Financial Rules of UK Public Health Register
|
|
- Morgan Bradford
- 6 years ago
- Views:
Transcription
1 Date: July 2016 Review term: 5 years Next review: July 2021 Financial Rules of UK Public Health Register 1. Introduction 1.1 UKPHR is under legal and statutory obligations, including as set out in its Memorandum of Association and its Articles of Association, to make, retain and keep safe records of all financial transactions. 1.2 As a registered Company, UKPHR must account to Companies House for its income and expenditure and may be required to produce its financial records. 1.3 As a registered charity in England & Wales and in Scotland, UKPHR must account to the Charity Commission and to the Scottish Charity Regulator for its income and expenditure and may be required to produce its financial records. 1.4 UKPHR has dealings with HM Revenue & Customs and under tax law is required to maintain proper financial control of the Company. 1.5 These rules set out UKPHR s internal governance arrangements for discharging its legal and statutory obligations effectively and transparently. 2. Accounts 2.1 UKPHR s books of accounts must include: A cashbook containing all the transactions appearing on the bank accounts; A petty cash book for any cash payments being made. 2.2 A financial report outlining the income, expenditure and an estimate of future expenditure for the current financial year must be presented to the Directors at each scheduled Board meeting. 2.3 A budget for the next financial year, setting out forecast income, expenditure and assets available to the Company must be presented to the Directors at a meeting of the Board held before the start of the financial year in question. 2.4 The Board must set up an Audit & Risk Committee and appoint at least two Directors to the Committee and ensure that it meets at least twice in every financial year. The Audit & Risk Committee must arrange an annual audit of the Company s accounts and report the outcome of the audit to the Board. Page 1 of 6
2 2.5 The Board must draw up, or arrange to be drawn up by a qualified accountant, annual accounts of the Company s financial performance. The annual accounts must: Be for a full financial year of the Company s activities (except in the event that the Company ceases to be active part-way through a financial year or other exceptional circumstance); Be drawn up within 3 months of the close of the financial year to which they relate; Be presented to the next Annual General Meeting of the Board and be approved by the Board; Be delivered to Companies House, the Charity Commission and the Scottish Charity Regulator after being approved by the Board. 2.6 The Board must arrange for all Directors and all other members of the Company to be provided with a set of accounts annually. 3. Banking 3.1 UKPHR banks with Lloyds Bank and holds an account there in the name of the Company: Lloyds Bank, 43 Temple Row, Birmingham B2 5JP 3.2 There must be at least 3 signatories on the bank mandate for signing cheques, with 1 out of 3 signatures being required as authority for the Bank to make payment. 3.3 The Board authorises the use of internet banking by its Chief Executive and its Registration Services Manager. All transactions carried out electronically must be approved in advance in writing by the Chief Executive or the Chair. 3.4 The bank mandate as to cheque signatories, and any changes to it, must be approved by the Board. 3.5 UKPHR must arrange to receive regular statements from the Bank, which will be used in accounting for income and expenditure and reconciling the petty cash book. 3.6 Instructions to open or close bank accounts must be authorised by the Board. 3.7 All payments received via online banking must be referenced and accounted for. 3.8 An online payment form must be completed before making an online payment and must be signed by the Chief Executive and the written approvals must be produced to the Chair of the Board for inspection. Once payment has been made via online banking, the payment reference must be added on to the online payment form and filed appropriately. A payment successful confirmation must also be printed and attached with the payment form. 3.9 Registrants are able to make payments to UKPHR via PayPal. All such receipts must be deposited in UKPHR s PayPal account which will be checked regularly, usually by the Registration Services Manager, and balances transferred into UKPHR s bank account. Page 2 of 6
