June 28, 2017 Meadow Pointe II Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Florida

Transcription

1 Agenda Page 1 Meadow Pointe II JULY 5, 2017 AGENDA PACKAGE

2 June 28, 2017 Meadow Pointe II Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Florida Telephone: (954) Fax: (954) Board of Supervisors Meadow Pointe II Dear Board Members: The regular meeting of the Board of Supervisors of the Meadow Pointe II Community Development District followed by a workshop will be held Wednesday, July 5, 2017, at 6:30 p.m. at the Meadow Pointe II Clubhouse; County Line Road; Wesley Chapel, Florida. Below is the agenda for the meeting and following workshop: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance/Moment of Silence for our Fallen Service Members and First Responders 4. Additions or Corrections to the Agenda 5. Audience Comments (Comments will be limited to three minutes.) 6. Non-Staff Reports A. Sheriff s Department B. Residents Council 7. Consent Agenda A. Deed Restrictions/DRVC 8. Reports A. Architectural Review B. Operations Manager 9. Audience Comments (Comments will be limited to three minutes.) 10. Supervisor Comments 11. Adjourn the Regular Meeting and Proceed to a Workshop Open Workshop Agenda Items for Board Discussion (Discussion Only, No Motions/Votes Accepted) A. Modification to office with a window B. Guest Passes C Budget discussions Agenda Page 2 Committee members and staff will present their reports at the meeting. If you have any questions, please contact me. Only items contained in the regular meeting will be voted on. A motion and a second must be made prior to any discussion. Each Supervisor will be given two minutes to make remarks; a

3 Meadow Point II June 28, 2017 Page Two Agenda Page 3 second two-minute round will be given for rebuttal; after which a vote on the motion will be made. If there is not a second, the motion will die and no further discussion will be had. Items listed for discussion during the workshop will be brought to the floor by the Chairman and each Supervisor will have three minutes to discuss the issue, a second two-minute round will be given for rebuttal; after which a vote will be taken only for the purpose of determining whether or not the issue has support to proceed to the floor under New Business at the next full staff meeting. If there is not sufficient support for the issue, it will be tabled until a later discussion can be had. Only items on the agenda will be discussed and there will be no additional New Business. Sincerely, Robert Nanni Robert Nanni District Manager cc: Robert Nanni Andrew Cohen Kelly Fernandez Sheila Diaz

4 WORKSHOP Agenda Page 4

5 Agenda Page 5 MEADOW POINTE II (Printed 6/27/17) Prepared by:

6 Agenda Page 6 Table of Contents Page # OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Exhibit A - Allocation of Fund Balances Deed Restriction Fund Summary of Revenues, Expenditures and Changes in Fund Balances Exhibit B - Allocation of Fund Balances Charlesworth Fund Summary of Revenues, Expenditures and Changes in Fund Balances Colehaven Fund Summary of Revenues, Expenditures and Changes in Fund Balances Covina Key Fund Summary of Revenues, Expenditures and Changes in Fund Balances Glenham Fund Summary of Revenues, Expenditures and Changes in Fund Balances Iverson Fund Summary of Revenues, Expenditures and Changes in Fund Balances Lettingwell Fund Summary of Revenues, Expenditures and Changes in Fund Balances Longleaf Fund Summary of Revenues, Expenditures and Changes in Fund Balances

7 Agenda Page 7 Page # Manor Isle Fund Summary of Revenues, Expenditures and Changes in Fund Balances Sedgwick Fund Summary of Revenues, Expenditures and Changes in Fund Balances Tullamore Fund Summary of Revenues, Expenditures and Changes in Fund Balances Vermillion Fund Summary of Revenues, Expenditures and Changes in Fund Balances Wrencrest Fund Summary of Revenues, Expenditures and Changes in Fund Balances Village Funds Exhibit C - Allocation of Reserves SUPPORTING BUDGET SCHEDULE Assessment Matrix

