Governance, Priorities & Finance Committee. Agenda

Transcription

1 Agenda Thursday, February 23, :00 p.m. 4:00 p.m. Capital Region Board Office, Capital Region Boardroom 1100 Bell Tower, Avenue, Edmonton Agenda Items 1. Call to Order Councillor Phyllis Kobasiuk, Vice-Chair 2. Chair s Opening Remarks 3. Approval of Agenda Councillor Phyllis Kobasiuk, Vice-Chair 4. Approval of Minutes of January 26, 2017 Councillor Phyllis Kobasiuk, Vice-Chair Page 3 of /18 Capital Region Business Plan Review and Recommendation Councillor Phyllis Kobasiuk, Vice-Chair Page 5 of 36 Recommended Motion: That the Governance, Priorities & Finance Committee recommend the 2017/21 Capital Region Board Business Plan to the Capital Region Board for approval. 6. Reappointment of Auditors Councillor Phyllis Kobasiuk, Vice-Chair Page 34 of 36 Recommended Motion: That the Governance, Priorities & Finance Committee recommend the Capital Region Board reappoint the Auditors for 2017/ /18 CRB Budget & Committee Schedule 7.1 Committee Workplan Malcolm Bruce, CEO Committee Meeting Schedule Malcolm Bruce, CEO Page 35 of 36 Page 36 of 36 Created: February 15, 2017 Page 1 of 2 Updated: February 16, 2017 Page 1 of 36

2 8. Next Meeting April 27, 2:00 p.m. - 4:00 p.m. Councillor Phyllis Kobasiuk, Vice-Chair 8. Adjournment Councillor Phyllis Kobasiuk, Vice-Chair Created: February 15, 2017 Page 2 of 2 Updated: February 16, 2017 Page 2 of 36

3 Thursday, January 26, :00 p.m. 4:00 p.m. Capital Region Boardroom, CRB Office 1100 Bell Tower, Avenue, Edmonton Members: Camille Berube, Town of Beaumont (Chair) Art Erickson, Village of Wabamun Susan Evans, Sturgeon County Glen Finstad, City of Leduc Randy Boyd, Town of Bon Accord Wally Yachimetz, Town of Calmar Phyllis Kobasiuk, Parkland County Michael Walters, City of Edmonton Sheena Hughes, City of St. Albert Guests: Gibby Davis, City of Edmonton Dean McCartney, City of Fort Saskatchewan Bonnie Riddell, Strathcona County Lynette Tremblay, City of St. Albert Marnie Lee, Strathcona County Trevor Duley, Sturgeon County Greg Hofmann, Town of Morinville Regrets: Wayne Woldanski, Lamont County CRB Staff & Consultants: Malcolm Bruce, CEO Leslie Chivers, Operations Manager Amanda Borman, Executive Assistant Taylor Varro, Municipal Planning Intern 1. CALL TO ORDER Chair, Mayor Camille Berube called the meeting to order at 2:00 p.m. 2. Chair s Opening Remarks 3. Approval of Agenda GPF Motion: That the agenda of January 26, 2017 be approved. Moved by: Mayor Randy Boyd, Town of Bon Accord Decision: Carried unanimously Meeting Minutes: Thursday, January 26, 2017 Page 1 of 2 Page 3 of 36

4 4. Approval of Minutes GPF Motion: That the minutes of November 24, 2016 be approved. Moved by: Councillor Glen Finstad, City of Leduc Decision: Carried unanimously /18 Capital Region Board Budget Review and Recommendation GPF GPF GPF a. Motion: That the move in camera, in accordance with the provisions of Section 24 Advice from officials, of the Freedom of Information and Protection of Privacy Act (FOIP), R.S.A. 2000, c.f-25. Moved by: Councillor Phyllis Kobasiuk, Parkland County Decision: Carried b. Motion: That the reconvene in public. Moved by: Councillor Glen Finstad, City of Leduc Decision: Carried unanimously c. Motion: That the recommend option three of the 2017/18 budget to the Capital Region Board for approval. Moved by: Councillor Michael Walters, City of Edmonton Decision: Carried 6. Next Meeting Thursday, February 23, 2017 at 2:00 p.m., Capital Region Boardroom, CRB Office 7. ADJOURNMENT The Chair declared the meeting adjourned at 3:21 p.m. Committee Chair, Camille Berube Meeting Minutes: Thursday, January 26, 2017 Page 2 of 2 Page 4 of 36

5 Item 5 Administration Request for Decision (RFD) to the Governance, Priorities & Finance Committee February 23, 2017 Capital Region Board 2017/21 Business Plan Recommended Motion That the recommend The 2017/21 Capital Region Board Business Plan to the Capital Region Board for approval. Background On October 9, 2014, the Capital Region Board approved the 2014/2018 Strategic Plan. On February 9, 2017, the Board approved the 2017/18 budget along with projects identified to be started in the upcoming budget year. The approved budget assumes a contribution from the province of $2.5 million and includes a membership contribution for $500,000. Administration began working on a 2017/21 Business plan to bridge the Strategic Plan to the approved budget and, subsequently, to the key results listed in the Strategic Plan. The 2017/21 Business Plan directs administrative operations responding to the Board s strategic priorities while honouring the need to carry out and enhance, where appropriate, the ongoing operations of the Board related to Land Use, Inter-municipal Transit Services, Non-Market and Market-Affordable Housing and Geographic Information Services. The Business Plan Model used is a four-year model renewed/reviewed annually. Attachments: 1. Capital Region Board 2017/21 Business Plan Prepared on: February 16, 2017 RFD to GPF: February 23, 2017 Page 1 of 1 Page 5 of 36

6 Business Plan Operationalizing the Mission, Values, and Strategic Plan of the Capital Region Board February 2017 Page 1 Page 6 of 36