3 4. Receipt of payments 4.1 All payments received by UKPHR, including payments received electronically, must be recorded and accounted for. 4.2 All cheques received should be recorded and placed promptly in the cheques folder in the Finance file. 4.3 All payments received by physical means in UKPHR s office, including cheques, must be recorded in the cash book and banked in a timely manner. 4.4 Anyone connected with UKPHR who receives any payment on UKPHR s behalf must deliver it to UKPHR s office for recording and processing. 5. Cheque & Invoice Payments 5.1 UKPHR requires all expenditure to be properly authorised and a record must be made of all authorisations. 5.2 It is the Chief Executive s responsibility to: Sign a cheque requisition form authorising each and every cheque payment; Insert the relevant payee s name on every cheque before it is signed and complete all other cheque requirements, for example the date; Obtain signatures on cheques from authorised bank signatories only; In all cases involving payment of invoices, confirm receipt of the invoice or other original documentation for the payment required before making payment; and Prevent blank cheques ever being signed. 5.3 It is the Administrator s responsibility to: Hold the Company s cheque books (unused and partly used cheque books) and them securely; Obtain the Chief Executive s authority to pay invoices, usually twice a month on the 2 nd and 4 th Wednesday of the month; and Make payment, or arrange for the Chief Executive or the Registration Services Manager, to make payment electronically, usually twice a month on the 2 nd and 4 th Friday of the month. 5.4 Usually, invoices will be paid via BACS by the Registration Services Manager. Page 3 of 6
4 6. Payment Documentation 6.1 Payments made from UKPHR s bank accounts must be evidenced by an original invoice, or other original documentation (but a supplier s statement or final demand is not sufficient evidence) and/or a duly completed cheque requisition form. 6.2 Original invoices must be recorded, filed and kept safe for inspection and audit. 6.3 Cheque signatories are responsible for checking that cheques they sign are fully completed and that they are accompanied by a signed authorisation containing the individual cheque number, date cheque drawn and amount of cheque. 6.4 In the case of cheques not being supported by an original invoice, for example advance booking fees or reimbursement of expenses, signatories may still sign cheques provided that a duly completed cheque requisition form accompanies it. 7. Salaries 7.1 All employees must be paid salaries, other remuneration, bonuses and expenses in accordance with all relevant PAYE and National Insurance regulations. 7.2 Salaries are paid on the last Thursday of each month unless otherwise specified. 7.3 All staff appointments and departures should be recorded by the Registration Manager, recording dates and, in relation to appointments, starting salary levels. 8. Petty Cash and Minor Expenses 8.1 It is the Administrator s responsibility to hold and keep safe petty cash on behalf of UKPHR using a float system. A cash float shall from time to time as necessary be drawn from the Lloyds bank account and not from any other source, for example by holding onto money received in the office on behalf of UKPHR. 8.2 All petty cash expenditure must be supported by receipts and all petty cash must be recorded and evidenced accordingly. Page 4 of 6
5 9. Reimbursement of Expenses Incurred on UKPHR Business 9.1 UKPHR will reimburse reasonable expenditure by employees, Directors and others in accordance with the scheme for reimbursement of expenses from time to time approved by the Board. Claims by the Chief Executive for reimbursement of expenses must be signed by the Chair of UKPHR. 9.2 Payment by way of reimbursement is conditional on: An expense form is completed with all relevant details of expenses; All expenditure is evidenced by original receipts (accompanying the form); 9.3 Air travel is discouraged but will be reimbursed when it is the most practicable transport mode for a specific journey. 9.4 Rail travel is reimbursed at standard fare rates. 9.5 Car and bicycle mileage is reimbursed based on a scale as from time to time approved by the Board. 9.6 Subsistence costs, including accommodation away from home, is reimbursed based on a scale as from time to time approved by the Board. 10. Authority for committing UKPHR to Expenditure 10.1 The Board authorises: The Chief Executive to approve expenditure up to 5,000; The Chair to approve expenditure up to 10, The Board requires authorisation of expenditure over 10,000 to be by the Board The value of a contract is to be assessed as the total amount to be paid, or the best estimate that can be made at the time of the total amount to be paid, for the full duration of the contract period The Board s authorisations must be recorded and published All approvals of expenditure in accordance with this Standing Order must be recorded and on every occasion both the authorisation and the expenditure must also be recorded The Board may from time to time vary one or more of the authorisations set out in this Standing Order provided that in order for the variation to have effect the Board must record and publish the variation or variations in the same manner as the previous authorisation was recorded and published pursuant to Page 5 of 6
