BOARD OF COMMISSIONERS

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1 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 1 OAKLAND COUNTY BOARD OF COMMISSIONERS M I N U T E S August 10, 2000 Meeting called to order by Chairperson John P. McCulloch at 9:55 A.M. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub. (23) ABSENT: Garfield, Schmid (both with notice). (2) Quorum present. Invocation given by Commissioner David Moffitt. Pledge of Allegiance to the Flag. Moved by Douglas supported by Patterson the minutes of the July 20, 2000 Board meeting be approved. The Chairperson stated the minutes should be corrected on page 431 to show the Public Hearing scheduled for today s Board meeting was for Glass & Mirror Craft Industries, Inc. EDC Project in the City of Wixom, not the City of Auburn Hills. A sufficient majority having voted therefor, the minutes were approved, as corrected. Moved by Jensen supported by Causey-Mitchell the rules be suspended and the agenda be amended as follows: ITEM ON BOARD AGENDA FINANCE COMMITTEE a. Information Technology/CLEMIS and Public Services, Creation of Classification and One (1) PR Position of Radio Communications Engineer (Reason for suspension for Finance Committee, item a: Suspension of Rule XII.C.2. Direct referral to the Finance Committee)

2 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 2 ITEMS NOT ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE c. Board of Commissioners Metropolitan Arts and Cultural Council (Reason for suspension for General Government Committee, item c: Suspension of Rule XII.B. General Government Meeting held on August 9, 2000) d. Department of Central Services/Oakland/Troy Airport Grant Program Acceptance Taxistreets/Drainage/Standby Generator e. Department of Central Services Oakland County International Airport Grant Program Acceptance Design Ground Run-up Noise Enclosure (Reason for suspension for General Government Committee, items d and e: Suspension of Rule XII.B. General Government Meeting held before the Board Meeting) Commissioner Jensen reiterated that the Public Hearing scheduled for today was for the Glass & Mirror Craft Industries, Inc. EDC Project in the City of Wixom, not Auburn Hills. Vote on suspension: AYES: Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub. (23) A sufficient majority having voted therefor, the motion to suspend the rules and amend the agenda carried. The Chairperson made the following statement A Public Hearing is now called on the Glass & Mirror Craft Industries, Inc. EDC Project in the City of Wixom. Are there any persons present who wish to speak? No persons requested to speak and the Chairperson declared the Public Hearing closed. Bill McMaster addressed the Board. R E P O R T ( M i s c. # ) BY: Personnel Committee, Thomas A. Law, Chairperson IN RE: I N F O R M A T I O N T E C H N O L O G Y / C L E M I S A N D P U B L I C S E R V I C E S - C R E A T I O N O F CLASSIFICATION AND ONE (1) PR POSITION OF RADIO COMMUNICATIONS ENGINEER The Personnel Committee, having reviewed the above-mentioned resolution on July 26, 2000, recommends to the Oakland County Board of Commissioners the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE

3 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 3 MISCELLANEOUS RESOLUTION #00195 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: INFORMATION TECHNOLOGY/CLEMIS AND PUBLIC SERVICES - CREATION OF CLASSIFICATION AND ONE (1) PR POSITION OF RADIO COMMUNICATIONS ENGINEER WHEREAS the Fiscal Year 2001 personnel budget for Information Technology contains a request to create a new class and position of Radio Communications Engineer; and WHEREAS the requested position is essential to the successful planning and service delivery of the County-wide public safety communications system as authorized by Miscellaneous Resolution #99279; and WHEREAS the present request would provide the requested position sooner than the budget process allows, would help expedite the project and would allow the recruitment process to begin; and WHEREAS the magnitude of the proposed public safety communications system is quite significant and includes system technical design and an implementation plan to provide 5,500 enhanced 2-way radios, 31 public safety answering points, coordination of County police and fire departments, and the justification of user fees; and WHEREAS the County Executive recommends approval of the proposed new position at this time because of urgent project need. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the creation of a new classification of Radio Communications Engineer, O/T Exempt, and excepted from salary grade placement at the following salary range: BASE 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR $ 58,164 $ 61,666 $ 65,166 $ 68,669 $ 72,170 $ 75,670 BE IT FURTHER RESOLVED that one (1) proprietary position of Radio Communications Engineer be created in the Administration Unit of Information Technology/CLEMIS and Public Safety. BE IT FURTHER RESOLVED that the Radio fund number 660 be amended to establish one (1) Radio Communications Engineer position as follows: FUND 660: Expenditures FY Salary Reg. (1 yr. Step) $ 7, Fringe Benefits $ 2, Personal Mileage $ Travel & Conference $ Info Tech Oper. $ Telephone Communications $ Radio Communications $ Expendable Equip. Furn. $ 4, Fund Equity/Prior Yr. Bal. ($14,856) Total Expenditures $ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Moved by Douglas supported by Amos the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Douglas supported by Amos the resolution be adopted. AYES: Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos. (23) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00196

