CITY COUNCIL MEETING AGENDA - FEBRUARY 20, 2018.PDF CITY COUNCIL MEETING PACKET - FEBRUARY 20, 2018.PDF

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1 1. City Council Meeting Agenda Documents: CITY COUNCIL MEETING AGENDA - FEBRUARY 20, 2018.PDF 2. City Council Packet Documents: CITY COUNCIL MEETING PACKET - FEBRUARY 20, 2018.PDF

2 OWATONNA CITY COUNCIL MEETING - AGENDA TUESDAY, FEBRUARY COUNCIL CHAMBERS CITY ADMINISTRATION BUILDING ROLL CALL ORDER Council Members Svenby, Voss Okerberg, Dotson, Burbank, Raney and Schultz 1. INTRODUCTORY ACTIONS: 1.1 Call to Order Roll Call and Pledge of Allegiance. 1.2 Approval of Agenda. 1.3 Mayor. 2. CONSENT AGENDA: 2.1 Minutes Council Meeting February 5, Licenses and Permits: Event Permit Jeff Kath Memorial: Good Golly Ms Molly May Fest May 19, Temporary Liquor Permit Owatonna Elks Jeff Kath Memorial May 19, Exempt Permit Sacred Heart Church Raffle at SCFF August 14-16, Exempt Permit St Joseph Church Raffle at SCFF August 17-19, Event Permit National Day of Prayer May 3, Board & Commission Minutes/Reports: Human Rights Commission January 9, Library Board Meeting December 19, Library Board Meeting January 16, Airport Commission Meeting January 11, Park & Rec Board Meeting February 12, Miscellaneous. 3. ACTION ITEMS: 3.1 Finance Report. 3.2 Contracts/Agreements: C-1398, Stadheim Properties of Owatonna, LLC Indoor Self Storage Facility at 1210 Frontage Road East C-1399, Nathan & Arianna Finholdt Automobile Repair Facility at th Street NE. 3.3 Ordinances: Proposed Ordinance 15-17: Amend Section , Use of Sidewalks; Displaying Merchandise. 3.4 Resolutions: Resolution 12-18: Approve Repair and Order Plans and Specs 2018 Street & Utility Project Resolution 16-18: Approve Bids and Award Contract 2018 Crack Seal Project Resolution 17-18: Approve Bids and Award Contract Downtown Storm Sewer Project Resolution 18-18: Approve Plans and Authorize Advertisement for Bids Mosher Avenue Sanitary Sewer Project Resolution 19-18: Approve Plans and Authorize Advertisement for Bids Repair to McKinley Street by Roosevelt School. 3.5 Miscellaneous Items: Letter of Support Rural Development Mortgage Program. 4. PUBLIC COMMENTS. [Please limit comments - 2 minutes and items not on the agenda.] 5. COMMITTEE REPORTS, COUNCIL COMMENT AND GENERAL INFORMATION. 6. ADJOURN.

3 OWATONNA CITY COUNCIL MEETING - AGENDA TUESDAY, FEBRUARY COUNCIL CHAMBERS CITY ADMINISTRATION BUILDING ROLL CALL ORDER Council Members Svenby, Voss Okerberg, Dotson, Burbank, Raney and Schultz INTRODUCTORY ACTIONS: 1.1 Call to Order Roll Call and Pledge of Allegiance. 1.2 Approval of Agenda. 1.3 Mayor. 2. CONSENT AGENDA: 2.1 Minutes Council Meeting February 5, Licenses and Permits: Event Permit Jeff Kath Memorial: Good Golly Ms Molly May Fest May 19, Temporary Liquor Permit Owatonna Elks Jeff Kath Memorial May 19, Exempt Permit Sacred Heart Church Raffle at SCFF August 14-16, Exempt Permit St Joseph Church Raffle at SCFF August 17-19, Event Permit National Day of Prayer May 3, Board & Commission Minutes/Reports: Human Rights Commission January 9, Library Board Meeting December 19, Library Board Meeting January 16, Airport Commission Meeting January 11, Park & Rec Board Meeting February 12, Miscellaneous. 3. ACTION ITEMS: 3.1 Finance Report. 3.2 Contracts/Agreements: C-1398, Stadheim Properties of Owatonna, LLC Indoor Self Storage Facility at 1210 Frontage Road East C-1399, Nathan & Arianna Finholdt Automobile Repair Facility at th Street NE. 3.3 Ordinances: Proposed Ordinance 15-17: Amend Section , Use of Sidewalks; Displaying Merchandise. 3.4 Resolutions: Resolution 12-18: Approve Repair and Order Plans and Specs 2018 Street & Utility Project Resolution 16-18: Approve Bids and Award Contract 2018 Crack Seal Project Resolution 17-18: Approve Bids and Award Contract Downtown Storm Sewer Project Resolution 18-18: Approve Plans and Authorize Advertisement for Bids Mosher Avenue Sanitary Sewer Project Resolution 19-18: Approve Plans and Authorize Advertisement for Bids Repair to McKinley Street by Roosevelt School. 3.5 Miscellaneous Items: Letter of Support Rural Development Mortgage Program. 4. PUBLIC COMMENTS. [Please limit comments - 2 minutes and items not on the agenda.] 5. COMMITTEE REPORTS, COUNCIL COMMENT AND GENERAL INFORMATION. 6. ADJOURN.

4 2.0 BEGIN CONSENT AGENDA ITEMS

5 Owatonna City Council Minutes - Draft Copy 2.1 The Owatonna City Council met in regular session on Monday, February 5, 2018 at 7:00 p.m. in Council Chambers. Council President Schultz called the meeting to order and welcomed everyone in attendance. Attending were Council Members Voss, Schultz, Dotson, Burbank, Svenby, Raney and Okerberg; Mayor Kuntz; Community Development Director Klecker; Public Works Director Skov; Finance Director Moen; City Attorney Walbran; City Administrator Busse and Administrative Specialist Clawson. Following the Pledge of Allegiance, Council Member Raney made a motion to approve the agenda as presented, Council Member Svenby seconded the motion; all members present voted aye in approval. Finance Director Moen introduced the five-year street reconstruction plan for adoption and consideration to propose issuance of general obligation bonds. A public hearing opened at 7:02 p.m. for comments. Steve Dornquest, 735 Caleta Place NE questioned the proposed repair on Caleta Place NE, Council President Schultz asked he wait and ask this during the next public hearing for the 2018 Street & Utility Project. With no additional comments heard, Council Member Dotson made a motion to close the public hearing at 7:04 p.m. Council Member Burbank seconded the motion and all members voted aye in approval. Council Member Okerberg made a motion to approve Resolution 11-18, approving the 5-Year Street Reconstruction Plan and preliminary approval to issue street reconstruction bonds in the maximum principal amount of $6,000,000 to finance a portion of the costs described n the plan. Council Member Voss seconded the motion; all members voted aye in approval. Public Works Director Skov introduced three improvement projects for consideration. Neighborhood meetings were held on Tuesday, January 30 th with the property owners to discuss each of three project plans. The 2018 Street & Utility Project is proposed as a bituminous pavement reconstruction on Hemlock Street from 16 th Street to 22 nd Street, Caleta Place NE and Mill Street from Oak Avenue to Cedar Avenue. The Feasibility Report for this project estimated cost at $1,269,736. During the Neighborhood Meeting, property owners questioned the condition of Hemlock Street and asked staff to review the street rating. After looking at the street, staff is recommending the project plan be amended for an overlay on Hemlock from 14 th Street to 16 th Street and from 20 th Street to 22 nd Street. This change would decrease the project cost by approximately, $100,000. Preliminary Notices sent for this hearing would be reduced or negated as cost of overlays are not assessed to property owners. Also, a property on 16 th Street was assessed for repairs made to their side street a few years ago and has since been replatted; Skov will review this parcel with the property owner in regards to the preliminary assessment amount. The ratings Caleta Place NE and Mill Street received were low indicating repairs are needed. At 7:10 p.m., a public hearing was opened for comments on this project. Steve Dornquest, 735 Caleta Place NE asked when the rating of Caleta Place NE was made, he hasn t seen a lot of cracks or potholes on this street. An improvement to his home two years ago required replacement of his sewer and water lines so a trench 14 foot wide was dug and a good portion of the caudal sac was repaved. He hopes he isn t going to be charged for another paving project. During his improvement project, the service line to his home was collapsed and connections needed to be replaced; the connections of his neighbors service lines are probably also needing replacements. Skov explained the main lines and connections will be viewed during this project but not the service line; however, the City adopted a policy last year requiring the City to replace the service lines when a repair is needed. Skov offered to review the street rating of Caletta Place NE. Mr. Dornquest asked what payment options would be available for the assessment. Council President Schultz and Skov explained the term of an assessment and payment options will be set during a public hearing after the project is completed. With no additional comments, at 7:20 p.m., Council Member Dotson made a motion to close the public hearing, Council Member Burbank seconded the motion, all members voted aye in approval.