7 Table of Contents 1.0. EXECUTIVE SUMMARY STRATEGIC PRIORITIES /17 BUSINESS PLAN PRIORITIES PLANNING FRAMEWORK RISK PROGRAMS AND OPERATIONS FINANCIAL PLAN APPENDIX A: ORGANIZATIONAL STRUCTURE CAPITAL REGION BOARD ORGANIZATIONAL STRUCTURE CRB ADMINISTRATION ORGANIZATIONAL STRUCTURE APPENDIX B: BUSINESS PLAN GANTT CHART APPENDIX C: BUSINESS PLAN FUNDED PROJECTS APPENDIX D: BUSINESS PLAN UNFUNDED PROJECTS FOR 2017/ APPENDIX E: FORWARD PLANNING LIST FOR Page 2 Page 7 of 36

8 1.0. Executive Summary 1.1. Mission The Capital Region Board (CRB) Administration enables the Board to meet its fiduciary and mandated obligations Values The four key values administration believes are mission critical to success are; respect, integrity, accountability, and innovation Vision The Edmonton Metropolitan Region is a family of diverse, interdependent communities whose energy, talent, and resources combine insightful planning processes, sound fiscal and regulatory practices, environmental sensitivity and empathy for the underprivileged in a strong expression of regional purpose. This regional vision embraces change and enables sound growth principles to ensure the social, economic, environmental and cultural well-being of the region s current and future residents and communities is respected and sustained Scope The CRB must meet its obligations under the Capital Region Board Regulation 38/2012 of the Municipal Government Act (MGA), and also forge a role outside the legislation building additional value in the eyes of stakeholders. This additional value will be delivered by nurturing respectful stakeholder relationships based on a set of well-defined values. The Business Plan directs CRB s administrative operations for the year in a way that is responsive to the Board s strategic priorities while honouring the need to carry out and enhance, where appropriate, the ongoing operations of the Board related to Land Use, Inter-municipal Transit Services, Non-Market and Market-Affordable Housing, Geographic Information Services, Economic Development, and Internal Operations. The Business Plan Model used is a four-year model renewed/reviewed annually In December 2016 the Minister of Municipal Affairs announced that Capital Region Board Regulation 38/2012 will be updated to include a new membership and mandate. This will have an impact on current scope and will determine the future scope of work for the Capital Region Board, which has been taken into consideration in the financial plan For the purposes of the Alberta Freedom of Information and Protection of Privacy Act and Alberta Capital Finance Authority Act, the CRB is deemed to be a growth management board as provided in Bill 28 - Enabling Regional Growth Boards Act under the MGA. Page 3 Page 8 of 36

9 2.0. Strategic Priorities 2.1. The Capital Region Board s Strategic Priorities for are: Strategic Priority 1: Regional Vision. Strategic Priority 2: Collaborative Culture. Strategic Priority 3: Regional Growth Plan. Strategic Priority 4: Global Competitiveness The four Strategic Priorities including their sub-tasks or projects are mapped out over time and depicted graphically in the Business Plan Gantt Chart (Appendix B). While the Strategic Plan itself ends in 2018, the workplan continues to project out four years This chart reflects key activities to achieve the stated Strategic Plan objectives. However, not all activities are currently funded, and it is understood these items are forecasted and will be undertaken in the future to achieve Strategic Plan outcomes as funding is approved through the Business Plan/Budgeting process or as funding becomes available. A complete list of unfunded projects, organized by functional area, is found on the Forward Planning List (FPL) (Appendix E). These projects are reviewed annually to ensure they stay consistent, and as part of the budgeting process to confirm ongoing relevance to the Strategic Plan, and prioritization against available resources Each Strategic Priority has a series of Key Results: Strategic Priorities Purpose Key Results REGIONAL VISION The Board develops a strong, longterm vision for the whole region based on the desires and dreams of the region s municipalities and citizens. KR 1.1: Regional stakeholders and citizens are engaged, and they develop a long term vision for the whole region. KR 1.2: The Board adopts its long term COLLABORATIVE CULTURE (The How) REGIONAL GROWTH PLAN (The What) The Board s activity promotes a collaborative culture among members. CRB focuses its efforts on high level issues that impact the region. The Board develops and implements a high level, long term growth plan for the region, which is approved by the Government of Alberta. Regional Vision. KR 2.1: The Board understands the distinctive characteristics and needs of rural and urban members. KR 2.2: CRB improves collaboration and governance practices through education, best practice research, educational speakers and workshops. KR 2.3: CRB members agree on priority high level issues for the region that are validated on a regular basis. KR 2.4: CRB actively pursues partnerships and collaboration with specific regional stakeholder organizations. KR 3.1: A high level growth plan is prepared and adopted by the CRB. KR 3.2: The Government of Alberta reviews and approves Growth Plan 2.0. KR 3.3: A process for approving and incorporating the Growth Plan 2.0 into Government of Alberta policy environments is developed, negotiated with Government of Alberta and approved by Capital Region Board. Page 4 Page 9 of 36

10 GLOBAL COMPETITIVENESS (The Why) The Board understands the global situation and positioning of the region and the strategic opportunities to compete globally. KR 3.4: Municipal members ensure that municipal and sub-regional plans conform to the Regional Growth Plan. KR 3.5: Outcomes of Growth Plan 2.0 are measured, monitored and reported. KR 4.1: The CRB explores the regional economic development landscape and identifies opportunities for CRB to add value. KR 4.2: The economic landscape is mapped and understood, and regional stakeholders are educated on our regional strategic advantages. KR 4.3: Through this research on the economy, trust and collaboration increases and mutually agreed new roles evolve. KR 4.4: Development approval processes across the region are improved and streamlined. KR 4.5: A uniform regional site selector tool is developed. Table 1 Strategic Priorities Key Results Page 5 Page 10 of 36