4 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 4 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION APPROVAL OF CONTRACTS FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES W I T H T H E C I T Y O F T H E V I L L A G E O F C L A R K S T O N, C I T Y O F H U N T I N G T O N W O O D S, C I T Y O F R O C H E S T E R, C H A R T E R T O W N S H I P O F L Y O N, T O W N S H I P O F N O V I, A N D S O U T H F I E L D T O W N S H I P WHEREAS the Equalization Division provides a number of services to local units of government including original assessments, reappraisals, and file maintenance; and WHEREAS approval of these contracts with the local units is required from the Board of Commissioners. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into individual contracts for the 2001 and 2002 tax years for Equalization Division Assistance Services with the following municipalities: 1. City of the Village of Clarkston - for real and personal property 2. City of Huntington Woods - for real and personal property 3. City of Rochester - for real and personal property 4. Charter Township of Lyon - for real and personal property 5. Novi Township - for real and personal property 6. Southfield Township - for real and personal property. BE IT FURTHER RESOLVED that the Board of Commissioners Chairperson is authorized to sign these contracts, copies of which are attached. BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contracts with the aforenamed municipalities and forward same to the Secretary of State as required by law. Chairperson, on behalf of the Finance Committee, I move for the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Contracts for Oakland County Equalization Division Assistance Services with the City of the Village of Clarkston, City of Huntington Woods, City of Rochester, Charter Township of Lyon, Township of Novi and Southfield Township on file in County Clerk s office. Moved by Douglas supported by Buckley the resolution be adopted. AYES: Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel. (23) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00197 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION APPROVAL OF CONTRACTS FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF BIRMINGHAM (PERSONAL PROPERTY AND FILE MAINTENANCE OF R EAL P R O P E R T Y ) WHEREAS the Equalization Division provides a number of services to local units of government including original assessments, reappraisals, and file maintenance; and WHEREAS these services are provided under contract with the local units as approved by the Board of Commissioners; and WHEREAS the City of Birmingham has requested a contract for the County to provide

5 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 5 equalization services, specifically personal property and file maintenance of real property; and WHEREAS in order to successfully complete this contract, the proposed employee reclassification from Appraiser II to Field Supervisor will be presented during the Fiscal Year 2001 and Fiscal Year 2002 budget hearings; and WHEREAS no budget amendment is necessary for Fiscal Year The Fiscal Year 2001 Budget and beyond will be amended during the Fiscal Year 2001 and Fiscal Year 2002 budget process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into the attached Contracts for Oakland County Equalization Assistance Services with the City of Birmingham one for personal property and the other one for file maintenance of real property. BE IT FURTHER RESOLVED that the Board of Commissioners Chairperson is authorized to sign the attached contracts for Oakland County Equalization Division Assistance Services with the City of Birmingham. BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the attached contracts and forward one copy each of the same to the Secretary of State as required by law. Chairperson, on behalf of the Finance Committee, I move for the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Contracts for Oakland County Equalization Division Assistance Services with the City of Birmingham (Personal Property and File Maintenance of Real Property) on file in County Clerk s office. Moved by Douglas supported by Jensen the resolution be adopted. AYES: Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley. (23) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00198 BY: Finance Committee, Sue Ann Douglas, Chairperson I N R E : DEPARTMENT OF MANAGEMENT AND BUDGET E S T A B L I S H M E N T O F I N T E R G O V E R N M E N T A L U T I L I T Y D E F E N S E F U N D WHEREAS Oakland County, in conjunction with Wayne County, Macomb County, Kent County, Cities of Detroit and Dearborn, the Michigan Municipal League, the Michigan Townships Association, the Michigan Association of Counties, and many others, are proceeding with a lawsuit challenging the personal property multipliers for Electric Transmission and Distribution Property and Gas Distribution Property that were adopted by the State Tax Commission on November 23, 1999; and WHEREAS the primary issue being contested is whether utility property should be valued on the basis of cost to acquire the property, often decades old, or should the value be based on current cost that represents current market value, similar to the method of valuing residential, commercial and industrial properties; and WHEREAS the financial consequences to Oakland County, should the State Tax Commission prevail, would be an estimated 28-30% revenue loss to the public utility portion of the tax base, equivalent to approximately $755,000 annually, with a potential immediate tax refund of over $3 million should the Tax Tribunal rule in favor of the utility companies regarding four years worth of appeals currently outstanding; and WHEREAS cities, villages and townships and other taxing units (Community College, Intermediate School District, Parks) throughout Oakland County could collectively suffer an annual revenue loss of over $8 million with a potential three-year refund of over $32 million; and WHEREAS communities on a statewide basis could be penalized approximately $1 billion; and WHEREAS because Oakland County is the lead County in this case, there is a need to establish an Intergovernmental Utility Defense Fund to provide a coordinated financial effort in pursuit of successful