6 Council Minutes February 5, 2018 Page 2 of 4 Council Member Burbank made a motion to approve Resolution to approve the 2018 Street and Utility Project and authorize advertisement for bids, Council Member Voss seconded the motion. Council Member Dotson asked if action could be delayed to allow review of the street rating and Feasibility Report. Skov recommended action on the resolution be tabled to the next council meeting to allow review of Caleta Place NE. Council Member Burbank withdrew the motion to approve this resolution and Council Member withdrew his second to the motion. Council Member Dotson made a motion to table action on Resolution to the next council meeting, Council Member Svenby seconded the motion; all members voted aye in approval. Public Works Director Skov advised several property owners attended the Neighborhood Meeting for the 2018 Downtown Parking Lots and Alley Project. Properties along the alley south of Vine Street from Cedar to Oak will be assessed for this project. Questions were mainly what the finished project would look like and how the businesses would be affected during the construction period. At 7:27 p.m., a public hearing was opened for comments. Jerry Besser, owner of property at 114 N Cedar Avenue asked several questions: When the project would begin and how long the project will take as many of his customers do park in the parking lot behind his business? Who is liable if damage to the building structure happens during the project? Will you be sure the project is not going to be scheduled during the last weekend in July so not during Crazy Days? Skov explained most of the project time will be to replace utilities and will depend on OPU s schedule. Skov thanked Mr. Besser for his comments and concerns and will be in contact as plans are being made. With no additional comments, at 7:33 p.m., Council Member Svenby made a motion to close the public hearing, Council Member Dotson seconded the motion; all members voted aye for approval. Council Member Dotson made a motion to approve Resolution to approve the repair and authorize advertisement for bids on the 2018 Downtown Parking Lots and Alley Project. Council Member Raney seconded the motion, all members voted aye for approval. Public Works Director Skov explained the proposed 2018 Park Drive Project proposed was for concrete pavement reconstruction on Park Drive from St John Drive to 21 st Avenue NW and from 24 th Avenue NW to 32 nd Avenue NW. There is an alternate construction for the base on 24 th Avenue to 32 nd Avenue NW to be bituminous as traffic is less on the street in this area. Most of the streets in the Industrial Park are concrete because of the heavy truck traffic. Several businesses were present during the Neighborhood Meeting with questions regarding access to maintain traffic to their businesses for trucks and employees. At 7:36 p.m., a public hearing was opened for comments on the 2018 Park Drive Project. With no comments heard, at 7:37 p.m., Council Member Raney made a motion to close the public hearing. Council Member Okerberg seconded the motion, all members voted aye in approval. Council Member Dotson made a motion to approve Resolution approving the 2018 Park Drive Project and authorizing advertisement for project bids. Council Member Voss seconded the motion, all members voted aye for approval. Council President Schultz explained council members review the Consent Agenda Items prior to the meeting for approval in one motion. Consent Agenda Items for approval include: Minutes Council Meeting January 23, Event Permit Husky Bullpen Salt Sale April 21, Exempt Permit Minnesota Pheasants Raffle March 22, Minutes HRA Meeting November 27, Building/Inspection Report January Correct Corporate Name - 3.2% Liquor License & Tobacco License Walmart Inc. Council Member Svenby made a motion to approve these Consent Agenda Items, Council Member

7 Council Minutes February 5, 2018 Page 3 of 4 Burbank seconded the motion; all members present voted aye in approval. Vice President Raney recapped the expenses for the period. Bills presented for payment totaled $303, Council Member Voss made a motion to approve these payments; Council Member Dotson seconded the motion; all members voted aye for approval. Community Development Director Klecker presented the second reading of Proposed Ordinance 18-1 to amend Code Section (B) Height Restriction in the B-3 District. Council approved the first reading during the January 20, 2018 meeting. It was noted the subscript is not applicable and will be removed from the amended height use of 75 feet or 6 stories. Council Member Okerberg made a motion for approval, Council Member Burbank seconded the motion. With a roll call vote, voting aye were members Svenby, Voss, Okerberg, Dotson, Burbank, Raney and Schultz; no one voted nay; the motion carried. This will be known as Ordinance 1574 and effective upon publication. Community Development Director Klecker requested approval of Resolution Equity Growth Owatonna, LLC is proposing to demolish the building at 115 East Vine Street and construct a 54 unit market rate apartment building. The building would be five stories tall with first floor indoor parking, a fitness room and community room with an outdoor terrace on the fifth floor. Preliminary estimates of the total investment into the property would be approximately $8 million. Consulting fees for the TIF financing will be paid by the EDA. Administrative costs will be figured into the TIF plan so that consulting expenses can be reimbursed through the life of the TIF District. Resolution sets a Public Hearing set for Tuesday, March 20, 2018 at 7:00 p.m. for comments regarding the establishment of Development District No. 12 and Tax Increment Financing District No and the proposed adoption of the Development District Plan and use of TIF. Council Member Raney made a motion to approve Resolution 15-18, Council Dotson seconded the motion; all members voted aye in approval. Finance Director Moen Staff presented the 5-Year Capital Improvement Plan for approval. Staff updated the detailed 5-Year Capital Improvement Plan for during the budget process and then again during Strategic Planning process. The 2018 capital projects were reviewed in detail with Council during Study Session on November 7, 2018 and the remaining four years were reviewed in summary. This 5- year CIP includes the projects as outlined in the City s Street Reconstruction Plan. This plan is designed to create, support, maintain, and finance the City s present and future infrastructure and equipment needs. The first year of the plan has already been appropriated by Council through the 2018 budget process. The remaining four years serve as a guide for planning purposes and will be subject for review on an annual basis. No project is guaranteed to occur in the year planned. Council will annually appropriate the future year s projects and adopt the 5-year CIP as part of their long term planning. Council Member Svenby made a motion to approve the plan, Council Member Burbank seconded the motion; all members voted aye in approval. City Administrator Busse presented a proposal for deer management during the fall of It is our intention to cull the deer population by allowing a city council approved archery hunt similar to the 2016 hunt. Parks available for archers would be Cashman Park, Hammann Park, Kaplan s Woods, Leo Rudolph Nature Reserve, Manthey Park, Kriesel Park, Kaplan s Woods Parkway, Maple Creek Parkway, and the North Straight River Park Area. The deer management proposal will address or include the following: The culling of the deer is proposed to occur between 11/3/ /21/2018, with no portable stands placed on city property until October 24, No permanent stands will be allowed.

8 Council Minutes February 5, 2018 Page 4 of 4 Registration deadline is September 14, 2018 at 4 p.m. Two sets of fifteen permits will be randomly awarded to those passing a proficiency test. Hunters must be at least 18 years of age. Only antlerless deer may be harvested. The bag limit is 5 deer per hunter. Once a hunter harvests one antlerless deer, they may earn-a-buck. All entrails of deer shot will be removed intact or in containers or plastic bags and shall be disposed of properly. All Minnesota DNR rules and regulations will apply. The Parks and Recreation Department will administer, manage, and monitor the archery hunt this fall. A non-refundable application fee of $12 to the City of Owatonna will be charged applicants to offset any costs associated with the archery hunt. Council Member Dotson made a motion to approve this proposal, Council Member Okerberg seconded the motion; all members voted aye in approval. There were no comments heard during Public Comment. During Council Comments, Council Member Voss thanked staff for holding the Neighborhood Meetings to discuss plans for the proposed improvement projects with the property owners. Mayor Kuntz thanked the Owatonna Partners for Economic Development on their continued efforts to draw businesses to the City; Cargill just announced they purchased ProPet and will become a part of the community. Mayor Kuntz also gave a brief report of his experience serving on Crew 52 at the Minneapolis Airport welcoming visitors and fans to Super Bowl 52. Council Member Svenby commented he also volunteered for Crew 52 and worked at Nicolett Mall during some of the pre-super Bowl activities. At 7:55 p.m., Council Member Raney made a motion to adjourn the meeting. Council Member Dotson seconded the motion, all members voted aye and the meeting adjourned. Dated: February 16, 2018 Respectfully submitted, Jeanette Clawson, Administrative Specialist

9 SUMMARY EVENTS PERMIT APPLICATION Approved: Denied: Date of Application: _January 29, 2018_ Date to Council: February 20, 2018_ EVENT INFORMATION: Jeff Kath Memorial FEE Amount: $50 Temporary Good Golly Ms Molly May Fest Liquor License Owatonna Elks Event Dates/Times: Date Saturday, May 19, 2018 Time: 10:00 a.m. midnight Location (Address) of Event: Retrofit Companies, 1010 Hoffman Drive. Estimated Attendance (Participants and spectators): 600 APPLICATION INFORMATION (Person/Group Responsible): Jeff Kath -Good Golly Ms Molly May Fest Primary Contact: Steve Kath or SE 28 th Street Owatonna MN Items needed: Temporary Liquor License Authorized Usage Department Notes : Park & Rec: Police: Public Works: Fire: Council Notes: City Council Approval: Date: Kris M. Busse, City Administrator/City Clerk Page 1 of 1

10 1/30/18 Jeff Kath Memorial $ Temporary Liquor Permit - Owaotnna Elk's

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26 Minutes Human Rights Commission The Human Rights Commission met on Tuesday, January 9, 2018 in the Second Floor Conference Room of the City Administration Building. Commission Chairman Ventura called the meeting to order at 5:30 p.m. Present were Commissioners: Ethan Cords, Ibrahim Hussein, Ryan Gillespie, Dave Emanuelson, Jim Gunderson and Fred Ventura; Jamie Vanoosbree; City Administrator Kris Busse; and Administrative Specialist Jeanette Clawson. Commissioner John Worden was not present. New member binders were given to Commissioners Cords, Emanuelson, Gillespie, and Gunderson. Following the Pledge of Allegiance, Commissioner Ventura welcomed everyone. Commissioner Emanuelson took roll call and Minutes of the December 12, 2017 meeting were distributed for review. Commissioner Emanuelson made a motion to approve the minutes as presented, Commissioner Gunderson seconded the motion and all members present voted aye for approval. There were no comments heard during the Open Forum. At 5:36 p.m., Commissioner John Worden joined the meeting. There were no new bills presented for payment. Commissioner Hussein announced this would be the last meeting he will attend as a Human Rights Commissioner. He has submitted resignation because he is unable to attend the monthly meetings because of his work/school schedules. The commissioners thanked Commissioner Hussein for his service during the last three and a half years to the Human Rights Commission and the community of Owatonna. Commissioner Cords asked everyone to keep his co-worker Corey in their prayers. Corey recently underwent surgery to amputate his lower leg because of a previous injury. Commissioner Ventura advised Pastor Steve Anderson has information online regarding status of deportation process of Mohamed Abdi. Commissioner Emanuelson thanked Commissioner Gillespie for sending information about the event planned at the Steele County History Center next Thursday, January 18 th. Hanadi Chehabeddine will present, Being Muslim in Minnesota, an event sponsored by the United Way of Steele County with support of a Bush Foundation Community Innovation Grant. Ms. Chehabeddine, a Lebanese-born journalist, public speaker, wife and mother of three has lived in the U.S. since She is Muslim and now an American citizen who feels compelled to reach out to her fellow American to help bridge an understanding of her religion and way of life. There was no new information on the HRC Facebook Project, the newspaper article promoting the commission and the commission s mural project. Plans for the MLK Jr Breakfast on Monday, January 15 th were reviewed and flyers distributed for everyone to post. A complimentary breakfast will be served from 6:30-7:00 at the plaza Morena Campestre Grill. At 7:00, Rowzat Schipchanddler, Deputy Commissioner of the Minnesota Human Rights Commission will present Martin Luther King s vision for the Beloved Community, are these ideas now in peril? Everyone was reminded to wear their commission member nametags.