11 /18 Business Plan Priorities 3.1. (Strategic Priority 2 & 3) Transition - three distinct transition pieces now will impact all aspects of Board work: First, transitioning the Board through the Municipal Elections. Main effort is to ensure fiduciary responsibilities are maintained and the new Board is oriented and able to meet these responsibilities Second, transitioning the Board through the changes in our governing Regulation. Main effort is to use this as an opportunity to create efficiencies within the Board and staff structures that result in a more effective Regional Growth Management Board. This includes but not limited to a change in membership and the addition of a more explicit Regional Services component in the Board s mandate Third, transitioning the Board from the current Growth Plan to the Edmonton Metropolitan Region Growth Plan once it is approved provincially. Main effort includes implementation to achieve Growth Plan outcomes and ongoing projects that support the new Growth Plan (Strategic Priority 2) CRB Credibility and Value Add to the Province - ensures long term sustainability as a Board and the predictable funding stream (s) that enables it (Strategic Priority 4) Economic Development - in two separate and potentially independent but complementary parts: Incubating an Independent Regional Level Economic Development Entity based on a pay to participate model, and the development of a Regional Level Database and support for International Site Selector Conference to be held in Edmonton (Strategic Priority 3 & 4) Corridors - use the Energy Corridor Master Plan to set the conditions for a working framework. Additionally work with the Provincial lead Minister of Energy and all impacted regional stakeholders to create a Forum by Q2 to discuss a process to create the policy framework that will enable provincially led energy corridor creation process. Specific Outcomes Strategic Priority Activity Outcome Remarks 2 Governance Mandate Review completed and Provincial Government informed of the results for MGA and Regulation input Main Effort Board transitions smoothly through Election Board transitions smoothly through rewrite of the Capital Region Board Regulation Transition to a more efficient and effective governance structure occurs Newly elected officials feel knowledgeable and included Page 6 Page 11 of 36

12 3 GPU Updated Growth Plan is approved by the Province, and implementation is underway Performance Measurement Framework is successfully transitioned to the Edmonton Metropolitan Region Growth Plan and the measures are indisputable Municipalities engage 4 Economic Development A Board Economic Development (EcDev) Mandate that supports the Board direction on EcDev is incubated Initiative Municipalities invest in a Regional Economic Development entity 3 Engagement Framework Edmonton Metropolitan Region Growth Plan is approved by the Province 2 Advocacy Advocacy continues to expand the credibility and awareness of Ongoing the Capital Region Board plan is established and implemented 1 CRB Vision Planning is underway for CRB Vision review following the completion of the Capital Region Growth Plan. (now identified in the Strategic Plan) 2 (and 3) Program Delivery Funded projects outlined in the 2017/18 Budget are successfully delivered 2 CRB Risks A Document Management System (DMS) for the CRB is implemented and staff transition smoothly to the new system A rewrite of the Capital Region Board Regulation helps the Board become more nimble and provides for greater membership contributions Newly elected officials feel welcome and part of the Capital Region Board Table 2 Business Plan Priorities Page 7 Page 12 of 36

13 4.0. Planning Framework 4.1. CRB s Strategic Planning Framework is a combination of the Board Vision, the Strategic Priorities, and the Administration s Values and Mission, which together ensure the successful completion and reporting of the Board s strategic priorities. Board s Vision Regional Vision Collaborative Culture Regional Growth Plan Global Competitiveness Projects & KPIs Administration s Mission Administration s Values Figure 1 Business Planning Framework Page 8 Page 13 of 36

14 5.0. Risk 5.1. Determining the Risks to CRB and how to best mitigate them is an evolving process. Steps have been taken toward a more robust and coherent risk assessment model, which will help the CRB better manage risk into the future. The assessment criteria mitigation strategies are outlined below at Table CRB Criteria for Risk definition: a. The impact reaches across CRB b. A potential reputational impact to CRB and its authorities c. An issue of public interest d. Either proactive (e.g. Update of the Growth Plan or Economic Development Initiative) or reactive (e.g. Membership Review) e. Either external (e.g. an Act of God) or internal (e.g. Loss of the Office) Risk Probability Financial Impact P x Fl Mitigation Political Change Loss of Regulation 1% $3,000, plus Matching Not Applicable Return of uncommitted funds to the province and municipalities Funding/Grants A compliant robust document management system Staff Offence-FOIP, Criminal Act, Conflict of Interest 5% $300, $15, $10,000, annual aggregate coverage for Primary Commercial General Liability $1,155, Crime Coverage Board & Staff General Coverage Major lawsuit and resulting damages awarded due to negligence 5% $1,000, $50, $10,000, annual aggregate coverage for Primary Commercial General Liability 10% $1,000, $100, $7,500, annual aggregate coverage for Excess of Primary Commercial General Liability and Primary Professional Errors & Omissions Liability $5,000, per Occurrence coverage for Primary Non-Owned Automobile Liability Acts of God 1% $1,500, $15, $10,000, annual aggregate coverage for Primary Commercial General Liability Total Loss of Workspace 3% $1,500, $45,000 $7,500, annual aggregate coverage for Excess of Primary Commercial General Liability and Primary Professional Errors & Omissions Liability Table 3 Risk/Mitigation Matrix Page 9 Page 14 of 36

15 /18 Programs and Operations 6.1. Appendix C ( Business Plan Funded Projects) outlines the details of the program for the current fiscal year. Projects are derived from logical outcomes of work from prior activities within the various CRB functional areas, and some emerge directly from the Edmonton Metropolitan Region Growth Plan. All are aligned to ensure coherence and more importantly, where applicable, provide for a smooth transition through: the 2017 municipal election; the rewrite and implementation of the Capital Region Board Regulation; and the implementation of the Edmonton Metropolitan Region Growth Plan. Page 10 Page 15 of 36