6 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 6 litigation; and WHEREAS over $200,000 has already been contributed by governmental jurisdictions and associations statewide, with additional commitments from the Counties of Wayne and Macomb, as well as the City of Detroit; and WHEREAS Oakland County s recommended contribution of $101,000 is available in the Professional Services Line-Item (3348) of the Equalization Division Fiscal Year 2000 Amended Budget ( ); and WHEREAS Miscellaneous Resolution #8082, adopted July 21, 1977, requires that outside legal counsel shall be employed only through the Office of Civil Counsel and approved by a majority vote of the members of the Board of Commissioners; and WHEREAS the firm of Reed, Stover and O Connor, P.C., Attorneys At Law, (located in Kalamazoo, MI) is recommended as legal counsel due to their expertise in the specialty area of tax law; and WHEREAS the County Executive recommends approval of this resolution based on the statewide ramifications hanging in the balance. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the establishment of the Intergovernmental Utility Defense Fund (#256600) with the following budget: Revenue: Contributions ( ): Amount Oakland County $101,000 Wayne County 100,000 City of Detroit 100,000 Macomb County 50,000 All other 200,000 Total $551,000 Non-Dept. Expenditures ( ): Professional Services (3348) $301,000 Contingency (2564) 250,000 Total $551,000 BE IT FURTHER RESOLVED that the Oakland County contribution of $101,000 be derived from the Professional Services Line-Item (3348) of the Equalization Division Fiscal Year 2000 Amended Budget ( ). BE IT FURTHER RESOLVED that the Board of Commissioners approves the selection of the firm of Reed, Stover and O Connor, P.C., Attorneys At Law, as legal counsel for this case. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE Moved by Douglas supported by Coleman the resolution be adopted. AYES: Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell. (23) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00199 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: D E P A R T M E N T O F MANAGEMENT AND BUDGET AUDIT OAKLAND COUNTY S ACCOUNTS PAYABLE SYSTEM/MEDICAL CARE FACILITY PROJECT WHEREAS the Purchasing Division of the Department of Management and Budget issued a Request for Proposal for professional services to examine/audit Oakland County s Accounts Payable System; and WHEREAS the purpose of such an examination is to gain reimbursement from vendors for

7 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 7 overpayments attributable to the following causes: discrepancies in pricing, duplicate payments, lost cash discounts, excess freight charges, sales taxes paid in error, invoice overpayments and credit never received for returned goods; and WHEREAS the requested review is restricted to a pilot project at the Oakland County Medical Care Facility and will cover the time period encompassing Fiscal Years 1998 and 1999, i.e., October 1, 1997, through September 30, 1999; and WHEREAS after review of the several proposals submitted, the firm Professional Auditing Services of America, is recommended for engagement; and WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the engagement of Professional Auditing Services of America to perform an examination/audit of the County s Accounts Payable System as its relates to the Medical Care Facility for Fiscal Years 1998 and BE IT FURTHER RESOLVED that the Department of Management and Budget report the results of the subject examination/audit with a recommendation regarding the expansion of this service to other areas of the County. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE Moved by Douglas supported by Gregory the resolution be adopted. AYES: Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey- Mitchell, Colasanti, (23) A sufficient majority having voted therefor, the resolution was adopted. R E P O R T ( M i s c. # ) BY: Personnel Committee, Thomas A. Law, Chairperson I N R E : CLERK/REGISTER AND CENTRAL SERVICES DEPARTMENTS C R E A T I O N O F P O S I T I O N S F O R C I R C U I T C O U R T R E C O R D R E T E N T I O N P R O J E C T The Personnel Committee, having reviewed the above-mentioned resolution on July 26, 2000, recommends to the Oakland County Board of Commissioners the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #00185 BY: General Government Committee, Shelley G. Taub, Chairperson IN RE: CLERK/REGISTER AND CENTRAL SERVICES DEPARTMENTS CREATION OF POSITIONS FOR CIRCUIT COURT RECORD RETENTION PROJECT WHEREAS the Record Retention Study Committee is recommending the microfilming of 2,144 boxes of general civil court and criminal court files; and WHEREAS storage space in Record Retention is near capacity in the Courthouse and Annex II; and WHEREAS the current practice is to retain these records for 30 years; however, State guidelines allow filming of paper copies at six years after last activity; and WHEREAS based on activity reports, the County can pull and microfilm 15 years of civil records and 10 years of criminal records for compact storage; and WHEREAS Support Services is requesting the creation of six (6) PTNE 1,000 hour GF/GP General Helper positions to pull civil and criminal court files and box them for delivery to the Clerk/Register