27 Minutes January 9, 2018 Human Rights Commission Page 2 of 2 The commission will wait for update from the United Way regarding a Welcome Center in Owatonna. City Administrator Busse explained consideration for a Welcome Center was identified as one of the Destiny Drivers of the Owatonna Forward campaign. The commission will wait to not duplicate consideration for this project and hope to contribute to the project. During New Business, the commission discussed adding a Student Representative to the commission. City Administrator Busse explained commission membership is defined in the City s Charter. The Charter requires city residents must be eligible to vote to be eligible to serve on a city board/commission so many students would not meet the 18-year old age requirement. The commission could consider a student representative, which would not be a voting member of the commission. Also questioned was the term of participation; would students want to participate for a 3-month period, a semester or for a full year? Commissioner Ventura will contact the school and update during the next commission meeting. Last year, the commission purchased Chamber Dollars to use as prizes for a student essay contest, which was cancelled due to lack of participation. Options discussed to use these certificates include: purchase recognition plaques for contributions received toward the mural project; purchase supplies for the mural project; hold a contest and award as prizes; purchase meals for students while participating in the mural project. This will be included in future discussion of the mural project. At 6:15 p.m., Commissioner Gillespie left the meeting. Commissioner Emanuelson has prepared a list of resources on minority groups and presented a draft of the to be sent asking for issues the commission could assist with. Commissioner Emanuelson requested approval to send this during the next two to three weeks. Commissioner Worden made a motion to approve distribution of this list and letter after commission member review, Commissioner Gunderson seconded the motion, all members voted aye for approval. With no additional business, at 6:31 p.m., the meeting adjourned. Respectfully submitted, Jeanette Clawson, Administrative Specialist

28 December 19 th, Approved Minutes of Owatonna Public Library Board of Trustees Owatonna Public Library, Gainey Room 105 North Elm Avenue Tuesday, December 19th, :30 PM The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, December 19th, In attendance were: President Meredith Erickson, Vice President John Pfeifer, Trustee Edel Fernandez, Secretary Trudy Severson, Library Director Mark Blando, Trustee Christy Tryhus and Administrative Assistant Robin Spande. 1. Call to Order. The meeting was called to order by President Erickson at 4:30 PM. 2. Reminder of Open Meeting Law The open meeting law applies to the board meetings. 3. Public Comments President Erickson asked for comments. No visitors attended and no comments were presented. 4. Approve Minutes Pfeifer moved to approve the November 2017 minutes and Tryhus seconded. The motion was approved by the trustees. 5. Financial Reports Blando presented the Financial Report. He stated that the OPL Librarians are in the process of spending down the Blooming Prairie book budget. Blando stated that the public computers have been purchased and will be installed in the near future. 6. Children s Services See attached document. 7. Library Use Report 352 OPL patrons checked out 994 e-books and 464 e-audio items in November 2017 through the Overdrive database. 46 patrons downloaded 462 songs using FREEGAL; and 39 patrons streamed 804 songs. 85 digital magazines were accessed through Zinio.

29 December 19 th, Dec 2017 CKI & CKO - physical items Dec 2016 CKI & CKO - physical items bp Checkin Normal CKI 1,203 bp Checkin Normal CKI 1,489 bp Checkin Late Checkin 262 bp Checkin Late Checkin 236 BP TOTAL CKI 1,465 BP TOTAL CKI 1,725 bp Checkout First Time CKO 1,060 bp Checkout First Time CKO 1,373 bp Checkout Phone Renewal 154 bp Checkout Phone Renewal 146 bp Checkout Other Renewal 56 bp Checkout Other Renewal 65 bp Checkout Opac Renewal 114 bp Checkout Opac Renewal 90 bp BP TOTAL CKO 1,384 bp BP TOTAL CKO 1, Dec 2017 CKI & CKO - physical items Dec 2016 CKI & CKO - physical items owat Checkin Normal CKI 13,419 owat Checkin Normal CKI 13,641 owat Checkin Late Checkin 2,373 owat Checkin Late Checkin 3,192 OPL TOTAL CKI 15,792 OPL TOTAL CKI 16,833 owat Checkout First Time CKO 12,963 owat Checkout First Time CKO 14,444 owat Checkout Phone Renewal 728 owat Checkout Phone Renewal 471 owat Checkout Other Renewal 799 owat Checkout Other Renewal 897 owat Checkout Opac Renewal 818 owat Checkout Opac Renewal 763 owat OPL TOTAL CKO 15,308 owat OPL TOTAL CKO 16,575 Dec 2017 New Borrowers Dec 2016 New Borrowers bp 2 bp 3 owat 162 owat 179 ILL/Loaned Dec 2017 ILL/Loaned Dec 2016 ILL/Borrowed Dec 2017 ILL/Borrowed Dec 2016 bp 381 bp 351 bp 279 bp 323 owat 1,285 owat 1,397 owat 1,053 owat 925 Upcoming programs: January 11 th OPL will present the movie Strength Defines Us in the Gainey room at 2:00 and 7:00 pm. This movie stars Jake Gyllenhaal and has a run time of 119 minutes. Spande reported that the special movie presentation of Star Wars: the Force Awakens was well received last month. We had 24 adults and children that attended this event. OPL will be closed December 24 and 25 in observance of the Christmas Holiday. We will also be closed January 15 th in observance of Martin Luther King day. Preparations have begun for the annual Book Sale will be taking place on December 26 th from 9:00 am to 9:00 pm and December 27 th from 9:00 am to 1:00 pm with plenty of audio visual choices as well as books to choose from. Tryhus recommended that we create a partnership with other organizations to demonstrate how to use non-internet options for researching topics. This could assist patrons/students learn to utilize the library resources that are

30 December 19 th, available to them. We will confirm that OPL is valid with our reference book selections. 8. Old Business: A. Strategic Planning Thursday December 28 th Blando and Renee Lowery will meet with the space needs allocation team. B. Library Updates Spande noted that there are two openings at the Library as Holly Jorgenson and Isabel Mendoza have announced their resignation. These two part time positions will be filled for Children s Services. Tryhus suggested that since we will be losing a Spanish speaking employee, that perhaps the charter school in Owatonna may have Spanish speaking students that could intern at OPL to provide ESL service. The SELCO meeting was held last week in the Gainey Room. Blando stated that it was very beneficial for strategic planning purposes. Both Blando and Pfeifer attended this meeting and stated that it was successful, with lots of ideas being shared amongst the group. The goal is to increase communication amongst all of the libraries, as they all operate differently. Blando will be attending a Policy Workshop in January and will be looking to develop a Code of Conduct policy for the Library. C. Budget and Capital Improvement Plan The children s services wall is scheduled to be completed in 2018; however, the furniture replacement will be pushed out. The roof evaluation is scheduled to be complete in New Business Blando stated that he is looking at making a slight change to the OPL hours. Tentatively, he is looking at adding 3 hours to our Wednesday nights. This would change the hours to 9:00 am to 8:00 pm Monday through Thursday. It would result in a wash in the total numbers of hours that we are currently open. Sunday hours would stay the same, as would Saturday hours in the summer. This change would not go into

31 December 19 th, effect until the library is fully staffed. The topic will be tabled until next month s meeting. Adjourn A motion was made to adjourn the meeting by Pfeifer and Severson seconded; all aye. The meeting adjourned at 5:35 PM. Respectfully submitted by Robin Spande

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37 Call to Order Airport Commission Meeting Minutes January 11, 2018 Owatonna Degner Regional Airport DRAFT Vice Chairman Keltgen called the Airport Commission meeting to order at 5:00 PM at the Owatonna Degner Regional Airport. 2. Roll Call Attendance John Borsenberger Todd Hale Tom Harrison James Keltgen Greg Krueger Justin Lindee Sharon West Dave Beaver Troy Klecker Visitors Ron Roetzel Commissioner Chairman Commissioner Vice Chairman Commissioner Commissioner Commissioner Airport Manager Community Development Director Bolton and Menk, Inc. 3. Approval of Agenda Vice Chairman Keltgen presented the agenda and Commissioner Greg Krueger made a motion to approve and Commissioner Sharon West seconded the motion. The motion was approved. 4. Minutes Commissioner Greg Krueger made a motion to approve the minutes from the December 14, 2017 Airport Commission meeting and Commissioner John Borsenberger seconded the motion. The motion was approved. 5. Action Items Chairman Reports There were no Chairman reports. Staff Reports Airport Manager Beaver updated the members of the Commission on activities and presented the aviation fuel volume dispensed for December. Mr. Beaver also reported on airport winter operations and updates to software systems for the City. Mr. Beaver added that the annual airport Emergency Plan training is scheduled for March 26 th. There was a brief discussion on these activities.

38 Election of Officers There was a discussion regarding the Airport Commission election of officers. Commissioner Tom Harrison made a motion to reappoint Todd Hale as Chairman and James Keltgen as Vice Chairman of the Airport Commission and Commissioner Sharon West seconded the motion. The motion was approved. Consideration of Farm Land Lease Adjustment Request Mr. Beaver presented a request from Mr. Paul Maas for consideration of a reduction in his per acre rate for the 2017 crop year. Mr. Beaver explained that Mr. Maas rents a 21.5 acre parcel that is in an area that typically has excessively wet soil conditions. Mr. Beaver presented a 2017 crop budget prepared by Mr. Maas showing his revenues based on yield and crop price as well as expenditures and was requesting a rate reduction per acre based on his budget and wet soil conditions including 5.5 acres that produced a significantly reduced yield due to flooding. Mr. Beaver explained that Mr. Maas has already made a payment of $230 per acre pending any other adjustment approved by the Airport Commission. Mr. Beaver explained that Mr. Maas points out that he currently pays an annual rental rate of $190 per acre for land directly north and connected to the airport parcel that has a better yield and may not wish to farm the land at the present rate for the 2018 crop year. There was a discussion regarding the request and Commissioner Justin Lindee made a motion to adjust the rental rate for 2017 crop year for the 16 acres not flooded to a rate of $190 per acre in consideration of the wet soil conditions, adjacent land rates, and other farmability factors and was seconded by Commissioner Tom Harrison. The motion was approved Farm Land Lease Rates Mr. Beaver explained that rate for farm land parcels not included in the bid process is currently at $230 per acre. There was a discussion about farm land lease rates for Mr. Beaver presented data from the University of MN Extension Office and explained that a bid process would be conducted in November for crop years for parcels that are typically bid to help determine market rates. For city of Owatonna land parcels not included in the bid process primarily at the airport the data from the extension office suggests that the current rate is slightly above average for the parcels and that rates for Steele County going into 2018 are forecast to be reduced by approximately 2.5% on average from After discussion, Greg Krueger made a motion to adjust the 2018 farm land rates for the non-bid airport farm parcels to $225 per acre based on the Steele county data, tenant inputs, and other reasons discussed and Commissioner Keltgen seconded. The motion was approved. Consideration of Rates for Super Bowl Aircraft Reservations Airport Manager Beaver updated the Airport Commission on the preparations for anticipated increased aircraft traffic for Super Bowl 52. Mr. Beaver explained that the airport is participating in the FAA prior permission required (PPR) program for coordinating flight arrival and departures into the area with Minneapolis Air Traffic Control (ATC). Mr. Beaver presented the detailed Notice to Airmen (NOTAM) issued for the event and also the available information on Temporary Flight Restrictions (TFR s). Mr. Beaver also presented the reservation slot system being used by the airport to coordinate with ATC and explained that the airport has been allotted one arrival and departure slot per hour. Flight crews are to

