QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES THURSDAY, JUNE 23, Central Library Merrick Boulevard, Jamaica, NY PUBLIC SESSION

Transcription

1 QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES THURSDAY, JUNE 23, 2016 Central Library Merrick Boulevard, Jamaica, NY PUBLIC SESSION 7:00 PM BOARD OF TRUSTEES REGULAR MEETING Hon. Robert T. Groh Conference Room I. ROLL CALL 1. Roll Call II. MINUTES 1. Approval of Past Minutes III. IV. REPORT OF THE CHAIRMAN OF THE BOARD COMMITTEE REPORTS A. BUILDINGS AND GROUNDS COMMITTEE - Reports and Recommendations 1. Acceptance of Minutes of Buildings and Grounds Committee of June 9, Buildings and Grounds Committee - Regular Meeting - Jun 9, :30 PM B. EXECUTIVECOMMITTEE - Reports and Recommendations 1. Acceptance Minutes Executive Committee Meeting of June 9, Executive Committee - Regular Meeting - Jun 9, :00 PM C. FINANCE & INVESTMENTS COMMITTEE - Generated 6/17/2016 2:08 PM

2 Board of Trustees Agenda June 23, 2016 Reports and Recommendations 1. Acceptance/Approval Finance & Investment Reports/Actions V. PRESIDENT'S REPORT Report Item(s) 1. Agenda Item: President's External Meetings and Outreach Activities May 20, June 16, Key Performance Indicators May 2016 VI. OTHER BUSINESS Action Item(s) 1. Acceptance of Queen Library Foundation FY'17 General Fund Budget VII. ADJOURNMENT 2 P a g e

3 2.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: June 23, 2016 DOCUMENT #: 1095 AGENDA: Approval of Past Minutes Recommended Motion for Consideration by the Board of Trustees: I move that the minutes of the Board of Trustees meeting of May 26, 2016 be approved as submitted. Attachments: 5_26_16 Board minutes final with attachments (PDF) Packet Pg. 3

4 2.1.a THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES THURSDAY, MAY 26, 2016 M I N U T E S A meeting of the Board of Trustees was held in the Hon. Robert T. Groh Board Room of the Central Library, Merrick Boulevard, Jamaica, New York, Thursday, May 26, 2016 at 7:15 p.m. PRESIDING: PRESENT: Carl Koerner, Esq., Chairman of the Board Adrienne Adams Hon. Augustus Agate Martha Baker Judy E. Bergtraum, Esq. Maria Concolino Lenore R. Gall, Ed.D Matthew M. Gorton (arrived at 7:54p.m.) Julissa Gutierrez (arrived at 7:17 p.m.) James Haddad, Esq. Haeda Mihaltses John Ottulich Michael E. Rodriguez, Esq., Treasurer Edward Sadowsky, Esq. Robert Santos, Esq., Secretary Eli Shapiro, Ed.D, LCSW Earl G. Simons, Ed.D, Assistant Treasurer Lydon Sleeper-O Connell Public Advocate, Hon. Letitia James, Ex-officio Represented by: Larry Schimmel, Esq. Comptroller, Hon. Scott M. Stringer, Ex-officio Represented by: Jimmy Yan, Esq. Speaker, Hon. Melissa Mark-Viverito, Ex-officio Represented by: Eve Cho Guillergan, Esq. Borough President, Hon. Melinda Katz, Ex-officio Represented by: Angelina Martinez-Rubio, Esq. Dennis M. Walcott President and Chief Executive Officer Lewis Finkelman, Esq. General Counsel Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) ABSENT: Jukay Hsu Packet 1 Pg. 4

5 2.1.a II. MINUTES: BOARD OF TRUSTEES MEETING May 26, 2016 It was moved by Ms. Mihaltses that the minutes of the Board of Trustees meeting of May 2, 2016 be approved as submitted. The motion was seconded by Ms. Bergtraum and passed unanimously. III. REPORT OF THE CHAIRMAN OF THE BOARD: IV. A. Calendar of Meetings for July through December 2016 At the last Board meeting, the Board approved the Chairman s proposed dates for Board and Committee meetings from July through December A request was made to change the November Board meeting date to Tuesday, November 22, With no objections from the Board, the Chairman changed the Board meeting date from November 21 to November 22, 2016, as requested. The Chairman remarked about the High School Equivalency Graduation Program he attended on May 10 at Flushing Library. He noted one of the graduates was 71 years old and further added that staff did a great job graduates had caps and gowns, and participated in a processional to Pomp and Circumstance. The following guests attended and spoke at the event: Hon. Grace Meng, Member of Congress; Hon. Andy King, NYC Council Member from the Bronx; and Felix V. Matos Rodriguez, President of Queens College, wearing his cap and gown. COMMITTEE REPORTS A. BUILDINGS AND GROUNDS COMMITTEE May 12, 2016 The Buildings and Grounds Committee presented the report of the committee meeting of April 12, AT THE BOARD MEETING, MS. ADAMS MOVED THAT THE REPORT ITEM OF THE BUILDINGS AND GROUNDS COMMITTEE OF MAY 12, 2016 BE ACCEPTED; AND THAT THE ACTION ITEM OF THE COMMITTEE BE APPROVED AS PRESENTED. THE MOTION WAS SECONDED BY JUDGE AGATE. THE MOTION PASSED UNANIMOUSLY. B. EXECUTIVE COMMITTEE May 12, 2016 The Executive Committee presented the report of the meeting of May 12, Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) AT THE BOARD MEETING, MS. BERGTRAUM MOVED THAT THE REPORT ITEM OF THE EXECUTIVE COMMITTEE BE ACCEPTED; AND THAT THE ACTION ITEMS OF THE COMMITTEE BE APPROVED AS PRESENTED. THE MOTION WAS SECONDED BY JUDGE AGATE. THE MOTION PASSED UNANIMOUSLY. Packet 2 Pg. 5

