 $2,205,616 DEBT EXPENSES FY 15 FY 16 FY 17 FY 18 FY 19 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PRINCIPAL - G.O. BONDS $780,000 $918,395 $945,000 $970,000 $875,000 INTEREST DUE $151,484 $185,883 $165,728 $143,328 $112,684 TEMP NOTE PRIINCIPAL $0 $0 $0 $1,215,000 TEMP NOTE INT $0 $0 $0 $7,594 BOND ISSUANCE COST $51,581 $0 $0 $0 TEMP NOTE ISSUANCE COST $0 $37,825 $0 $0 $0 TOTAL EXPENDITURES $983,065 $1,142,103 $1,110,728 $1,113,328 $2,210,278 ENDING CASH ANTICIPATED ENDING CASH 12/31/ /31/2018 $53,437 12/31/2018 $15,804 $15,804 12/31/2019 $11,142 City of Edwardsville, KS 50

51 Special Sales Tax SPECIAL SALES TAX REVENUE FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET SALES TAX-CITY LEVY $170,463 $203,228 $218,908 $214,283 $241,382 USE TAX-CITY LEVY $61,892 $84,446 $98,898 $98,474 $105,000 MISCELLANEOUS REVENUES $19,421 $0 $15,000 $5,000 $5,000 TOTAL REVENUE $251,776 $287,674 $332,806 $317,757 $351,382 Manager s Note: The Special Sales ax Fund has proven to be a valuable asset for the associated City departments. In 2019, the Special Sales Tax will help pay for the new HD Ladder Truck in the Fire Department and is also earmarked for Parks Department purchases such as $15,000 in planned improvements to the City s River Front Park. The sales tax was approved by voters in 2015 with a 10-year life span. City of Edwardsville, KS 51

52 Special Sales Tax SPECIAL SALES TAX EXPENDITURES FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET FIRE EXPENDITURES NEW EQUIPMENT $6,218 $36,580 $21,193 $53,000 $36,000 VEHICLE $56,302 $90,466 $90,466 $90,088 $165,088 CAPITAL OUTLAY $0 $0 $0 $0 $50,000 TOTAL FIRE $62,520 $127,046 $111,659 $143,088 $251,088 STREET MAINTENANCE EXPENDITURES STREET MAINTENANCE $100,000 $0 $0 $100,000 $150,000 NEW EQUIPMENT $0 $0 $0 $0 $0 CAPITAL OUTLAY $0 $0 $66,460 $0 $0 TRANSFER TO DEBT $0 $100,000 $100,000 $50,000 $0 TOTAL STREETS $100,000 $100,000 $166,460 $150,000 $150,000 PARKS & REC EXPENDITURES NEW EQUIPMENT $0 $0 $997 $0 $12,500 CONTRACTS & SERVICES $0 $0 $0 $25,000 $15,570 CAPTIAL OUTLAY $21,950 $9,157 $6,984 $23,000 $18,000 TOTAL PARKS & REC $21,950 $9,157 $7,981 $48,000 $46,070 TOTAL EXPENDITURES $184,470 $236,203 $286,100 $341,088 $447,158 ENDING CASH ANTICIPATED ENDING CASH 12/31/ /31/2018 $165,484 12/31/2018 $203,841 $203,841 12/31/2019 $108,065 City of Edwardsville, KS 52

53 Special Highway FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET STATE FUND REVENUE $114,739 $116,358 $117,048 $116,670 $119,020 COUNTY HIGHWAY FUNDS $86,549 $88,867 $87,627 $68,680 $69,380 TOTAL REVENUE $201,288 $205,225 $204,675 $185,350 $188,400 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET STREET MAINTENANCE $101,314 $49,393 $68,583 $25,000 $50,000 SNOW & ICE REMOVAL $33,043 $28,527 $5,184 $50,000 $25,000 CAPITAL OUTLAY $0 $0 $0 $25,000 $25,000 TRANSFER TO OTHER FUNDS- DEBT $65,000 $115,000 $115,000 $100,000 $125,000 TOTAL EXPENDITURES 199, , , , ,000 ENDING CASH 12/31/2017 $92,956 12/31/2018 $80,666 ANTICIPATED ENDING CASH 12/31/2018 $80,666 12/31/2019 $44,066 Economic Development FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET RENTS RECEIVABLE $0 $0 $0 $0 $21,000 ORIGINATION FEES $135,000 $155,500 $70,850 $0 $80,000 TOTAL ED REVENUE $135,000 $155,500 $70,850 $0 $101,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET DUES + MEMBERSHIPS $9,000 $12,000 $10,000 $12,000 $12,000 PROPERTY TAXES $0 $0 $0 $24,000 SERVICE CONTRACTS $2,521 $2,521 $1,414 $2,521 $2,521 PROFESSIONAL SERVICES $18,150 $35,500 $38,000 $50,000 $50,000 BANK FEES $0 $60 $10 $0 $0 SERVICE CONTRACTS $0 $92 $102 $0 $0 PROFESSIONAL SERVICES $0 $43,115 $13,060 $0 $0 ATTORNEY-LEGAL FEES $0 $27,351 $4,303 $0 $0 ENGINEERING DESIGN , TOTAL ED EXPENDITURES $29,671 $131,243 $66,889 $64,521 $88,521 ENDING CASH 12/31/2017 $338,239 12/31/2018 $215,568 ANTICIPATED ENDING CASH 12/31/2018 $215,568 12/31/2019 $228,047 City of Edwardsville, KS 53

