Final Report. Towards a low carbon energy: The European Strategic Energy Technology Plan. Starting date 13/06/2008. Duration in months 10

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1 Towards a low carbon energy: The European Strategic Energy Technology Plan Final Report Starting date 13/06/2008 Duration in months 10 Cal (part) identifier FP7-Adhoc Grant Agreement number N Project title: Towards a low carbon energy : The European Strategic Energy Technology Plan Date of latest version of Annex I 07/10/2008 Funding Scheme CSA Periodic report 1st Project coordinator name: PERRAUDIN Jean-Claude Project coordinator organisation name: Commissariat à l'énergie atomique Tel: Fax: jean-claude.perraudin@cea.fr Project website address : EBC 2008 Project number: /17 Final Report 20 April 2009

2 TABLE OF CONTENTS Page (0) Declaration by the scientific representative of the project coordinator 3 1. Publishable summary 4 progress 2. Work progress and achievements during the period 2.1 A summary of progress towards objectives and details for each tasks Achievements / highlight clearly significant results 6 3. Deliverables and milestones tables 3.1 Deliverables Milestones 8 4. Work packages progresses and achievements 4.1 Work packages list Work packages achievements Work package 1 10 Work package 2 11 Work package Project management 5.1 Management of the activities Use of foreground and dissemination activities during the period Explanation of the use of the resources 6.1 Justification of major costs items and resources Brief description of work Explanatory notes Work package Work package Work package Overall financial result for the CEA Form C Financial statement per activity for the contractual 16 reporting period 6.3 Summary financial report for the contractual period 17 EBC 2008 Project number: /17 Final Report 20 April 2009

3 Declaration by the scientific representative of the project coordinator I, as scientific representative of the coordinator of this project and in line with the obligations as stated in Article II.2.3 of the Grant Agreement declare that: The attached periodic report represents an accurate description of the work carried out in this project for this reporting period; The project (tick as appropriate): X has fully achieved its objectives and technical goals for the period; has achieved most of its objectives and technical goals for the period with relatively minor deviations; has failed to achieve critical objectives and/or is not at all on schedule The public website is up to date, if applicable. To my best knowledge, the financial statements which are being submitted as part of this report are in line with the actual work carried out and are consistent with the report on the resources used for the project (section 6) and if applicable with the certificate on financial statement. All beneficiaries, in particular non-profit public bodies, secondary and higher education establishments, research organisations and SMEs, have declared to have verified their legal Any changes have been reported under section 5 (Project Management) in accordance with Article II.3.f of the Grant Agreement Name of scientific representative of the Coordinator: Jean-Claude Perraudin Date:.../.../... Signature of scientific representative of the Coordinator status. EBC 2008 Project number: /17 Final Report 20 April 2009

4 1. Publishable summary Renewable Energies and Energy Management are major issues for France which supports the European Commission energy and climate change policy. To realize this commitment, the ministry of Higher Education and Research proposed to organize under the French Presidency of the European Union a major event named "Towards a low carbon energy : The European Strategic Energy Technology Plan". It took place on October 28 th, 2008 in Paris at the Carrousel du Louvre. Based on the work launched by the European Summit in spring 2008, this event included a conference and an exhibition, with the aim to be a place for expression on the issues and challenges faced to industry and society by the European climate/energy policy, and the fundamental role of technology to solve them. In the general aim to prepare the launch of the SET Plan, the objectives were: To remind the background and objectives of the European energy and climate change policy, To agree on the objectives of low carbon energy technologies and rally the European players around a common strategy, To draft an agenda of the advances of these technologies, To include them in a common frame of reference in order to periodically compare their results to conduct a coherent change in the energy mix, To encourage managers to acquire and use the instruments provided by the SET- Plan in their strategic choices, To enhance recent European technological achievements, To enhance the work of Technology Platforms and support the implementation of the Joint Technology Initiatives. More generally, the aim of this event was also, as active component of the SET-Plan, to provide an opportunity to promote coordination of research organizations in the energy sector through the launch of the Alliance, to promote European industrial new initiatives and to prepare the work of the Steering Group for the "EU Energy Technology Summit" in EBC 2008 Project number: /17 Final Report 20 April 2009