8 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 8 for microfilming; and WHEREAS the positions in Support Services would expire on 08/10/2001; and WHEREAS the Clerk/Register is requesting the creation of two (2) Proprietary-funded Photo Micro Equipment Operator II positions to prepare, microfilm and store the film; and WHEREAS the microfilming process is expected to take up to two years and the positions would expire on 08/10/2002. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of six (6) PTNE 1,000 hour GF/GP General Helper positions funded through 08/10/2001 in Central Services/ Support Services/Record Retention. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the creation of two (2) Proprietary-funded Photo Micro Equipment Operator II positions funded through 08/10/2002 in the Clerk/Register/Register of Deeds/Micrographics and Reproductions Unit. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (Misc. #00185) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: CLERK/REGISTER AND CENTRAL SERVICES DEPARTMENTS CREATION OF POSITIONS FOR CIRCUIT COURT RECORD RETENTION PROJECT Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution authorizes the creation of six (6) part time non-eligible (PTNE) 1,000 hour General Fund/General Purpose (GF/GP) General Helper positions funded through 08/10/2001 in Central Services/Support Services/Record Retention. 2. Also the resolution authorizes the creation of two (2) Proprietary (PR) Photo Micro Equipment Operator II positions funded through 08/10/2002 in the Clerk/Register of Deeds/Micrographics and Reproductions Unit. 3. Because storage space in Record Retention is nearing capacity for storage of actual records, and it is required that records be maintained for 30 years, this project will pull and microfilm 15 years of civil records and 10 years of criminal records for compact storage. 4. The Fiscal Year 2000, Fiscal Year 2001 and Fiscal Year 2002 Oakland County Central Services Department budget should be amended to authorize six (6) PTNE General Helper positions in the Record Retention Unit, and the Clerk/Register of Deeds/Micrographics and Reproductions Unit budget be amended to authorize two (2) Photo Micro Equipment Operator II positions as specified below. 5. Also, the budget amendment will cover the costs for 4,000 storage boxes, new shelving, depreciation of capital assets (microfilming machines), and 4,000 rolls of microfilm, the combined project cost is to be funded by the Non-Departmental Contingency Account the duration of the project. 6. A budget amendment is also recommended for the Fiscal Year 2001 and Fiscal Year 2002 Executive Recommended Budget, to be presented during the Budget Hearings. The total budget impact for Fiscal Year 2001 is $219,874, and for Fiscal Year 2002 is $145,101 against GF/GP Non-departmental Contingency. Central Services/Support Services Record Retention FY 2000 Expenditures: Salaries Regular $ 4, Fringe Benefits Material and Supplies 2, Expendable Equip Micrographics Repro. 6, Contingency ($13,320) Sub-total Expenditures $ 0 Clerk/Register of Deeds Micrographics Unit

9 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 9 Revenue: Microfilming Rev. $ 6,314 Expenditures: Salaries Regular $ 4, Fringe Benefits 1, Depreciation Film and Processing 0 Sub-total Expenditures $ 6,314 (See attached amendments to Fiscal Year 2001 and Fiscal Year 2002 County Executive Recommended Budget). FINANCE COMMITTEE Copy of amendments to Fiscal Year 2001 and Fiscal Year 2002 County Executive Recommended Budget on file in County Clerk s office. Moved by Taub supported by Moffitt the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Taub supported by Moffitt the resolution be adopted. AYES: Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman. (23) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTIO N #00200 BY: General Government Committee, Shelley G. Taub, Chairperson IN RE: B O A R D O F C O M M I S S I O N E R S AREA AGENCY ON AGING 1-B FISCAL YEAR MULTI-YEAR AREA PLAN AND FISCAL YEAR 2001 ANNUAL IMPLEMENTATION PLAN WHEREAS in Michigan, the Older Michiganians Act (Public Act 180 of 1981) authorizes the Michigan Office of Services to the Aging to serve as the State unit on aging and specifies the powers and duties of the State s designated area agencies on aging; and WHEREAS the Agency on Aging 1-B (AAA1-B) is a private nonprofit organization responsible for planning, coordinating, and funding older adult services in Livingston, Macomb, Monroe, Oakland, St. Clair and Washtenaw Counties; and WHEREAS the Area Agency on Aging 1-B has been supporting services to Oakland County residents since 1974; and WHEREAS the Oakland County Board of Commissioners appoints two representatives to serve on the Board of Directors of the Area Agency Aging 1-B a County Commissioner and a County resident who is at least 60 years of age; and WHEREAS the Area Agency on Aging 1-B has assessed the needs of older county residents and developed a plan to provide assistance that addresses identified needs; and WHEREAS the proposed plans have been submitted for review by the public, and have been the subject of two public hearings; and WHEREAS the comments at the public hearings on the proposed plans were overwhelmingly favorable; and WHEREAS the State of Michigan Commission on Services to the Aging adopted a requirement on April 28, 2000 that requires all Area Agencies on Aging to present their multi-year area plan and annual implementation plan to each Board of Commissioners within their respective Planning and Service Area (PSA) for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does