6 2.1.a C. FINANCE AND INVESTMENT COMMITTEE May 26, 2016 The Finance and Investment Committee presented the report of the meeting of May 26, AT THE BOARD MEETING, JUDGE AGATE MOVED TO WAIVE THE READING OF THE REPORT OF THE FINANCE AND INVESTMENT COMMITTEE. THE MOTION WAS SECONDED BY MS. MIHALTSES. THE MOTION PASSED UNANIMOUSLY. AT THE BOARD MEETING, MR. RODRIGUEZ MOVED THAT THE REPORTS OF THE FINANCE AND INVESTMENT COMMITTEE BE ACCEPTED; AND THAT THE ACTION ITEMS OF THE COMMITTEE BE APPROVED. THE MOTION WAS SECONDED BY JUDGE AGATE. THE MOTION PASSED UNANIMOUSLY. V. REPORT OF THE PRESIDENT VI. Mr. Walcott introduced the following newly selected members of his Management Council: Nick Buron, Chief Librarian, Kelvin Watson, Chief Operating Officer, and Gitte Peng, Chief of Staff. Each member was asked to give a brief introduction of him or herself and describe his or her role within the Library. The President and CEO gave a brief summary of the new Management Council and how their meetings offer a wealth of information in regards to the daily activities and interests of the Library. He also acknowledged LaNiece Ince s promotion to the Executive Office Team, and Dennis Verriello s and Jacqueline Martinez appointments to their official roles as VP, Capital Projects & Facilities Management and Director of Human Resources, respectively. Mr. Walcott gave a brief summary of the activities of his external meetings and outreach activities from April 23 May 19, He requested that Jonathan Chung give a brief summary of the recent advocacy efforts, as well as any upcoming advocacy events. Jonathan noted that the Library will keep the advocacy initiative moving forward until the budget is passed. Mr. Walcott added that the Library has met with 10 out of 15 members of the City s budget negotiating team, which includes all of the Queens elected officials. The Library advocacy objective is to at least maintain the budget received the last fiscal year, and hopefully receive additional funding to expand hours and increase funding for capital projects. Mr. Walcott is anticipating that the actual budget will be presented at the next Board meeting for Board approval instead of providing different scenarios, which in the past has been given to the Board for approval. OTHER BUSINESS Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) 1. QUEENS LIBRARY FOUNDATION Minutes for November 5, 2015 and March were provided to the Board of Trustees for their information. Packet 3 Pg. 6

7 2.1.a 2. PERSONNEL MATTERS AND LITIGATION AT 7:55 PM, IT WAS MOVED BY MR. SANTOS THAT THE MEETING MOVE INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS AND LITIGATION. THE MOTION WAS SECONDED BY MS. MIHALTSES. THE MOTION PASSED UNANIMOUSLY. All staff were asked to leave with the exception of the President and CEO, General Counsel and Associate Counsel. IT WAS MOVED BY JUDGE AGATE THAT THE MEETING MOVE OUT OF EXECUTIVE SESSION. THE MOTION WAS SECONDED BY MR. SANTOS. THE MOTION PASSED UNANIMOUSLY. VII. ACTIONS RESULTING FROM EXECUTIVE SESSION DISCUSSION IT WAS MOVED BY JUDGE AGATE THAT THE BOARD OF TRUSTEES ADOPT THE RESOLUTION BELOW AS FOLLOWS: RESOLUTION Whereas, the By-Laws of the Queens Borough Public Library require that, with the exception of the President and Chief Executive Officer, the other key executive personnel of the Library be appointed by the President and Chief Executive Officer with the consent of the Board of Trustees; and Whereas, the President and Chief Executive Officer has selected Nick Buron as Chief Librarian and Senior Vice President, Kelvin Watson as Chief Operating Officer and Senior Vice President, and Gitte Peng as Chief of Staff and Senior Vice President, subject to the Board of Trustee s consent. Now therefore be it resolved that, after due deliberation, the Board of Trustees consent to the appointment of the aforementioned individuals to these three key executive personnel positions. THE MOTION WAS SECONDED BY MR. SANTOS. THE MOTION PASSED WITH MS. CONCOLINO ABSTAINING. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 4 Pg. 7

8 2.1.a VIII. ADJOURNMENT IT WAS MOVED BY JUDGE AGATE THAT THE MEETING BE ADJOURNED. THE MOTION WAS SECONDED BY MS. BERGTRAM. THE MOTION PASSED UNANIMOUSLY. There being no further business, the meeting adjourned at 9:10 p.m. Enclosures (4) 1) Report of the President and CEO o External Meetings and Outreach Activities April 23, 2016 May 19, 2016 o Key Performance Indicators April 2016 o Robert Santos, Esq. Secretary Testimony before NYC Council Committee on Finance, Jointly with the Committee on Cultural Affairs, Libraries and International Intergroup Relations, Jointly with the Subcommittee on Libraries May 19, ) Buildings and Grounds Committee Report May 12, ) Executive Committee Report May 12, ) Finance & Investment Committee Report May 26, 2016 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 5 Pg. 8

9 President s Report External Meetings and Outreach Activities April 23 May 19, a AGENDA ITEM: PRESIDENT S EXTERNAL MEETINGS AND OUTREACH ACTIVITIES April 23, 2016 May 19, 2016 Meeting with Thomas Grech, Executive Director, Queens Chamber of Commerce Meeting with Hector Figueroa, President, Local 32BJ Tour of Elmhurst Library with Senator Toby Ann Stavisky Meeting with John Hyslop, President and Margaret Gibson, Executive Vice President, Local 1321 Meet and Greet and Tour of Central Library with Senator Jose Peralta Teleconference with lobbyists Michael Woloz, Jeff Rodus and Marty McLaughlin, Connelly McLaughlin & Woloz Daymond John event at York College Meeting with Elease Wiggins, Elease, LLC to discuss personal development seminar for Queens residents Photo Opp and Story time with Mayor de Blasio and CM Jimmy Van Bramer at Woodside Library with Trustees Agate, Ottulich and Speaker s representative, Eve Cho Guillergan Meeting with Shael Polakow-Suransky, President of Bank Street College of Education Meeting with Commissioner Gregg Bishop, Small Business Services Teleconference with lobbyists Michael Woloz, Jeff Rodus and Marty McLaughlin, Connelly McLaughlin & Woloz Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Meeting with Borough President Melinda Katz and DDC Conference call with State lobbyists, The Parkside Group Packet 6 Pg. 9

10 President s Report External Meetings and Outreach Activities April 23 May 19, a Meeting with First Deputy Mayor Tony Shorris and Tony Marx, President, NYPL and Linda Johnson, President, Brooklyn Public Library Adult High School Graduation Ceremony at Flushing Library Meeting with Jim Tallman, CEO, Innovative Interfaces Meet and Greet with Hope Knight, Executive Director, Greater Jamaica Development Corp. Teleconference with lobbyists Michael Woloz, Jeff Rodus and Marty McLaughlin, Connelly McLaughlin & Woloz South Hollis Friends Chartering Ceremony Meeting with Council Member Julissa Ferreras and Tony Marx, President, NYPL and Linda Johnson, Brooklyn Public Library Story Time & Advocacy Rally with CM Daneek Miller Photo Opp with Borough President Katz and Council Member Vallone at Bay Terrace Community Library Meet and Greet with Council Member Koslowitz Story Time & Advocacy Rally with Council Member Koslowitz at Forest Hills Library Meeting with Jeff Barker, NYC Market President, Bank of America Meeting with Peter Meyer, President, TD Bank Interview with Jennie Aquilonius, Swedish Library Magazine Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Meeting with Susan Benton, President & CEO, Urban Libraries Packet Pg. 7 10