5 2. Work progress and achievements during the period Summary of progress towards objectives and details for each task The event took place on October 28 th, 2008 at the Carrousel du Louvre in Paris, a prestigious place with a convenient access. A dinner was organized the previous evening for the speakers and the representatives involved in low carbon technologies of the European Bodies, of the Member States and of research and industry. A fringe meeting took place the day before the event, during which the representatives of the European Research Institutes signed an agreement to facilitate the creation of the European Energy Research Alliance (EERA) mentioned in the SET Plan. The event began at 8:30 am and ended at 7:30 pm. The conference took place in the "Gabriel" Complex, whereas the exhibition was held in the near "Delorme" Complex on 7100 m2 surface area. The conference After the opening session presided by Mr. Jean-Pierre Jouyet, Minister of State to the Minister of Foreign and European Affairs, with responsibility for European Affairs, three sessions were organized: - Perspectives of Research, introduced by Mr. Janez Potocnik, - Industry expectations, introduced by Mr. Andris Piebalg and Mr. Patrick Kron - Implementing the SET Plan, introduced by Mrs Edit Herczog The conclusions of the event were done by Mr. Piebalgs. The exhibition There were 13 stands from 9m 2 to 50m 2 settled in a total space of 500m 2. The lunch and the coffee breaks took place in the area in the centre of the exhibition. The exhibitors were mainly industries specialized in energy production and transports (Alsthom, GDF-Suez, EDF, Toyota, E.ON, IFP/Geogreen, IFP/D2T, Axens, Schlumberger, Air Liquide, Ademe, CEA/Paxitech). The European Commission held a stand where the European Research programs were explained. The following representatives attended the conference and the exhibition: - High representatives of French Government and French Presidency, - European Commission representatives (Presidency, DG Research and DG TREN), - Members of European Parliament, - Large scale facilities delegates from the Member States, - Government representatives from the Member States, - Managers and representatives from major European research organisations, - Operators of public and private infrastructures related to energy, - Industrial companies, - Industrial users and producers of energy, - Financing bodies and banking organisation. EBC 2008 Project number: /17 Final Report 20 April 2009

6 There were 545 participants, including 325 from France, 205 from the EU and 15 from other countries. The attendance was possible only on invitations, addressed to people involved in decision-making processes related to the energy and climate change research and development, able to draw a special benefit from attending the conference and taking part in formal and informal discussions (at political and management level, mainly from Europe, but also from overseas) Achievements / Highlight clearly significant results As part of the French Presidency of the European Union, the " Towards a low carbon energy" event organized by the French Ministry of Higher Education and Research, the Ministry of Ecology, Energy, Sustainable Development and planning, with the help of the European Commission, was a real success. For the first time, the 500 major European players in energy research and innovation, research bodies, industrial companies and institutional leaders came together, in the presence of journalists, representatives of the members States and of the European Commission at the highest level and actors from business and finance. More than thirty countries were represented. The participation at the highest level (the French Minister for European Affairs, the European Commissioners for Research and Energy, the President of the European Investment Bank, several members of the European Parliament,...) showed the interest of policy makers for European energy policy. Their speeches sensitized listeners to the interest of low carbon technologies and to the economic and environmental benefits to invest in this area. They encouraged them to take into account in their projects the proposals of the European Strategic Energy Technology Plan adopted by the Commission on November 22 nd, 2007 and adopted by the Council in spring They ensured the promotion of energy policy aspects and reviewed the most operational provisions of the plan, in particular: - The European system of information on energy technologies, - The Alliance of European research in the energy field, - The European industrial initiatives. In parallel to the event, the 10 leading European research institutes in the field of nonpolluting energy sources have signed a formal declaration of their intent to commit to the development of the European Energy Research Alliance (EERA) to implement the R&D initiatives set out by the Set Plan, with the aim to accelerate the development and large scale application of low-carbon technologies in order to meet European targets set for 2020 and Since then, this essential tool for governance of the SET Plan has significantly increased and its implementation in accordance with the commitments made. Following the international repercussions, this event will be one of the first milestones of the establishment of the European policy on energy and climate change. The future Swedish Presidency has underlined its intention to take the model of this event to organize the 2009 technology Summit in Stockholm provided by the SET Plan. EBC 2008 Project number: /17 Final Report 20 April 2009