16 7.0. Financial Plan 7.1. The budget for 2017/18 at the summary level was approved by Board on February 9, 2017 with a $500,000 membership contribution to be added to the budget post 2017 municipal election. The budget is presented in thousands of Canadian dollars, and consists of a Statement of Operations and a Capital Acquisition Budget. The Statement of Operations is based on the following key assumptions: a. Additional funding will not be received b. The total full time staff complement remains at 10 plus a municipal intern Statement of Operations The planned Statement of Operations for 2017/18 is as follows: Table 4 Statement of Operations Page 11 Page 16 of 36

17 7.3. Growth Plan Update The Capital Region Board approved the regional growth management plan on October 13, 2016 and is awaiting provincial approval. The updating of the growth management plan satisfies the Board s regulatory requirement to prepare and oversee the implementation of the Plan. The updated Plan now includes an integrated policy framework with new policy areas in Economic Competitiveness and Employment and in Agriculture, along with updated and expanded policy areas from the current Plan (Housing, Transit/ Transportation and Land Use). It also provides a more robust focus on monitoring and reporting of the Plan outcomes. The successful update of the Plan represents a significant achievement by the Board in demonstrating regional leadership and collaboration, and a commitment to working together for the betterment of all residents. The Plan provides a path to responsible growth along with economic prosperity and protection of the environment. Planning is underway to support the implementation of the Plan and future work, and the revisions to the Regional Evaluation Framework, which ensures all member municipalities maintain consistency with the Plan Land Use The primary purpose of the Capital Region Land Use Plan is to manage sustainable growth that protects the Region s environment and resources, minimizes the regional development footprint, strengthens communities, increases transportation choice and supports economic development In 2016 the Land Use & Planning (LUP) Committee updated the annual Prioritization of Regional Transportation Projects. The list of transportation priorities was forwarded to the Province, which used the list to support the funding of critical road infrastructure in the Capital Region. The Committee will be updating the priority list again for 2017/ The Committee successfully completed the Capital Region Energy Corridors Master Plan, which was approved by the Board early in The Master Plan has been used extensively since to encourage the Province to establish multi-use corridors in an effort to reduce the ad hoc routing of pipelines throughout the Region by industry. Efforts to fulfill the recommendation of the Plan will continue For 2017/18 the committee will be focused on implementation of the new Edmonton Metropolitan Region Growth Plan. Two initiatives are planned: the Regional Agriculture Master Plan and a Recreation/Open Space/Wildlife Corridors study Transit The Transit Committee completed work on two significant projects in 2016: The Regional Specialized Transit Needs Assessment Report, which was done in partnership with the University of Alberta Medically-At Risk Driver Centre; and the High Occupancy Vehicle (HOV)/Transit Priority Measures Study. Page 12 Page 17 of 36

18 The Transit Committee sponsored the CRB s partnership with the City of Edmonton and Alberta Transportation to undertake a Regional Household Travel Survey in the fall of 2015, to provide regional travel pattern data and information to support regional transportation planning. The completed report and data set will be provided to the CRB in the spring of The Transit Committee met with Alberta Transportation on two occasions in 2016 to assist in the development of a Provincial Transit Policy, which is expected to be released in 2017, and to support additional grant funding of transit initiatives. This includes the rural and specialized transit work and advocacy Housing 7.7. GIS Sub-regional Housing Needs Assessments began in 2014 with two pilots in Leduc and Strathcona/Fort Saskatchewan. The assessments were completed to provide the Board with a comprehensive, standardized, consistent method for analyzing current and future housing needs, and the necessary information to develop effective policy options to address the identified housing gaps. The remaining four sub-regional needs assessments were completed with a comprehensive regional perspective in The next phase of needs assessment framework project - the sub-regional housing planning model - will be completed in 2017 with the Sub-regional Housing Plans and Regional Housing Plan to follow, pending funding In 2016, implementation of Our Affordable Future began with the pilot projects to further advance the regional housing agenda. Two projects were selected by a diverse jury: Christenson Group of Companies Southwoods project in Edmonton and the Heartland Foundation development in Fort Saskatchewan. Implementation of recommendations will continue in 2017 with the Our Affordable Future Challenge Pending funding, the popular ReEnvision Symposium is being planned for spring The Capital Region Geographic Information Services (CRGIS) website was successfully launched in June The website delivers on the mission and vision of the CRGIS Plan developed as part of the original Capital Region Growth Plan. The CRGIS website offers an innovative and collaborative sharing platform where regional maps and data can be accessed by anyone through the simple use of a web browser. The site also offers open data access to key regional datasets With the platform now in place, more key regional maps and applications will be developed and added to the site through The site has allowed smaller member municipalities without their own GIS systems to leverage the tools and data available for their own needs. Page 13 Page 18 of 36