11 President s Report External Meetings and Outreach Activities April 23 May 19, a Meeting with Peter Sloane, Chairman and CEO, Heather Sutton, Sr. Program Officer, Heckscher Foundation for Children and Julie Sandorf, President, The Charles H. Revson Foundation Meet and Greet with Borough Melinda Katz and Queens Library Friends Group at Borough Hall Teleconference with lobbyists Michael Woloz, Jeff Rodus and Marty McLaughlin, Connelly McLaughlin & Woloz 51 st Anniversary New York Urban League Gala (attended with Jonathan Chung, Tara Lannen-Stanton and Lauren Comito as guests of Bloomberg Philanthropies) Meeting with Marc Shaw Meeting with Russell Granet, EVP, Lincoln Center Education and Nancy Kleaver, Senior Director, Community & Family Programs and Lincoln Center Education Fiscal Year 2017 Executive Budget Hearing New York City Council on Finance, Jointly with the Committee on Cultural Affairs, Libraries and International Intergroup Relations, Jointly with the Subcommittee on Libraries New York Public Library s 2016 Spring Dinner (attended with Nick Buron as guests of Bloomberg Philanthropies) Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet Pg. 8 11

12 Queens Library Key Performance Indicators July 1, 2015 April 30, a Agency Circulation % Change from last year In person visits President s Report April 2016 % Change from last year Program Attendance % Change from last year Reference % Change from last year Arverne 204, % 98, % 8, % 7, % 4 Astoria 73, % 69, % 8, % 14, % Auburndale 129, % 62, % 7, % 17, % Baisley Park 47, % 60, % 7, % 25, % 2 Bayside 323, % 158, % 9, % 44, % Bay Terrace 84, % 70, % 7, % 17, % Bellerose 112, % 82, % 6, % 29, % 2 Briarwood 137, % 105, % 19, % 51, % Broadway 197, % 214, % 14, % 29, % Broad Channel 64, % 17, % % % Cambria Heights 72, % 144, % 27, % 12, % Corona 164, % 185, % 22, % 10, % Court Square 64, % 70, % 4, % 13, % Douglaston 111, % 82, % 4, % 13, % East Elmhurst 48, % 69, % 7, % 4, % East Flushing 89, % 54, % 4, % 10, % Elmhurst 234, % 110, % 1, % 26, % Far Rockaway 98, % 129, % 10, % 30, % Forest Hills 322, % 259, % 29, % 172, % Fresh Meadows 478, % 187, % 11, % 73, % Glen Oaks 269, % 121, % 25, % 54, % Glendale 83, % 52, % 4, % 6, % Hillcrest 168, % 95, % 3, % 13, % Notes Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 9 Pg. 12

13 President s Report April 2016 Queens Library Key Performance Indicators July 1, 2015 April 30, a Hollis 72, % 63, % 5, % 8, % 2 Howard Beach 103, % 69, % 2, % 15, % Jackson Heights 354, % 339, % 17, % 88, % Kew Gardens Hills 85, % 83, % % 21, % Langston Hughes 70, % 120, % 11, % 7, % Laurelton 62, % 95, % 14, % 41, % Lefferts 122, % 146, % 23, % 33, % 2 Lefrak City 80, % 107, % 13, % 11, % Long Island City 120, % 128, % 56, % 43, % 8 Maspeth 176, % 112, % 6, % 31, % McGoldrick 131, % 96, % 13, % 22, % Middle Village 54, % 36, % 4, % 4, % Mitchell-Linden 182, % 120, % 13, % 37, % North Forest Park 104, % 77, % 2, % 20, % North Hills 96, % 76, % 6, % 25, % Ozone Park 84, % 63, % 3, % 10, % Peninsula 186, % 98,819 X 4, % 3, % 1,4,8 Pomonok 81, % 69, % 9, % 18, % Poppenhusen 76, % 61, % 3, % 15, % Queensboro Hill 107, % 130, % 3, % 8, % Queens Village 96, % 90, % 13, % 16, % Rego Park 160, % 157, % 8, % 15, % Richmond Hill 136, % 144, % 41, % 48, % Ridgewood 147, % 230, % 41, % 74, % Rochdale Village 52, % 108, % 9, % 17, % 2,8 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 10 Pg. 13

14 President s Report April 2016 Queens Library Key Performance Indicators July 1, 2015 April 30, a Rosedale 56, % 75, % 9, % 22, % 2 Seaside 94, % 76, % 10, % % 4 South Hollis 52, % 76, % 20, % 41, % South Jamaica 45, % 105, % 18, % 11, % South Ozone 70, % 67, % 5, % 21, % Park St. Albans 59, % 89, % 5, % 4, % Steinway 203, % 179, % 11, % 26, % Sunnyside 177, % 189, % 16, % 41, % 2 Whitestone 118, % 72, % 7, % 54, % Windsor Park 134, % 97, % 7, % 22, % Woodhaven 119, % 105, % 15, % 14, % Woodside 122, % 133, % 21, % 29, % Community Libraries Total Central Library Adult Learning Center Elmezzi LIC Adult Learning Center Elmhurst Adult Learning Center Flushing Adult Learning Center 7,785, % 6,602, % 730, % 1,614, % 2, % % 1, % 48, % 6, % 4, % 6 8,889 X % % 11, % 5, % 1, % 9 7, % 85, % 14, % 3, % Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 11 Pg. 14

15 Queens Library Key Performance Indicators July 1, 2015 April 30, a Peninsula Adult Learning Center Rochdale Adult Learning Center Steinway Adult Learning Center Adult Learning Center Total Central Adult Fiction Central Adult Fiction Ask at Desk Central Adult Non-Fiction Central Adult Non-Fiction Ask at Desk Central International Central International Languages Ask Central Library Current Collection Central Library Fine Arts/Media Central Library Center Others Central Library Hot Picks Central Library Interloan President s Report April , % % 4,936 X % 1, % % 7,082 X % 2, % % 6, % % 14, % 145, % 53, % 11, % 73, % 25, % 155, % 93, % 11, % 3, % 31, % 438, % 46, % 35, % % Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 12 Pg. 15

16 Queens Library Key Performance Indicators July 1, 2015 April 30, a Central Library Job Info Center Central Library Young Adult Children s Library Room Discovery Center 1, % 66, % President s Report April , % 261, % 36, % 29, % Central Total 1,254, % 1,257, % 75, % 276, % 3 Flushing 1,031, % Flushing IRC 22, % Flushing Job Info Center (JIC) Flushing Media Center % 23, % Flushing Total 1,124, % 1,319, % 41, % 293, % 7 E-book and E- Magazines Virtual Music and Movies Virtual Library Total Langston Hughes Black Heritage Queens Village Mail-A-Book Miscellaneous Other Miscellaneous Total 446, % 352, % 799, % 5 5, % 46, % 4, % 4, % 503, % Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 13 Pg. 16