7 3. Deliverables and milestones tables Deliverables Table 1 Del n Deliverable name WP n Lead Beneficiary Estimated indicative personmonths Nature Dissemination level Delivery date (Month) Delivered (Yes/No) Actual Forecast delivery date Comments 1 Final list of speakers 1 CEA 0,6 O PP 6 Yes Done 2 Printed programme 1 CEA 0,6 O PP 6 Yes Done 3 Registration management 2 CEA 0,9 O PP 6 Yes Done 4 Final list of attendees 2 CEA 0,5 O PP 8 Yes Done 5 Conference bag available 2 CEA 0,1 O PP 8 Yes Done 6 Press conference 3 CEA 0,2 O PU 9 Yes Done 7 Electronic reporting tool for rapporteurs 3 CEA 0,2 O PU 10 Yes Done Conclusions of rapporteurs Web based conference proceedings Carbon balance report 3 CEA 0,3 O PU 10 Yes Done 3 CEA 0,4 O PU 10 Yes Done 1 CEA 0,2 O RE 10 Yes Done EBC 2008 Project number: /17 Final Report 20 April 2009

8 3.2 Milestones Table 2 Me N Milestone name WP n Lead Beneficiary Delivery date Achieved Yes/No Actual Forecast Achievement Date Comments 1 PCO recruited 2 CEA 2 Yes Done 2 Location booked 2 CEA 3 Yes Done 4 Programme defined 1 CEA 5 Yes Done 5 Speakers defined 1 CEA 5 Yes Done 6 List of invited attendees prepared 1 CEA 5 Yes Done 7 Speakers confirmed 1 CEA 6 Yes Done 8 Invitations done 2 CEA 6 Yes Done First version of website available Speakers abstracts received All catering contacts placed Medias information distributed 3 CEA 8 Yes Done 1 CEA 8 Yes Done 2 CEA 8 Yes Done 3 CEA 9 Yes Done 13 Film done 2 CEA 9 Yes Done 14 Carbon balance done 1 CEA 10 Yes Done 15 Conference proceedings available on website 3 CEA 10 Yes Done EBC 2008 Project number: /17 Final Report 20 April 2009

9 4. Works Packages progress and achievements Work package list The project was distributed among three work complementary packages. WP n 1 and WP n 2 begun immediately after the launch of the project and WP n 3 begun two months before the event and ended one month later. WP n Work Package title Type of activity Lead beneficiary Personmonths Start month End month 1 Governance, overall conception and achievement of the programme COORD 1 1, Preparatory and operationnal logistics COORD 1 1, Communication and dissemination COORD 1 1, TOTAL 4,5 EBC 2008 Project number: /17 Final Report 20 April 2009

10 4.2 - Detailed Work packages achievements Work package 1 Title: Governance, overall conception and achievement of the programme Objectives The main objectives of this work package were the definition of the programme, in accordance with the general aim of the event, and the selection of speakers and attendees. They include the management of the preparation phase of the event in view of the political and technical objectives realization, and the in-site monitoring of all the phases of the day. Description of the work The work of this work package was scientific and technical. It aimed at ensuring that the themes and subjects treated by the sessions were in concordance with the main defined objectives. The Commission took a major role in this work. The main decisions of this work package were: - to define the list of participants, divided in terms of importance, taking into account the balance between the scientific, industrial and politic aspects, - to define the strategy of the invitations, - to prepare the detailed definition of the programme, - to define the title and content of the sessions, - to check the complete coherence between the content of the sessions, - to choose the chairpersons, speakers and participants at the sessions, taking into account the diversity of the subjects, the repartition of nationalities and bearing in mind that even small countries should be strongly associated as important players in the energy/climate problematic, - to design and to publish the conference's programme, - to manage direct contacts with speakers and participants to prepare the interventions, - to launch and monitor the contacts with the cabinets of concerned ministries in order to insure that they themselves or their representatives will be present, - to check the coordination between the official French speakers. The information about the carbon free aspect of the event has been done in the general framework of French Presidency. Achievements of this work package All the tasks included in this work package were made in time and in results as planned. EBC 2008 Project number: /17 Final Report 20 April 2009