54 Solid Waste FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET SOLID WASTE CHARGES $158,647 $154,975 $182,302 $221,468 $207,900 BILLING FEES $0 $0 $0 $0 $0 TOTAL REVENUE $158,647 $154,975 $182,302 $221,468 $207,900 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET SOLID WASTE CHARGES $124,333 $163,122 $192,659 $197,765 $198,296 BILLING CHARGES $4,007 $4,143 $3,330 $5,250 $3,897 BAD DEBT EXPENSE $872 $0 $233 $1,000 $1,000 REFUND $179 $213 $511 $100 $100 SERVICE CONTRACTS $3,109 $3,109 $2,002 $2,521 $2,521 TRANSFER TO OTHER FUNDS - GF $13,600 $13,600 $13,600 $14,832 $0 TRANSFER TO DEBT $20,000 $485 $0 $0 $0 TOTAL EXPENDITURES $166,100 $184,672 $212,335 $221,468 $205,814 ENDING CASH ANTICIPATED ENDING CASH 12/31/ /31/2018 $9,632 12/31/2018 $6,731 $6,731 12/31/2019 $8,817 Manager s Note: Since 2016, the City of Edwardsville has contracted with Waste Management for curbside solid waste services in the City. Waste Management charges the City a per-house fee every month and the City bills individual customers on a bi-monthly basis. The City Council approved a 3% increase in monthly solid waste services in This increase is largely to keep pace with contractually obligated annual increases in the City s contract with Waste Management. The Council had previously rejected a request in 2018 from Waste Management to increase charges to offset their expenses related to recycling processing. Due to an anticipated spend down in the balance of this fund, a one-time transfer from the sewer fund was authorized in Coupled with the removal of the fund s scheduled transfer to the General Fund in 2019, staff anticipates the solid waste fund to be self-supporting in 2019 and beyond. City of Edwardsville, KS 54

55 Sewer FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET LATE FEES $3,351 $3,519 $3,474 $4,000 $4,000 SEWER FEE $97,941 $100,860 $101,678 $654,908 $666,164 CONNECTION FEES $650 $7,638 $28,224 $17,800 $17,800 TOTAL SEWER REVENUE $101,942 $112,017 $133,376 $676,708 $687,964 FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET SERVICE CONTRACTS $0 $0 $0 $60,000 $60,000 TREATMENT CONTRACT $0 $0 $0 $347,747 $347,747 PROFESSIONAL SERVICES $0 $0 $0 $15,000 $15,000 INSURANCE $0 $0 $0 $11,118 $11,118 CONTRACTURAL SERVICES $0 $0 $0 $433,865 $433,865 FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET REFUND $0 $62 $0 $0 $0 MAINTENANCE $2,775 $11,040 $750 $0 $0 BAD DEBT EXPENSE $420 $241 $179 $0 $0 TRAINING REGISTRATION & TUITION $0 $0 $1,000 $1,000 TRAVEL MEALS & ACCOMMODATIONS $0 $0 $1,000 $1,000 BUILD & GROUNDS MAINTENANCE $0 $0 $2,500 $2,500 UTILITIES $16,951 $17,023 $19,019 $21,735 $24,995 DUES AND MEMBERSHIPS $0 $0 $250 $250 MISC. COMMODITIES $0 $0 $500 $500 REPAIRS - NON VEHICLES $0 $0 $500 $500 VEHICLE MAINTENANCE $0 $0 $2,000 $2,000 FUEL $0 $0 $1,800 $1,800 CLOTHING ALLOWANCE $0 $0 $500 $500 PUBLIC WORKS SUPPLIES $0 $0 $10,000 $10,000 MATERIALS & SERVICES $20,146 $28,366 $19,948 $41,785 $45,045 City of Edwardsville, KS 55

