AGENDA CITY COUNCIL MONONA PUBLIC LIBRARY MUNICIPAL ROOM 1000 NICHOLS ROAD MONDAY, DECEMBER 3, :00 P.M.

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1 AGENDA CITY COUNCIL MONONA PUBLIC LIBRARY MUNICIPAL ROOM 1000 NICHOLS ROAD MONDAY, DECEMBER 3, :00 P.M. A. Call to Order. B. Roll Call and Pledge of Allegiance. C. Approval of Minutes from November 5, D. Appearances. E. Public Hearing. (None) F. Consent Agenda. (None) G. Council Action Items. 1. Unfinished Business. a. Convene in Closed Session under Wisconsin Statute section 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (Hiring of City Administrator) and section 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Discussion of Potential Future City Facilities Site / Land Acquisition). b. Reconvene in Open Session Under Wisconsin Statute Section 19.85(2). c. Consideration of Resolution Approval of a 3-Lot Certified Survey Map (CSM) for Lot 5 of the South Towne Assessor s Plat Shopko Lot (Plan Commission). d. Consideration of Resolution Award of Contract for Construction of Riverfront Park Plaza Concession Stand and Public Restroom Facility (Parks and Recreation Board). e. Consideration of Ordinance Relating to Vaping in City Parks (Parks and Recreation Director). f. Consideration of Ordinance Relating to Expulsion from City Parks for Rule Violations (Parks and Recreation Director). 2. New Business. a. Consideration of Resolution Authorization of Revisions to the Proposed Phase I PIP within Redevelopment Area #9 for Yahara Commons GDP and Phase I PIP (Plan Commission).

2 b. Consideration of Resolution Approving a Memorandum of Understanding with Dane County for 911 Dispatch Services (Public Safety Committee). c. Consideration of Resolution Approving a Contract Amendment for Riverfront Park Engineering and Construction Administration (Parks and Recreation Director). d. Consideration of Resolution Amending the 2019 Capital Budget for Riverfront Park Engineering and Construction Administration (Parks and Recreation Director). e. Confirmation of Appointment of City Administrator and Approval of Employment Agreement. H. Reports of Committees, Commissions, Boards, Mayor, City Administrator, City Attorney, and Department Managers. 1. Agendas, Supporting Documents, and Minutes are Available on the Monona Web Page I. Appointments. 1. Claire Lempke to the Community Media Committee (effective immediately April 2019). J. Adjournment. *Request for immediate action NOTE: Upon reasonable notice, the City of Monona will accommodate the needs of disabled individuals through auxiliary aids or services. For additional information or to request this service, contact Joan Andrusz at (608) (not a TDD telephone number) Fax: (608) or through the City Police Department TDD telephone number The public is notified that any final action taken at a previous meeting may be reconsidered pursuant to the City of Monona ordinances. A suspension of the rules may allow for final action to be taken on an item of New Business. It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information or speak about a subject over which they have decision-making responsibility. Any governmental body at the above stated meeting will take no action other than the governmental body specifically referred to above in this notice. POSTED November 30, 2018 on the City Hall, Library, and Community Center bulletin boards and on the City of Monona s website mymonona.com. S:\City Council\AGENDAS\AGENDA Council docx

3 MONONA CITY COUNCIL MINUTES November 5, 2018 The regular meeting of the Monona City Council was called to order by Mayor O Connor at 7:08 p.m. Present: Also Present: Mayor Mary K. O Connor, Alderpersons Jennifer Kuhr, Molly Grupe, Nancy Moore, Chad Speight, Doug Wood, and Andrew Kitslaar Finance Director/Interim City Administrator Marc Houtakker, Police Chief Walter Ostrenga, Lt. Sara Deuman, Lt. Curt Wiegel, Public Works Director Dan Stephany, Project Manager Brad Bruun, Library Director Ryan Claringbole, Fire Chief Scott Sullivan, Parks & Recreation Director Jake Anderson, Senior Center Director Diane Mikelbank, Community Media Director Will Nimmow, Administrative Services Director Leah Kimmell ROLL CALL AND PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES A motion by Alder Kitslaar, seconded by Alder Grupe, to approve the Minutes of the October 15, 2018 City Council meeting was carried. APPEARANCES 1. Sue Carr, 4209 Winnequah Road, spoke in favor of the 2019 Library operating budget. 2. Gillian Fink, 6307 Westgate Road, spoke in favor of the additional police officer position in the 2019 operating budget. 3. Kelsey Jones, 6307 Westgate Road, registered in favor of the additional police officer position in the 2019 operating budget. 4. Carol Murray, 208 Kings Row, registered in favor of the additional police officer position in the 2019 operating budget. PUBLIC HEARING There was no Public Hearing. CONSENT AGENDA A motion by Alder Moore, seconded by Alder Speight, to approve the following was carried: 1. Approval of Application for 2018/2019 Operator License: a. Robert K. Faga, Breakwater 2. Approval of Applications for 2018/2020 Operator Licenses: a. Victoria S. Winkelman, Breakwater b. Heidi I.M. Walters, Immaculate Heart of Mary Church UNFINISHED BUSINESS There was no unfinished business.

4 MONONA CITY COUNCIL November 5, 2018 Page 2 NEW BUSINESS A motion by Alder Speight, seconded by Alder Kuhr, to suspend the rules and take action on Resolution Requesting Exemption from County Library Tax was carried. Finance Director/Interim City Administrator Marc Houtakker explained that this is an annual exemption from county library tax for which Monona qualifies. A motion by Alder Speight, seconded by Alder Kitslaar, to approve Resolution Requesting Exemption from County Library Tax was carried. A motion by Alder Speight, seconded by Alder Grupe, to suspend the rules and take action on Resolution Approving an Addendum to the Intergovernmental Agreement to Fund a Position Responsible for Storm Water Information, Education and Outreach Coordination for the Madison Area Municipal Storm Water Partnership was carried. Project Manager Brad Bruun informed the Council that Monona s current agreement with MAMSWaP will expire at the end of this year, and this addendum will extend the agreement through These fees have been included in the 2019 operating budget. A new agreement with new fees will be drafted for A motion by Alder Speight, seconded by Alder Moore, to approve Resolution Approving an Addendum to the Intergovernmental Agreement to Fund a Position Responsible for Storm Water Information, Education and Outreach Coordination for the Madison Area Municipal Storm Water Partnership was carried. A motion by Alder Kitslaar, seconded by Alder Kuhr, to suspend the rules and take action on Resolution Approval to Enter into an Intergovernmental Agreement for a Crowd Control Unit was carried. Police Chief Ostrenga reported that the Monona Police Department is part of a training consortium which includes Verona, Oregon, Stoughton and Deforest. This consortium has received grants to form a crowd control unit. The purpose of a crowd control unit is to provide trained teams to respond in situations of civil unrest, as opposed to a standard mutual aid response. There are three other units in Dane County. Monona will contribute two members to the new unit. A motion by Alder Kitslaar, seconded by Alder Kuhr, to approve Resolution Approval to Enter into an Intergovernmental Agreement for a Crowd Control Unit was carried. Review of amendments to Resolution Adopting the 2019 Operating Budget and Establishing a Tax Levy: Amendment 19-01, to increase the salary for the Library Technical Services Position by $2,000. The total amendment with benefits is $2,284. Alder Wood added that this is the only library position besides the director which has an MLS degree. Amendment 19-02, to move $636 in the sustainability budget from Green Tier fees, which has already been budgeted and his not needed, to an additional allowance for intern wages. This will have no effect on the levy since it s an allocation within a fund. Amendment 19-03, to add $500 to the sustainability initiatives budget for a community survey for a 100% renewable energy pledge. Mayor O Connor questioned why this item wasn t included in the budget proposal for the sustainability committee and whether it has been vetted by the sustainability committee.