11 Work package 2 Title: Preparatory and operational logistics Objectives The objectives of this work package were to define and organise the logistical aspects of the conference venue. Description of the work The work concerned in particular: - Selection of the location, - Simultaneous translation (English, French, German), - Welcome protocol, - Management of the attendees, - Security constraints (in relation with ministries cabinets), - Conference tools ( bags, pen, pads, brochures, ), - Decoration (internal and external), - Use of the specific logo of the PFUE, - Relation with the Professional Congress Organiser, - Monitoring of the realization of a short film (lasting 6 minutes). The film The objective was to introduce the three working sessions after the opening ceremony. It highlights that Europe is already at work in the domain of new energy technologies. It starts with an introduction about the needs of society for economic and social development together with the necessity to accelerate the fight against climate change. The first part is a brief overview of outstanding EU recent achievements in the domain of new energy technologies. Some examples are chosen from various EU countries in the domains of Solar, Wind, Biomass, Clean Coal, Hydrogen, Transports Fission and Fusion energies. The last part is devoted to EU strategic energy policy. It shows the urgent need for a European strategy to solve the energy challenges we are faced with. Europe has excellent capabilities but these are widely dispersed. Only genuine coordination will avoid fragmentation of programs and dispersion of efforts. In conclusion, the SET plan is the response to this emergency. The accent is put on the interest of the six European Industrial Initiatives which aim to strengthen industrial energy research and on the creation of the European Energy Research Alliance which aims to implement joint research programmes. Achievements of this work package All the tasks included in this work package were made in time and in results as planned. EBC 2008 Project number: /17 Final Report 20 April 2009

12 Work package n 3 Title: Communication and dissemination Objectives The objectives of this work package were to ensure the sustainability of the information on the results and the outcomes of the conference. To inform the public of the most important issues of the event, several press briefings were organised in presence of representatives at the highest level. Description of the work This working package concerned all the aspects of the communication and dissemination : - Development of specific media lists (French and European) - Development of all media materials (press releases, press kits, press room on the conference web pages) - Installation and equipments for the press room - Organization of the press briefings - Logistics for individual interviews - Press clipping - Redaction and dissemination of the final report - Monitoring of the preparation of the conference website. To give the maximum publicity, this website included until the event: - The announcement of the event, the programme, the access to the area. - The presentation of the SET Plan, the links with other relevant websites such as those of the French Presidency of the European Union and of the European Commission. The content of these web pages were provided by the Commission. - The online registration for the conference. Only people and organization representatives who received invitations or "save the date" (by post or ) were directly validated (about s sent). A selection was done in the limits of the area (max 500 peoples together). The participation was validated once the personal data were registered in the accreditation system put in place in order to comply with the security rules of the General Secretariat of the French Presidency. Achievements of this work package All the tasks included in this work package were made in time and in results as planned. Conference proceedings are available on the website since the middle of November. EBC 2008 Project number: /17 Final Report 20 April 2009