17 President s Report April 2016 Queens Library Key Performance Indicators July 1, 2015 April 30, a System Total 10,947, % 9,365, % 904, % 2,183, % Website Visits 6,439, % Wireless Use 397, % Computer Sessions 2,522, % Notes: 1 -- Library closed for renovation during a portion of the current fiscal year Library closed for renovation during a portion of last fiscal year Central Library partially closed during renovation in current fiscal year Closed/Partially closed due to damage from Hurricane Sandy. 5 - Formerly called All E-Content; Streaming e-content metrics started 2/ CEL ALC moved from Annex to CEL branch starting Jan no accurate gate count possible 7 - Flushing Library partially closed for renovation in current fiscal year. 8 - ALC programs listed under separate ALC location starting in FY16 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 14 Pg. 17

18 Testimony May 19, a Statement by Dennis M. Walcott, President and CEO, Queens Library New York City Council Committee on Finance, Jointly with the Committee on Cultural Affairs, Libraries and International Intergroup Relations, Jointly with the Subcommittee on Libraries Fiscal Year 2017 Executive Budget Hearing May 19, 2016 Good morning. My name is Dennis Walcott, President and CEO of the Queens Library. It is a distinct pleasure to provide testimony to the City Council today on the Mayor s Fiscal Year 2017 Executive Budget. Before I begin, I would like to express my deep gratitude to Speaker Melissa Mark-Viverito, Mayor de Blasio, Finance Chair Julissa Ferreras-Copeland, Majority Leader Jimmy Van Bramer, Library Sub-Committee Chair Andy King and the entire City Council, for restoring $43 million to the operating budgets of the three library systems for the current fiscal year. As you know, this investment has ensured universal six-day library service and enhanced programming for all New York City residents. We are encouraged to see $21 million of the $43 million accounted for in the Mayor s FY 17 Executive Budget. I must stress the importance of baselining the full $43 million in future budgets because we cannot afford to lose these incredible gains. It is not hard to imagine the impact of having millions of dollars of your annual budget in question just weeks before a new fiscal year. The uncertainty of continued funding has a detrimental effect across the board from staffing continuity and customer service hours, to program planning and delivery. I am also here today to tell you how much more we can do for the people of New York City should an additional $22 million in addition to the FY 16 allocation be invested in New York City libraries. In the six months since Queens Library implemented six-day service across the borough, more than 765,000 New Yorkers have visited the library on Saturdays. Think about that 765,000 in only six months and just on Saturdays. Those library visits are more than mere strolls in the neighborhood. They are people who are realizing more of their potential using library resources, whether it is to educate their children through early childhood literacy classes, or to learn a new job skill for themselves they are all moving their lives forward. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) As you saw in the video, Emily Chen and Victoria Love are two shining examples of how Queens Library has positively impacted the lives of our customers. Through our valuable Adult Learners Program, and Job and Business Academy, Emily and Victoria have been empowered to pursue learning that will change their personal and economic futures. Emily and Victoria would 15 Packet Pg. 18

19 Testimony May 19, a have had to pay hundreds, if not thousands of dollars to learn English, or master the tools necessary to start a small business, but at Queens Library, they were able to do it all free. This is true for the thousands of New Yorkers who access our free programs and services on a daily basis. An investment in libraries is a direct investment in every one of your constituents who rely on us to improve their lives. Last year, we implemented a curriculum-based, afterschool program called Stacks for schoolaged children that we currently operate in 18 community libraries. There is a long waiting list at each of these program sites. We could easily serve twice as many children at each location, but this program is not available at 70% of Queens community libraries. Children in every community deserve quality educational enrichment. We must expand the Stacks program to every one of our remaining 44 community libraries in Queens. In addition to offering traditional homework assistance and educational enrichment, Stacks is closely aligned to common core and we are building evaluations into the curriculum so we can measure and assess the impact and outcomes. This program also complements the City s Equity and Excellence Universal Literacy initiative, as well as the Middle School Quality Initiative by providing critical supplemental instruction to children outside of the traditional classroom setting, in a safe learning environment. Queens Library s Adult Learner Program is one of the largest library-run literacy programs in the United States. In our ESOL program alone, we provided instruction to over 6,500 students. We increased our ESOL seats by 6.6% last fiscal year, adding classes, locations and more weekend sessions. However, we still turned away more than 1,100 students due to lack of capacity. The 2016 investment was historic, but if one student is turned away, that is one too many. If thousands are turned away, it is a tragedy. Queens Library is also proposing to expand our digital access points to family homeless shelters and hospitals. We are in the process of identifying potential partners to initiate a pilot program soon. We will be in touch with our partners in government as we progress in our planning. This initiative is another innovative new way to reach people outside our physical spaces, and has the potential to change the way people see libraries and access materials. It also supports the Administration s efforts to provide educational resources to homeless families outside of our facilities, particularly homeless children. Queens Library is also at the forefront of bridging the digital divide in our communities we are the borough s technology hub. For too many Queens residents, the digital divide presents barriers to education, job opportunities and tasks of daily living. According to the U.S. Census Bureau s 2013 American Community Survey, approximately 135,000 Queens households do not have a computer. Twenty-six percent of the borough does not have broadband access at home. In Queens Community Districts 3 and 14, 31% and 32% of households, respectively, do not have broadband access. In addition, 40% of New Yorkers who do not have a high school degree lack broadband access at home. You can well imagine how a child s education suffers without learning critical technology skills, or how an adult can become disconnected without access to information and services available only online. With an increase in funding, we will be able to expand in-library tech sessions by 17% to reach 3.5 million customers. Additionally, we will be able to expand publicly accessible Wi-Fi outside of our facilities. We are aligned with the Administration s and the Council s goal to increase broadband access to underserved communities. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) 16 Packet Pg. 19