19 The CRGIS is also being used for continued support to ongoing projects such as the refinement of Edmonton Metropolitan Region Growth Plan maps and the Energy Corridors Master Plan. The CRGIS has also been critical in developing the Growth Plan Monitoring and Reporting Indicators, which are reported annually to the Board. The intent is to create an online dashboard Economic Development The Economic Development Initiative approved by the Board in November 2014 outlined a mandate: That the Capital Region Board facilitate collaboration with existing organizations and key stakeholders to develop a member/stakeholder based non-political entity to expedite framework development, collective marketing, economic development planning, and continuing advocacy; and present their findings to the Regional Services Committee and the Governance, Priorities & Finance Committee [of the CRB] The process started in January In October 2015, when presented with the Edmonton Metropolitan Economic Development Framework and Strategy, the Board asked administration to continue its work and come back with two implementation options, one via the CRB and one independent of the CRB, in This resulted in the Board giving direction in March 2016 that a Regional Economic Development Entity be incubated independent of the CRB. Work continues on draft articles and building relationships. This independent group is targeting startup by the end of Q2, with the lead shifting to the new organization at that time Advocacy In 2017/18 the Advocacy & Monitoring Committee will guide communications and advocacy with a focus on a strategic engagement with the Government of Alberta in preparation for future Provincial Budgets, and primarily to advance Board priorities as they relate to the key content and deliverables of the Edmonton Metropolitan Region Growth Plan Administration will continue to support the strategic engagement plan with ongoing communications initiatives including the monthly recap newsletter and CEO Update to CAOs; meetings with Cabinet, Deputy Ministers and key regional stakeholders; and outreach events, particularly in support of the work of the implementation of the Edmonton Metropolitan Region Growth Plan An important CRB Website Audit and Redevelopment project completed in Additional functionality will be added as the website evolves The Transition Task Force work may provide additional opportunities to further this work. Page 14 Page 19 of 36

20 7.10. Governance The Board undertakes various projects associated with Board Governance in accordance with Board Policies. Four key projects are to be completed in 2017/18 due to a change in the Capital Region Board Regulation. Most will be overseen by the newly approved Transition Task Force: 1. Board Governance Review 2. Transition through the new Regulation 3. Transition through the 2017 Municipal election 4. Transition from the Capital Region Growth Plan to the Edmonton Metropolitan Region Growth Plan, once approved by the Province The Governance Committee completed an 18 month long project of reviewing all Board policies, terms of reference, and delegation of authority. This work culminated in the Capital Region Board Governance Manual, which will be updated on an ongoing basis as needed. Nolan Crouse, Chair, Capital Region Board Malcolm Bruce, CEO, Capital Region Board Date: Date: Appendices: Appendix A: Organizational Structure Appendix B: Business Plan Gantt Chart Appendix C: Business Plan Funded Projects Appendix D: Business Plan Unfunded Projects Appendix E: Forward Planning List Page 15 Page 20 of 36

21 APPENDIX A: Organizational Structure Organizational Structures for 2017/18 Committee Structure Board REF CEO Advocacy & Monitoring Committee CAO Advisory Committee Governance, Priorities & Finance Committee Transit Committee Housing Committee Planning & Land Use Committee Transition Task Force Growth Plan Task Force Figure 2 Capital Region Board Governance Structure Page 16 Page 21 of 36

22 Administrative Structure Figure 3 Capital Region Board Administration Structure Page 17 Page 22 of 36

23 APPENDIX B: Business Plan Gantt Chart Capital Regional Board Strategic Plan - IMPLEMENTATION GANTT CHART, Strategic Priorities and Key Results Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Key Influencers/Activities Business Plan Review Annual Report Business Plan Review Annual Report Business Plan Review Annual Report Business Plan Review Annual Report Business Plan Review Annual Report Board Orientation: Jan 19 Strategy GPU Azimuth 2023 in effect Check Edmonton Metropolitan Region Growth Plan Implementation New Regulation Municipal Elections CRB Regulation 38/2012 expires Provincial Election Federal Election Strategic Priority 1: REGIONAL VISION The Board develops a strong, long-term vision for the whole region based on the desires and dreams of the region s municipalities and citizens. KR 1.1 Regional stakeholders and citizens are engaged, and they develop a long term vision for the whole region Strategic Plan Board Transition/Election/Orientation KR 1.2 The Board adopts its long term Regional Vision. Board Initiatives Supporting Rewrite of the Regulation Revisit the Model for Growth CRB Brand Review Strategic Priority 2: COLLABORATIVE CULTURE: The Board s activity promotes a collaborative culture among members. CRB focuses its efforts on high level issues that impact the region KR 2.1 KR 2.2 The Board understands the distinctive characteristics and needs of rural and urban members. CRB improves collaboration and governance practices through education, best practice research, educational speakers and workshops. Housing Symposium/ Collaborate to Compete KR 2.3 CRB members agree on priority high level issues for the region and are validated on a regular basis. Regional Housing Plan Sustainable Development Index - Target Setting Anti NIMBYism Campaign (Formerly Marketing and Awareness) Transportation Prioritization Annual Update GreenTRIP/Provincial Funding Initiatives As opportunities arise Page 18 Page 23 of 36

24 Capital Regional Board Strategic Plan - IMPLEMENTATION GANTT CHART, Strategic Priorities and Key Results Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Strategic Priority 2: COLLABORATIVE CULTURE: The Board s activity promotes a collaborative culture among members. CRB focuses its efforts on high level issues that impact the region KR 2.1 KR 2.2 The Board understands the distinctive characteristics and needs of rural and urban members. CRB improves collaboration and governance practices through education, best practice research, educational speakers and workshops. GreenTRIP/Provincial Funding Initiatives As opportunities arise Specialized Transit - Cost Benefit Analysis Regional Services Master Plan Regional Congestion Management Strategy (Formerly HOV) - Phase 2 Regional Infrastructure Master Plan Recreation/Open Space/Wildlife Corridor Study Regional Agriculture Master Plan Land Evaluation and Site Assessment Tool Post GPU IRTMP Review Growth Plan Update and Monitoring Performance KPIs Regional Cost Sharing and Shared Investment Funding Model KR 2.4 CRB actively pursues partnerships and collaboration with specific regional stakeholder organizations. Our Affordable Future: Implementation Regional Transit Governance Transit Branding Strategy Energy Corridor Management Strategy (Advocacy) Website Review General Advocacy + Communications Edmonton Metropolitan Region Growth Plan Communications Plan Roadshow Growth Plan Implementation Tool Kit and Education Sessions Page 19 Page 24 of 36