5 MONONA CITY COUNCIL November 5, 2018 Page 3 Alders Moore and Speight explained that it wasn t included because of timing issues but has been discussed with a smaller work group. Alder Wood clarified that the Council hasn t approved a 100% renewable energy pledge. Alder Speight explained that the survey would be a way to confirm that the pledge they will propose to the City Council is consistent with community feedback; then a resolution will be drafted and brought to the Council for approval. Amendment 19-04, to add $4,000 from fund balance to the sustainability initiatives budget for solar energy and finance services. Alder Moore explained that this money will be used to initiate one or two very specific solar energy and finance projects which have yet to be determined. These could include citysponsored and funded projects or things like solar bonds which would allow residents to purchase as a group and buy into a larger solar array. Alder Wood cautioned that attorney s fees could eat up a lot of money with a project like these. Alder Kitslaar added that the committee needs to take into account that the city s current solar panels will soon be up for purchase. Amendment 19-05, to add a second police officer starting on Nov. 1, 2019 and delay starting the officer included in the budget until March 1, The savings on delaying the officer start will have a zero impact on the 2019 budget. Alder Kuhr explained that the Public Safety Committee recommended three additional officers for 2019, but only one was included in the executive budget. A second additional officer would allow the sergeants and community relations officer to spend less time filling patrol slots. Alder Kitslaar asked if there would be other ancillary costs. Alder Kuhr responded that there would be a need for another squad car in Mayor O Connor expressed concern that this amendment would obligate us for an additional $92,000 in personnel costs for 2020, which could be half of the entire dollars available for Amendment 19-06, to add $20,000 from fund balance to increase the number of IT hours contracted by the City (half day per week). Alder Moore explained that this was the number one recommendation of the recent communications assessment. The intention would be to look at what we need for the future without tying our hands now. Amendment 19-07, to add $200 to the emergency communications/dispatch budget for uniform allowance. This number was underestimated in the budget. Lt. Deuman clarified that dispatchers can use uniform allowance funds to purchase approved business casual clothing. Finance Director/Interim City Administrator Houtakker reported that these seven amendments will require $26,984 from fund balance. With this amount, there will be $737,000 remaining in fund balance. REPORTS Alder Grupe reported that the Library received a One Community/Many Stories grant for $10,000. Alder Moore reported that the City received an Office of Energy Innovation Grant and thanked Project Manager Bruun for his work on the grant application. Alder Wood reported that there will be a public information meeting on Wednesday, Nov. 7 at 6:00 p.m. regarding the citywide architectural survey which is being conducted by Mead & Hunt for the Landmarks Commission. Alder Kuhr reported that the Community Media Committee, which now has a full membership, will meet on Thursday, Nov. 8. Alder Grupe urged everyone to vote on Tuesday.

6 MONONA CITY COUNCIL November 5, 2018 Page 4 Finance Director/Interim City Administrator Houtakker reported that there are 1,323 absentee ballots for tomorrow s election. In 2016, there were 1,985 and in 2014 there were 841. Mayor O Connor reported that interviews for the city administrator position have been scheduled, and alders will receive their packets for those interviews later this week. APPOINTMENTS A motion by Alder Kitslaar, seconded by Alder Grupe, to approve the following, was carried: Joyce Hornburger Election Inspector (effective immediately Dec. 31, 2019). ADJOURNMENT A motion by Alder Grupe, seconded by Alder Speight to adjourn, was carried. (8:07 p.m.) Leah Kimmell Director of Administrative Services

7 Resolution No Monona Common Council APPROVAL OF A 3-LOT CERTIFIED SURVEY MAP (CSM) FOR LOT 5 OF THE SOUTH TOWNE ASSESSOR S PLAT SHOPKO LOT WHEREAS, the proposed 3-Lot CSM divides the existing Shopko Lot to create two additional lots that are proposed for development; and, WHEREAS, the land division includes Lot 5 of the South Towne Assessor s Plat in the City of Monona, located in part of the NW ¼ - NE ¼ and NE ¼ - NE ¼ of Section 30, all in Township 07 North, Range 10 East, City of Monona, Dane County, Wisconsin; and, WHEREAS, approval of any land dedication for a street must be reviewed by the Plan Commission pursuant to State Statute 62.23(5) and accepted by the City Council; and, WHEREAS, the proposed CSM complies with the Land Division Ordinance standards in Section requiring lots to front on a dedicated street at least sixty (60) feet in width; and, WHEREAS, the Public Works Committee reviewed the proposed 3-Lot CSM at their meeting November 7, 2018 and found it consistent with the City of Monona Official Map and approved it; and, WHEREAS, the Plan Commission held a public hearing on the proposed 3-Lot CSM at their meeting on October 8, 2018 and conditionally approved the CSM. NOW, THEREFORE, BE IT RESOLVED, that a 3-Lot Certified Survey Map (CSM) for Lot 5 of the South Towne Assessor s Plat Shopko Lot as proposed and according to Section Land Divisions of the Monona Municipal Code is hereby approved as conditionally approved by the Plan Commission. Adopted this day of, BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Approval recommended By: Public Works Committee, 11/7/18; Plan Commission 10/8/18 Council Action: Date Introduced: 11/19/18 Date Approved:

8 Draft Minutes from Public Works Committee Meeting Nov. 7, 2018: 6A: Discussion and consideration for approval of a 3-Lot Certified Survey Map (CSM) to divide Lot 5 of the South Towne Assessor s Plat, Shopko Lot at 2101 W. Broadway into three separate parcels. Interim city planner, Kory Anderson explained the information in the packet. The CSM was approved in early 2017 by the City, but the applicant failed to record the CSM in the proper amount of time. Plans were submitted to divide the existing Shopko site into three separate parcels. Lot 1 and 2 would be the new parcels, and Lot 3 is the current Shopko property. Each parcel will have public road frontage, and designed not to interfere with existing traffic patterns in the parking lot. The Plan Commission provided approval with conditions at the October 8, 2018 meeting. The conditions include an easement for cross access on Lot 3 benefitting Lot 1 and 2 shall be provided to staff for review and approval prior to recording the CSM; future developments of Lot 1 and 2 shall meet the minimum requirements for site plan review as required by all applicable Ordinances; the label on the CSM be revised to read West Broadway Frontage Road; an easement for storm water utilities across all lots shall be provided to staff for review and approval; and that the Public Works Committee and City Council review and approval is required prior to recording the CSM. Mr. Stolper stated that there should be a requirement that the current property owner agrees not to avail themselves of the dark store exemption, and would like to make that a condition of the committee recommendation. A motion was made by Mr. Stolper, and seconded by Mr. Podell to recommend approval on condition that the property owner of the three parcels agree not to avail themselves of the dark store loophole or exemption. Roll Call Vote: Alder Kuhr - abstain, Ms. Piliouras - no, Mr. Stolper - yes, Ms. Gundlach - abstain, Mr. Podell - yes. Motion carries.

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16 Resolution No Monona Common Council AWARD OF CONTRACT FOR CONSTRUCTION OF RIVERFRONT PARK PLAZA CONCESSION STAND AND PUBLIC RESTROOM FACILITY WHEREAS, the Yahara Riverfront development design includes a 0.6-acre public park plaza with a restroom/concession/storage building and water access; and, WHEREAS, an ad hoc steering committee was assembled to work with the City s consultant, Strand & Associates, to develop design plans for the park plaza and streetscape; and, Aro & Eberle Architects designed the park concession stand and restrooms; and, WHEREAS, bids for the project were opened on October 19, 2018, with the low bid of $391,000 submitted by T2Contractors; and, WHEREAS, Parks & Recreation Board recommended acceptance of the low bid by T2 Contracting in the amount of $391,000 and included an additional $40,000 for contingency, signage of the concession stand, and owner direct purchases for equipment in the concession stand; and, WHEREAS, the City has been approved to receive $150,000 from the DNR Knowles-Nelson Stewardship Fund for this project. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that a contract for construction of the concession stand / public restroom facility at the Riverfront park plaza be awarded to T2 Contracting in an amount not to exceed $391,000. Adopted this day of, BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Approval Recommended By: Parks & Recreation Board 11/13/18 Council Action: Date Introduced: Date Approved: Date Disapproved:

17 City of Monona POLICY AND FISCAL NOTE Title: River Front Concession Stand Contract Award Policy Analysis Statement: Brief Description Of Proposal: X Original Update Substitute No. Resolution No Ordinance Amendment No. The City contracted with Aro Eberle to design a concession stand and public restrooms for the River Front project. The design was recommended by Parks & Recreation Board, and reviewed by the Facilities Committee. 11 bids were received on October 19 with the low bid from T2 Contractors for $391,000. Parks & Recreation Board recommended an additional $40,000 for purchase and installation of: - Concession Equipment & rental skates - Signage outside of concession stand to match rest of development - Contingency for construction This project has DNR Knowles-Nelson Stewardship funds for $150,000. The project will not be able to start until those funds have been awarded. Current Policy Or Practice: Impact Of Adopting Proposal: Fiscal Estimate: Fiscal Effect (check/circle all that apply) No fiscal effect _ Creates new expenditure account Creates new revenue account Increases expenditures Increases revenues Increases/decreases fund balance Fund Budget Effect: Expenditure authorized in budget _ No change to budget required Expenditure not authorized in budget Budget amendment required Vote Required: Majority Two-Thirds Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. Account Number No Budget Amendment Required Account Name Fund CC Account Object Riverfront - Restroom Budget Prior to Change Debit Credit Amended Budget Totals Prepared By: Department: Parks & Recreation Prepared By: Jake Anderson, Parks & Recreation Director Reviewed By: Date: 11/14/18 Date:

18 PARK & RECREATION BOARD (Agenda Item 5A) Meeting Date: November 13, 2018 AGENDA ITEM: River Front Concession Project Contract Award Recommendation REQUESTED BY: Jake Anderson POLICY ANALYSIS STATEMENT: 11 bids were received for the River Front Concession/Restrooms project on October 19, The bid tab is attached to this file. The low bid of T2 Contractors has been reviewed, references checked, and an onsite meeting to discuss the project. Aro Eberele and Director Anderson are recommending the bid award go to the lowest qualified bid in T2 Contractors. It s expected work to begin after January 1 st and final approval of the DNR Stewardship Grant Funding. The final opinion of probable cost was $400,000 for the project and the bid from T2 Contractors was $391,000. Anderson is recommending including a contingency fund of $40,000 for the project. FISCAL IMPACT: $400,000 was included in the last budget report for the building out of the concession stand/restrooms. There are additional owner direct purchases including a sign for the exterior of the building, chairs, rental skates, and additional concession equipment. Director Anderson is recommending award of contract to T2 Contractors not to exceed $391,000 and include $40,000 for additional items/contingency as part of the budget Reviewed By City Administrator Action Taken: Yes No Approval: Disapproval: Tabled: Committee Meeting Date:

19 Bid Tabulation Project Name: Riverfront Concession Stand Location: Monona Bid Date: 10/19/2018 Bidder Supreme Structures KSW Construction Mcgann Construction Harmony Construction Joe Daniels Construction Engineered Construction Advanced Building Corp. Findorff National Construction 12 Gauge Construction T2 Contracting Bids Received (Y/N) Y Y Y Y Y Y Y Y Y Y Y Addendum Received (Y/N) Addendum #1 Y Y Y Y Y Y Y Y Y Y Y Addendum #2 Y Y Y Y Y Y Y Y Y Y Y Addendum #3 Y Y Y Y Y Y Y Y Y Y Y Addendum #4 Y Y Y Y Y Y Y Y Y Y Y Bid Bond Y Y Y Y Y Y Y Y Y Y Y Divison Item Description Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount 1 General Requirements $62, $50, $41, $48, $57, $126, $74, $25, $70, $65, Included 2 Existing Conditions $0.00 $10, $10, $9, $14, $13, $10, $11, $8, $5, Included 3 Concrete $18, $6, $5, $4, $18, $4, $3, $5, $10, $2, Included 4 Masonry $10, $7, $42, $14, $23, $5, $12, $16, $7, $4, Included 5 Metals, Structural Steel $16, $13, $20, $3, $16, $5, $5, $6, $4, $19, Included 6 Carpentry, Wood framing $40, $61, $62, $73, $98, $23, $67, $58, $63, $47, Included 7 Thermal and moisture protection $0.00 $2, $ $1, $9, $0.00 $ $0.00 $ $4, Included 8 Louvers, Door Hardware, Glazing $13, $13, $14, $11, $11, $9, $15, $11, $15, $14, Included 9 Finishes $67, $97, $69, $59, $55, $76, $95, $85, $61, Included 10 Specialties $39, $11, $13, $31, $25, $80, $31, $39, $44, $28, Included 22 Plumbing $84, $92, $87, $74, $90, $78, $79, $94, $92, $51, Included 23 HVAC $57, $66, $58, $60, $56, $69, $53, $56, $55, $48, Included 26 Electrical $77, $77, $70, $74, $65, $70, $70, $73, $64, $70, Included Misc $5, $4, $4, $4, Bid Total $491, $517, $499, $474, $542, $613, $505, $494, $523, $426, $391, Calculated Total $487, $517, $499, $474, $542, $491, $505, $494, $523, $426, $0.00 Additonal Notes Acceptance of Terms (Y/N) Date of Completion Missing Fire Protection # - Totals don't add up $8400 deduct to use PVC piping - not shown in totals - Totals don't add up Totals don't add up Totals don't add up Y Y Y Y Y Y Y Y Y Y Y

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24 Ordinance No Monona Common Council AN ORDINANCE RELATING TO VAPING IN CITY PARKS WHEREAS, the Common Council finds it in the public interest to protect public health, safety and welfare to prohibit smoking by use of electronic delivery devices in City parks; and NOW, THEREFORE, the Common Council of the City of Monona, Dane County, Wisconsin, do ordain as follows: SECTION 1. Subsection 21 of Section of the Code of Ordinances is hereby amended to read as follows: (21) Smoking. No person shall smoke or hold a lighted cigarette, cigar or pipe within any park, or portion thereof, where notices prohibiting smoking are posted. The Park and Recreation Board is authorized to designate the parks, or portions thereof, where smoking is prohibited and to implement the installation of appropriate notices. The term smoke includes the use of any electronic delivery device containing or delivering nicotine or any other substance intended for human consumption that may be used by a person to simulate smoking through inhalation of vapor or aerosol from the product. This includes any such device, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe, e-hookah, or vape pen, or any other product name or descriptor. Electronic delivery device does not include any product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product and is being marketed and sold solely for such an approved purpose. SECTION 2. This ordinance shall take effect upon passage and publication as provided by law. Adopted this day of, BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Requested By: Jake Anderson, Parks & Recreation Director 10/15/18 Drafted By: William S. Cole, City Attorney 11/9/18, revised 11/20/18 Approved As To Form By: William S. Cole, City Attorney 11/9/18

25 REDLINE VERSION: (21) Smoking. No person shall smoke or hold a lighted cigarette, cigar or pipe within any park, or portion thereof, where notices prohibiting smoking are posted. The Park and Recreation Board is authorized to designate the parks, or portions thereof, where smoking is prohibited and to implement the installation of appropriate notices. The term smoke includes the use of any electronic delivery device containing or delivering nicotine or any other substance intended for human consumption that may be used by a person to simulate smoking through inhalation of vapor or aerosol from the product. This includes any such device, whether manufactured, distributed, marketed, or sold as an e- cigarette, e-cigar, e-pipe, e-hookah, or vape pen, or any other product name or descriptor. Electronic delivery device does not include any product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product and is being marketed and sold solely for such an approved purpose.

26 Ordinance No Monona Common Council AN ORDINANCE RELATING TO EXPULSION FROM CITY PARKS FOR RULE VIOLATIONS WHEREAS, the Common Council it appropriate to authorize the Parks & Recreation Director to expel individuals from City parks for violation of park rules or other disturbing actions while on park property. NOW, THEREFORE, the Common Council of the City of Monona, Dane County, Wisconsin, do ordain as follows: SECTION 1. Section of the Code of Ordinances is hereby created to read as follows: Expulsion. The Parks & Recreation Director may expel from any park for a period up to 180 days any individual found to be violating, or reasonably suspected based on credible reports to have violated, any provisions of this Chapter 321, or any provision of Chapter 335 while in any park. An individual so expelled may request an administrative review of the decision of the Parks & Recreation Director in accordance with Chapter 68 of the Wisconsin Statutes. The Park and Recreation Board shall be the decision maker in any proceeding pursuant to section 68.11, Wis. Stats. The expulsion order of the Parks & Recreation Director shall remain in force during any administrative review proceedings. SECTION 2. This ordinance shall take effect upon passage and publication as provided by law. Adopted this day of, BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Requested By: Jake Anderson, Parks & Recreation Director 10/15/18 Drafted By: William S. Cole, City Attorney 11/9/18, revised 11/20/18 Approved As To Form By: William S. Cole, City Attorney 11/9/18

27 Content of the expulsion ordinance was left as is from the original draft. The Council can modify as it deems appropriate to address the concerns raised. The easiest options would be: 1. Limit the number of days the Director may expel someone. 2. Change the authority to issue expulsion to the Park Board or some other individual/entity. 3. Change the basis upon which a person may be expelled (i.e. at least 2 convictions in municipal court, etc).

28 Resolution No Monona Common Council AUTHORIZATION OF REVISIONS TO THE PROPOSED PHASE I PIP WITHIN REDEVELOPMENT AREA #9 for YAHARA COMMONS GDP AND PHASE I PIP WHEREAS, the properties proposed for development by Galway Companies in their Yahara Commons General Development Plan (GDP) and Phase I Precise Implementation Plan (PIP) are located within the City of Monona s Redevelopment Area #9; and, WHEREAS, the GDP submitted by Galway Companies for the redevelopment of multiple parcels in three phases totaling approximately 233 residential units, 26,000 sq. ft. of commercial space, a 33,000 sq. ft. office building, and a public park was approved by the Common Council on July 17, 2017; and, WHEREAS, the PIP submitted by Galway Companies for Phase I of the development which includes 96 residential units, 26,000 SF of commercial space was approved by the Common Council on July 17, 2017; and, WHEREAS, the Redevelopment Area #9 Plan was approved November 17, 2014 under Wisconsin Statutes which requires that no new construction may be authorized by any agencies boards or commissions of the city unless authorized by the local legislative body including substantial remodeling or conversions or rebuilding, enlargement, or extension of major structural improvements on existing buildings, but not including ordinary maintenance or remodeling or changes necessary to continue the occupancy; and, WHEREAS, the Community Development Authority has made a recommendation that the proposed work is consistent with the goals of Redevelopment Plan #9; and, WHEREAS, approvals of the zoning permit, site plans and building elevations by the Plan Commission are required; and, WHEREAS, Galway Companies has submitted a revised PIP for Exterior Material Revisions for Phase I Building A of the Current Development, to be located at 800 W Broadway; and, WHEREAS, the Plan Commission held a public hearing at their meeting on November 12, 2018 and conditionally approved the revised PIP for Exterior Material Revisions for Phase I Building A of the Current Development, to be located at 800 W Broadway. NOW, THEREFORE, BE IT RESOLVED, that the Common Council of the City of Monona, Dane County, Wisconsin, hereby authorizes the Exterior Material Revisions to the Phase I PIP for the Yahara Commons GDP and Phase I PIP in Redevelopment Area #9. Adopted this day of, 2018.

29 BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Approval Recommended By: Plan Commission 11/12/18 Council Action: Date Introduced: Date Approved: Date Disapproved:

30 November 7, 2018 Kory Anderson, PE Interim City Planner City of Monona 5211 Schluter Road Monona WI RE: Monona Riverfront The Current PIP revision regarding exterior Materials Kory, The following outlines the changes proposed for The Current at the Monona Riverfront. Comparing the approved PIP documents to the submitted revisions, there are some minor revisions and enhancements to bring to the City s attention related to exterior materials. 1. The metal panel color has changed from a Navy Blue to a dark grey/matte black Millennium Forms Zalmeg pre patina. The team feels this is a higher quality, more timeless panel selection. 2. Pergolas have been added at the northeast elevated patio for Buck & Honey s, above the patio doors at the northwest for the True Coffee and Forage Kitchen storefront as well as at the breezeway on the south to help call out identity for the Buck and Honey s entrance. 3. The brick color has changed at the JLA office space and The Current Lobby and entrance to a pebble grey color to help differentiate commercial uses at the surface parking lot level. 4. The brick color has changed at the Forage Restaurant to a white color to help with their brand identity. We have also balanced this on the other side on the bay between JLA and The Tasting Room. 5. The south facing façade of The Tasting Room has added a two sided fireplace in the center structural bay as well as a material change to wood tone fiber cement panels to balance the wood tone fiber cement panels on the west end at True Coffee. Although there have been other minor adjustments as details have refined, these summarize the most impactful visual changes to the building. Thank you for your consideration, Adam Fredendall Vice President Madison Office Director J L A A R C H I T E C T S + P L A N N E R S 2418 Crossroads Drive - Suite 2300 Madison, Wisconsin Crossroads Drive Suite 2300 Madison, Wisconsin jla-ap.com

31 Precise Implementation Plan Exterior Material Revisions and Signage The Current Phase 1 Building A M O N O N A, W I S C O N S I N 13 March 2017

32 Galway Companies General Development Plan PRECISE IMPLEMENTATION PLAN MATERIAL REVISIONS CONTENTS : 1.0 PROJECT TEAM 2.0 EXTERIOR ELEVATION COMPARISONS 3.0 MATERIAL SAMPLES 4.0 SIGNAGE 10 April 2017

33 Galway Companies General Development Plan 1.0 PROJECT TEAM: GALWAY COMPANIES JLA ARCHITECTS +PLANNERS 6430 Bridge Road- Suite Crossroads Drive Suite 2300 Monona, Wisconsin Madison, Wisconsin Contact: Steve Doran Contact: Adam Fredendall MCGANN CONSTRUCTION 3622 Lexington Aveue Madison, WI Contact: Aaron Kostichka SPIRE ENGINEERING INC. 600 W. Virginia Street, Suite 102 Milwaukee, WI Contact: Alan T. Rentmeester VIERBICHER ENGINEERS 999 Fourier Drive, Suite 201 Madison, WI Contact: David M. Glusick KEN SAIKI DESIGN LANDSCAPE ARCHITECTS 303 S. PATERSON SUITE ONE Madison, WI Contact: KEN SAIKI April 2017

34 Galway Companies General Development Plan PREVIOUSLY APPROVED NORTH ELEVATION AND PERSPECTIVE 10 April 2017

35 Galway Companies General Development Plan PROPOSED NORTH ELEVATION AND PERSPECTIVE 10 April 2017

36 Galway Companies General Development Plan PREVIOUSLY APPROVED SOUTH ELEVATION AND PERSPECTIVE 10 April 2017

37 Galway Companies General Development Plan PROPOSED SOUTH ELEVATION AND PERSPECTIVE 10 April 2017

38 Galway Companies General Development Plan PREVIOUSLY APPROVED EAST ELEVATION AND PERSPECTIVE 10 April 2017

39 Galway Companies General Development Plan PROPOSED EAST ELEVATION AND PERSPECTIVE 10 April 2017

40 Galway Companies General Development Plan PREVIOUSLY APPROVED WEST ELEVATION AND PERSPECTIVE 10 April 2017

41 Galway Companies General Development Plan PROPOSED WEST ELEVATION AND PERSPECTIVE 10 April 2017

42 Galway Companies General Development Plan 10 April 2017

43 Resolution Monona Common Council APPROVING A MEMORANDUM OF UNDERSTANDING WITH DANE COUNTY FOR 911 DISPATCH SERVICES WHEREAS, Dane County Public Safety Communications provides 911, fire, EMS and police emergency call taking and dispatch services to municipalities in Dane County; and, WHEREAS, a study group of Monona staff and residents thoroughly examined Monona s existing police, 911 and fire, EMS, and police dispatch services; and, WHEREAS, the Monona Dispatch Center only receives a few hardwired 911 calls each day, as the majority of 911 calls are received from cellular phones at Dane County and transferred to the Monona Dispatch Center; and, WHEREAS, the current 911 equipment for the City of Monona has outlived its useful lifespan, which will require a major capital investment that is not justified for the number of hardwired 911 calls received; and, WHEREAS, allowing Dane County Public Safety Communications to accept all incoming Monona hardwired and cellular 911 calls would provide consistent service across Dane County municipalities, enhance effectiveness, increase efficiency of Monona s dispatch of police calls, and have no effect on the City s tax levy; and, WHEREAS, Dane County Public Safety Communications is willing and capable of taking all hardwired and cellular 911 calls for the City of Monona. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, the attached memorandum of understanding with Dane County for 911 dispatch services is hereby approved. The mayor and city staff are authorized to execute same and take all further action as necessary to implement it. Adopted this day of, BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Approval Recommended By: Public Safety Committee 11/28/18 Approved As To Form By: William S. Cole, City Attorney 11/21/18 Council Action: Date Introduced: Date Approved:

44 MEMORANDUM OF UNDERSTANDING BETWEEN DANE COUNTY AND THE CITY OF MONONA TO CONSOLIDATE CERTAIN DISPATCH SERVICES This Memorandum of Understanding ( MOU ) is made by and between the County of Dane ( County ) and the City of Monona ( City ). The MOU shall become effective upon mutual agreement of the County PSC Director and the City Police Chief, but not prior to January 1, A. Purpose. The purpose of this MOU is to set forth the agreements and understandings between the City and the County regarding the consolidation of some identified dispatch services and to establish the operating practice and policy procedures for such services. B. Services. In order to further streamline the dispatch services in Dane County, the County agrees to assume the responsibility for all the wireline 911 calls that are currently routed to the City ( Services ). 1. County shall not be responsible for any additional dispatch services that are not specifically referenced in this MOU. City acknowledges that it shall remain responsible for any additional services. 2. The Dane County Public Safety Communications Center ( PSC ) shall be the County department to provide the Services to the City, 24 hours a day, every day of the year. 3. City acknowledges and agrees that the PSC shall provide the Services in conformance with all applicable operating and policy procedures. C. Consideration. County s assumption of the responsibility to provide the Services referenced herein is premised on the understanding that the provision of the Services shall not necessitate an increase in staff, overtime or other expenses for the PSC. If at any time after December 31, 2019, the PSC determines that additional staff, overtime or other expenses are necessary to continue providing the Services, the PSC shall provide (90) days written notice to the City of the additional cost. Pursuant to Wis. Stat (3), County shall then increase its levy limit to reflect that the Services were transferred to it. City acknowledges that it must decrease its levy limit in a corresponding amount. D. Termination. Either party may terminate this MOU provided that ninety (90) days written notice is given to the other party. E. Miscellaneous. 1. Indemnification. Neither party will indemnify the other party. Each party shall be responsible for the consequences of its own acts, errors or omissions and those of its employees, boards, commissions, agencies, officers and representatives and shall be

45 responsible for any third-party losses, claims, and liabilities which are attributable to such acts, errors or omissions including providing its own defense, of any third party. In situations including joint liability, each party shall be responsible for the consequences of its own acts, errors, or omissions and those of its employees, boards, commissions, agencies, officers and representatives. No section of the MOU is intended to create a waiver of the provisions of Wis. Stats or or any other applicable immunity, protections, or limitations of liability applicable to either party which may be provided by law. 2. Limitation. This MOU is intended to be solely between the parties hereto and for their benefit only. No part of this MOU shall be construed to add to, supplement, amend, abridge or repeal existing duties, rights, benefits or privileges of any third party or parties, including but not limited to employees of either of the parties. Notwithstanding the terms of the Agreement, if County enters into an agreement with any other municipality for dispatch services under different terms or conditions than set forth herein, the County shall offer said terms or conditions to the City as an amendment to this Agreement and City shall accept or reject said terms in a timely fashion. Rejection of said terms by the City shall not constitute a breach of this Agreement which shall continue in full effect under the current terms. 3. Requirement. It is understood that this agreement requires an automated Computer Aided Dispatch ( CAD ) component. The CAD system maintained by County shall transfer information to the CAD system maintained by the City in an automated manner. In addition, this agreement requires a mutually agreed upon operating procedure be established to allow for the transfer of 911 callers to the City in certain situations. 4. Entire Agreement. The entire agreement of the parties is contained herein and this MOU supersedes any and all oral agreements and negotiations between the parties relating to the subject matter hereof. The parties expressly agree that this MOU shall not be amended in any fashion except in writing, executed by both parties. FOR THE COUNTY OF DANE John Dejung Date FOR THE CITY OF MONONA Walter J. Ostrenga Date

46 Resolution No Monona Common Council APPROVING A CONTRACT AMENDMENT FOR RIVERFRONT PARK ENGINEERING AND CONSTRUCTION ADMINISTRATION WHEREAS, the Riverfront Park Plaza Ad-Hoc Steering Committee, Parks and Recreation Board, and City Council have approved design plans for the new park at the Riverfront development; and, WHEREAS, Strand Associates, Inc. designed engineering plans for the park and has requested an amendment to the contract for additional design and construction administration services beyond the original scope of the contract; and, WHEREAS, city staff has reviewed the amendment and recommends approving the additional fees based on a change in scope along with fees for necessary construction administration. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Monona, Dane County, Wisconsin, hereby approves Amendment No. 1 to Task Order with Strand Associates, Inc. for additional design and construction administration services for the final design of the Riverfront park. Adopted this day of, BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Requested By: Jake Anderson, Director of Parks & Recreation Council Action: Date Introduced: Date Approved: Date Disapproved:

47 City of Monona POLICY AND FISCAL NOTE X Original Update Substitute No. Resolution No & Ordinance Amendment No. Title: APPROVING A CONTRACT AMENDMENT FOR RIVERFRONT PARK ENGINEERING AND CONSTRUCTION ADMINISTRATION Policy Analysis Statement: Brief Description Of Proposal: Contract amendment for additional scope of work for design at Riverfront Park and construction administration for observation during construction of the park. The initial budget included an estimated $25,000 for construction administration, It s currently estimated closer to $30,000 due to multiple disciplines observing the construction process. The additional scope changes are: Ice sheet equipment development of drawings and specifications for inclusion in City contract Bidding assistance questions during bidding related to ice equipment, irrigation system, and floating dock Assistance with curved bench design and fabrication this will need to be detailed and shared with fabricators or, at a minimum, communicated with fabricators if we can find one to design the proposed bench Shop drawing review and approval for structural components and lighting Louvered fence Floating dock and gangway Synthetic decking and structure Specialized lighting features within park area Total increase to the contract is $40,300. Current Policy Or Practice: Impact Of Adopting Proposal: Included in the 2019 budget Fiscal Estimate: Fiscal Effect (check/circle all that apply) No fiscal effect Creates new expenditure account Creates new revenue account Increases expenditures Increases revenues Increases/decreases fund balance Fund Budget Effect: Expenditure authorized in budget No change to budget required _X_ Expenditure not authorized in budget Budget amendment required Vote Required: Majority _X_ Two-Thirds Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. Account Number Fund CC Account Object No Budget Amendment Required Budget Account Name Prior to Change Debit Credit Amended Budget 2019 Capital Budget 385,000 40, ,300 Prepared By: Department: Finance Department Prepared By: Marc Houtakker Reviewed By: Date November 1, 2018 Date:

48 Amendment No. 1 Task Order No City of Monona, Wisconsin (CITY) and Strand Associates, Inc. (CONTRACTOR) Pursuant to INDEPENDENT CONTRACT AGREEMENT for Municipal Engineering Services dated April 13, 2012 This is Amendment No. 1 to the referenced Task Order. Services Name: Riverfront Park Final Design Under Scope of Services, ADD the heading Design Services to items No. 1 through No. 9, and ADD the following: 10. Prepare drawings and technical specifications for ice transmission conduit and utility vault. 11. Assist CITY with preparation of custom curved bench details and communicate with fabricators regarding production and installation of benches. 12. Assist CITY with development of one alternative for gas fire pit, synthetic decking system, and ice rink lighting improvements identified within current riverfront public improvements contract documents. Construction-Related Services 1. Provide contract administration services including attendance at preconstruction conference, review of construction contractor s shop drawing submittals, and review of construction contractor s periodic pay requests. 2. Provide one iteration of construction staking for proposed public space infrastructure improvements. 3. Provide resident project representative for up to 100 hours of part-time observation of construction. In furnishing observation services, CONTRACTOR s efforts will be directed toward determining for CITY that the completed project will, in general, conform to the Contract Documents; but CONTRACTOR will not supervise, direct, or have control over the construction contractor s construction means, methods, techniques, sequences, procedures, or health and safety precautions or programs, or for the construction contractor s failure to perform the construction work in accordance with the Contract Documents. 4. Provide record drawings in electronic format from information compiled from construction contractor s records. CONTRACTOR is providing drafting Services only for record drawings based on the records presented to CONTRACTOR by construction contractor and CITY. CONTRACTOR will not be liable for the accuracy of the record drawing information provided by construction contractor and CITY. Under Compensation, CHANGE $70,700 to $111,000. Under Schedule, CHANGE October 1, 2018, to July 1, TASK ORDER AMENDMENT AUTHORIZATION AND ACCEPTANCE: CONTRACTOR: CITY: STRAND ASSOCIATES, INC. CITY OF MONONA Matthew S. Richards Corporate Secretary Date Mark Houtaker Interim City Administrator Date ZRS:gjc:mro\R:\MAD\Documents\Agreements\M\Monona, City of (WI)\Monona General Services.2012\TO\2018\Amd\ docx

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51 Resolution No Monona Common Council AMENDING THE 2019 CAPITAL BUDGET FOR RIVERFRONT PARK ENGINEERING AND CONSTRUCTION ADMINISTRATION WHEREAS, the Riverfront Park Plaza Ad-Hoc Steering Committee, Parks and Recreation Board, and City Council have approved design plans for the new park at the Riverfront development; and, WHEREAS, the 2019 Capital Budget includes $385,000 for construction costs for the Riverfront park; and, WHEREAS, Strand Associates, Inc. has requested an amendment to the contract for additional design and construction administration services beyond the original scope of the contract, including tasks involving ice sheet equipment, bidding, fencing, dock and decking, and lighting; and, WHEREAS, city staff has reviewed the amendment and recommends approving the fees. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Monona, Dane County, Wisconsin, hereby approves amending the 2019 Capital Budget to add $40,300 for engineering and construction administration for the Riverfront Park. Adopted this day of, BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Mary K. O Connor Mayor ATTEST: Joan Andrusz City Clerk Requested By: Jake Anderson, Director of Parks & Recreation Council Action: Date Introduced: Date Approved: Date Disapproved:

52 City of Monona POLICY AND FISCAL NOTE X Original Update Substitute No. Resolution No & Ordinance Amendment No. Title: APPROVING A CONTRACT AMENDMENT FOR RIVERFRONT PARK ENGINEERING AND CONSTRUCTION ADMINISTRATION Policy Analysis Statement: Brief Description Of Proposal: Contract amendment for additional scope of work for design at Riverfront Park and construction administration for observation during construction of the park. The initial budget included an estimated $25,000 for construction administration, It s currently estimated closer to $30,000 due to multiple disciplines observing the construction process. The additional scope changes are: Ice sheet equipment development of drawings and specifications for inclusion in City contract Bidding assistance questions during bidding related to ice equipment, irrigation system, and floating dock Assistance with curved bench design and fabrication this will need to be detailed and shared with fabricators or, at a minimum, communicated with fabricators if we can find one to design the proposed bench Shop drawing review and approval for structural components and lighting Louvered fence Floating dock and gangway Synthetic decking and structure Specialized lighting features within park area Total increase to the contract is $40,300. Current Policy Or Practice: Impact Of Adopting Proposal: Included in the 2019 budget Fiscal Estimate: Fiscal Effect (check/circle all that apply) No fiscal effect Creates new expenditure account Creates new revenue account Increases expenditures Increases revenues Increases/decreases fund balance Fund Budget Effect: Expenditure authorized in budget No change to budget required _X_ Expenditure not authorized in budget Budget amendment required Vote Required: Majority _X_ Two-Thirds Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. Account Number Fund CC Account Object No Budget Amendment Required Budget Account Name Prior to Change Debit Credit Amended Budget 2019 Capital Budget 385,000 40, ,300 Prepared By: Department: Finance Department Prepared By: Marc Houtakker Reviewed By: Date November 1, 2018 Date:

53 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL DEPARTMENT: Public Works & Utilities MONTH OF: November Accomplishments: The crew continued to collect leaves throughout the City in November. All three trucks have been in service. Staff will collect into December, as weather allows. The crew put up the holiday snowflake lights on Monona Drive and on Broadway. The crew completed the final round of street sweeping for the year. The crew prepared the snow plowing fleet for winter operations. The crew coordinated and removed sandbags from the street in Belle Isle. Dumpsters will be provided until December 3 rd, and will be brought back in the spring. The crew coordinated work at the water tower with Verizon for their cell phone antenna upgrades. The crew assisted Homburg with water main work at the Riverfront Development site. The crew rebuilt the booster pump check valve at Well 1. The crew ensured all fire hydrants were winterized for the season. The crew assisted the generator installation contractor as needed. Several manholes throughout the City were rebuilt to match the road surface. This project has been completed. A small section of sanitary sewer was lined near the Gunderson Funeral Home. The white water tower has been drained and winterized for the season. Major Projects / Issues: The automatic transfer switch has arrived, and installation still needs to be coordinated. The project is expected to be substantially completed in Staff has been working with the three fiber boring crews who are in the City installing neighborhood fiber optics. Staff has been responding to resident complaints, and the many Diggers Hotline locate requests that have come in. Homburg Contractors has finished water main installation at the Riverfront Project site. They will continue working into December as the weather allows. In Progress / Routine Duties: The utility crew completed meter changes and meter readings for the month. The utility crew completed the daily rounds at the wells and lift stations, collected required water samples, and complete diggers hotline locates for the month. The crew cleaned floor drains at the shop, completed inventory of shop items, and completed shop maintenance for the month. Project coordination continues with our city engineers. The monthly DNR water pumpage report was completed and sent in per the requirements of the State. Upcoming Objectives / Events: 2019 Project coordination. December 13, 2019 Bridge Road Reconstruction Public Information Meeting at the Monona Library. Personnel: All full time positions are filled. We will be advertising the authorized new position soon.

54 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL DEPARTMENT: Parks & Recreation MONTH OF: Oct / Nov 2018 Accomplishments: - Completed 2019 Operating Budget and presented to Mayor & Council - Prepared agenda and supporting materials for Parks & Recreation Board Meeting - Prepared and attended bid opening for River Front Concession Stand - Attended River Front Park/Street Pre-Construction Meeting - Coordinated conference call with consultant for ice rink details/design considerations - Prepared materials and attended Capital Budget meetings - Oversaw installation of new cabinets in Lounge Room for After-School Capital Improvements - Successfully ran the popular Halloween Spooktacular at Winnequah Park with over 500 participants - Presented a session on Playground Replacements at the annual Wisconsin Parks & Recreation Association (WPRA) Conference - Accepted an award at WPRA Conference for Park Design Award for Bridge Rd Park Improvement Project - Jake was elected President-Elect of the WPRA for Department coordinated design/layout of Winter/Spring Guide Major Projects / Issues: - Working on potential donors for naming rights of ice rink at River Front Park - Working with Strand on design/plans/construction timeline of park improvements at River Front Park - Park Board Materials include No Smoking in Parks Ordinance, Naming Rights of new park at River Front - Still dealing with issues with Boiler #2 at Community Center In Progress / Routine Duties: - Completed seasonal shutdown on all shelters and restrooms - Seasonal staff ended work at end of October - Installed new basketball hoop at Bridge Rd Park Upcoming Objectives / Events: - Working on building and installation of cubbies/coat racks at Community Center Parks & Open Space Plan Survey and park inventory - River Front Art Group Meetings and final coordination for construction of park and concession stand Personnel: - Congrats to Missy Kedzorski who served as Aquatics Chair this past year with WPRA - Congrats to Jensen Buehler (After-School/Recreation Coordinator) who got married! 11/29/18

55 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL DEPARTMENT: Library MONTH OF: October 2018 Accomplishments: - Over 16,000 visits - Over 19,500 items circulated study room uses patrons attended 27 programs people attended Monona History Club program people attended Seasonal Chef program attended school bus storytime Major Projects / Issues: Vestibules Met with the construction crew and architect regarding the vestibule and Nichols Rd. side entrance. The delays with this project were due to the flooding in the summer (limiting access to main supplier), and adjusting project to meet the angles of the roofline when they got to the outer wall of the vestibule. Anticipating completion date of late November. One Community: Many Voices Stories Project The Monona Public Library was awarded $10,000 from the Wisconsin Humanities Council for our application for the One Community, Many Voices project. We will use funding from this grant for equipment and to hire an LTE project coordinator to handle scheduling and coordination of volunteers for this project. We also hired Kevin Wilmott II, a local musician and storyteller who won a local Moth competition, will emcee the event. We also had Troy Reeves, Head of the UW-Madison Oral History program, teach a workshop to MG21 students, staff, and library staff on best practices in conducting oral history interviews. Programs We had a Monona History Club featuring arborist R. Bruce Allison discuss the history through the lens of historic trees of the area, and we had a Seasonal Chef Fall Flavors featuring Chef Jonny Hunter from Willy St. Co-op. We also had Val Edwards of Pulled 2 Gether Consulting do a program on organizing work and home life, and an Eco-Action Tuesday discussing the book Life and Death of the Great Lakes. The library had a babysitting clinic for teens that was very well received, hearing from those who attended that the skills and tips shared was useful for those who came or their children who will soon be entering the babysitting arena. January 2017

56 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL For Children s Programs we our School Bus storytime featuring a school bus parked by the library. We also had STEAM Saturday which is always popular, along with several Spanish storytimes mixed in with our other storytimes. We featured many class visits in October, including Winnequah Kindergarten class and Neustro Mundo. Wisconsin Library Association Annual Conference The Wisconsin Library Association (WLA) held their annual conference in La Crosse this year in late October. Ryan Claringbole and Karen Wendt each presented at the conference, one on lessons learned in being a director/supervisor of a library, and another on how to start and implement Sensory Storytimes in the library. Both sessions In Progress / Routine Duties: - Strategic plan preparation - Scheduling committee meeting - Vestibule construction - Planning and organizing the One Community, Many Voices initiative. Announcements: - Library will be closed December 9 a.m. - 2 p.m. for staff in-service January 2017

57 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL DEPARTMENT: Finance MONTH OF: Oct/Nov Accomplishments: Working on 2019 Operating Budget Working on Capital budget Labor talks with Police and Fire Day to Day Finance Activities Long-rang Facilities Major Projects / Issues: Capital and Operating budgets In Progress / Routine Duties: Routine daily work. Budgets, Varies grant application are due Upcoming Objectives / Events: Operating and Capital budgets Personnel: 11/29/18

58 DEPARTMENT : Community Media MONTH OF : November Accomplishments: Received majority of equipment from Madison Media Institute. Received video studio lighting trusses from Aldo Leopold Nature Center as well as a couple of microphones, at an extremely reduced price. Major Projects / Issues: Began production and postproduction work on Monon Grove Education Foundation videos. Continuing to track down alders and gather b roll of each of you in your daily life! Secured sponsorship for the broadcast of two Monona Grove football playoff games from October. Routine Duties: Cleaning out/organizing video studio and storage at Monona Grove High School. Continuing to record and produce content for the radio station, including the senior center, library, Aldo Leopold, and various organizations and groups. Working with volunteers to organize WVMO s future goals. YouTube broadcasts of council meetings, plan commission meetings and girls and boys varsity basketball. Upcoming Objectives / Events: Finalize Alder videos. Receive all equipment from Madison Media Institute. Personnel : NA

59 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL DEPARTMENT: Administrative Services MONTH OF: November 2018 Accomplishments: Major Projects / Issues: Personnel policy manual: reviewing and compiling updates Drafting of paid parental leave and paid family policies In Progress / Routine Duties: All tasks related to bi-monthly payroll and time tracking, personnel files and new-hire onboarding, recruiting, worker s compensation, troubleshooting IT issues as needed and coordinating weekly IT projects with consultants, website content and maintenance Health insurance and flexible spending plan open enrollments Annual payroll comp time and special payouts in Nov. and Dec. Upcoming Objectives / Events: International Association of Firefighters Local 311: awaiting final offer for agreement. Tentative agreement reached for with Wisconsin Professional Police Association on Nov. 26, contingent on ratification by both parties. Personnel: Positions Currently Posted: Firefighter/Paramedic o Applications accepted until Nov. 30 to fill current vacancy Police Officer o Physical and written tests scheduled for Dec /30/18

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