20 Testimony May 19, a Maintaining our 65 locations and aging infrastructure is also a short and long-term challenge for the Library. The average community library is 61 years old. More than a third of them are over 50 years old. They are heavily used, and most were not constructed to accommodate the traffic that we see due to the growth in demand for our services. Additionally, the vast majority of libraries are poorly configured to meet the demands of the digital age with too few electrical outlets, too little space for classes, group work, or space for individuals working on laptop computers. Our challenge is to modernize our facilities, maintain our critical infrastructure and to expand our public spaces in order to thrive in the 21 st century. Collectively, the three library systems have over $250 million in emergency and critical maintenance needs, but we seek $100 million this year to address our most pressing matters. In the next fiscal year alone, Queens Library has $71 million in unmet needs for critical infrastructure, which includes roof replacements, HVAC, ADA compliance, building envelope and mechanical projects, and expansions to relieve overcrowding. Some specific needs include projects with ADA compliance components at Astoria and North Hills; new roofs at Flushing, Broadway, Rosedale and Seaside; new HVAC systems at Lefrak City and Maspeth; interior renovations at Richmond Hill and South Hollis; and expanding public space at Corona and Laurelton. To recap, and in addition to what I have just discussed, with $44 million this year $22 million baselined to lock in last year s gains, and an additional $22 million so that the people of this City will have access to vital services and increased opportunities: Queens Library would provide robust six-day service every week and be able to hire 60 more staff to serve the public, including children s librarians. We would increase our program offerings in well-maintained and safe facilities. We would increase operating hours, adding 223 total hours per week across the borough while bringing seven-day service to every council district, enriching the lives of hundreds of thousands more people each year. We would be able to offer 500,000 more computer sessions, and increase the materials we have in our collection by 40,000 items, including more homework help materials, more e-books, more ESOL support and more high-demand items for adults and children. We would be able to provide our free, curriculum-based, after-school STACKS program in every community library in the borough. This equates to 8,800 additional sessions and 26,400 more instructional hours for Queens children. Libraries are an indispensable institution and the cornerstone of a strong democratic society. With greater hours, comes greater responsibility. We are tasked not only with maintaining the excellence and quality of our programs, but we must also provide more opportunities to the people who have been without weekend programs in their neighborhoods for almost a decade. When we are asked to do more with less, we deliver. When the City needed a reliable partner to advance key initiatives such as IDNYC, UPK or the New Americans Corner, we successfully took the challenge. These partnerships have helped thousands of the most vulnerable residents gain access to City services. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) 17 Packet Pg. 20

21 Testimony May 19, a Investing in libraries is an investment in the people of this great City. Together, we do great work, but we can do more. Our work is not finished, and we need your continued investment. Let us continue to build on the amazing work we have accomplished so far. We can only do so with your support. Thank you. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) 18 Packet Pg. 21

22 Buildings and Grounds Report May 12, a HE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE May 12, 2016 A meeting of the Buildings and Grounds Committee was held on Thursday, May 12, 2016 at 7:02 p.m. in the Hon. Robert T. Groh Board Room, Central Library, Merrick Boulevard, Jamaica, New York. PRESIDING: PRESENT: EXCUSED: GUESTS: John Ottulich, Chair of Committee Judy Bergtraum, Esq. Carl Koerner, Esq. Robert Santos, Esq. (Arrived at 7:01pm) Dennis M. Walcott, President and Chief Executive Officer Dennis Verriello, Interim Vice President Capital & Facilities Management Lewis Finkelman, Esq. General Counsel Adrienne Adams Julissa Gutierrez James Haddad, Esq. Edward Sadowsky, Esq. Borough President, Hon. Melinda Katz, Ex-officio Represented by: Angelina Martinez-Rubio, Esq. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) 19 Packet Pg. 22

23 Buildings and Grounds Report May 12, a THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE May 12, 2016 Report Action 1. Contract Authorization HVAC Services System-Wide & Flushing Library It was moved by Mr. Ottulich that the Buildings and Grounds Committee recommend to the Board of Trustees that the President and CEO be authorized to extend the HVAC service contracts with Kelair, Inc., for services in the North and South Library Regions, and Hi-Tech Air Conditioning Services Company Inc., for services at the Flushing Library, for six months, from July 1, 2016 through December 31, 2016, under the existing terms and conditions of their respective agreements. The motion was seconded by Ms. Bergtraum. The motion passed unanimously. Report(s) 1. Maintenance, Repair & Renovation Maintenance, repair or renovation purchases awarded between April 1, 2016 and April 31, 2016 in excess of $5,000 are provided below for informational purposes. Approved procurement procedures were executed in accordance with the Purchasing Policy, including all items purchased by utilizing Board of Trustee approved requirements contracts, government requirements contracts, competitive quotations or in response to emergency conditions as a matter of health and safety. Broadway Central Central Central PM Contracting Company LLC for the installation of a ceiling grid to complete the construction project in the children s area at rates set forth in the requirements contract. $15,897 SCC Construction Management Services for construction management services for the completion of the pass-through renovation project at rates set forth in the requirements contract. $347,547 Kopp Electric Corporation for the installation of electrical service for the UPS at rates set forth in the requirements contract. $7,613 Varsity Plumbing and Heating Co. for the replacement of a cold water booster at rates set forth in the requirements contract. $7,025 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Flushing Control Technologies Inc. for the replacement of the JAD controller at rates set forth in the HVAC contract. $7, Packet Pg. 23

24 Buildings and Grounds Report May 12, a Lefrak City Ozone Park Peninsula Precision Signs.Com Inc. for the installation of a banner and flag pole at rates set forth in the requirements contract. $9,030 Elite Construction LLC for construction management services for the renovation project at rates set forth in the requirements contract. $39,447 Certified Glass Corporation for the completion of the installation of the storefront. $15,930 S. Ozone Park PM Contracting Company LLC to replace the netting on the façade of the building at rates set forth in the requirements contract. $9,438 It was moved by Mr. Ottulich that the meeting be adjourned. The motion was seconded by Mr. Santos and passed unanimously. There being no further business, the meeting adjourned at 7:10 p.m. John Ottulich, Chair Buildings and Grounds Committee Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) 21 Packet Pg. 24

25 2.1.a Executive Committee Report of May 26, 2016 THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES MEETING OF THE EXECUTIVE COMMITTEE May 12, 2016 REPORT A regular meeting of the Executive Committee of the Board of Trustees was held in the Hon. Robert T. Groh Board Room of the Central Library, Merrick Boulevard, Jamaica, New York, on Thursday, May 12, 2016 at 7:10 p.m. PRESIDING: PRESENT: EXCUSED: GUESTS: Judy Bergtraum, Esq Chair, Executive Committee Carl Koerner, Esq. Edward Sadowsky, Esq. Robert Santos, Esq. Dennis M. Walcott President and Chief Executive Officer Lewis Finkelman, Esq. General Counsel Matthew Gorton Michael Rodriguez, Esq. Earl G. Simons, Ed.D John Ottulich Borough President, Hon. Melinda Katz, Ex-officio Represented by: Angelina Martinez-Rubio, Esq. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 22 Pg. 25