25 Capital Regional Board Strategic Plan - IMPLEMENTATION GANTT CHART, Strategic Priorities and Key Results Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Strategic Priority 2: COLLABORATIVE CULTURE: The Board s activity promotes a collaborative culture among members. CRB focuses its efforts on high level issues that impact the region KR 2.1 KR 2.2 The Board understands the distinctive characteristics and needs of rural and urban members. CRB improves collaboration and governance practices through education, best practice research, educational speakers and workshops. Growth Plan Implementation Tool Kit and Education Sessions Advocacy Retreat Strategic Priority 3: REGIONAL GROWTH PLAN: The Board develops and implements a high level, long term growth plan for the region, which is approved by the Government of Alberta. KR 3.1 A high level growth plan is prepared and adopted by the CRB. KR 3.2 Government of Alberta reviews and approves the Regional Growth Plan. KR 3.3 KR 3.4 A process for approving and incorporating the Capital Region Growth Plan into Government of Alberta policy environments is developed, negotiated with Government of Alberta and approved by Capital Region Board. Municipal members ensure that municipal and sub-regional plans conform to the Regional Growth Plan. Strategic Priority 4: GLOBAL COMPETITIVENESS: The Board understands the global situation and positioning of the region and the strategic opportunities to compete globally. KR 4.1 The CRB explores the regional economic development landscape and identifies opportunities for CRB to add value. KR 4.2 The economic landscape is mapped and understood, and regional stakeholders are educated on our regional strategic advantages. KR 4.3 KR 4.4 KR 4.5 Through this research on the economy, trust and collaboration increases and mutually agreed new roles evolve. Development approval processes across the region are improved and streamlined. A uniform regional site selector tool is developed. Legend Forward Planning List Items currently unfunded (List B) Estimated or actual costs of approved projects that are funded or pending B list project funding for 2017/18. Out years will be approved annually as part of the Business Plan/Budget cycle Table Business Plan Gantt Chart Page 20 Page 25 of 36

26 APPENDIX C: Business Plan Funded Projects Funded Priority "A" Projects April 1, 2017 to March 31, 2018 Listed by in priority, by committee CRB = Capital Region Board AMC = Advocacy & Monitoring Committee SI = Strategic Initiatives GPF = HC = Housing Committee LUP = Land Use Committee TC = Transit Committee Committee Workplans List # in Priority Project Description Dates/approx. A CRB-2017/18-1 Board Transition/Election/Orientation A CRB-2017/18-2 Edmonton Metropolitan Region Growth Plan (EMRGP) Monitoring + Performance KPIs A AMC- 2017/18-1 A AMC 2017/18-2 General Advocacy Energy Corridors Management Strategy (Advocacy) A SI-2017/18-1 EMRGP Implementation Tool Kit and Education Sessions Transition and one day introduction to the CRB after the 2017 municipal election. Develop business process to enable the monitoring and reporting of the Growth Plan. GR: Continuation of Value Add campaign and government relations Rationale for project start dates 2017/18 Help inform newly elected officials about the governance, history, vision, and work of the CRB. Proposed Strategic Budget Priority $20, /18 An important component of the $20,000 3 Growth Plan implementation is monitoring the success of the outcomes of the Plan based on specific measurable policies in the plan. The monitoring and reporting program enables the CRB and regional stakeholders to assess whether the EMRGP and its related implementation actions are having the desired effect. Subtotal: $40, /18 Materials to support outreach In House 4 activities: Advocacy retreats and consultation, particularly to inform New Board Advocacy and Implementation 2017/18 Forum and advocacy In House 4 Update existing Toolkit to support the interpretation, and implementation of specific policies within the Growth Plan. Subtotal: $0 2017/18 The success of the EMRGP and the $5,000 3 achievement of the Plan Outcomes depend on providing Municipalities different learning tools and Page 21 Page 26 of 36

27 A SI -2017/18-3 Revisiting the Model For Growth in the Region To explore other business models other than land as the currency for growth to manage growth between municipalities. resources to support Implementation. 2017/18 Opportunity for the Board to consider alternatives to the current model that many be less contentious in nature. In House 2 A GPF -2017/18-2 Board Governance Structure Review (Lumped in with item CRB-2017/18-1) Project will utilize Data from the Government of Alberta A review of the Governance Structure upon completion and approval of the EMRGP A HC-2017/18-1 Regional Housing Plan Phase 4 of Sub-regional Planning Framework: The purpose of this project is to develop a regional housing plan; determine its format, prioritization criteria, targets and KPIs to monitor. The regional plan will consolidate sub-regional plans to identify regional housing priorities. A HC-2017/18-2 Our Affordable Future: Implementation A LUP-2017/18-2 Recreation/Open Space/Wildlife Corridors Study A LUP-2017/18-2 Regional Ag Master Plan and Land Evaluation and Site Assessment Tool Phase 2 of Our Affordable Future: The purpose of the project is to identify priority actions to be carried out by CRB to support implementation. Review the definitions in the Growth Plan; inventory existing corridors; develop framework for future regional master plan; and identify criteria for prioritizing missing linkages. To develop and implement of a policy framework and tool set to gather the evidence to establish the appropriate approach for Subtotal: $5, /18 Upon approval of the EMRGP, it $0 2 may be beneficial to review and restructure Governance in order to best achieve the outcomes defined in the Growth Plan. Subtotal: $0 2017/18 Ongoing implementation of the Sub-regional Planning Framework as approved by the Board in Report Evaluation and Adjustment to be approved annually after completion. 2017/18 Ongoing implementation of the Our Affordable Future report in April 2017 $130,000 2 $35,000 (annually) Subtotal: $165,000 Identified as future work in the $50,000 2 December 2009 Addendum of the Growth Plan. 2017/18 New Policy Area with the Growth Plan that requires further study to inform policies to support the growth, viability and diversification 2 $200,000 3 Page 22 Page 27 of 36