39 make these reservation directly with the airport and then the airport will enter the slot information into the system with unique reservation numbers. Additional fuel will be ordered and based tenant information provided. Mr. Beaver provided a potential layout of the airport s main aircraft parking ramp depicting possible aircraft parking scenarios. There was a discussion regarding available space for jet aircraft in heated hangar space, aircraft de-icing capabilities, fueling, and staffing for the event. Mr. Beaver presented the draft reservation form, proposed rate schedule, and a draft work schedule showing ideal staffing positions and shift times. Mr. Beaver explained that departure slots will be coordinated to allow for moving aircraft from ramp positions into the heated hangar if aircraft de-icing becomes necessary. This would require coordination with the reservation system to allow for aircraft that can fit into the hangar. After discussion, Commissioner Harrison suggested that due to limited staffing, uncertainty with winter weather conditions, ramp space, and de-icing capabilities that the airport should focus on providing excellent services and accommodations for a reasonable number of aircraft somewhere in the 6-10 aircraft range. There was agreement that this would be a manageable reservation approach in order to appropriately serve the numbers of arrivals and departures with their potential needs. Commissioner West made a number of suggestions to the reservation form to be used and there was a discussion regarding the recommended rates. Mr. Beaver presented a recommendation of rate schedule and discussed airport costs as well as a comparison of area airports, their reservation rates, fuel prices, runway lengths, and capabilities. After discussion, Commissioner Krueger made an motion to approve the rate schedule for the Super Bowl as presented including reservation/slot facility fees and hangar rates and Commissioner Tom Harrison seconded the motion. The motion was approved. 6. Adjournment The Airport Commission meeting was adjourned at 6:41 PM with a motion made by Commissioner West and seconded by Commissioner Keltgen.

40 Meeting Minutes: Owatonna Park Board Date: February 12, 2018 Location: Council Chambers Board Members Present Absent Others Present, Staff Others Present, Guests Judd Dingmann, President X Corky Ebeling, Director Lee Kostelecky X Tim Truelson, Recreation Manager Jeff Okerberg, Council Member Pat Fails X Dani Summer, Recreation Supervisor Kevin Raney, Council Member Angie Malo, Secretary X Jesse Wilker, Maintenance Manager - Park Doug Voss, Council Member Director Karina Garcia X Dani Bakken, Recreation Supervisor Greg Louis X Mary Jo Knudson, Recreation Supervisor Laura Dalland, Vice Chair X Kris Busse, City Administrator Eric Anderson, Recreation Manager Kyle Skov, Public Works Director Topic/Item Summary of Discussion Action Items previously disseminated Correspondence (incoming): Minutes (unapproved): Park Permits: Live Concert in Central Park May 19, 2018, June 23- Play Ball Clinic, September 22- Dudley Otto 1 st Annual Golf and Hockey Outing Event Permits: April 21- Salt sale delivery Other: Brooktree Updated Course Rules Call to Order Meeting called to order at 4:30 p.m. Approval of Agenda Addition: Kyle Skov presenting on Lake Kohlmier Motion Laura Second Lee Approved Approval of Minutes January 9, 2018 Motion Greg Second Angie Approved Persons wishing to appear Kyle Skov presented on the Lake Kohlmier project. They are starting the preliminary plan for the project and would like some input. The trail will stay in its existing location but the grade will change at the entrance. The trees, benches and lights at the entrance may be relocated. This will reduce the amount of retaining wall and reduce the height as well. They are looking at enlarging the pipe and increasing the outlet to help with any future flooding issues. Kris asked if there would be wild grass added. Kyle said they would like to add something natural but are still looking at all options. Kevin asked if it could put milkweed in that area or something more natural with low maintenance. We could also have a deeper slope if it doesn t need to be mowed. Judd said he would like the water quality in the lake to be considered when working with the slope. Greg wanted to know what the Kyle Skov presented 2.3.5

41 Park Permits budget is for this project. Kyle will get back to him. Corky asked about the type of blocks they will use. Kyle is checking into the cost. The bigger blocks are more efficient but the smaller blocks will work as well. Kevin wanted to know about a natural rock wall. Kyle said those are more labor intensive and more expensive. Jesse mentioned that if we go with the natural grasses they would put signs stating so as we don t want pubic thinking we are not maintaining the area. Kyle is open to different species of grass. Doug mentioned the public is more accepting of the natural areas then they used to. Kevin wondered about the steepness of the slopes and trying to preserve the trees. Kyle will check into it. Corky recommended they start after the fair. Kyle said it would be about a 4-week project. Kyle is anticipating after labor day to start. Let Kyle or Corky know if you have any suggestions or comments. Emerald Ash Bor is coming. About 25% of our boulevard trees are Ash trees. Higher value trees can be treated. It is about $75 per tree which will cover 2 years. The treatment will work on an infested tree if it is done quick enough. It could be here already as sometimes it takes 2-3 years to see it. It is in the cities and Rochester right now. Rochester has spent millions already trying to preserve and remove trees. Kevin asked about the lifespan of the docks at Kohlmier. Corky said the current t-dock is from a DNR grant which is the same approach they would take again when they are to be replaced. The east dock is new. a. June 23 - Play Ball Clinic b. September 22- Dudley Otto 1 st Annual Golf and Hockey Outing Motion Laura Second Lee Approved

42 Staff Reports a YTD Budget through February 1, 2018 There are a few bills still waiting to be paid for b. Staff Report- Tennis and Fitness Center 2017 overview packet was handed out. A few highlights are a personal trainer, updates to offices, restructuring youth programs, donated benches, and a new boiler system. They have also had their challenges but have several goals such as focusing on tennis courts, and lobby remodeling for They would like to replace the tennis center lights with LED bulbs as a project to be done with the OPU. Memberships sold are up for There was also a report of how many miles, hours, uses etc for the cardio machines. Angie asked what the life expectancy is for a treadmill. Eric said they have gotten a lot of use of these and hope to reach the 25,000 mile mark. Greg wanted to know about the use of the weight room. He thinks it is too small. Eric and Dani are aware of the tightness in the weight room. Eric talked with Kelly about raising the month membership for tennis but they will look at that further for Lee asked about the many different options and how we keep track of them. He stated we have several options and may only have 1-2 people that utilize certain memberships. Dani and Eric confirmed our software helps keep them all separate so it is not an issue keeping track of the many options. Eric said we budgeted $40,000 for tennis lessons, but they brought in $44,000. c. Cross Bows at Archery Park. The current targets are not recommended for cross bows. We got 6 targets for $1500 originally. Angie wanted to know if we had any calls questioning the closing of the park for the winter. Tim and office said no. Greg wanted to know how much is would cost to add class 5 to walk out to the targets. Jesse said it would be easier to add concrete instead. They will look at the wear and tear of the grass this spring. d. MJ is looking a grant for a kayak launch for MJ is working on a mini ship grant for 2 more bike repair stations. The new city website is coming along with the new design and it looks nice and is more user friendly. We got second place and won free shipping on a fire hydrant for the dog park. Jesse said we got some solar lights to add as well at the dog park. e. They are starting on the trail on 18 th street. We are getting a new piece of playground equipment at Jaycee Park which was donated by the Isaak Walton Group. This spring they will start on some landscaping on the North Straight River Parkway. They are working on the tree nursery and working on the Lincoln tennis courts and game area. f. Main Street Owatonna is putting in a grant for an artist. They are trying to revitalize the downtown area. If you re interested in joining this group let Corky know. g. United Way is doing a volunteer connect program. It is a go-to place for volunteers. Please spread the word. Laura asked for clarification. Eric said if you have an event or project you are needing volunteers for you can put it out there and people can jump on and see they are needing help and join in to volunteer for that event. h. CIP budget approved $94,000 for a new slide for River Springs. The cost was not accurate when it was researched, so now they are looking at a zero depth play feature area instead. Staff believes it will be a bigger splash then the slide. Corky reviewed Eric and Dani S. reported Tim reported Mary Jo reported Jesse reported Corky reported Eric reported Eric reported

43 Unfinished Business New Business Board Questions/Comments a. Inclusive playground, Miracle Field - They are fundraising as well as applying for grants. They are also doing presentations at companies. b. National Park Service Grant- We will have a meeting at the end of February to start this project. They will start with gathering information and create a plan going forward. c. New Software will go live on February 20. All of our hardware will be installed next week. Spring registration begins on the 22 nd. a. We All Play silent auction - this auction will take place at the Washerboard Tournament on March 17 from 3-5:30 pm at the Eagles. All Washerboard proceeds, besides the entry fees, will go to the We All Play project. The entry fee proceeds will go to the Youth Scholarship fund. Loren Dietz is also matching $1,000 from the earlybird tournament for this project as well. Angie said that Loren needs to clarify his Facebook posts for this project. b. Washerboard tournament volunteers- Let Tim know if you can help c Winter Wonderland event There is another meeting on Thursday to move forward with Winter Wonderland Jessica will be the departments representative. Greg- February 24- spaghetti lunch at SeniorPlace. Need 50 people. Greg will be gone for the March and April meetings. Angie Mineral Springs lights often go off and on. Jesse will check with OPU. Laura Nothing Lee- Wanted to know if anyone grooms Leo Rudolph Park. Corky said he gave a neighbor permission to groom it for hiking. Rip Rap at Maple Creek Jesse will check with Wes on the status. Judd- Nothing Pat- He is suggesting they pass the united way volunteer information onto high school kids. Eric said they are working with groups and agency s first to get it all set up before reaching out for volunteers. Only RSVP if you are not coming to future meetings. Tim reported Corky and MJ reported Eric reported Tim reported Tim Corky reported Adjournment Adjourned at 6:00 PM Motion Laura Second Pat Approved Dates to Remember Next Meeting February 13- Spring Brochure out in the Owatonna People s Press February 22- Spring registration begins March 19, 2018 at SeniorPlace