26 2.1.a Executive Committee Report of May 26, 2016 THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES MEETING OF THE EXECUTIVE COMMITTEE May 12, 2016 REPORT I. Action Item(s) 1. Samsung Tablets Contract Authorization It was moved by Ms. Bergtraum that the Executive Committee recommend to the Board of Trustees that the President & CEO be authorized to enter into a contract with Staples, Inc. in the amount of $307, for the purchase of 2,500 Samsung Tablets under Specification # The motion was seconded by Mr. Sadowsky. The motion passed unanimously. 2. Staff Use Samsung T-Mobile Compatible Devices Contract Authorization It was moved by Ms. Bergtraum that the Executive Committee recommend to the Board of Trustees that the President & CEO be authorized to enter into a contract with B&H Foto and Electronics Corp. in the amount of $129, for the purchase of 230 Samsung Galaxy S6 mobile devices under Specification # The motion was seconded by Mr. Santos. The motion passed unanimously. 3. Annual Report for Library Systems and Annual Report for Public and Association Libraries It was moved by Mr. Sadowsky that the Executive Committee recommend to the Board of Trustees acceptance of the Queens Borough Public Library s Annual Report for Library Systems and Annual Report for Public and Association Libraries. The motion was seconded by Mr. Santos. The motion passed unanimously. 4. Annual Financial Disclosure Statements from Key Executive Personnel It was moved by Ms. Bergtraum that the Executive Committee recommend to the Board of Trustees adoption of the attached Annual Financial Disclosure Statements for key executive personnel. The motion was seconded by Mr. Sadowsky. The motion passed unanimously. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 23 Pg. 26

27 2.1.a Executive Committee Report of May 26, 2016 II. Report Item(s) 1. Personnel Report 3/16/16 4/15/16 The President provided the personnel report for the period of March 16, 2016 to April 15, 2016: Appointments, Promotions, Transfers, Leave Without Pay, Return from Leave of Absence, Separations. IT WAS MOVED BY MR. SADOWSKY THAT THE MEETING BE ADJOURNED. THE MOTION WAS SECONDED BY MR. SANTOS. THE MOTION PASSED UNANIMOUSLY. There being no further business, the meeting adjourned at 7:37 p.m. Judy Bergtraum, Esq., Chair Executive Committee Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 24 Pg. 27

28 2.1.a Finance & Investment Committee Report of May 26, 2016 THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES MEETING OF THE FINANCE & INVESTMENT COMMITTEE May 26, 2016 REPORT A meeting of the Finance & Investment Committee of the Board of Trustees was held at 6:30 pm on Thursday, May 26, 2016, in the Hon. Robert T. Groh Board Room of the Central Library, Merrick Boulevard, Jamaica, New York PRESIDED: PRESENT: GUESTS: Michael E. Rodriguez, Esq. Chair, Finance & Investment Committee James Haddad Carl S. Koerner, Esq. Robert Santos, Esq. Earl G. Simons. Ed.D, Assistant Treasurer Dennis M. Walcott President and Chief Executive Officer Tracy Yogman Chief Financial Officer Lawrence Vedilago Vice President, Risk Management Lewis Finkelman, Esq. General Counsel Adrienne Adams arrived at 6:55 pm Hon. Augustus Agate Martha Baker Judy Bergtraum Maria Concolino Lenore Gall Haeda Milhatses John Ottulich Edward Sadowsky Eli Shapiro - arrived at 6:39 pm Lydon Sleeper-O Connell arrived at 7:04 pm Larry Schimmel, Esq. Jimmy Yan, Esq. arrived at 6:50 pm Eve Cho Guillergan, Esq. arrived 6:55 pm Angelina Martinez-Rubio, Esq. arrived at 7:03 pm Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) ABSENT: Matthew Gorton Packet 25 Pg. 28

29 2.1.a Finance & Investment Committee Report of May 26, 2016 THE QUEENS BOROUGH PUBLIC LIBRARY BOARD OF TRUSTEES MEETING OF THE FINANCE & INVESTMENT COMMITTEE May 26, 2016 Action Item(s) REPORT 1. Approval of Bills for the Month of April It was moved by Mr. Santos that the Finance & Investment Committee recommend to the Board of Trustees the approval of the April 2016 bills in the aggregate sum of $4,923,146. The motion was seconded by Mr. Simons. The motion passed unanimously. 2. Acceptance of Financial Reports for the Period Ending April 30, 2016 It was moved by Mr. Santos that the Finance & Investment Committee recommend to the Board of Trustees that the Budget Reports for Board approved operating funds and Balance Sheets for all funds as of April 30, 2016 be accepted. The motion was seconded by Mr. Rodriguez. The motion passed unanimously. 3. FY 16 City Fund Budget Modifications It was moved by Mr. Santos that the Finance & Investment Committee recommend to the Board of Trustees that the Fiscal Year 2016 City Fund Budget be modified as follows: Estimated Revenues Appropriations from the City of New York - $225,691 Total Estimated Revenues - $225,691 Appropriations Heat, Light & Power - $225,691 Total Appropriations - $225,691 The motion was seconded by Mr. Simons. The motion passed unanimously. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) 4. Property/Casualty Insurance Program Renewal The Vice President of Risk Management reported on the renewal of the property/casualty insurance program. Packet 26 Pg. 29

30 2.1.a Finance & Investment Committee Report of May 26, 2016 It was moved by Mr. Santos that the Finance & Investment Committee recommend to the Board of Trustees that the Library award the recommended Property and Casualty Insurance Programs to Arthur J. Gallagher & Co. effective June 1, 2016 through May 31, 2017 at the recommended renewal quotes. The motion was seconded by Mr. Simons and passed unanimously. Reports 1. Payroll for the Month of April 2016 The Chief Financial Officer reported on payrolls paid during the month of April Self-Insured Workers Compensation Program The Vice President of Risk Management provided a plan performance update as of March 31, Draft Quarterly Investment Report Queens Library and Queens Library Foundation The Chief Financial Officer handed out a draft quarterly investment document and reported that she can request this on a quarterly basis from our Investment Advisors. There was discussion about forming a sub-committee to review the Investment Policy and a request for volunteers. Jimmy Yan, Larry Schimmel and James Haddad volunteered to be on the sub-committee. IT WAS MOVED BY MR. RODRIGUEZ THAT THE MEETING BE ADJOURNED. THE MOTION WAS SECONDED BY MR. HADDAD. THE MOTION PASSED UNANIMOUSLY. There being no further business, the meeting was adjourned at 7:15 p.m. Michael E. Rodriguez, Esq., Chair, Finance & Investment Committee Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 27 Pg. 30

31 2.1.a Finance & Investment Committee Report of May 26, 2016 THE QUEENS BOROUGH PUBLIC LIBRARY FINANCIAL STATEMENTS AS OF APRIL 30, 2016 FINANCE & INVESTMENT COMMITTEE MEETING MAY 26, 2016 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 28 Pg. 31