8 Agenda Page 8 Meadow Pointe II Operating Budget

9 Agenda Page 9 General Fund (001) Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL Account ACTUAL BUDGET THRU JUN- PROJECTED BUDGET # ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 REVENUES Interest - Investments $ 6,119 $ 6,500 $ 5,809 $ 2,905 $ 8,714 $ 6, Garbage/Solid Waste Revenue 136, , ,472 1, , , Interest - Tax Collector Rents or Royalties Special Assmnts- Tax Collector 1,577,215 1,583,597 1,570,257 13,340 1,583,597 1,964, Special Assmnts- Delinquent 207, Developer Contribution , Special Assmnts- CDD Collected 5, Special Assmnts- Discounts 31,351 (68,907) (62,420) - (62,420) (84,230) Other Miscellaneous Revenues 6,600 4,000 9,644 5,356 15,000 6, Gate Bar Code/Remotes 6,686 4,000 3,057 1,529 4,586 6, Access Cards - - 2, ,700 1,500 TOTAL REVENUES 1,977,316 1,668,275 1,666,237 25,136 1,691,373 2,072,641 EXPENDITURES Administrative P/R-Board of Supervisors 23,600 24,000 15,800 8,000 23,800 24, FICA Taxes 1,805 1,836 1, ,821 1, ProfServ-Arbitrage Rebate ProfServ-Dissemination Agent 1,000 1,000-1,000 1, ProfServ-Engineering 13,943 20,000 40,442 10,000 50,442 40, ProfServ-Legal Services 30,662 26,000 33,702 6,298 40,000 45, ProfServ-Mgmt Consulting Serv 64,091 64,091 45,142 18,949 64,091 66, ProfServ-Property Appraiser ProfServ-Trustee 3,717 3,738-3,738 3, ProfServ-Web Site Maintenance 600 1, , Auditing Services 4,200 4,200 4,200-4,200 4, Postage and Freight 1,497 3, , Insurance - General Liability 29,765 32,742 29,737-29,737 32, Printing and Binding 1,083 3, , Legal Advertising 555 3, ,882 3,000 3, Miscellaneous Services , Misc-Assessmnt Collection Cost 31,908 31,672 30, ,524 39, Misc-Supervisor Expenses 51 1, , Office Supplies Annual District Filing Fee Total Administrative 210, , ,104 53, , ,471 1

10 Agenda Page 10 General Fund (001) Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL Account ACTUAL BUDGET THRU JUN- PROJECTED BUDGET # ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 Field Contracts-Security Services 90,712 96,629 59,476 29,738 89, , Contracts-Security Alarms ,385-1, R&M-General 22,336 20,000 8,464 11,536 20,000 15, Misc-Animal Trapper - 1, Misc-Contingency - 11, ,000 Total Field 113, ,113 69,325 41, , ,845 Landscape ProfServ-Landscape Architect 12,460 10,080 6,720 3,360 10,080 11, Contracts-Landscape 122, ,000 89,112 45, , , Contracts-Irrigation 13,608 15,000 9,072 4,536 13,608 15, R&M-Irrigation 3,111 12,000 1,683 10,317 12,000 12, R&M-Landscape Renovations 11,033 15,000 1,918 13,082 15,000 50, R&M-Mulch 15,400 17,000 16,400-16,400 17, R&M-Tree and Trimming ,000-19,000 5, R&M-Annuals 10,389 12,000 9,630 3,210 12,840 12,000 Total Landscape 188, , ,535 80, , ,760 Utilities Contracts-Solid Waste Services 128, ,740 87,160 43, , , Utility - General 6,851 14,000 4,284 2,716 7,000 9, Electricity - Streetlighting 190, , ,679 68, , , Utility - Reclaimed Water 3,746 4,000-3,800 3,800 4, Misc-Property Taxes 3,036 3,300 3,086-3,086 3, Misc-Assessmnt Collection Cost 2,226 2,782 2, ,681 2,830 Total Utilities 334, , , , , ,130 Lakes and Ponds Contracts-Lakes 51,120 51,120 34,595 16,525 51,120 57, R&M-Mitigation - 1, , R&M-Ponds 39,860 60,000 28,843 14,422 43,265 60, Reserve - Ponds - 5, ,000 Total Lakes and Ponds 90, ,120 63,438 30,947 94, ,000 Parks and Recreation - General ProfServ-Info Technology 9,601 15,000 4, ,071 10, Contracts-Pools 21,234 21,600 12,700 8,500 21,200 21, Communication - Telephone 4,565 5,000 2,805 1,774 4,579 5, Utility - General 1,128 1, ,128 1, Utility - Water & Sewer 1,781 5,000 2,285 1,143 3,428 4, Electricity - Rec Center 17,093 20,000 10,761 7,239 18,000 20, Lease - Copier 2,244 3,000 1, ,244 3, R&M-Clubhouse 23,792 25,000 5,606 4,394 10,000 10, R&M-Court Maintenance 11,125 5,000 1,270 3,730 5,000 5, R&M-Pools 3,868 5,000 1,371 3,629 5,000 5,000 2

11 Agenda Page 11 General Fund (001) Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL Account ACTUAL BUDGET THRU JUN- PROJECTED BUDGET # ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY R&M-Fitness Equipment 3,676 7,000 2,040 4,960 7,000 9, R&M-Playground 2,302 5,000 5,440 (440) 5,000 4, Misc-Clubhouse Activities 3,056 3,000 2, ,000 3, Misc-Contingency ,000-3,000 3,000 3, Office Supplies 3,323 5,000 1,967 1,533 3,500 4, Op Supplies - General 17,260 20,000 10,942 9,058 20,000 20, Op Supplies - Fuel, Oil 3,823 5,000 1,600 3,400 5,000 4, Cleaning Supplies 2,618 2, ,954 2,700 3, Cap Outlay - Pool Furniture - 1, , Capital Outlay 19, , Reserve - Renewal&Replacement 102,954 31,296 28,693-28,693 57,811 Total Parks and Recreation - Gener 255, ,196 97,392 56, , ,672 Personnel Payroll-Maintenance 331, , , , , , Payroll-Benefits 4,565 4,200 2,742 1,371 4,113 4, FICA Taxes 25,386 28,784 15,600 13,178 28,778 30, Workers' Compensation 16,062 15,393 19,876-19,876 21, Unemployment Compensation - 2,000-2,000 2,000 2, ProfServ-Human Resources Op Supplies - Uniforms 8,262 10,000 4,691 5,309 10,000 10, Subscriptions and Memberships 50 1, Total Personnel 387, , , , , ,763 TOTAL EXPENDITURES 1,581,209 1,668,275 1,062, ,387 1,637,656 2,072,641 Excess (deficiency) of revenues Over (under) expenditures 396, ,968 (550,251) 53,717 - OTHER FINANCING SOURCES (USES) Transfer In ,308 98,308 - TOTAL OTHER SOURCES (USES) ,308 98,308 - Net change in fund balance 396, ,968 (451,943) 152,025 - FUND BALANCE, BEGINNING 1,010,279 1,406,386 1,406,386-1,406,386 1,558,411 FUND BALANCE, ENDING $ 1,406,386 $ 1,406,386 $ 2,010,354 $ (451,943) $ 1,558,411 $ 1,558,411 3

12 Agenda Page 12 General Fund Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance - $ 1,558,411 Net Change in Fund Balance - - Reserves - Addition 62,811 Total Funds Available (Estimated) - 9/30/2018 1,621,222 ALLOCATION OF AVAILABLE FUNDS Nonspendable Fund Balance Deposits 29,950 Subtotal 29,950 Assigned Fund Balance Operating Reserve - Operating Capital 518,160 (1) Reserve - Ponds 254,053 (2) Reserve - Ponds - FY 18 5,000 (3) 259,053 Reserve - Renewal&Replacement 156,601 (4) - Reserve - Renewal&Replacement - FY 18 57,811 (5) 214,412 Subtotal 991,625 Total Allocation of Available Funds 1,021,575 Total Unassigned (undesignated) Cash $ 599,646 Notes (1) Represents approximately 3 months of operating expenditures (2) Represents Reserve-Pond prior year (3) Represents Reserve-Pond from FY 2018 (4) Represents Reserve-Renewal&Replacement priors years (5) Represents Reserve-Renewal&Replacement from FY

13 Agenda Page 13 General Fund REVENUES Interest-Investments (361001) The District earns interest net of bank charges on available operating funds. Garbage/Solid Waste Revenue (343400) The District will levy a Non-Ad Valorem assessment on all the residential property (except Townhomes: Covina key, Vermillion, Charlesworth, Tullamore, Sedgwick and Wellington and Multi Family: Wellington) within the District in order to pay for the solid waste disposal during the Fiscal Year. Rents or Royalties (362001) The District receives amounts for rental of Clubhouse facilities. Settlement Revenues (369300) The District receives amounts related to legal settlements. Special Assessments-Tax Collector (363010) The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts (363090) Per Section , Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. Other Miscellaneous Revenues (369900) The District receives amounts for advertising, and other miscellaneous items. Gate Bar Code/Remotes (369940) The District receives amounts for gate bar codes and gate remotes that operate the gates of the District. Access Cards (369941) The District receives amounts for Fitness Center access which are nonrefundable. EXPENDITURES - Administrative P/R-Board of Supervisors ( ) Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. FICA Taxes ( ) Payroll taxes on Board of Supervisor s compensation. The budgeted amount for the fiscal year is calculated at 7.65% of the total Board of Supervisor s payroll expenditures. 5

14 Agenda Page 14 General Fund EXPENDITURES Administrative (continued) Professional Services-Engineering ( ) The District's engineer, Lighthouse Engineering, Inc., provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices and other specifically requested assignments. Professional Services-Legal Services ( ) The District s attorney, Andy Cohen provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services ( ) The District receives Management, Accounting, Assessment and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Also included are costs for Information Technology charges to process all of the District s financial activities, i.e. accounts payable, financial statements, budgets, etc., on a main frame computer owned by Severn Trent in accordance with the management contract and the charge for rentals. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement, with a proposed increase over last year s fees. Professional Services-Property Appraiser ( ) The Property Appraiser Mike Wells provides the District with a listing of the legal description of each property parcel within the District boundaries and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. The fiscal year budget for property appraiser costs is based on the Pasco County Flat Fee of $150. Professional Services-Web Site Maintenance ( ) The District pays web hosting services for the District s web site. Auditing Services ( ) The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees with McDirmit Davis & Company, LLC. Communication-Telephone ( ) The District is charged for Telephone and fax transmission expenditures. Postage and Freight ( ) This budget line is for actual postage and/or freight used for District mailings including agenda packages, vendor checks, mail notices and other correspondence. Insurance-General Liability ( ) The District's General Liability & Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projected increase in the premium. Printing and Binding ( ) This budget line is for copies used in the preparation of agenda packages, required mailings, and other special projects. 6

15 Agenda Page 15 General Fund EXPENDITURES Administrative (continued) Legal Advertising ( ) The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The newspaper is currently Media General. Miscellaneous Services ( ) This includes any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Supervisor Expenses ( ) Any Supplies to be reimbursed from the Supervisors. Office Supplies ( ) Any Supplies used for special projects. Annual District Filing Fee ( ) The District is required to pay an annual fee of $175 to the Department of Community Affairs. EXPENDITURES Field Contracts-Security Services ( ) The District currently has a contract with Pasco Sheriff s Office to provide services to protect the District s assets. Contracts-Security Alarms ( ) This budget line is for alarm monitoring fees from ADT Security. R&M-General ( ) The District periodically implements needed repairs to ensure maintenance of the District s assets. Miscellaneous-Animal Trapper ( ) The District will utilize funds for wild animal nuisance removal for field. Miscellaneous-Contingency ( ) The District will utilize contingency funds as needed for unforeseen and/or emergency. 7

16 Agenda Page 16 General Fund EXPENDITURES Landscape Professional Services-Landscape Architect ( ) The District currently has a contract with OLM, Inc., a landscape consultant to monitor the quality of the landscaping services. Contracts-Landscape ( ) The District currently has a contract with LMP, Inc., a landscape firm to provide landscaping services for the District. The amount is based on a contracted amount throughout the year. Contracts-Irrigation ( ) This is for the contract for Irrigation services with LMP, Inc., including monitoring and inspections of the irrigation system throughout the District R&M-Irrigation ( ) The District currently engages LMP, Inc. for repairs and maintenance of the irrigation system to ensure proper operation and adequate water for District plantings. R&M-Landscape Renovations ( ) The District currently engages LMP, Inc. to replace any landscapes within the District. R&M-Mulch ( ) The District currently engages LMP, Inc. to replace any mulch within the District per contract. R&M-Annuals ( ) The District currently engages LMP, Inc. replace any seasonal flowers/plants within the District per contract. R&M-Tree and Trimming ( ) The District contracts a tree service company to trim trees throughout the District. EXPENDITURES Utilities Contracts-Solid Waste Services ( ) The District currently has a contract with Waste Service of Florida, Inc. a solid waste firm for residential trash collection. Utility General ( ) The District pays Tampa Electric Co. for electricity usage for the District s gates, entries etc Electricity Streetlights ( ) The District pays Tampa Electric Co. for electricity usage, rental and maintenance for District streetlights. Utility Reclaimed Water ( ) The District pays Pasco County Utilities for water irrigation usage for the District s facilities and assets. Miscellaneous-Property Taxes ( ) The District pays Pasco County an annual Property Tax fee for storm water usage. 8

17 Agenda Page 17 General Fund EXPENDITURES Utilities (continued) Miscellaneous-Assessment Collection Cost ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of solid waste assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated solid waste assessment collections. EXPENDITURES Lakes and Ponds Contracts-Lake ( ) The District currently has a contract with American Ecosystems, a certified lake maintenance company to ensure the proper flow and function of the storm water. R&M-Mitigation ( ) The District currently has a contract with Ecological Consultants, Inc., a mitigation company to ensure the proper flow and function of the storm water system. R&M-Ponds ( ) Repairs and maintenance to ponds within the District. Reserve- Ponds ( ) These are the reserves for maintaining the ponds of the District. EXPENDITURES Parks and Recreation Professional Services-Information Technology ( ) This a contract with Digital Rescue for LAN, Server, , Software and Hardware support. Contracts-Pools ( ) The District has a current contract with Finely Pool LLC for maintenance of the pool. Communication-Telephone ( ) The District pays for telephone and fax machine expenses for field services. Utility-General ( ) The District pays the Waste Service of Florida for the removal of trash in the dumpster at the clubhouse. Utility Water & Sewer ( ) The District pays Pasco County Utilities for water & sewer usage for the District s facilities and assets. Electric Recreation Center ( ) The District pays Tampa Electric Co. for the clubhouse electricity and the Zap Cap lightning protection. 9

18 Agenda Page 18 General Fund EXPENDITURES Parks and Recreation (continued) Lease Copier ( ) This budget line is for the copier lease maintained from US Bank Equipment Finance. R&M-Clubhouse ( ) This includes furniture, ID Cards, ID Printer Supplies, office supplies and security cameras for the Clubhouse. R&M-Court Maintenance ( ) This budget line includes repairs and maintenance of the outdoor athletic courts. R&M-Pools ( ) This budget line is for the repair of the pool and its equipment. R&M-Fitness Equipment ( ) The District engages Phenomenal Exercise Equipment Service, Inc. for additions, replacements or repairs of Fitness Center equipments. R&M-Playground ( ) This budget line is for items related to the children s playground and its upkeep. Miscellaneous-Clubhouse Activities ( ) This represents any miscellaneous clubhouse activity expenditures during the Fiscal Year. Miscellaneous-Contingency ( ) This represents any miscellaneous contingency expenditures during the Fiscal Year. Office Supplies ( ) This represents any office supplies expenditures during the Fiscal Year. Operating Supplies-General ( ) The District will provide necessary consumable supplies to operate District facilities. This budget line includes the pest control monthly service fees from Outsmart Pest Management, Inc. Operating Supplies-Fuel, Oil ( ) This budget line is for fuel of the District s tracks and mules. Cleaning Supplies ( ) This represents any cleaning supplies expenditures during the Fiscal Year. Capital Outlay-Pool Furniture ( ) The District will replace existing or purchase new pool furniture for District facilities. Capital Outlay ( ) This line item is for future Road repairs. Reserve-Renewal & Replacement ( ) These are the reserves for the renewal and replacement of the assets and equipment around the District. 10

19 Agenda Page 19 General Fund EXPENDITURES Personnel Payroll-Maintenance ( ) Payroll for employees utilized in the field for operations and maintenance of District assets. Payroll-Benefits ( ) The District pays AFLAC for benefits of the District s employees. FICA Taxes ( ) Payroll taxes for employees. Workers Compensation ( ) The District has currently Bridgefield Employers Insurance Co. for Workers compensation for the District s employees. Unemployment compensation ( ) The District has to pay unemployment for employees that left the District and are unemployed. ProfServ-Human Resources ( ) Anticipated cost of engaging a human resources firm to provide consulting services. Operating Supplies-Uniforms ( ) This budget line is for monthly services from UNIFIRST Uniforms employee s uniform service. Subscriptions and Memberships ( ) This budget line is for various membership fees incurred by the District. -Sam s Club membership 11

20 Agenda Page 20 Deed Restriction Reinforcement Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 REVENUES Interest - Investments $ 331 $ 400 $ 263 $ 137 $ 400 $ 400 Special Assmnts- Tax Collector 23,950 24,000 23, ,000 36,612 Special Assmnts- CDD Collected Special Assmnts- Discounts (859) (960) (867) - (867) (1,464) Settlements 17,373 5,000 2,474 2,526 5,000 5,000 TOTAL REVENUES 40,845 28,440 25,592 2,941 28,533 40,548 EXPENDITURES Administrative Payroll-Salaries 30,285 31,200 18,026 9,013 27,039 32,760 FICA Taxes 2,327 2,387 1, ,074 2,506 ProfServ-Legal Services 20,850 20,380 3,161 17,219 20,380 20,380 ProfServ-Mgmt Consulting Serv 2,100 2,100 1, ,100 2,100 Postage and Freight 2,228 5, ,059 5,000 5,000 Miscellaneous Services Misc-Assessmnt Collection Cost Office Supplies 2,777 1, ,000 1,000 Total Administrative 61,167 62,547 26,171 31,885 58,056 64,478 TOTAL EXPENDITURES 61,167 62,547 26,171 31,885 58,056 64,478 Excess (deficiency) of revenues Over (under) expenditures (20,322) (34,107) (579) (28,944) (29,523) (23,930) OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance - (34,107) (23,930) TOTAL OTHER SOURCES (USES) - (34,107) (23,930) Net change in fund balance (20,322) (34,107) (579) (28,944) (29,523) (23,930) FUND BALANCE, BEGINNING 97,033 76,711 76,711-76,711 47,188 FUND BALANCE, ENDING $ 76,711 $ 42,604 $ 76,132 $ (28,944) $ 47,188 $ 23,258 12

21 Agenda Page 21 Deed Fund Exhibit "B" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance - $ 47,188 Net Change in Fund Balance - (23,930) Reserves - Addition - Total Funds Available (Estimated) - 9/30/18 23,258 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - Operating Capital 10,530 (1) Subtotal 10,530 Total Allocation of Available Funds 21,764 Total Unassigned (undesignated) Cash $ 1,494 Notes (1) Represents approximately 2 months of operating expenditures 13

22 Agenda Page 22 Deed Restriction Reinforcement Fund REVENUES Interest-Investments (361001) The interest is earned on available operating funds. Special Assessments-Tax Collector (363010) The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts (363090) Per Section , Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. Settlements (369300) The District receives amounts for settlements on Deed Restriction violations. EXPENDITURES - Administrative Payroll-Salaried ( ) This is for the payroll for the Deed Restriction employee. Professional Services-Legal Services ( ) The District s Attorney provides general legal services and legal services to the District regarding deed restriction violations including but not limited to notices to owners, attendance of pre-suit mediation, liens and collections of settlements. Professional Services-Management Consulting Services ( ) The District receives Management, Accounting, Assessment and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Also included are costs for Information Technology charges to process all of the District s financial activities, i.e. accounts payable, financial statements, budgets, etc., on a main frame computer owned by Severn Trent in accordance with the management contract and the charge for rentals. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement, with no proposed increase over last year s fees. Postage and Freight ( )) This budget line is for actual postage and/or freight related to the deed matters. Miscellaneous-Assessment Collection Costs ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated Non-Ad Valorem assessment collections. Office Supplies ( ) Supplies used in the required mailings and other special projects. 14

23 Agenda Page 23 General Fund Charlesworth Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 REVENUES Interest - Investments $ 364 $ 180 $ 419 $ 31 $ 450 $ 350 Special Assmnts- Tax Collector 29,327 30,602 30, ,602 50,756 Special Assmnts- CDD Collected 1, Special Assmnts- Discounts (1,128) (1,224) (1,115) - (1,115) (2,030) TOTAL REVENUES 29,583 29,558 29, ,937 49,076 EXPENDITURES Field Payroll-Village Gate Personnel FICA Taxes Contracts-Gates Communication - Telephone R&M-Gate 320 3, ,230 3,000 3,000 R&M-Sidewalk R&M-Roadways ,946 R&M-Tree Removal Misc-Assessmnt Collection Cost ,015 Misc-Contingency - 2, ,398 Reserve - Roadways - 17, ,216 Reserve - Sidewalks 4,112 4, ,082 Total Field 6,705 29,558 2,182 2,788 4,970 49,076 TOTAL EXPENDITURES 6,705 29,558 2,182 2,788 4,970 49,076 Excess (deficiency) of revenues Over (under) expenditures 22,878-27,621 (2,654) 24,967 - Net change in fund balance 22,878-27,621 (2,654) 24,967 - FUND BALANCE, BEGINNING 86, , , , ,527 FUND BALANCE, ENDING $ 109,560 $ 109,560 $ 137,181 $ (2,654) $ 134,527 $ 134,527 15

24 Agenda Page 24 Charlesworth Fund REVENUES Interest-Investments (361001) The interest is earned on available operating funds. Special Assessments-Tax Collector (363010) The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts (363090) Per Section , Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES - Field Payroll-Village Gate Personnel ( ) This is for the payroll for the Village Gate employee FICA Taxes ( ) Payroll taxes for employees. Contracts-Gates ( ) The District has a contract with Metro Gates to maintain and repair the gates of the District s villages. Communication-Telephone ( ) Telephone service and fax transmission expenditures at gates only. R&M-Gate ( ) This is for the repairs and maintenance of the gates. R&M-Sidewalks ( ) This budget line is to repair the sidewalk. R&M-Roads ( ) This budget line is to repair the roadways. R&M-Tree Removal ( ) This budget line is for tree removal services. Miscellaneous-Assessment Collection Costs ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated Non-Ad Valorem assessment collections. 16

25 Agenda Page 25 Charlesworth Fund EXPENDITURES Field (continued) Miscellaneous-Contingency ( ) This represents any miscellaneous contingency during the Fiscal Year. Reserve Roadways ( ) These are the reserves for the renewal and replacement of the assets and equipment around Charlesworth. Reserve - Sidewalks ( ) This budget line is to repair the sidewalk. 17

26 Agenda Page 26 General Fund Colehaven Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 REVENUES Interest - Investments $ 124 $ 100 $ 121 $ 59 $ 180 $ 130 Special Assmnts- Tax Collector 12,393 12,393 12, ,393 26,870 Special Assmnts- Discounts (443) (496) (448) - (448) (1,075) TOTAL REVENUES 12,074 11,997 11, ,125 25,925 EXPENDITURES Field Payroll-Village Gate Personnel FICA Taxes Contracts-Gates Communication - Telephone R&M-Gate 615 1, ,080 1,500 1,500 R&M-Sidewalk R&M-Roadways ,610 R&M-Tree Removal Misc-Assessmnt Collection Cost Misc-Contingency ,033 Reserve - Roadways - 6, ,779 Reserve - Sidewalks 10,215 1, ,187 Total Field 12,509 11,997 1,377 1,553 2,930 25,925 TOTAL EXPENDITURES 12,509 11,997 1,377 1,553 2,930 25,925 Excess (deficiency) of revenues Over (under) expenditures (435) - 10,545 (1,350) 9,195 - Net change in fund balance (435) - 10,545 (1,350) 9,195 - FUND BALANCE, BEGINNING 30,252 29,817 29,817-29,817 39,012 FUND BALANCE, ENDING $ 29,817 $ 29,817 $ 40,362 $ (1,350) $ 39,012 $ 39,012 18

27 Agenda Page 27 Colehaven Fund REVENUES Interest-Investments (361001) The interest is earned on available operating funds. Special Assessments-Tax Collector (363010) The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts (363090) Per Section , Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES - Field Payroll-Village Gate Personnel ( ) This is for the payroll for the Village Gate employee FICA Taxes ( ) Payroll taxes for employees. Contracts-Gates ( ) The District has a contract with Metro Gates to maintain and repair the gates of the District s villages. Communication-Telephone ( ) Telephone service and fax transmission expenditures at gates only. R&M-Gate ( ) This is for the repairs and maintenance of the gates. R&M-Sidewalks ( ) This budget line is to repair the sidewalk. R&M-Roads ( ) This budget line is to repair the roadways. R&M-Tree Removal ( ) This budget line is for tree removal services. Miscellaneous-Assessment Collection Costs ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated Non-Ad Valorem assessment collections. 19

28 Agenda Page 28 Colehaven Fund EXPENDITURES Field (continued) Miscellaneous-Contingency ( ) This represents any miscellaneous contingency during the Fiscal Year. Reserve Roadways ( ) These are the reserves for the renewal and replacement of the assets and equipment around Colehaven. Reserve - Sidewalks ( ) This budget line is to repair the sidewalk. 20

29 Agenda Page 29 General Fund Covina Key Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 REVENUES Interest - Investments $ 527 $ 400 $ 572 $ 128 $ 700 $ 500 Special Assmnts- Tax Collector 28,904 28,904 28, ,904 57,255 Special Assmnts- Discounts (1,034) (1,156) (1,044) - (1,044) (2,290) TOTAL REVENUES 28,397 28,148 28, ,560 55,465 EXPENDITURES Field Payroll-Village Gate Personnel FICA Taxes Contracts-Gates Communication - Telephone R&M-Gate 1,510 6, ,725 6,300 6,300 R&M-Sidewalk R&M-Roadways ,218 R&M-Tree Removal Misc-Assessmnt Collection Cost Misc-Contingency - 4, ,448 Reserve - Roadways , ,302 Total Field 4,179 28,148 2,057 6,306 8,363 55,465 TOTAL EXPENDITURES 4,179 28,148 2,057 6,306 8,363 55,465 Excess (deficiency) of revenues Over (under) expenditures 24,218-26,040 (5,843) 20,197 - Net change in fund balance 24,218-26,040 (5,843) 20,197 - FUND BALANCE, BEGINNING 134, , , , ,498 FUND BALANCE, ENDING $ 158,301 $ 158,301 $ 184,341 $ (5,843) $ 178,498 $ 178,498 21

30 Agenda Page 30 Covina Key Fund REVENUES Interest-Investments (361001) The interest is earned on available operating funds. Special Assessments-Tax Collector (363010) The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts (363090) Per Section , Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES - Field Payroll-Village Gate Personnel ( ) This is for the payroll for the Village Gate employee FICA Taxes ( ) Payroll taxes for employees. Contracts-Gates ( ) The District has a contract with Metro Gates to maintain and repair the gates of the District s villages. Communication-Telephone ( ) Telephone service and fax transmission expenditures at gates only. R&M-Gate ( ) This is for the repairs and maintenance of the gates. R&M-Sidewalks ( ) This budget line is to repair the sidewalk. R&M-Roads ( ) This budget line is to repair the roadways. R&M-Tree Removal ( ) This budget line is for tree removal services. Miscellaneous-Assessment Collection Costs ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated Non-Ad Valorem assessment collections. 22

31 Agenda Page 31 Covina Key Fund EXPENDITURES Field (continued) Miscellaneous-Contingency ( ) This represents any miscellaneous contingency during the Fiscal Year. Reserve Roadways ( ) These are the reserves for the renewal and replacement of the assets and equipment around Covina Key. 23