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52 February 8, 2018 To: Planning Commission From: Community Development Department RE: Conditional Use Permit No. C-1398, Request to construct a self-storage facility at 1210 Frontage Road East Application Review: Applicant/Owner: Location of Property: Zoning Map: Zoning Ordinance: Report Attachments: Darrin Stadheim, Stadheim Properties of Owatonna, LLC The property is located at 1210 Frontage Road East B-2, Community Business District and within the Highway Business Sign Overlay District Ordinance 157, Section states self-storage facilities are permitted by Conditional Use. 1. Location Map 2. Aerial Photo 3. Site Plan 4. Construction Plans 5. Application Letter Proposed Development: Darrin Stadheim, Stadheim Properties of Owatonna, LLC, is requesting a conditional use permit to allow for conversion of an existing building to an indoor self-storage facility on the subject property. The existing building is currently occupied by Key Motorsports. The entire building will be converted to indoor storage units on both levels. The building will contain a variety of unit sizes. The building will be climate controlled. The applicant is planning on changing the exterior elevations of the building. He is planning on adding architectural steel panels to the exterior walls. Areas of the block may also be painted. The exterior of the lot will be used for associated parking required for the self storage. It should be noted that any other exterior uses will require an amendment to the CUP. The applicant is planning on new exterior signage. All signs will need to have a sign permit. The sign proposed on the SE corner of the lot will not be permitted as this area is currently right of way. According to the ordinance, a conditional use permit may be granted if the following findings are met:

53 a) The establishment or operation of the proposed conditional use will not be detrimental to or endanger the public health, safety, morals, comfort or general welfare. b) The architectural appearance and functional plan of the building and site reflects the building character of the area and will not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. The proposed development will be compatible with existing and planned use of the area and conflicts will not be created between the proposed use and existing and intended future uses of the surrounding area. c) The traffic generated by this use shall be channelized and controlled in a manner that will avoid congestion on public streets, safety hazards or excessive traffic through residential areas. The traffic generated will not raise traffic volumes beyond the capacity of the surrounding streets. Vehicular access points will be limited, and will create a minimum amount of conflict with through traffic movements and will be subject to the approval of the City Engineer. Vehicular drive up ingress lanes will be large enough to accommodate peak auto use on the same lot without requiring the stopping or waiting of vehicles on public right-of-way. Ingress lanes will be from the least heavily traveled street wherever possible. d) Public services, including but not limited to sewer, water, gas, police, and fire protection, are available at an adequate level and capable of servicing the proposed land use. In addition, adequate access, drainage, and any other necessary support facilities shall be provided. e) All such other or further factors as the City shall deem a requisite or consideration in determining the effect of such use on the general welfare, public health and safety. Staff Review: It appears that all of the requirements have been met for this conditional use request. Absent any new information presented at the meeting, staff would recommend approval of this conditional use request with the following conditions. 1) Any additional uses, such as automobile sales, exterior storage, and similar uses on the property shall require an amendment to the conditional use permit. 2) All signs shall have a sign permit prior to being erected. 3) No freestanding sign will be permitted in the SE corner of the property without first obtaining title to the area.

54 Planning Commission: Conditional Use No. C-1398, which is a request by Stadheim Properties of Owatonna for an indoor self storage facility on the property located at 1210 Frontage Road East, was presented by Community Development Manager Kruschke. (Refer to report on file.) Public hearing opened at 5:33 pm. No comments were made regarding this request. Public hearing closed at 5:34 pm. Gillard noted that there is a lot of parking and asked the applicant if there were future plans for development. Darrin Stadheim said that they currently don t have plans, but if they do decide to further develop in the future, they will come back for approvals. As of now they plan to leave it as is. A motion was made by Meier and seconded by Gillard to recommend City Council approval of this conditional use request with the following conditions: 1) Any additional uses, such as automobile sales, exterior storage, and similar uses on the property shall require an amendment to the conditional use permit. 2) All signs shall have a sign permit prior to being erected. 3) No freestanding sign will be permitted in the SE corner of the property without first obtaining the title to the area. All ayes, motion carried.

55 FRONTAGERDW STATEAVENW FRONTAGERDW 12THAVENW STATEAVENW KILWORTHDRNW STATEAVENW Subject Property 35 N 35 S FRONTAGERDE BRADYBLVDNW FRONTAGELNNW STATEAVENW HOFFMANDRNW HOFFMANDRNW EISENHOWERDRNW NORTHSTW HAMMELDRNW PARKDRNW FLORENCEAVENW ADAMSAVENW ± C-1398 Indoor Storage CUP 1210 Frontage Road East 1 inch = 500 feet Date: 1/30/2018

56 12THAVENW Subject Property FRONTAGERDE ± C-1398 Indoor Storage CUP 1210 Frontage Road East 1 inch = 50 feet Date: 1/30/2018

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60 INNOVATION. PARTNERSHIP. DBCI AKES NO WARRANTIES REGARDING THESE DRAWINGS, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE - SAME BEING HEREBY DISCLAIMED.

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66 He also stated that he does not do body or collision work. They do mechanic s work. Cars waiting to be picked up or for repair will be parked on the east side of the building. Budget Impact: None. Staff Recommendation: Staff recommends approval of conditional use permit as recommended by the Planning Commission.

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77 February 8, 2018 To: Planning Commission From: Community Development Department RE: Conditional Use No. C-1399 by Nathan & Ariana Finholdt, a request for a conditional use permit to allow for an automobile repair facility to locate on the subject property. Application Review: Applicant/Owner: Location of Property: Zoning Map: Zoning Ordinance: Report Attachments: Nathan & Ariana Finholdt The property is located at th Street NE B-2, Community Business District Ordinance 157, Section states auto repair facilities are permitted by Conditional Use. 1. Location Map 2. Aerial Photo 3. Site Plan 4. Steele County 5. Application Letter Proposed Development: Conditional Use No. C-1399 by Nathan & Ariana Finholdt, a request for a conditional use permit to allow for an automobile repair facility to locate on the subject property. The applicants have a purchase agreement on the property contingent upon city approval of the conditional use permit. The applicant is proposing to convert the former Mileage gas station and car wash to an automobile repair shop with a retail / office space on the north side of the building. The repair area will have 3 bays, each capable of holding two vehicles. The applicant is not proposing an auto body work at this facility. The applicant will be performing full auto engine repair though. The applicant is proposing a retail / office space for lease on the north side of the building. This area is approximately 2400 square feet. The applicant has stated he does not have a user at this time. Parking for the project is required with 7 stalls for the retail and 11 stalls for the auto repair use for a total of 18 parking stalls. The applicant will need to strip additional stalls on the east side of the building. There is ample room to accomplish this.

78 There are currently two access points on the property. The Steele County Highway Engineer is requesting that the easternmost access be removed. This access point conflicts with the right turn lane on 26 th Street to St. Paul Road. He feels this access presents a present and future safety issue on to 26 th Street. Steele County is agreeable to granting the applicant 2 years to complete the removal of this access to allow them to get operational first. The applicant is not proposing any changes to the exterior of the building at this time. As time and budget permit, the applicant will be looking to upgrade the exterior of the building. The gas tanks from the previous use have been removed from the property. According to the ordinance, a conditional use permit may be granted if the following findings are met: a) The establishment or operation of the proposed conditional use will not be detrimental to or endanger the public health, safety, morals, comfort or general welfare. b) The architectural appearance and functional plan of the building and site reflects the building character of the area and will not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. The proposed development will be compatible with existing and planned use of the area and conflicts will not be created between the proposed use and existing and intended future uses of the surrounding area. c) The traffic generated by this use shall be channelized and controlled in a manner that will avoid congestion on public streets, safety hazards or excessive traffic through residential areas. The traffic generated will not raise traffic volumes beyond the capacity of the surrounding streets. Vehicular access points will be limited, and will create a minimum amount of conflict with through traffic movements and will be subject to the approval of the City Engineer. Vehicular drive up ingress lanes will be large enough to accommodate peak auto use on the same lot without requiring the stopping or waiting of vehicles on public right-of-way. Ingress lanes will be from the least heavily traveled street wherever possible. d) Public services, including but not limited to sewer, water, gas, police, and fire protection, are available at an adequate level and capable of servicing the proposed land use. In addition, adequate access, drainage, and any other necessary support facilities shall be provided. e) All such other or further factors as the City shall deem a requisite or consideration in determining the effect of such use on the general welfare, public health and safety.