10 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 10 hereby approve the Fiscal Year Multi-Year Area Plan and Fiscal Year 2001 Annual Implementation Plan of the Area Agency on Aging 1-B, for the purpose of conveying such support to the Area Agency on Aging 1-B and the Michigan Office of Services to the Aging. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Region 1-B FY Multi-Year Area Plan and FY 2001 Annual Implementation Plan on file in County Clerk s office. Moved by Taub supported by Melton the resolution be adopted. AYES: Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey. (23) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00201 BY: General Government Committee, Shelley G. Taub, Chairperson I N R E : BOARD OF COMMISSIONERS - METROPOLITAN ARTS AND CULTURE COUNCIL WHEREAS the Michigan Metropolitan Councils Act, Public Act 292 of 1989, being MCL through ; MSA (51) through MSA (129) (the Act ) was amended by Public Act 375 of 1998, being MCL through ; MSA (93) through MSA (113), to authorize the creation of a metropolitan region council which shall consist of one (1) or more qualified cities and two (2) or more qualified counties; and WHEREAS Section 43(h) of the Act, defines "qualified county" as a county with a population of not less than 780,000 which contains a qualified city within its geographic boundaries or is contiguous to a county with a qualified city within its geographic boundaries; and WHEREAS Section 43(g) of the Act, defines "qualified city" as a city with a population of not less than 700,000 persons which is located within a participating qualified county and which owns two (2) or more regional cultural institutions; and WHEREAS Section 43(i) of the Act, defines a "regional cultural institution" as a structure, fixture, or activity provided by a tax exempt entity that has been in existence for at least eighteen (18) consecutive months and which may include a zoological institute; a science center, whether or not it is affiliated with a private educational institution; a public broadcast station, whether or not the public broadcast station is affiliated with an institution of higher education; a museum, whether or not it is affiliated with a private educational institution; a historical center; a performing arts center; a visual or performance art instruction center affiliated with an independent institution of higher education in the arts; an orchestra; a chorus; a chorale; or an opera theater; and WHEREAS Section 45(1) of the Act, being MCL (1); MSA (95)(1), provides that two or more qualified counties in combination with one another and with one or more qualified cities may form a metropolitan region council where each qualified city and qualified county which seeks to participate: 1) adopts a resolution declaring an intent to participate in the formation of the council, and 2) adopts articles of incorporation in accordance with sections 47 and 49 of the Act, being respectively, MCL ; MSA (97) and MCL ; MSA ; and WHEREAS Oakland County is a qualified county within the meaning of the Act; and WHEREAS the Oakland County Board of Commissioners recognizes the critical importance of allowing the residents of Oakland County to determine whether their tax dollars should support the operation of a metropolitan region council which will distribute funds to nonprofit regional cultural institutions and fund local culture and recreation programs operating in Oakland and Wayne Counties; and WHEREAS as required by the Act, proposed Articles of Incorporation of Metropolitan Arts and Culture Council have been published at least once in a newspaper generally circulated in the County of Oakland.

11 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 11 NOW THEREFORE BE IT RESOLVED that pursuant to Section 45(1)(a) of the Act, the Oakland County Board of Commissioners does hereby adopt this resolution declaring an intent to participate in the formation of a metropolitan region council. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners declares its intent to place before the voters of Oakland County a ballot question allowing taxpayers to determine if a 0.5 mil ad valorem tax should be levied to support the Metropolitan Arts and Culture Council, the regional cultural institutions it would fund, and local cultural and recreational programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners does hereby adopt the attached Articles of Incorporation of Metropolitan Arts and Culture Council. BE IT FURTHER RESOLVED that pursuant to Section 45(2) of the Act, the Chief Executive Officer of the County of Oakland is directed to appoint, with the concurrence of the Board of Commissioners of the County of Oakland, three individuals to serve as representatives of the County of Oakland on the Metropolitan Arts and Culture Council board. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE office. Copy of Articles of Incorporation of Metropolitan Arts and Culture Council on file in County Clerk s Moved by Taub supported by Obrecht the resolution be adopted. Moved by Millard supported by Causey-Mitchell the resolution be tabled until the next Board meeting, August 24, Discussion followed. The Chairperson stated a YES vote would table the resolution until the next Board meeting and a NO vote would not. Vote on Millard s motion: AYES: Galloway, Millard, Moffitt, Causey-Mitchell, Douglas. (5) NAYS: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Colasanti, Coleman, Dingeldey. (18) A sufficient majority not having voted therefor, the motion failed. not. The Chairperson stated a "YES" vote would place the issue on the ballot and a "NO" vote would Vote on resolution: AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Colasanti, Coleman, Dingeldey. (18) NAYS: Millard, Moffitt, Causey-Mitchell, Douglas, Galloway. (5) A sufficient majority having voted therefor, the resolution was adopted.