13 5. Project management Management of the activities All the aspects of the event preparation were under the responsibility of a Steering Group (EBC- SG) on behalf of the French Ministry of Research. The EBC-SG included representatives of the ministries and the instances the most involved in questions of research, energy and environment. Several working groups were created, dealing with all aspects of the organisation: programme, contacts with the speakers, establishment of the lists of participants, reservation and contact with the Carousel team, logistics, communication, security, exhibition, film, website, conference tools, etc. They met under the behalf of the MESR around twice a month and more for the most important subjects (security, film, website, etc) and once a week after the beginning of September. Decisions were made by consensus on the propositions expressed by the working groups. The direction of the Strategy of the DGRI and the diplomatic counsellor of the cabinet of the Minister in charge of Research were highly involved in the final decisions. Concerning the programme, the strong link between the CEA and the European Energy Research Alliance enabled a real optimization of the subjects, in relation with the objectives of the SET Plan. The different tasks were well defined, as the person in charge. So, no management problem appeared during the preparation of the event Use of foreground and dissemination activities during this period A particular attention was paid on the means to inform the public about the results of the event and to make known the different aspects of the Strategic Energy Technology Plan of the European Commission. The dedicated website used for the registrations will be open to the public and maintained upon the "EU Energy Technology Summit" scheduled in 2009 under Swedish Presidency. The interventions done by the speakers are in line and it is possible to download the introduction film and the press kit. Links with the websites of the exhibitors are provided. To complete the website, a DVD has been made, including the videos of the presentations by the speakers. This DVD will be provided to those who are concerned by the event, by the low carbon technologies, by the SET Plan or involved in the organisation of the next event. More, two posters have been made. They will be used for the other events the CEA will be involved, to illustrate the SET Plan and low carbon technologies and researches. EBC 2008 Project number: /17 Final Report 20 April 2009

14 6 - Explanation of the use of the resources Justification of major cost items and resources The final budget of the event is very close to the previsions. The main differences are the consequences of the decision to increase the part "communication and dissemination" before the event, to ensure a good transition until the next high profile event during Swedish Presidency. No conference fees were asked, and the participants paid their travel and accommodation costs, except the hotels charges for identified VIP speakers Brief description of work The work was shared out among three work packages: Work Package 1 (governance, overall conception) The objectives of this work package were the definition and the implementation of the programme, in accordance with the general aim of the event, and the selection of speakers and attendees. They include the management of the preparation phase of the event in view of the political and technical objectives realization, and the in-site monitoring of the phases of the day. The work of this work package was also to ensure that the themes and subjects treated by the sessions were in concordance with the defined objectives Work Package 2 (Preparatory and operational logistics) The objectives of this work package were to define and organise the logistical aspects of the conference venue to ensure the better conditions for the management of the sessions, the welcoming of the representatives and the stay of the attendees Work Package 3 (communication and dissemination) The objectives of this work package were to ensure the sustainability of the information on the results and the outcomes of the conference. Several press briefings were organised in presence of representatives at the highest level to inform the public of the most important issues of the event. Several tools were made (Film, web site, DVD) to allow the easier communication with the representatives and the public. EBC 2008 Project number: /17 Final Report 20 April 2009

15 6.1.2 Explanatory notes The detail costs of the event for the CEA are presented in detail below: Work package 1 (governance, overall conception) Working Lunch 1 550,00 Personnel expenses (including indirect costs) ,00 Total Work Package , Work Package 2 (Preparatory and operational logistics) Carrousel du Louvre areas reservation ,00 Event Live Agency ,99 Caterer (Coffee welcome, breaks, lunch) ,39 Security ,60 Transports 4 401,48 Miscellaneous expenses 2 486,11 Expenses of stay 8 151,00 Personnel expenses (including indirect costs) ,00 Total Work Package , Work package 3 (communication and dissemination) Dedicated film ,00 DVD 6 330,00 Dedicated website ,00 Posters 600,00 Conference tools preparation 454,00 Personnel expenses (including indirect costs) ,00 Total Work Package ,00 Total CEA expenses of the event : , Overall financial result for the CEA Total all work packages Personnel Consumables Divers TOTAL WP 1 WP 2 WP 3 Governance Overall Conception Preparatory and operational Logistics Communication and dissemination , , , , , , , , , ,00 Total cost of the event , , , ,57 EC Contribution , ,00 EBC 2008 Project number: /17 Final Report 20 April 2009