56 Sewer Manager s Note: Beginning in 2018, the City assumed control over the sewer utility, including all maintenance, repairs, billing, etc. In 2018, this included the hiring of a Wastewater Superintendent. In 2019, additional expenditures include the purchase of a new truck for the division as well as plans for routine maintenance and repairs. FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET NEW EQUIPMENT $0 $0 $0 $7,500 $7,500 MISC SMALL EQUIP $0 $0 $0 $2,500 $2,500 TOTAL EQUIPMENT $0 $0 $10,000 $10,000 FY 2015 FY 2016 FY ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET CAPITAL OUTLAY $0 $0 $0 $15,000 $15,000 VEHICLE $0 $0 $0 $13,735 $13,735 TRANSFER TO OTHER FUNDS $0 $0 $0 $19,647 $19,734 TRANSFER TO DEBT $110,000 $65,000 $65,000 $65,000 $65,000 CAPITAL OUTLAY + TRANSFERS $110,000 $65,000 $65,000 $113,382 $113,469 ENDING CASH ANTICIPATED ENDING CASH 12/31/ /31/2018 $76,247 12/31/2018 $12,900 $12,900 12/31/2019 $25,326 City of Edwardsville, KS 56

57 Technology Fund FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET TRANSFER FROM GENERAL FUND $0 $0 $20,000 $20,000 $20,000 TECHNOLOGY FEE $7,202 $6,374 $6,822 $6,400 $6,742 TOTAL REVENUE $7,202 $6,374 $26,822 $26,400 $26,742 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET SERVICE CONTRACTS $0 $0 $15,158 $17,500 $17,500 PROFESSIONAL SERVICES $0 $0 $0 $0 $15,000 NEW EQUIPMENT $0 $0 $0 $1,000 $1,000 CAPITAL OUTLAY $0 $0 $0 $5,500 $5,500 TOTAL EXPENDITURES $0 $0 $15,158 $24,000 $39,000 ENDING CASH ANTICIPATED ENDING CASH 12/31/ /31/2018 $29,562 12/31/2018 $31,962 $31,962 12/31/2019 $19,704 Manager s Note: The Technology Fund is primarily used for City-wide technology updates and repairs such as the 2018 server upgrade project. Upon adopted of the budget, staff planned to split the costs of the upgrades between 2018 and The 2018 budget amendment shifted all costs for this project to The $15,000 in professional services budgeted in 2019 will no go towards updated DigitTicket equipment for the Edwardsville Police Department. Cash Bond FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET CASH BOND REVENUE $51,469 $57,361 $45,950 $55,000 $56,650 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET APPLIED CASH BOND $21,179 $20,552 $19,106 $21,344 $21,984 APPLIED RESTITUTION $100 $0 $0 $0 CASH BOND FORFEITURE $9,595 $17,631 $18,600 $16,742 $17,244 CASH BOND REFUND $6,538 $8,348 $13,603 $6,093 $6,276 TOTAL EXPENDITURES $37,412 $46,531 $51,309 $44,179 $45,504 ENDING CASH ANTICIPATED ENDING CASH 12/31/ /31/2018 $19,529 12/31/2018 $30,350 $30,350 12/31/2019 $41,496 City of Edwardsville, KS 57

58 Special Event Fund FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET SPONSORSHIPS $0 $0 $19,206 $20,000 $20,000 VENDOR FEES $0 $0 $1,420 $2,500 $2,500 MISCELLANEOUS REVENUES $0 $0 $411 $250 $250 TOTAL REVENUE $0 $0 $21,037 $22,750 $22,750 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ACTUAL ACTUAL ACTUAL ORIGINAL BUDGET PUBLISHING & PRINTING $0 $0 $110 $100 $500 ENTERTAINMENT $0 $0 $8,480 $9,700 $9,700 GAMES & ACTIVITIES $0 $0 $7,865 $9,700 $9,700 SUPPORT SERVICES $0 $0 $4,522 $2,000 $2,000 REFUND $0 $0 $60 $0 $0 TOTAL EXPENDITURES $0 $0 $21,037 $21,500 $21,900 Manager s Note: The Special Event fund was established in 2017 to manage the revenues and expenditures related to the City s annual community festival. Beginning in 2018, the City ceased its spring Edwardsville Days event and reintroduced the AutumnFest, which takes place in September. ENDING CASH ANTICIPATED ENDING CASH 12/31/ /31/2018 $0 12/31/2018 $3,525 $3,525 12/31/2019 $4,375 City of Edwardsville, KS 58

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