32 2.1.a Finance & Investment Committee Report of May 26, 2016 City General Fund Budget Report as of April 30, 2016 In thousands Estimated Revenues Adopted Budget Current Budget Y-T-D Actual Open Orders Remaining Balance Percent Remaining City Appropriations $ 99,415 $ 100,389 $ 91,079 - $ 9,310 9% Interest Income % Rental % Sundry Revenues % Legal Settlement % Insurance Proceeds % Total Revenues $ 99,441 $ 100,484 $ 91,173 $ - $ 9,311 9% Appropriations Personal Services $ 60,369 $ 58,040 $ 45,519 - $ 12,521 22% Health Insurance 13,747 14,253 10,252-4,001 28% Social Security 4,705 4,753 3, % Unemployment Insurance % Employee Welfare Fund 2,582 2,575 1, % Disability Insurance % Workers' Compensation % Training % General Supplies 1,310 1, % Maintenance & Custodial Supplies % Equipment 369 1, % Furniture % Library Materials 3,088 4,060 2, % Contractual Services 1,705 1, % Postage % Telecommunications % Carfare, Travel & Mileage % Maintenance & Repairs - Vehicles % Maintenance & Repairs - Buildings 1,495 1, % Information Systems Services 1,778 1, % Rentals - Land/Buildings 1,311 1,311 1, % Heat, Light, and Power 2,939 2, , % P & C Insurance Premiums % Adult Literacy 1,620 1,774 1, % Anti Proverty % Program Support-Rosedale, FR,Ar % Programs - Friends of Briarwood % Technology Upgrades - Astoria % Early Childhood Literacy % Job Business Academy % Program Support- CD % Total Appropriations $ 99,441 $ 100,484 $ 72,471 $ 2,077 $ 25,936 26% Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 29 Pg. 32

33 2.1.a Finance & Investment Committee Report of May 26, 2016 Fines and Fees Fund Budget Report as of April 30, 2016 In thousands Estimated Revenues Adopted Budget Current Budget Y-T-D Actual Open Orders Remaining Balance Percent Remaining Fines on Overdue Items $ 1,433 $ 1,433 $ 1,073 - $ % Lost Library Cards % Lost & Damaged Items Fees % Interest Income- Fines/Fees % Total Revenues $ 1,800 $ 1,800 $ 1,356 - $ % Appropriations Personal Services $ 11 $ 11 $ 5 - $ 6 55% Social Security % Training $ % General Supplies % Equipment % Library Materials % Contractual Services 1,072 1, % Information System Services % Total Appropriations $ 1,985 $ 1,985 $ 1,177 $ 328 $ % Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 30 Pg. 33

34 2.1.a Finance & Investment Committee Report of May 26, 2016 Federal General Fund Budget Report as of April 30, 2016 In thousands Estimated Revenues Adopted Budget Current Budget Y-T-D Actual Open Orders Remaining Balance Percent Remaining Federal USDF Program Refunds $ 2,787 $ 2, $ 2, % Total Revenues $ 2,787 $ 2, $ 2, % Appropriations Telecommunications $ 2,787 $ 2,787 $ 1,259 - $ 1,528 55% Information Systems Services - - (20) $ 86 (66) 0% Total Appropriations $ 2,787 $ 2,787 $ 1,239 $ 86 $ 1,462 52% Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 31 Pg. 34

35 2.1.a Finance & Investment Committee Report of May 26, 2016 State General Fund Budget Report as of April 30, 2016 In thousands Estimated Revenues Adopted Budget Current Budget Y-T-D Actual Open Orders Remaining Balance Percent Remaining Basic Grant Revenues $ 3,829 $ 3,829 $ 93 - $ 3,736 98% Consolidated Systems Aid 1,509 1, , % Legal Settlements (24) 0% County Prison Aid - - 0% Total Revenues $ 5,338 $ 5, $ 5,221 98% Appropriations Personal Services $ 911 $ 850 $ $ % Health Insurance (6) 0% Social Security % Employee Welfare Fund % Pension % Workers' Compensation % Training $ % General Supplies % Equipment % Furniture % Library Materials % Contractual Services 2,069 2,132 1, % Carfare, Travel & Mileage % Maintenance & Repairs - Buildings 777 1, % Information Systems Services 2,505 2, ,264 50% Total Appropriations $ 7,031 $ 8,723 $ 3,420 $ 1,731 $ 3,572 41% Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 32 Pg. 35

36 2.1.a Finance & Investment Committee Report of May 26, 2016 Board-Designated Fund Budget Report as of April 30, 2016 In thousands Estimated Revenues Adopted Budget Current Budget Y-T-D Actual Open Orders Remaining Balance Percent Remaining Interest & Dividend Income $ 250 $ 250 $ $ 4 2% Library Merchandise Sales % Gains (Losses) on Investments (386) % Total Revenues $ 552 $ 552 $ (140) - $ % Appropriations Training $ 10 $ 10 $ - $ - $ % General Supplies % Contractual Services % Carfare, Travel & Mileage % Maintenance & Repairs - Vehicles % P & C Insurance Premiums % Information Systems Services % Total Appropriations $ 752 $ 852 $ 511 $ 70 $ % Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 33 Pg. 36

37 2.1.a Finance & Investment Committee Report of May 26, 2016 Workers Comp Fund Budget Report as of April 30, 2016 In thousands Estimated Revenues Adopted Budget Current Budget Y-T-D Actual Open Orders Remaining Balance Percent Remaining Interest Income $ - $ - $ 2 $ - $ (2) 0% Interfund Transfers % Total Revenues (2) 0% Appropriations Personal Services $ 72 $ 72 $ 60 - $ 12 17% Health Insurance % Social Security % Employee Welfare Fund % Pension % Workers' Compensation % Contractual Services % P & C Insurance Premiums (1) -2% Total Appropriations $ 464 $ 464 $ $ % Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 34 Pg. 37

38 2.1.a BALANCE SHEET FINES & FEES FUND GROUP At April 30, 2016 Assets Finance & Investment Committee Report of May 26, 2016 Cash & Cash Equivalents Checking Accounts Interest Bearing $ 1,842,281 Money Market Accounts 139,598 Repurchase Agreements - On Hand 46,987 Accounts Receivable Accounts Receivable and Employee Advances 11,586 Grants and Contracts Receivable New York City - New York State - Federal Government - Contributions Receivable From New York State - From Individuals, Corporations and Foundations - Prepaid Expenses Prepaid Others - Other Assets Interfund Receivables 328,903 Certificates of Deposit - Investments - Property & Equipment (net of depreciation) 766,488 TOTAL ASSETS $ 3,135,843 Liabilities and Fund Balances Liabilities Accounts Payable $ 12,126 Accrued Payroll & Related Expense - Note Payable - Compensated Absences Payable - Deferred Revenue - Other Liabilities and Interfund Payables - Fund Balances Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 766,488 Unrestricted - Other 2,357,229 Current Restricted - Permanently Restricted (Endowments) - TOTAL LIABILITIES AND FUND BALANCES $ 3,135,843 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 35 Pg. 38