79 Staff Review: It appears that all of the requirements have been met for this conditional use request. Absent any new information presented at the meeting, staff would recommend approval of this conditional use request with the following conditions. 1) All signs shall have a sign permit prior to being erected. 2) The applicant shall have until May 31, 2020 to remove the easternmost access on the property. This area shall be restored to match the surrounding area. 3) The applicant shall apply for a work in the right of way permit prior to performing the work. 4) The applicant shall stripe a total of 18 off street parking stalls on the property to meet the parking requirements. 5) Inoperable vehicles shall not be stored on the property. 6) All signs shall have a sign permit prior to being erected. Planning Commission: Application No. C-1399, which is a request by Nathan and Ariana Finholdt to allow for an automobile repair facility to locate at th Street NE, was presented by Community Development Manager Kruschke. (Refer to report on file.) Public hearing opened at 5:40 pm. Rick Bothun of 2526 Lamada Place NE said that he canvassed the neighbors on the east side of the cul-de-sac. They all think it s good to have someone occupy the building. Their biggest concerns are noise and impact to the neighborhood. He said that he went to 12 auto repair shops in town and included photos of nine of the shops in an he sent to Greg. (Refer to in file.) He said they are all in commercial and industrial areas. The side and back of the shop would affect the neighbors, and he said they wouldn t want to be looking at garbage, old tires, pallets, engines, or cars that sit there for an extended period. He said they would propose a visual barrier such as white fencing to block the site and sound and making it more pleasing to the neighbors. He said that would also help keep the neighborhood kids away. There are 12 kids under the age of nine years old in the neighborhood. He said he was surprised that no one from The Brooks was present as the south stall is 55 from their building. Gary Halverson of 2595 Lamada Place NE said that Bothun said it perfectly. Nathan Finholdt said that they re looking at keeping it clean. He s been in business for 14 years and said that when he gets a vehicle in, he orders parts and does the repair. He doesn t want to tie up vehicles, but keep them moving in and out. Inoperable vehicles will either go to the junk yard or back to the owner. He said that old engines will be sent to the scrap yard. The back side of repair shops can tend to collect garbage, but he said that is not an option for him it needs to be cleaned up. He asked the neighbors which noises they were concerned about and said that most noises will be contained in the building. He said that he thinks there will be less traffic than a convenience store and quieter than the car wash. He said that he has three kids and knows that they like to explore. He asked about the property line in relation to the creek. Bothun said the creek is owned by the City. Kruschke said on the aerial map it appears the creek is on the applicants property and the City has a drainage easement over it. Nathan Finholdt said that there is a tree line to the west of the property and on the south end. He

80 said that he s concerned that fencing would attract vandalism. He s looking into security cameras to keep people away. Ariana Finholdt said that there are some nice trees along the property line. Gary Halverson said that the trees are dying now. Nathan Finholdt asked the neighbors what they thought of shrubbery instead of a fence. Rick Bothun said that would work as well, and would also help the creek. Nathan Finholdt said that vehicle parking will be on the east side of the building and there will probably be more runoff from the road than the vehicles in the lot. He said that he doesn t want them leaking on his property. Gary Halverson asked about hours of operation. Nathan Finholdt said that as of right now, they plan to be open 7:30 am to 5:30 pm. Gary Halverson asked about Saturday hours. Ariana Finholdt said that they weren t sure about Saturday hours, but noted that everything will be contained indoors. Gary Halverson asked about drop-offs. Nathan Finholdt said that this will be on the east side of the building. They will probably rarely use the west side. Ariana Finholdt asked who would be responsible for the trees. Nathan Finholdt asked about closing off the driveway. He said that the one the County is asking them to close off is 36 and the other is 25. He said he believed commercial access is 36. Kruschke said that it is 36 and the applicant could widen the remaining driveway and the County has stated they will allow it. Nathan Finholdt said that he understands the safety concerns with the east driveway, but he said it would be hard for them to be responsible for the closing off of the driveway as they re trying to get their business going. He asked if it is absolutely necessary that the City or County take care of it. Gary Halverson said that his backyard backs up to the applicants property and said that the trees are dying. He suggested planting arborvitae and said that he would be willing to help plant them. Public hearing closed at 5:58 pm. Kain said that the shrubbery appears to be on the applicants property. Kruschke said that it appears that way and passed around a photo from Google Earth. He said that the property owner would be responsible for the maintenance of the trees. Steckelberg asked if the fence is the property line. Kruschke said that the photo was from Google Earth, so the property line isn t shown. He said it would likely be within 5 to 10 of the fence, but either way there is a big ravine. Meneguzzo said that zoning hasn t changed since it was a gas station. Kruschke said that was correct. It s a B-2 Commercial Business zone and both gas stations and auto repair shops are a conditional use, which allows for review as opposed to being permitted outright. Gillard asked if there would be 11 parking stalls. Kruschke said that they meet the requirement, but could have 20 to 30 stalls. Not all parking stalls are shown on the site plan. Gillard asked if there was a place where vehicles would be towed. Nathan Finholdt said that they would and there is ample room. He wouldn t want them sitting out by the curb. He said that they also want to upgrade the exterior as they re able to. Gillard said that he recognizes what the neighbors are saying and that 26 th Street is a main thoroughfare into the City. Orderliness is a concern. Nathan Finholdt said that he will do 100% his best to do what he can to keep the site orderly. He said that he doesn t like clutter or cars sitting around. Everyone needs their car. It doesn t do any good to have ten cars sitting out. Gillard asked how many people will be employed. Nathan Finholdt said that one guy will be joining him full time and he also is looking to hire someone to answer calls. He said that he s seen repair shops that are junky, but he said that if it looks good, it helps. Kain asked about enclosing the driveway. Kruschke said that the recommendation from Mr. Ilkka and the City Engineer is to close the access. Every option they looked at requires closing the access, although they also looked at one option that closed them both and had an alternate access from St. Paul Road. When looking at a new access onto a County Road, the County has to issue access approval. The former Budget Mart had to close two to three access points. Everyone agrees that

81 safety will be an issue into the future. He said that the Planning Commission does not allocate funding that is strictly up to the City Council. The City Engineer stated that they could keep the driveway area for the trail and that would save some cost. Meneguzzo asked if they have authority to require fencing or trees. Kruschke said that yes, the Planning Commission has authority to put an appropriate condition on the request as their recommendation, which is forwarded to the City Council, who will act. The Planning Commission cannot allocate funds. Steckelberg pointed out that the letter from the County Engineer says that they are flexible as to the timeframe for the access to be removed. Kruschke said that he prefers to put a date on it. He said they don t know now what future development on 26 th Street could cause a traffic increase. Kain said that he agrees about the safety concern. Kruschke said that, according to the from the County Engineer, they will grant approval for the other access to be widened to 36, which would be the responsibility of the applicant. A motion was made by Meneguzzo to recommend City Council approval of this conditional use request with the following conditions: 1) All signs shall have a sign permit prior to being erected. 2) The applicant shall have until May 31, 2020 to remove the easternmost access on the property. This area shall be restored to match the surrounding area. 3) The applicant shall apply for work in the right of way permit prior to performing the work. 4) The applicant shall stripe a total of 18 off street parking stalls on the property to meet the parking requirements. 5) Inoperable vehicles shall not be stored on the property. 6) The applicant shall install an appropriate barrier at the discretion of the applicant. Steckelberg questioned the time frame of the barrier. The motion was withdrawn by Meneguzzo. Kruschke said that if they add a condition, they should have a plan and a specific date so there are no questions of the neighbors, the City, or the applicant. Steckelberg asked the applicants what timeline they thought was appropriate. Nathan Finholdt said that he s agreeable to arborvitaes and said two years would be a good timeframe. Kruschke pointed out that they don t know about utilities in that area, so there may not be room for trees. That would need to be researched prior to Council if the condition was placed on the request. Ariana Finholdt asked if trees aren t a possibility, are there requirements for screening. She said that fencing would be a large expense to them as a business. Kruschke said that they require screening, but the landscaping is already there and satisfies the requirement. Ariana Finholdt said that, being a new business in the area, they want to be a part of the neighborhood. They have a family and understand the concerns. She said that there should be less traffic and noise than a gas station, but if there are bothersome noises, they neighbors could say something or file a complaint. A motion was made by Gillard and seconded by Steckelberg to recommend City Council approval of this variance request with the following conditions: 1) All signs shall have a sign permit prior to being erected.

82 2) The applicant shall have until May 31, 2020 to remove the easternmost access on the property. This area shall be restored to match the surrounding area. 3) The applicant shall apply for work in the right of way permit prior to performing the work. 4) The applicant shall stripe a total of 18 off street parking stalls on the property to meet the parking requirements. 5) Inoperable vehicles shall not be stored on the property. All ayes, motion carried.

83 CEDARAVEN MEADOWVIEWLNNE HICKORYLNNE NORTHRIDGELNNE ACORNPLNE TIMBERPLNE LEESTNE 28THSTNE 26THSTNW LANDMARKDRNE LANDMARKDRNE AUTUMN HILLSPLNE Subject Property 26THSTNE WILLOWBROOKSTNE BROOKLNNE CEDAR COVELNNW 3RDAVENE LAMADAPLNE ST PAULRDNE WILLOWBROOKDRNE 7THAVENE 25THSTNE LINNHAVENLNNE 24THPLNW 24THSTNE 24THSTNE 1STAVENE WICKLOWPLNE WILLOW CREEKDRNE 23RDSTNE LANCERDRNE 22NDSTNW 21STSTNW 21STSTNE GREENWOODDRNE FITZGERALDPLNE 6THAVENE 22NDSTNE GILMARPLNE CONDORPLNE 8THAVENE ± C-1399 Finholdt Auto Repair CUP th Street NE 1 inch = 500 feet Date: 1/30/2018

84 26THSTNE Subject Property ± C-1399 Finholdt Auto Repair CUP th Street NE 1 inch = 50 feet Date: 1/30/2018