28 Operational A A A OPR-2017/18-1 OPR-2017/18-2 OPR-2017/18-3 A OPR- 2017/18-4 A OPR -2017/18-5 A OPR- 2017/18-6 Annual Report Edmonton Metropolitan Region Growth Plan Communications Plan Transportation Prioritization Report annual update General Communications Supporting rewrite of the regulation Collaborate to Compete preserving and maintaining a stable, predictable supply of prime agricultural land in the region, growing and diversifying the agrifood economy, including development of a value-added strategy, and guiding agriculturesupportive infrastructure investment. of the Ag industry and contribute to the provincial economic diversification strategy. Subtotal: $250,000 Report of CRB activities in fiscal year and financials August 2017 Mandated $15,000 N/A Communications Plan Start April 2017 Includes video, marketing materials $50,000 3 post Government of Alberta approval. Review and update of Regional April 2017 The IRTMP includes a list of 10 year In house 2 Transportation priorities of the investment priorities for the region. Board. The list was further refined into a short-term 3 year list of priorities that supports current growth and development objectives consistent with the CRGP. Annual review of the priorities will ensure that the list reflects, and is responsive to, changing circumstances in the Edmonton Metropolitan Region. PR: Continuation of Stakeholder engagement Website: maintenance fees It is unknown if the Board will be asked to comment during the rewrite of the Regulation. National Symposium co-sponsored by CRB, CRP and Manitoba partnership creating and leveraging a network of Canadian metropolitan regions to increase Start April 2017 Orientation Software maintenance contract 2017/18 The Province may ask the CRB for comment on the first draft of the updated CRB regulation. We must be ready to facilitate discussion among members in order to provide a thorough response. May 31 and June 1, 2017 Held in conjunction with FCM Continuing to lead the development of metropolitan regional best practices; raise profile of Edmonton Metropolitan Region $5,000 4 TBD 2 $10,000 4 Page 23 Page 28 of 36

29 competitiveness of our municipalities in a global market place National Convention Includes seed cost and CRB attendance Theme: Strong City, Strong Region Subtotal: $80,000 *Balance will be cash managed from within Committee Workplan subtotal: $460,000 Operational subtotal: $80,000 Total: $540,000* Table Business Plan Funded Projects Page 24 Page 29 of 36

30 APPENDIX D: Business Plan Unfunded Projects for 2017/18 Unfunded Priority "B" Projects for 2016/17 (Sorted by Committee) April 1, 2016 to March 31, 2017 Listed by in priority, by committee CRB = Capital Region Board AMC = Advocacy & Monitoring Committee GPI = Growth Plan Implementation GPF = HC = Housing Committee LUP = Land Use Committee TC = Transit Committee Committee Workplans List # in Priority Project Description Dates/approx. B CRB-2017/18-3 Regional Services Master Plan B CRB -2017/18-4 Site Selector (Recommended project be undertaken by new regional economic development entity) B CRB -2017/ Regional Strategic Plan (Formally Strategic Priority 1:Vision) Rationale for project Proposed Strategic start dates Budget Priority TBD 2018/19 Regulation rewrite TBD 2 An online tool that helps potential investors choose ideal locations within the region to locate Develop a strategic vision for the Region based on desires and dreams of the Region s municipalities and citizens. (This vision is separate from the Growth Plan Vision) B CRB-2017/18-6 Board Initiatives A fund used for Board initiatives as they arise. B CRB-2017/18-7 Regional Cost Sharing and Shared Investment Funding Model 2018/19 Support regional economic development by promoting the Region to a global market. Allow investors to look at the Region as a whole instead of its individual parts. Pending regional economic development. 2018/19 The Board identified the need to create a unified vision for the Edmonton Metropolitan Region in its Strategic Plan. The Board develops a strong, long term vision for the whole region based on the desires and dreams of the region s municipalities and citizens. 2018/19 Projects arise from Board decisions. This contingency fund allows those projects to proceed, with Board approval. $50,000 4 $50,000 1 $100,000 2 TBD 2 Page 25 Page 30 of 36

31 B SI -2017/18-4 Regional Economic Competitive Analysis to understand the employment base of the region (Recommended project be undertaken by new regional economic development entity) B HC-2017/18-3 Anti NIMBYism Campaign (formerly Marketing and Awareness Strategy)(Due to the project being four years behind, it is recommended this project be removed from the project list) B LUP-2017/18-2 Sustainable Development Index Target Setting B TC-2017/18-1 Regional Transit Governance (Due to this being pursued outside the CRB, it is recommended this project be removed from the project list) B TC-2017/18-2 Regional Congestion Management Strategy (formerly Pursue further economic development initiatives to understand the employment base of the region, which may include: a. Analysis of the Region s major economic clusters and the structure and location of the Region s major industries; and b. A labour market profile to identify labour gaps, talent deficits and strategies to attract and retain a skilled workforce. Develop and implement strategy to challenge misconceptions and promote the individual, community and wider societal benefits of non-market and market affordable housing as being integral to the future and prosperity of the Edmonton Metropolitan Region. Develop an index to understand the effectiveness of the implementation of the GP through achievement of targets. Building on the 2014 Transit Governance Report and outcome of the Edmonton/St. Albert integrated transit study, review the options for implementing a regional intermunicipal commuter transit system. Following on the results of the 2016 HOV Study, review the next step in moving forward with HOV in the Region, including selecting a corridor 2018/19 Identified as future work in the 2010 Capital Region Board Housing Plan. Review implementation of the Our Affordable Future Marketing & Communications Program presented in /19 Building upon the baseline measures established in EMRGP, develop targets to strive for and measure our progress towards a sustainable Region. 2018/19 Ongoing implementation of the Intermunicipal Transit Plan and IRTMP. 2018/19 Ongoing implementation of Intermunicipal Transit Plan as per Board Mandate. $100,000 4 $127,000 4 $50,000 2 $100,000 2 $125,000 2 Page 26 Page 31 of 36