39 2.1.a BALANCE SHEET CITY FUNDS GROUP At April 30, 2016 Assets Finance & Investment Committee Report of May 26, 2016 Cash & Cash Equivalents Checking Accounts Interest Bearing $ 7,264,578 Money Market Accounts 1,006 Repurchase Agreements - On Hand 642 Accounts Receivable Accounts Receivable and Employee Advances 65,799 Grants and Contracts Receivable New York City 11,497,733 New York State - Federal Government - Contributions Receivable From New York State - From Individuals, Corporations and Foundations - Prepaid Expenses Prepaid Insurance - Prepaid Rent - Other Assets Interfund Receivables 8,146 Security Deposit - Investments - Property & Equipment (net of depreciation) 5,554,856 TOTAL ASSETS $ 24,392,760 Liabilities and Fund Balances Liabilities Accounts Payable $ 254,700 Accrued Payroll & Related Expense - Note Payable 744,630 Compensated Absences Payable - Deferred Revenue - Other Liabilities and Interfund Payables 11,949,233 Fund Balances Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 5,554,856 Unrestricted - Other 13,977,248 Restricted - Other (8,087,907) Permanently Restricted (Endowments) - TOTAL LIABILITIES AND FUND BALANCES $ 24,392,760 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 36 Pg. 39

40 2.1.a Finance & Investment Committee Report of May 26, 2016 BALANCE SHEET STATE & FEDERAL FUNDS GROUP At April 30, 2016 Assets Cash & Cash Equivalents Checking Accounts Interest Bearing $ 52,122 Money Market Accounts - Repurchase Agreements - On Hand 80 Accounts Receivable Accounts Receivable and Employee Advances 14,128 Grants and Contracts Receivable New York City - New York State 974,189 Federal Government - Contributions Receivable From New York State - From Individuals, Corporations and Foundations - Prepaid Expenses Prepaid Other - Other Assets Interfund Receivables - Certificates of Deposit - Investments 6,822,205 Security Deposits 25,667 Property & Equipment (net of depreciation) 27,307,940 TOTAL ASSETS $ 35,196,331 Liabilities and Fund Balances Liabilities Accounts Payable $ 15,660 Accrued Payroll & Related Expense - Line of Credit Payable - Compensated Absences Payable 5,512,627 Deferred Revenue - Other Liabilities and Interfund Payables 747,201 Fund Balances Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 27,307,940 Unrestricted - Other 6,166,867 Restricted - Other (4,553,964) TOTAL LIABILITIES AND FUND BALANCES $ 35,196,331 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 37 Pg. 40

41 2.1.a BALANCE SHEET TRUST & AGENCY FUND At April 30, 2016 Assets Finance & Investment Committee Report of May 26, 2016 Cash & Cash Equivalents Checking Accounts Interest Bearing $ 2,598,753 Money Market Accounts - Repurchase Agreements - On Hand - Accounts Receivable Accounts Receivable 2,305 Grants and Contracts Receivable New York City - New York State - Federal Government - Contributions Receivable From New York State - From Individuals, Corporations and Foundations - Prepaid Expenses Prepaid Health Insurance - Other Assets Interfund Receivables 431,566 Certificates of Deposit - Investments - Property & Equipment (net of depreciation) - TOTAL ASSETS $ 3,032,624 Liabilities and Fund Balances Liabilities Accounts Payable $ 2,236,178 Accrued Payroll & Related Expense - Note Payable - Incurred Compensation Losses - Deferred Revenue - Other Liabilities and Interfund Payables 796,446 Fund Balances Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) - Unrestricted Other - Restricted Other - Permanently Restricted (Endowments) - TOTAL LIABILITIES AND FUND BALANCES $ 3,032,624 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 38 Pg. 41

42 2.1.a Finance & Investment Committee Report of May 26, 2016 BALANCE SHEET BOARD DESIGNATED & PRIVATE GRANTS FUND At April 30, 2016 Assets Cash & Cash Equivalents Checking Accounts Interest Bearing $ 2,949,511 Money Market Accounts - On Hand 600 Accounts Receivable Accounts Receivable 25,757 Grants and Contracts Receivable New York City - New York State - Federal Government - Contributions Receivable From New York State - From Individuals, Corporations and Foundations - Prepaid Expenses Prepaid Other 896 Other Assets Interfund Receivables 205,031 Certificates of Deposit - Investments 3,427,698 Property & Equipment (net of depreciation) 1,088,436 - TOTAL ASSETS $ 7,697,929 Liabilities and Fund Balances Liabilities Accounts Payable $ 49,712 Accrued Payroll & Related Expense - Note Payable - Compensated Absences Payable - Deferred Revenue - Other Liabilities and Interfund Payables - Fund Balances Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 1,088,436 Unrestricted - Other 6,270,712 Restricted - Other 289,069 Permanently Restricted (Endowments) - TOTAL LIABILITIES AND FUND BALANCES $ 7,697,929 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 39 Pg. 42

43 2.1.a Finance & Investment Committee Report of May 26, 2016 BALANCE SHEET WORKERS COMPENSATION FUND At April 30, 2016 Assets Cash & Cash Equivalents Checking Accounts Interest Bearing $ 1,762,345 Money Market Accounts - Repurchase Agreements - On Hand - Accounts Receivable Accounts Receivable - Grants and Contracts Receivable New York City - New York State - Federal Government - Contributions Receivable From New York State - From Individuals, Corporations and Foundations - Prepaid Expenses Prepaid Health Insurance - Other Assets Interfund Receivables - Certificates of Deposit - Investments - Property & Equipment (net of depreciation) - TOTAL ASSETS $ 1,762,345 Liabilities and Fund Balances Liabilities Accounts Payable - Accrued Payroll & Related Expense - Note Payable - Incurred Compensation Losses $461,720 Deferred Revenue - Other Liabilities and Interfund Payables 2,320 Fund Balances Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) - Unrestricted - Other 1,298,305 Restricted - Other - Permanently Restricted (Endowments) - TOTAL LIABILITIES AND FUND BALANCES $ 1,762,345. Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 40 Pg. 43

44 2.1.a Finance & Investment Committee Report of May 26, 2016 Attachment: 5_26_16 Board minutes final with attachments (1095 : Approval of Past Minutes) Packet 41 Pg. 44