85 4 1/2 " CODE ANALYSIS ZRT File No Zenk Read Trygstad & ASSOCIATES, INC. Engineers/Architects 2046 Sorensen Rd., Albert Lea, MN Project : Nathan Finholdt Old Budget Mart TH ST. N.E. Owatonna, Minnesota Code: 2015 Conservation Code for existing buildings Chapter 4 Prescriptive Compliance Method 38-10"+/- 39-2"+/- COOLER 36-3"+/- CONCRETE SIDEWALK 14-0"+/- Occupancy: M, S-1 Construction Type: Fire Sprinkling: NONE Fire Area: II-B B = N.A. M = 12,000 s.f. S-1 = 12,000 s.f. Occupancy Separation: B,M,S-1 = NONE Basic Allowable Area: B = 23,000 M = 12,500 S-1 = 17,500 CODE ANALYSIS/ BUILDING CERTIFICATION OLD BUDGET MART TH STREET N.E. OWATONNA, MINNESOTA M - OCCUPANCY (RETAIL) 2421 SQ.FT. Actual Area: M = 2,421 S.F. S-1 = 3,057 S.F. TOTAL = 5,478 S.F. Exiting: Exiting through an intervening space is permitted when space is equal or lesser hazard, accessory to space and provides discernible means of egress to exit. NGVD _/ Survey Datum Date Wk. Order / MECHANICAL WOMENS MENS Exit from bay three requires additional door. Designed Drawn Date Checked Revision Revision 19-10"+/- 55-4"+/- TRENCH DRAIN TRENCH DRAIN S-1 OCCUPANCY (REPAIR GARAGE) 3057 SQ.FT. BAY 3 BAY 2 EXISTING 8-0" HIGH CMU WALLS TO BE REMOVED 80-8"+/- I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the state of Minnesota. Lic. No Printed Name: Timothy D. Reisnour Date: 1/25/18 Signature: BAY 1 17 FLOOR PLAN SCALE: 1/8 " = 1-0" NOTE: NORTH TRENCH DRAIN 55-3"+/- - THE EXISTING PLAN HERE ILLUSTRATED WAS PREPARED IN PART FROM INFORMATION OBTAINED BY OTHERS AND/OR F & I NEW EXIST DOOR AND FROST STOOP SEE DTL. 32/A1 PAVING 1~6" 1-0" NO PARKING ACCESS AISLE 60" (BOTTOM) ACCESSIBLE PARKING SIGN SHALL CONFORM WITH CURRENT STATE AND LOCAL REGULATIONS. SIGN SHALL BE INSTALLED AT LOCATION INDICATED ON SITE PLAN AND SHALL FACE APPLICABLE PARKING STALL OR ACCESS AISLE. CENTER OF SIGN SHALL BE CENTER OF SPACE. SIGN SHALL BE FABRICATED FROM SHEET ALUMINUM CONFORMING TO ASTM B 209M, FOR ALLOY 5052-H38, OR 6061-T6, AND SHALL BE IN THICKNESS. SIGN DIMENSIONS SHALL BE 12" WIDE BY 18" HIGH WITH BOTTOM OF SIGN INSTALLED AT A HEIGHT 60 INCHES ABOVE THE DRIVING SURFACE. SIGN SYMBOLS AND LETTERING SHALL BE APPLIED TO SHEET ALUMINUM PER MN/DOT SPEC SIGN SHALL BE FASTENED TO BUILDING WITH TWO 3/8 " STAINLESS STEEL BOLTS. THERMALLY BROKEN ALUM. THRESHOLD SET IN FULL BED OF MASTIC (3) #4 DOWELS 1-6" LONG, EMBED 4" INTO EXISTING 100-0" PRESSURE TREATED BLOCKING FIELD VERIFY NOTE: #4 AT 12" C.C. E.W. WHERE CONC. ABUTES STOOP, PROVIDE 1/2 " EXP. MTL. WITH CONC. SLAB SEALANT AND #4 DOWELS 2-0" 1/8 "/FT. SLOPE LONG AT 16"0.C. 1.5C22 CONFORM 2" VOID 8" CMU GRANULAR FILL #4 VERT. AT 2-0"O.C. 5-0" FLOOR PLAN CODE ANALYSIS EXISTING PLANS. THE ARCHITECT DOES NOT WARRANT 1/26/18 DATE: 9526CA1 FILENAME: ABORD8 REF. FILE(S): OR GUARANTEE THAT THE INFORMATION CONTAINED HEREIN IS ACCURATE OR FULLY REPRESENTS CONDITIONS AS THEY EXIST. CONTRACTOR TO VERIFY ALL ON SITE CONDITIONS. 30 PROVIDE ACCESSIBLE PAINT MARKING ON PAVEMENT AS PER CURRENT STATE AND LOCAL REGULATIONS. PARKING ACCESSIBLE SIGN DETAIL NOT TO SCALE 32 EXIST. BUILDING CONC. FOOTING FOOTING 1-8"x10" (2)-#5 CONT. TYP. STOOP SECTION SCALE: NONE Proj. No SHEET CA-1 OF 2

86 CONCRETE 26 TH STREET N.E. BITUMINOUS PATH PROPERTY LINE CONCRETE Zenk Read Trygstad & ASSOCIATES, INC. Engineers/Architects 2046 Sorensen Rd, Albert Lea, MN (8) STALLS AT 9-0" = 72 BITUMINOUS PAVING OFF STREET PARKING RETAIL 1/200 = AUTO REPAIR = 8/FIRST 1,000 S.F. 1/800 S.F BALANCE /800 = 2.57 TOTAL = 15 STALLS CODE ANALYSIS/ BUILDING CERTIFICATION OLD BUDGET MART TH STREET N.E. OWATONNA, MINNESOTA CONCRETE 5 Survey Datum NGVD _/ Date _/ Wk. Order Designed Drawn Date Checked Revision Revision PROPERTY LINE RETAIL 2,421 SQ. FT. OLD BUDGET MART BUILDING 5,478 SQ. FT. (5) AT 9-0" = 45 BITUMINOUS PAVING PROPERTY LINE I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the state of Minnesota. Lic. No Printed Name: Timothy D. Reisnour Date: 1/25/18 Signature: AUTO REPAIR CONCRETE 3,057 SQ. FT. CONCRETE (3) STALLS AT 9-0" = 27 SITE PLAN BITUMINOUS PAVING 25 SITE PLAN SCALE: 1" = 10-0" NORTH /26/18 DATE: 9526CA2 FILENAME: NOTE: - THE EXISTING PLAN HERE ILLUSTRATED WAS PREPARED IN PART FROM INFORMATION OBTAINED BY OTHERS AND/OR EXISTING PLANS. THE ARCHITECT DOES NOT WARRANT OR GUARANTEE THAT THE INFORMATION CONTAINED HEREIN IS ACCURATE OR FULLY REPRESENTS CONDITIONS AS THEY EXIST. CONTRACTOR TO VERIFY ALL ON SITE CONDITIONS. Proj. No SHEET CA-2.1 OF PROPERTY LINE 2

87 CONCRETE 26 TH STREET N.E. BITUMINOUS PATH PROPERTY LINE CONCRETE F & I NEW CURB AND GUTTER TO MATCH EXISTING EXISTING ACCESS TO BE REMOVED. SAW CUT EXISTING CONCRETE, RETAINING WALKING PATH.. SEED AND SOD DISTURBED AREAS Zenk Read Trygstad & ASSOCIATES, INC. Engineers/Architects 2046 Sorensen Rd, Albert Lea, MN (8) STALLS AT 9-0" = 72 BITUMINOUS PAVING OFF STREET PARKING RETAIL 1/200 = AUTO REPAIR = 8/FIRST 1,000 S.F. 1/800 S.F BALANCE /800 = 2.57 TOTAL = 15 STALLS CODE ANALYSIS/ BUILDING CERTIFICATION OLD BUDGET MART TH STREET N.E. OWATONNA, MINNESOTA CONCRETE 5 Survey Datum NGVD _/ Date _/ Wk. Order Designed Drawn Date Checked Revision Revision PROPERTY LINE RETAIL 2,421 SQ. FT. OLD BUDGET MART BUILDING 5,478 SQ. FT. (5) AT 9-0" = 45 BITUMINOUS PAVING PROPERTY LINE I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the state of Minnesota. Lic. No Printed Name: Timothy D. Reisnour Date: 1/25/18 Signature: AUTO REPAIR CONCRETE 3,057 SQ. FT. CONCRETE (3) STALLS AT 9-0" = 27 SITE PLAN BITUMINOUS PAVING 25 SITE PLAN SCALE: 1" = 10-0" NORTH /26/18 DATE: 9526CA2 FILENAME: NOTE: - THE EXISTING PLAN HERE ILLUSTRATED WAS PREPARED IN PART FROM INFORMATION OBTAINED BY OTHERS AND/OR EXISTING PLANS. THE ARCHITECT DOES NOT WARRANT OR GUARANTEE THAT THE INFORMATION CONTAINED HEREIN IS ACCURATE OR FULLY REPRESENTS CONDITIONS AS THEY EXIST. CONTRACTOR TO VERIFY ALL ON SITE CONDITIONS. Proj. No SHEET CA-2 OF PROPERTY LINE 2

88

89 3.3.1 THE CITY OF Mark Walbran City Attorney Phone: (507) Fax: (507) OWATONNA 140 East Main Street PO Box 273 Owatonna, MN PURPOSE MEMO TO: Mayor, City Council, City Administrator FROM: Mark M. Walbran DATE: February 16, 2018 RE: Ordinance Amending Purpose: The purpose of the attached Ordinance amendment is to amend which governs use of sidewalks to prohibit the placement of garbage bins on public sidewalks in the Central Business District and, further, to provide that certain sidewalk amenities such as tables, chairs, and planters are permitted. Background: The City has received a number of complaints about owners and tenants of property in the Central Business District storing garbage bins on public sidewalks adjacent to their properties on days other than the days allowed for collection of garbage. The presence of garbage bins on the public sidewalks other than on collection days is unsightly and also contributes to the littering problem in the downtown area. Council previously tabled action on this proposed ordinance. Budget Impact: None. Recommendation: City Staff recommends approval of this first reading of Proposed Ordinance We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks

90 Proposed Ordinance No ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 94 ENTITLED STREETS AND SIDEWALKS OF TITLE IX ENTITLED GENERAL REGULATIONS OF THE 2015 ORDINANCE CODE OF THE CITY OF OWATONNA AMENDING REGULATING SIDEWALK AMENITIES AND GARBAGE STORAGE IN THE CENTRAL BUSINESS DISTRICT. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OWATONNA, MINNESOTA, DO OR- DAIN: Section 1. Chapter 94 of Title IX of the 2015 Ordinance Code of the City of Owatonna entitled Streets and Sidewalks is hereby amended by amending Use of Sidewalks; Displaying Merchandise to read as follows: USE OF SIDEWALKS; DISPLAYING MERCHANDISE; OTHER PERMITTED USES. (A) (1) Garbage storage. It shall be unlawful for any owner, tenant or other occupant of premises in the Central Business District to keep or store any garbage bin, garbage can, or other garbage container of any kind or description upon any public sidewalk or street in the Central Business District except on designated garbage pickup days. (2) Use of sidewalks. Unless acting under a written permit of the city as hereinafter provided, it shall be unlawful for any person to store, pile, deposit, erect, keep or place, or cause, permit or suffer to be stored, piled, deposited, erected, kept or placed upon any sidewalk, street, avenue, alley or other public thoroughfare in the city any rubbish, wood, coal, boxes, barrels, stone, brick, lumber, dirt, merchandise, shipping case, stand, stall, booth or show case or other obstruction of any kind, except as herein or otherwise provided by law or ordinance; provided, however, that nothing herein contained shall be construed to prohibit the placement and use of a public telephone booth or booths upon sidewalks of the city at such location or locations and upon such terms and conditions as the Council may determine to be in the interests of the public. (B) Permitted uses of sidewalks. (1) Use of sidewalks for display of merchandise. When authorized by written permit issued from the city, it shall be lawful for the persons authorized thereby during the time his or her store or building is open for business, to place or set out for exhibition any goods, wares or merchandise directly connected with the business transacted by him or her, on the sidewalk in front of a place of business, store or building owned, controlled or occupied by him or her.