16 6.2 Form C Final Financial statement per activity FP7 - Grant Agreement - Annex VI - Coordination and Support Action Form C - Financial Statement (to be filled in by each beneficiary ) Project nr Funding scheme Coordination and Support Action Project Acronym EBC2008 Period from 13/06/2008 Is this an adjustment to a previous statement? No To 31/11/2008 Legal Name Commissariat à l'energie atomique Participant Identity Code Organisation short Name CEA Beneficiary nr 1 Funding % for RTD activities (A) If flat rate for indirect costs, specify % 1- Declaration of eligible costs/lump sum/flat rate/scale of unit (in ) RTD (A) Demonstration (B) Type of Activity Coordination Support (C) Management (D) Other (E) TOTAL (C+D+E) Personnel costs , ,00 Subcontracting 0,00 Other direct costs , ,57 Indirect costs * 3 000, ,00 Access Costs Lump sum/flat rate/scale of unit declared Total ,57 0,00 0, ,57 Maximum EC contribution ,00 0,00 0, ,00 Requested EC contribution ,00 * Indirect costs relating to: - "Coordination" and "Support" activities are reimbursed up to a maximum of 7% of the direct eligible costs relating to these activities excluding the direct eligible costs for subcontracting and the costs of resources made a 2- Declaration of receipts Did you receive any financial transfers or contributions in kind, free of charge from third parties or did the project generate any income which could be considered a receipt according to Art.II.17 of the grant agreement? If yes, please mention the amount (in ) 3- Declaration of interest yielded by the pre-financing (to be completed only by the coordinator ) Did the pre-financing you received generate any interest according to Art. II.19? If yes, please mention the amount (in ) 4. Certificate on the methodology Do you declare average personnel costs according to Art. II.14.1? Is there a certificate on the methodology provided by an independent auditor and accepted by the Commission according to Art. II.4.4? Cost of the certificate (in ), if Name of the auditor charged under this project No No No No 5- Certificate on the financial statements Is there a certificate on the financial statements provided by an independent auditor attached to this financial statement according to Art.II.4.4? Name of the auditor Cost of the certificate (in ) No 6- Beneficiary's declaration on its honour We declare on our honour that: - the costs declared above are directly related to the resources used to attain the objectives of the project and fall within the definition of eligible costs specified in Articles II.14 and II.15 of the grant agreement, and, if relevant, Annexe III and article 7 (special clauses) of the grant agreement; - the receipts declared above are the only financial transfers or contributions in kind, free of charge, from third parties and the only income generated by the project which could be considered as receipts according to Art. II.17 of the grant agreement; - the interest declared above is the only interest yielded by the pre-financing which falls within the definition of Art. II.19 of the grant agreement; - there is full supporting documentation to justify the information hereby declared. It will be made avaliable at the request of the Commission and in the event of an audit by the Commission and/or by the Court of Auditors and/or their autorised representatives. Beneficiary s Stamp Name of the Person(s) Authorised to sign this Financial Statement Hervé d'arcimoles Date & signature Le 12 février 2009 EBC 2008 Project number: /17 Final Report 20 April 2009

17 6.2 Summary Final Financial Report FP7 - Grant Agreement - Annex VI - Combination of Collaborative Project and Coordination and Support Action Summary Financial Report - Coordination and Support Action Project acronym EBC2008 Project nr Reporting period from 13/06/2008 to: 30/11/2008 Page 1/1 Funding scheme CSA Type of activity Beneficiary n If 3rd Party, linked to beneficiary Adjustment (Yes/No) Organisation Short Name Total RTD (A) Max EC Contribution Demonstration (B) Total Max EC Contribution Coordinatin/Support (C) Total Max EC Contribution Total Management (D) Max EC Contribution Total Other (E) Max EC Contribution Total (A)+(B)+(C)+(D)+(E) Total Max EC Contribution Receipts Interest 1 No CEA , , , , ,00 TOTAL , , , , ,00 Requested EC contribution for the reporting period (in ) ,00 EBC 2008 Project number: /17 Final Report 20 April 2009