32 Agenda Page 32 General Fund Glenham Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 REVENUES Interest - Investments $ 69 $ 100 $ 67 $ 33 $ 100 $ 100 Special Assmnts- Tax Collector 8,606 8,884 8, ,884 27,050 Special Assmnts- CDD Collected Special Assmnts- Discounts (325) (355) (321) - (321) (1,082) TOTAL REVENUES 8,628 8,629 8, ,941 26,068 EXPENDITURES Field Payroll-Village Gate Personnel FICA Taxes Contracts-Gates Communication - Telephone R&M-Gate 915 1, ,430 1,600 1,600 R&M-Sidewalk R&M-Roadways ,077 R&M-Tree Removal Misc-Assessmnt Collection Cost Misc-Contingency Reserve - Roadways - 4, ,020 Reserve - Sidewalks 14, Total Field 16,985 8,629 1,317 1,994 3,311 26,068 TOTAL EXPENDITURES 16,985 8,629 1,317 1,994 3,311 26,068 Excess (deficiency) of revenues Over (under) expenditures (8,357) - 7,210 (1,580) 5,630 - Net change in fund balance (8,357) - 7,210 (1,580) 5,630 - FUND BALANCE, BEGINNING 23,316 14,959 14,959-14,959 20,589 FUND BALANCE, ENDING $ 14,959 $ 14,959 $ 22,169 $ (1,580) $ 20,589 $ 20,589 24

33 Agenda Page 33 Glenham Fund REVENUES Interest-Investments (361001) The interest is earned on available operating funds. Special Assessments-Tax Collector (363010) The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts (363090) Per Section , Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES - Field Payroll-Village Gate Personnel ( ) This is for the payroll for the Village Gate employee FICA Taxes ( ) Payroll taxes for employees. Contracts-Gates ( ) The District has a contract with Metro Gates to maintain and repair the gates of the District s villages. Communication-Telephone ( ) Telephone service and fax transmission expenditures at gates only. R&M-Gate ( ) This is for the repairs and maintenance of the gates. R&M-Sidewalks ( ) This budget line is to repair the sidewalk. R&M-Roads ( ) This budget line is to repair the roadways. R&M-Tree Removal ( ) This budget line is for tree removal services. Miscellaneous-Assessment Collection Costs ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated Non-Ad Valorem assessment collections. 25

34 Agenda Page 34 Glenham Fund EXPENDITURES Field (continued) Miscellaneous-Contingency ( ) This represents any miscellaneous contingency during the Fiscal Year. Reserve Roadways ( ) These are the reserves for the renewal and replacement of the assets and equipment around Glenham. Reserve - Sidewalks ( ) This budget line is to repair the sidewalk. 26

35 Agenda Page 35 General Fund Iverson Fund Summary of Revenues, Expenditures and Changes in Fund Balances Modified Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2016 FY 2017 MAY-2017 SEP-2017 FY 2017 FY 2018 REVENUES Interest - Investments $ 375 $ 400 $ 273 $ 127 $ 400 $ 400 Special Assmnts- Tax Collector 24,752 24,752 24, ,752 73,008 Special Assmnts- Discounts (885) (990) (894) - (894) (2,920) TOTAL REVENUES 24,242 24,162 23, ,258 70,488 EXPENDITURES Field Payroll-Village Gate Personnel FICA Taxes Contracts-Gates Communication - Telephone R&M-Gate 3,480 2, ,925 2,300 2,300 R&M-Sidewalk R&M-Roadways ,362 R&M-Tree Removal Misc-Assessmnt Collection Cost ,460 Misc-Contingency - 4, ,708 Reserve - Roadways - 13, ,981 Reserve - Sidewalks 61,875 1, ,398 Total Field 67,273 24,162 1,689 2,462 4,151 70,488 TOTAL EXPENDITURES 67,273 24,162 1,689 2,462 4,151 70,488 Excess (deficiency) of revenues Over (under) expenditures (43,031) - 22,155 (2,048) 20,107 - Net change in fund balance (43,031) - 22,155 (2,048) 20,107 - FUND BALANCE, BEGINNING 112,135 69,104 69,104-69,104 89,211 FUND BALANCE, ENDING $ 69,104 $ 69,104 $ 91,259 $ (2,048) $ 89,211 $ 89,211 27

36 Agenda Page 36 Iverson Fund REVENUES Interest-Investments (361001) The interest is earned on available operating funds. Special Assessments-Tax Collector (363010) The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts (363090) Per Section , Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES - Field Payroll-Village Gate Personnel ( ) This is for the payroll for the Village Gate employee FICA Taxes ( ) Payroll taxes for employees. Contracts-Gates ( ) The District has a contract with Metro Gates to maintain and repair the gates of the District s villages. Communication-Telephone ( ) Telephone service and fax transmission expenditures at gates only. R&M-Gate ( ) This is for the repairs and maintenance of the gates. R&M-Sidewalks ( ) This budget line is to repair the sidewalk. R&M-Roads ( ) This budget line is to repair the roadways. R&M-Tree Removal ( ) This budget line is for tree removal services. Miscellaneous-Assessment Collection Costs ( ) The District reimburses the Pasco County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The fiscal year budget for collection costs is based on a maximum of 2% of the anticipated Non-Ad Valorem assessment collections. 28