91 (2) Other sidewalk amenities allowed. It shall be lawful for owners or tenants of premises abutting a public sidewalk in the Central Business District (B- 3) to place tables and chairs, and portable planters, and one temporary portable sign upon the abutting public sidewalk during the time the permit holder s store or building is open for business, provided however, that such placement does not unreasonably interfere with pedestrian traffic, sidewalk maintenance and snow removal. (C) (D) Receiving or delivering goods. It shall be lawful for any person to place or keep any goods, wares, merchandise, baggage or any articles of personal property which he or she may be receiving or delivering, and to unpack and remove the contents of any box, barrel or other receptacle, only on that part of any sidewalk next to the curb line not exceeding four feet in width and in front only of the store or building he or she owns, controls or occupies, but such goods, wares or merchandise shall not remain on such part of the sidewalk for a longer period than two hours or at night, on Sunday or any legal holiday. Suspending merchandise in streets. It shall be unlawful for any person to hang out or suspend over any street any goods, wares or merchandise in front of his or her store, house or other building, except as authorized by a written permit. Section 2. Effective date. This ordinance shall be in full force and effect from and after its passage and publication. Passed and adopted this day of, 2018 with the following vote: Aye ; No ; Absent. Approved and signed this day of, ATTEST: Thomas A. Kuntz, Mayor Kris M. Busse, City Administrator/City Clerk UNDERLINING INDICATES NEW LANGUAGE. STRIKEOUTS INDICATE DELETIONS. 2

92 3.4.1 THE CITY OF Office of Public Works Director City Engineer OWATONNA 540 West Hills Circle Owatonna, MN Ph. (507) FAX: (507) TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND CITY COUNCIL KYLE SKOV, PUBLIC WORKS DIRECTOR AND CITY ENGINEER February 16, Street & Utility Project Purpose Requesting City Council approval of the resolution authorizing preparation of plans and specifications for 2018 Street and Utility affecting the following streets: Mill Street Cedar to Oak Caleta Place NE Hemlock Avenue 16 th to 20th Background: Council accepted the feasibility report on January 23, 2018 and a Neighborhood Meeting was held on January 30, On February 5, 2018, Council held an improvement hearing and action was tabled on this resolution. Budget Impact: The Engineers Opinion of total cost for the project is $1,269,736, with a proposed amount of $254,820 being assessed. The balance will be paid as detailed in the Feasibility Report. Staff Recommendation: Staff recommends approval of Resolution We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks

93 RESOLUTION NO A RESOLUTION RECEIVING REPORT AND ORDERING 2018 IMPROVEMENTS WHEREAS, pursuant to Resolution No of the Council adopted January 23, 2018, a report has been presented by the City Engineer and a public hearing held on February 5, 2017, with reference to the construction of proposed Improvement No , the 2018 Street and Utility project with improvements to the following streets: Mill Street Cedar to Oak Caleta Place NE Hemlock Avenue NE 16 th Street to 20 th Street NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Owatonna, Minnesota: 1. That the Council has considered said improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvements of $1,269,736. The City Engineer is hereby designated as the engineer for these improvements. He shall prepare plans and specifications for the making of such improvements. The city council declares its official intent to reimburse itself for the costs for the improvement from the proceeds of state aid, assessments and utility funds. Passed and adopted this day of, 2018, with the following vote: Aye ; No ; Absent. Approved and signed this day of, ATTEST: Thomas A. Kuntz, Mayor Kris M. Busse, City Administrator/City Clerk

94 3.4.2 THE CITY OF Kyle Skov, Engineer Public Works Director OWATONNA 540 West Hills Circle Owatonna, MN Ph. (507) TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Kyle Skov, CITY ENGINEER DATE: February 14, 2018 SUBJECT: Bids for the 2018 Crack Sealing Project Purpose: City Council review of bids received for consideration. Background: Bids were received on February 14, 2018 for the 2018 Crack Sealing Project No Bids were received from four (4) companies: Pearson Brothers, Inc., Hanover, MN $252, Asphalt Surface Tech. Corp. St Cloud, MN $261, Allied Blacktop Company, Maple Grove, MN $298, Fahrner Asphalt Sealer, LLC Eau Clarie, WI $334, Engineers Estimate $250, The lowest responsible bidder was Pearson Brothers, Inc. of Hanover, MN. The bid was $2, or.8% over the Engineer s Estimate. Budget Impact: The project will be paid for from the street operations budget. Staff Recommendation: Staff recommends approval of Resolution KAS/cm We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks

95 RESOLUTION NO A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT WHEREAS, pursuant to an Advertisement for Bids for the 2018 Crack Sealing, Project Number Bids on February 14, 2018 were: Pearson Brothers, Inc., Hanover, MN $252, Asphalt Surface Tech. Corp. St Cloud, MN $261, Allied Blacktop Company, Maple Grove, MN $298, Fahrner Asphalt Sealer, LLC Eau Clarie, WI $334, Engineers Estimate $250, WHEREAS, the lowest responsible bidder was Pearson Brothers, Inc. of Hanover MN, MN with a bid of $252, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Owatonna, Minnesota, as follows: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with P e a r s o n B r o t h e r s, Inc. of Owatonna, MN for the 2018 Crack Sealing Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted this day of, 2018, with the following vote: Aye ; No ; Absent Approved and signed this day of, ATTEST: Thomas A. Kuntz, Mayor Kris M. Busse, City Administrator/City Clerk

96 3.4.3 THE CITY OF Kyle Skov, Engineer Public Works Director OWATONNA 540 West Hills Circle Owatonna, MN Ph. (507) TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Kyle Skov, CITY ENGINEER DATE: February 14, 2018 SUBJECT: 2018 Downtown Stormwater Improvement Project No Purpose: City Council review of bids received for consideration. Background: Bids were received on February 14, 2018 for the 2018 Downtown Stormwater Improvement Project No Bids were received from eight (8) companies: James Brothers Construction $143, Wencl Construction, Inc. $154, Borneke Construction, Inc. $177, Heselton Construction, LLC $181, JJD Companies $189, BCM Construction $191, Mathiowetz Construction Co. $206, Dulas Excavating, Inc. $216, Engineers Estimate $165, The lowest responsible bidder was James Brothers Construction. The bid was $21, or 13% under the Engineer s Estimate. Budget Impact: The project will be paid for from the Stormwater fund budget. Staff Recommendation: Staff recommends approval of Resolution approving these bids and awarding this contract. KAS/cm We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks

97 RESOLUTION NO A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT WHEREAS, pursuant to an Advertisement for Bids for the 2018 Downtown Stormwater Improvement, Project Number Bids on February 14, 2018 were: James Brothers Construction $143, Wencl Construction, Inc. $154, Borneke Construction, Inc. $177, Heselton Construction, LLC $181, JJD Companies $189, BCM Construction $191, Mathiowetz Construction Co. $206, Dulas Excavating, Inc. $216, Engineers Estimate $165, WHEREAS, the lowest responsible bidder was James Brothers Construction with a bid of $143, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Owatonna, Minnesota, as follows: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with J a m e s B r o t h e r s C o n s t r u c t i o n for the 2018 Downtown Stormwater Improvement Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted this day of, 2018, with the following vote: Aye ; No ; Absent Approved and signed this day of, ATTEST: Thomas A. Kuntz, Mayor Kris M. Busse, City Administrator/City Clerk.

98 3.4.4 THE CITY OF Office of Public Works Director City Engineer OWATONNA 540 West Hills Circle Owatonna, MN Ph. (507) FAX: (507) TO: HONORABLE MAYOR AND CITY COUNCIL FROM: KYLE SKOV, PUBLIC WORKS DIRECTOR AND CITY ENGINEER DATE: February 15, 2018 SUBJECT: Mosher Avenue Sanitary Sewer Project Purpose Requesting City Council approval of Resolution authorizing preparation of plans and specifications for 2018 Mosher Avenue Sanitary Sewer Replacement. Background: The sanitary sewer in Mosher Avenue from McKinley Street to approximately 1,500 feet north is undersized and in poor condition. This project with replace the existing 10 sanitary sewer with an appropriately sized 12 sanitary sewer. Budget Impact: The Engineers Opinion of total cost for the project is $240,000. There are no assessment for this project. The costs will be paid from the sanitary sewer fund. Staff Recommendation: Staff recommends approval of this resolution. We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks

99 RESOLUTION NO A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, the City Engineer, has prepared plans and specifications for the 2018 Mosher Avenue Sanitary Sewer Project, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Owatonna, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto and made a part thereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and on Quest CDN an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for one day and shall specify the work to be done, shall state that bids will be received by the Clerk until 10:00 A.M. on Wednesday, March 14, 2018, at which time they will be publicly opened in the Council Chambers of the City Administration Building by the City Clerk and Engineer, will then be tabulated and will be considered by the Council during the course of their regular meeting on Tuesday March 20, 2018, beginning at 7:00 p.m. Passed and adopted this day of, with the following vote: Aye ; No _ ; Absent. Approved and signed this _ day of _, ATTEST: Thomas A. Kuntz, Mayor Kris M. Busse, City Administrator/City Clerk

100 3.4.5 THE CITY OF Office of Public Works Director City Engineer OWATONNA 540 West Hills Circle Owatonna, MN Ph. (507) FAX: (507) TO: HONORABLE MAYOR AND CITY COUNCIL FROM: KYLE SKOV, PUBLIC WORKS DIRECTOR AND CITY ENGINEER DATE: February 16, 2018 SUBJECT: McKinley Street Improvements Purpose Requesting City Council approval Resolution authorizing bids for 2018 McKinley Street improvement project Background: The concrete parking panel on the north side of McKinley Street between Elm and Cedar Avenue has sunk resulting in an unsafe condition on the parking panel and on the sidewalk. This project will include replacement of the concrete parking panel, concrete curb and a new concrete sidewalk on the north side. The sidewalk area continues to be used by the School District for transfer of students between buses. Budget Impact: The Engineers Opinion of total cost for the project is $156,300 of which the School District will pay $20,000 with the balance being paid from State Aid Funds. There are no assessment for this project. Staff Recommendation: Staff recommends approval of Resolution We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks