ST MARY S SCHOOL BOARD OF TRUSTEES MEETING M I N U T E S

Transcription

1 ST MARY S SCHOOL BOARD OF TRUSTEES MEETING Meeting held at St Mary s School Meeting Room 7:00pm Thursday 25 August 2016 M I N U T E S Present: In attendance: Apologies: (Chair), Marianne Bray, Michael Chinnery, Orille Fernando, David France, Michelle Holly, Marie O Leary, Antony Vodanovich, Fr Craig Dunford, Anna Campbell Mini Joseph (departed 8pm), Emma Kingston (departed 8pm), Sue Toombs (Minute Secretary) Kelly Parker Marianne led everyone in prayer. Lisa welcomed all to the meeting. 1. ADMINISTRATION ACTION 1.3 Declaration of interests Standing declaration of interest: Orille has been appointed teacher aide to a new entrant class which has grown quickly. 2. PRESENTATION 2.1 Board/management commissioned staff & student survey summaries A NZCER Teacher Workplace survey was undertaken in Term 2, as well as a NZCER Student Engagement survey. The results and analysis were presented to the board by Senior Leaders. A question was raised about contingency plans in the event of a number of teachers leaving, given the difficulty in recruiting staff in Auckland. It was acknowledged that this is a concern for SLT and they have some contingencies in place. It was agreed that both surveys will be used as a baseline and will be carried out again early in Ways of working forward with NZSTA Mini Joseph and Emma Kingston departed 8pm Chris France manages NZSTA PD area for our region, and Michelle and Lisa have met with him to identify support moving forward. 1

2 IET We completed the board self-review survey in February which gave a baseline. We will re-do the survey at the end of the year online. Roween Higgie may facilitate over the Charter review ACTION: Request for review of the Mission Charter with help from Roween Higgie 3. DECISIONS 3.1 Approval of additional expenditure The PSG has agreed to fund four TV s and stands in addition to those already agreed. MOTION: That the Board of Trustees of St Mary s School, Northcote agrees to the purchase of four Televisions at an approximate cost of $3, Budget mid-year review Michelle presented the School mid-year Budget Review. Michael explained the budget format. The rolling forecast incorporating actual spend against budget provides a real-time picture. Spending to date has been carefully monitored and the Board and Principal are mindful of unknowns so have budgeted accordingly. The budget has been in surplus this year to date. We hope to reduce the deficit carried over from last year through careful management of spend. A suggestion was made to apply for grants and it is expected that the soon to be appointed School Activities Coordinator will have this as part of their role. MOTION: That the Board of Trustees of St Mary s School, Northcote approves the mid-year Budget. 4. MONITORING 4.1 Principal s Report The report was taken as read. 4.2 Personnel Update MOTION: That in terms of Section 48 of the Local Government Official Information and Meetings Act of 1987, the public be excluded from this part of the meeting because the Board wishes to discuss employment. 2

3 MOTION: That the minute secretary remain to minute the in committee meeting. In committee meeting began 8:25pm MOTION: That the meeting be made open to the public. In committee meeting finished 8:55pm 4.3 Health & Safety reporting update Michelle has met with the Ministry of Education regarding the Health & Safety at Work Act. A committee consisting of the SLT a Staff member and the Caretaker will meet twice per term. A Board of Trustees representative is also required. Orille has agreed to take on this role. The hazard register is available for all Staff to view and will be updated on Google docs. New EOTC procedures have been put in place and communicated to all staff. The Board of Trustees will review all Health & Safety Policies by the start of 2017 at the latest. The bank area once the classrooms have been taken away was a Board concern around Health & Safety. This has already been identified as a hazard and will be fenced off until there are sufficient funds to develop. A vision is to make this expanse a tiered area for a great open space. ACTION: Health & Safety policy requires confirming it s up-to-date Board 5. IDENTIFY AGENDA ITEMS FOR NEXT MEETING A link to the Hautu self-review tool will be sent to all board members. Triennial Plan New Charter, some dates will be secured for a review. Issues, Concerns and Complaints Policy to be reviewed. 4.2 Personnel update MOTION: That in terms of Section 48 of the Local Government Official Information and Meetings Act of 1987, the public be excluded from this part of the meeting because the Board wishes to discuss employment. 3

4 MOTION: That the minute secretary remain to minute the in committee meeting. In committee meeting began 9:00pm MOTION: That the meeting be made open to the public. In committee meeting finished 9:05pm 6. ADMINISTRATION 6.1 Confirmation of Minutes and In-Committee Minutes from 4 August 2016 MOTION: That the Minutes and In-Committee Minutes of the meeting held on 4 August 2016 be approved as a true and correct record. All in Favour 6.2 Correspondence Correspondence was circulated via Dropbox. MOTION: That the correspondence be received. All in Favour 6.3 Upcoming dates Thursday 22 September 2016 Board of Trustees meeting has been deferred to Thursday 20 October A date will be advised to review the Charter. 7. MEETING CLOSURE The meeting finished at 9:20pm and Marianne closed in prayer. Next Board meeting is deferred to 7pm Thursday 20 October

5 SUMMARY OF ACTION POINTS: # Item Description Who Health & Safety policies review to be completed by start of 2017 at the latest. Board Charter review date to be arranged. Lisa Chairperson: Date: 20 October