12 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 12 MISCELLANEOUS RESOLUTION #00202 BY: General Government Committee, Shelley G. Taub, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES/OAKLAND/TROY AIRPORT GRANT PROGRAM ACCEPTANCE TAXISTREETS/DRAINAGE/STANDBY GENERATOR WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No , for State funds in the amount of $310,500, for the development and improvement of Oakland/Troy Airport; and WHEREAS the project consists of rehabilitation of taxistreets; construction of a hold apron; storm drainage improvements; site preparation for T-hangars; and installation of a standby generator; and WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project; and WHEREAS the development project, as offered and approved by the Michigan Department of Transportation, requires a local grant match of $34,500, which is available from the airport fund; and WHEREAS the Airport Committee has reviewed and approved the grant contract subject to ratification by the Oakland County Board of Commissioners and believes it to be in the County's interest to accept the grant contract; and WHEREAS the attached contract has been approved in accordance with the County Executive's Review Process; and WHEREAS no application was requested from Oakland County, therefore the application provisions of Miscellaneous Resolution #95098 do not apply. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $345,000. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant contract. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Michigan Department of Transportation Grant Contract No on file in County Clerk s office. The Chairperson referred the resolution to the Planning and Building Committee and the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #00203 BY: General Government Committee, Shelley G. Taub, Chairperson I N R E : DEPARTMENT OF CENTRAL SER VICES/OAKLAND COUNTY INTERNATIONAL AIRPORT GRANT PROGRAM ACCEPTANCE DESIGN GROUND RUN-UP NOISE ENCLOSURE WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No , for Federal funds in a maximum obligation of $75,600, for the development and improvement of Oakland County International Airport; and WHEREAS the project consists of consultant design of a ground run-up noise enclosure; and WHEREAS the Michigan Department of Transportation has received a grant from the Federal Aviation Administration for airport development projects and shall act as agent on behalf of the County in the administration of the project; and WHEREAS the development project, as offered and approved by the Michigan Department of Transportation, requires a local grant match of $8,400 which is available from the airport fund; and WHEREAS the Airport Committee has reviewed and approved the grant contract subject to ratification by the Oakland County Board of Commissioners and believes it to be in the County's interest to accept the grant contract; and WHEREAS the attached contract has been approved in accordance with the County Executive's Review Process; and

13 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 13 WHEREAS no application was requested from Oakland County, therefore the application provisions of Miscellaneous Resolution #95098 do not apply. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $84,000. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant contract. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Michigan Department of Transportation Grant Contract No on file in County Clerk s office. The Chairperson referred the resolution to the Planning and Building Committee and the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #00204 B Y : Personnel Committee, Thomas A. Law, Chairperson I N R E : ADDITIONAL HEALTH PLAN OPTIONS FOR NEW HIRES WHEREAS the Fringe Benefit Review Committee is comprised of members from the Board of Commissioners and the County Executive and meets periodically to evaluate the Benefits provided to County Employees; and WHEREAS this committee has been reviewing the benefits offered to new hires in light of an increasingly competitive labor market; and WHEREAS recent improvements have already been made to the defined contribution retirement plan for new hires. NOW THEREFORE BE IT RESOLVED that the Blue Preferred Plan and Health Alliance Plan be added to the medical plan options already available to employees hired since January 1, BE IT FURTHER RESOLVED that the bi-weekly employee contributions for all plans offered to employees hired since January 1, 1997 (except the Comprehensive Major Medical which requires no contribution) be $5 for single person coverage, $10 for two person coverage and $15 for family coverage. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #00205 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION APPROVING PROJECT PLAN (GLASS AND MIRROR CRAFT INDUSTRIES, INC. PROJECT) - CITY O F W I X O M WHEREAS the Economic Development Corporation of the County of Oakland (the "EDC") has recommended that the Board of Commissioners approve the Project Plan required by the Economic Development Corporations Act (the "Act") for the captioned Project, a copy of which has been presented to this meeting (the "Project Plan"); and WHEREAS the EDC's recommendations to the Board of Commissioners were based upon its determinations that the Project is reasonable and necessary to effectuate the purposes of the Act and that the Project Plan satisfies all of the requirements of the Act regarding project plans; and WHEREAS the governing body of the City of Wixom, Oakland County, Michigan, has also approved the Project Plan and given its consent to the exercise of jurisdiction over the Project by the EDC; and

14 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 14 WHEREAS the Board of Commissioners has held a Public Hearing to consider whether the Project Plan constitutes a public purpose as contemplated by the Act; and WHEREAS the Board of Commissioners, following such Public Hearing and its review of the Project Plan, concurs in the determinations of the EDC with respect thereto. NOW THEREFORE BE IT RESOLVED that the Project Plan is hereby determined to constitute a public purpose as contemplated by the Act and is hereby approved. BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps as are necessary to implement the Project and the financing thereof by the issuance of its limited obligation revenue bonds as contemplated by the Project Plan. BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of this resolution to the Assistant Secretary of the Board of the EDC. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE office. Copy of the Glass and Mirror Craft Industries, Inc. Project, Project Plan on file in County Clerk s Moved by Palmer supported by Dingeldey the resolution be adopted. AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory. (23) A sufficient majority having voted therefor, the resolution was adopted.

15 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 15 R E P O R T ( M i s c. # ) BY: Finance Committee, Sue Ann Douglas, Chairperson I N R E : DRAIN COMMISSIONER/ILLICIT CONNECTION INVESTIGATION PROGRAM $10,000 GRANT APPLICATION/ACCEPTANCE The Finance Committee, having reviewed the above-referenced resolution on July 27, 2000, hereby recommends that the resolution be adopted with the fifth WHEREAS paragraph amended by striking the words -Maintenance Funds of the respective County Drains within the Clinton River Watershed- and inserting the words G e n e r a l F u n d. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #00190 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DRAIN COMMISSIONER/ILLICIT CONNECTION INVESTIGATION PROGRAM $10,000 GRANT APPLICATION/ACCEPTANCE WHEREAS the Drain Commissioner proposes to conduct an illicit connection investigation program on the County s storm water system within the Oakland County portion of the Clinton River Watershed, including Bear Creek and the Twelve Towns drainage areas; and WHEREAS the Clinton River Watershed Council received an Environmental Protection Agency ("EPA") Coastal Environmental Management Grant to enhance illicit connections investigations and corrections capability in the Clinton River watershed; and WHEREAS Oakland County Drain Commissioner has been awarded a $10,000 grant from the Clinton River Watershed Council; and WHEREAS the purpose of the grant is to provide illicit discharge elimination services on a cost reimbursement basis; and WHEREAS that acceptance of the grant would require a County match of $1,250; and WHEREAS the required County match will be charged to the Maintenance Funds of the respective County Drains within the Clinton River Watershed; and WHEREAS no additional County personnel are required and all grant funds will go towards illicit discharge elimination services; and WHEREAS acceptance of this reimbursement grant does not obligate the County to any future commitment; and WHEREAS the grant agreement has been approved through the County Executive s Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the application and accepts reimbursement in the amount of $10,000 for the Oakland County Illicit Connection Investigation Program with a County match of $1,250. BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to sign the grant agreement and to approve grant modification and extensions, within fifteen (15) percent of the original award, consistent with the grant agreement approved.

16 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 16 Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Contact Between the County of Oakland and the Clinton River Watershed Council on file in County Clerk s office. FISCAL NOTE (Misc. #00190) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DRAIN COMMISSIONER/ILLICIT CONNECTION INVESTIGATION PROGRAM $10,000 GRANT APPLICATION/ACCEPTANCE Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Drain Commissioner proposes to conduct an illicit connection investigation program of the County s storm water system within the County s portion of the Clinton River Watershed. 2. The Clinton River Watershed Council has received an Environmental Protection Agency Coastal Environmental Management grant in the amount of $10,000 and has awarded the grant to the Oakland County Drain Commissioner. 3. The purpose of the one-time grant is to provide illicit discharge elimination services on a cost reimbursement basis. 4. Acceptance of the grant requires a County match of $1,250, which is available in the General Fund portion of the Drain Commissioner s Salaries and Fringe Benefit budget. 5. No additional funding or County personnel are required. 6. Because this program will reimburse the County for expenditures made for regular employees, it will be processed as a reimbursement agreement. The Fiscal Year 2000 Budget is amended as follows: General Fund Revenue Grant Revenue $10,000 Expenditure Salaries Regular $ 7, Fringe Benefits 2,850 $10,000 $ -0- FINANCE COMMITTEE Moved by Palmer supported by Millard the Finance Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Palmer supported by Millard the resolution be adopted. Moved by Palmer supported by Millard the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefor, the amendment carried. AYES: Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen. (23) A sufficient majority having voted therefor, the resolution, as amended, was adopted. MISCELLANEOUS RESOLUTION #00206