32 HOV) Phase 2 B TC-2017/18-3 Specialized Transit Cost Benefit Analysis B TC-2017/18-4 Regional Transit Branding Strategy for a pilot study. Following completion of the needs assessments throughout the Region, this study will provide the Board with an understanding of the costs and benefits of providing specialized transit to meet the needs of the Region. To create a cohesive brand for regional transit Operational List # in Priority Project Description Dates/approx. start dates B OPR- 2017/18-7 Capital Region Board Brand Review Initial Review of impact on CRB brand, potential integration of EMRGP. 2018/19 Ongoing implementation of Intermunicipal Transit Plan as per Board Mandate. $125,000 2 Subtotal: $827,000 TBD 2 Rationale for project Proposed Strategic Budget Priority 2018/19 Modernized MGA, new mandate $50,000 3 Subtotal $50,000 Committee Workplan subtotal: $827,000 Operational subtotal: $50,000 Total: $877,000 Table Business Plan Unfunded Projects for 2017/18 Page 27 Page 32 of 36

33 APPENDIX E: Forward Planning List for Listed by in priority, by committee CRB = Capital Region Board AMC = Advocacy & Monitoring Committee GPI = Growth Plan Implementation GPF = HC = Housing Committee LUP = Land Use Committee TC = Transit Committee 2018/19 FORWARD PLANNING LIST - Unfunded Activities In Priority Project Code Item Total Cost Unfunded Last Safe Purchase Date (if applicable) Expected Start Strategic Priority Owner CRB -2017/18-3 Regional Services Master Plan TBD Unfunded 2018/19 Board CRB -2017/18-4 Site Selector $50,000 Unfunded 2018/19 Board CRB -2017/18-5 Strategic Priority Vision ( Regional Strategic Plan) $150,000 Unfunded 2018/19 Board CRB-2017/18-6 Board Initiatives $100,000 Unfunded 2018/19 Board CRB-2017/18-7 Regional Coast Sharing and Shared Investment TBD Board GPI -2017/18-4 Regional Economic Competitive Analysis $100,000 Unfunded 2018/19 Growth Plan Implimenatation HC-2017/18-3 Anti NIMBYism Campaign (Formerly Marketing and Awareness) $127,000 Unfunded 2018/19 Housing LUP-2017/18-3 Sustainable Development Index Target Setting $50,000 Unfunded 2018/19 Land Use TC-2017/18-1 Regional Transit Governance $100,000 Unfunded 2018/19 Transit TC-2017/18-2 Specialized Transit Cost Benefit Analysis $125,000 Unfunded 2018/19 Transit TC-2017/18-3 Transit Branding Strategy $100,000 Unfunded 2019/20 2 Transit Post GPU IRTMP Review $250,000 Unfunded 2018/19 2 Transit Unifying the Region $75,000 Unfunded 2018/19 2 Board AMC- 2017/18-5 Brand Review $50,000 Unfunded 2018/19 Advocacy & Monitoring Table Forward Planning List Page 28 Page 33 of 36

34 Item 6 CRB Administration Recommendation to the Governance, Priorities & Finance Committee February 23, 2017 Reappointment of Auditors Recommended Motion That the recommend the Capital Region Board reappoint the Auditors for 2017/18. Background Section 9 of the CRB Regulation requires the Board to submit an Annual Report of its activities in the preceding year to the Minister of Municipal Affairs, including audited financial statements. 2017/18 is a transition year for the Capital Region Board,including transitions to the Edmonton Metropolitan Region Growth Plan, through the October municipal election, and to an updated Regulation. To help ease with these transitions it is recommeneded that the Auditors Hawkings Epp Dumont LLP be reappointed for one year. An RFP before the required audit of 2018/19 will be issued. Prepared on: February 16, 2017 Motion to GPF: February 23, 2017 Page 1 of 1 Page 34 of 36

35 Governance, Priorities & Finance Committee Proposed 2017/18 Governance, Priorities & Finance Workplan List # in Priority Project Description Approx. Start Rationale for project Proposed Budget A GPF /18-1 In House Board Governance Structure Review (Aligned with Board transition project. Transition Task Force now providing oversight) A review of the Governance Structure upon completion and approval of the Edmonton Metropolitan Region Growth Plan (EMRGP) 2017/18 Upon approval of the EMRGP, it may be beneficial to review and restructure Governance in order to best achieve the outcomes defined in the Growth Plan. Total: $0 February 14, 2017 Page 1 of 1 Page 35 of 36

36 Governance, Priorities & Finance 2017 Meeting Schedule February 23, 2017 Committee Date Time Agenda Items February 23, :00 p.m. - 4:00 p.m. 1. Business Plan Review and Recommendation May 25, :00 p.m. - 4:00 p.m. 1. Audited Financial Statements for Approval September 14, :00 p.m. - 2:00 p.m. GOVERNANCE, PRIORITIES & FINANCE November 30, :00 p.m. - 4:00 p.m. 1. Selection of Committee Chair 2. TOR Review and Recommendation 3. Budget Review and Recommendation 4. GPF and Board Workplans Review and Recommendation 5. Committee Workplans Review and Recommendation 6. Draft Budget Review and Recommendation Prepared on: February 16, 2017 Page 1 of 1 Page 36 of 36