17 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 17 BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: SHERIFF S DEPARTMENT C O N T R A C T F O R C O U R T S E C U R I T Y A T T H E 4 8 T H DIS T R I C T C O U R T B L O O M F I E L D T O W N S H I P F O R / / WHEREAS in March 1998, the 48 th District Court in Bloomfield Township requested that the Sheriff provide security to the Court with PTNE Court Deputies and the Board of Commissioners (Miscellaneous Resolution #98020) authorized a contract to meet the security needs of the 48 th District Court for Fiscal Year 1999; and WHEREAS Miscellaneous Resolution #99327 continued this contract for the Fiscal Year 2000; and WHEREAS the Court is requesting to continue to contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS a continuation of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A); and WHEREAS the Sheriff requests continuation of the two (2) PTNE 1,000 hrs/yr Court Deputy II positions to provide adequate coverage at the 48 th District Court. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 48 th District Court for Fiscal Years 2001, 2002, BE IT FURTHER RESOLVED that the two (2) PTNE 1,000 hrs/yr Court Deputy II positions be continued through the end of Fiscal Year Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE office. Copy of Contract to Provide Security for the 48 th Court and Schedule A on file in County Clerk s The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There were no objections.

18 Chris Stinson - BOC Minutes - August 10, 2000.doc Page 18 MISCELLANEOUS RESOLUTION #00191 BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: SHERIFF S D E P A R T M E N T - C O N T R A C T A M E N D M E N T F O R L A W E N F O R C E M E N T S E R V I C E S I N T H E C I T Y O F R O C H E S T E R H I L L S WHEREAS the City of Rochester Hills has contracted with the Oakland County Sheriff s Department to provide law enforcement services for the City (Miscellaneous Resolution #98011); and WHEREAS paragraph 23 of this agreement provides that an amendment to this agreement must be approved by concurrent resolutions of both the Oakland County Board of Commissioners and the City of Rochester Hills Council; and WHEREAS the City of Rochester Hills is requesting a proposed amendment to the contract (Schedule A Sheriff s Deputies Contracted) which would change one (1) Deputy II (no-fill) to a Patrol Investigator, resulting in a new total of thirty-five (35) Deputy II (no-fill) and ten (10) Patrol Investigators being contracted and leave the total number of contracted deputies at fifty-four (54); and WHEREAS the Sheriff has agreed to change one (1) Deputy II (no-fill) to a Patrol Investigator for the City of Rochester Hills under the terms of this agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to Schedule A (Sheriff s Deputies Contracted) of the Oakland County Sheriff s Department Law Enforcement Services Agreement with the City of Rochester Hills to change the number of Deputy II (no-fill) from thirty-six (36) to a new total of thirty-five (35) and change the number of Patrol Investigators from nine (9) to a new total of ten (10). BE IT FURTHER RESOLVED that one (1) unmarked vehicle (with mobile, prep radio) be added to the County fleet. BE IT FURTHER RESOLVED that this amendment will take effect on August 12, Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of City of Rochester Hills, Schedules A and A-1 as Amended 08/12/00, Sheriff s Deputies Contracted for and to be Assigned to Municipality, on file in County Clerk s office. FISCAL NOTE (Misc. #00191) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: SHERIFF S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1) The City of Rochester Hills wishes to amend its contract with the Oakland County Sheriff for deputy services to the city beginning August 12, ) This amendment would change one (1) Deputy II (no-fill) position to one (1) Patrol Investigator. 3) To support the new Patrol Investigator position, one (1) unmarked vehicle (with mobile and prep radio) must be added to the County fleet. 4) Additional operating costs for Fiscal Year 2000 equal $1,761, Fiscal Year 2001 equal $6,612, and Fiscal Year 2002 equal $6,764. 5) Fiscal Year 2000 capital costs for vehicles and equipment equals $27,558. 6) The Fiscal Year 2000 General Fund/General Purpose Budget should be amended as specified on Attachment A. Amendments for Fiscal Year 2001 and Fiscal Year 2002 are shown for informational purposes only and will be included in the Fiscal Year 2001/Fiscal Year 2002 Biennial Budget. FINANCE COMMITTEE Copy of Attachment A on file in County Clerk s office.