6 11. Obtaining Quotes and Inviting Tenders 11.1 In any case to which 10.1 applies, the Chief Executive (with regard to ) and the Chair (with regard to ) shall comply with the requirements set out in Before approving any expenditure, the Chief Executive and/or the Chair (as the case may be) shall: Consider, having regard to the amount of expenditure likely to be incurred, the importance to UKPHR of the expenditure, fairness and transparency, whether to prepare and publish an Invitation to Tender for the work envisaged to be undertaken and/or the goods to be supplied; In any case where a decision is made not to invite tenders, obtain at least three quotations from reputable sources for the work and/or goods on which it is proposed to incur expenditure on UKPHR s behalf The Chief Executive and/or the Chair may dispense with the requirement to obtain three quotations in the event of an emergency or a practical difficulty in obtaining three quotations provided that the decision is reported to the Chair of the Audit & Risk Committee immediately and to the Board at its next meeting Before approving under 10.2 any expenditure, the Board shall cause to be published an Invitation to Tender for the work envisaged to be undertaken and/or the goods to be supplied The Board may suspend the application of these Standing Orders in respect of any individual decision required to be made under , , 10.2 and 11.4 by formal resolution passed at a Board meeting stating the reasons for the suspension At least 14 days public notice shall be given in a newspaper or journal circulating among such persons or bodies who undertake such contracts or an effective e- marketing media and on UKPHR s website. The notice shall: Express the nature and purpose of the contract, state where further details may be obtained; Invite tenders for its execution; and State the last date and time when tenders will be received No tender received after the time and date specified in the invitation shall be accepted or considered unless, in the view of the Chair, there is an exceptional reason why the tender is late and there is no possibility that the tender received late could have been submitted after the contents of other tenders was known to UKPHR All tenders received shall be recorded. They shall all be opened at the same time and be evaluated in accordance with these Standing Orders Every contract shall: Be in writing and signed by an Officer of UKPHR duly authorised; Specify the goods and/or services to be supplied and the work to be done; the price to be paid; the period(s) within which the contract is to be performed and such other conditions and terms as may be agreed between the parties Each contract shall state that the contractor shall not transfer or assign directly or indirectly the contract or any part of the contract without UKPHR s written consent. DK/Financial SOs June 2016 Page 6 of 6
FINANCIAL REGULATIONS
CITY OF ELY COUNCIL FINANCIAL REGULATIONS APPROVED AND ADOPTED 25TH JULY 2016.. CHAIRMAN OF THE COUNCIL INDEX 1. GENERAL 3 2. ACCOUNTING AND AUDIT (INTERNAL AND EXTERNAL) 5 3. ANNUAL ESTIMATES (BUDGET)
More informationFinancial Regulations applicable to College Senior Members and Staff
applicable to College Senior Members and Staff 1. Introduction 1.1. Financial records will be kept so that the College can: (a) Meet its legal and other obligations, e.g. under the Charities Act 1992,
More information12. PAYMENTS UNDER CONTRACTS FOR BUILDING OR OTHER CONSTRUCTION WORKS
GISLINGHAM PARISH COUNCIL FINANCIAL REGULATIONS 2014 1. GENERAL 2. ACCOUNTING AND AUDIT (INTERNAL AND EXTERNAL) 3. ANNUAL ESTIMATES (BUDGET) AND FORWARD PLANNING 4. BUDGETARY CONTROL AND AUTHORITY TO SPEND
More informationFINANCE POLICY. 24 th August Revision History 24 th August 2018 Approved for release to clubs. Review Period Every 3 years Review Date Q4 2021
FINANCE POLICY 24 th August 2018 Date Revision History 24 th August 2018 Approved for release to clubs Review Period Every 3 years Review Date Q4 2021 Contents 1 Purpose of Policy... 1 2 Bank Accounts...
More informationWARMFIELD CUM HEATH PARISH COUNCIL FINANCIAL REGULATIONS INDEX
WARMFIELD CUM HEATH PARISH COUNCIL FINANCIAL REGULATIONS INDEX 1. GENERAL... 2 2. ACCOUNTING AND AUDIT (INTERNAL AND EXTERNAL)... 5 3. ANNUAL ESTIMATES (BUDGET) AND FORWARD PLANNING... 6 4. BUDGETARY CONTROL
More informationTravel and related costs for NGA Guideline Committees
Travel and related costs for NGA Guideline Committees Published: Oct 2017 v2017-04 1 v2017-04 Contents Contents... 2 1. Policy introduction... 3 2. Travelling expenses... 4 2.2 Travel by car or motor cycle...
More informationSt Minver Lowlands Parish Council
INDEX to FINANCIAL REGULATIONS Section No Heading Sub-Heading 1 General 2 Accounting and Audit Internal and External 3 Annual Estimates Budget and Forward Planning 4 Budgetary Control Incl. Authority to
More informationMEMBERS ALLOWANCE & EXPENSE GUIDANCE
MEMBERS ALLOWANCE & EXPENSE GUIDANCE May 2012 BUSINESS SUPPORT UNIT CONSORT HOUSE 12 WEST GEORGE STREET GLASGOW G2 1HN To discuss this document, feel free to contact VALERIE DAVIDSON ASSISTANT CHIEF EXECUTIVE
More informationBERGH APTON PARISH COUNCIL FINANCIAL REGULATIONS FEBRUARY 2018
THE NATIONAL ASSOCIATION OF LOCAL COUNCILS 109 GREAT RUSSELL STREET LONDON WC1B 3LD BERGH APTON PARISH COUNCIL FINANCIAL REGULATIONS FEBRUARY 2018 INDEX 1. GENERAL... 2 2. ACCOUNTING AND AUDIT (INTERNAL
More informationRevised August 2018 BALCARRAS SCHOOL FINANCIAL PROCEDURES POLICY
BALCARRAS SCHOOL FINANCIAL PROCEDURES POLICY Contents Introduction 1. Organisation 1.1. The Governing Body 1 1.2. Finance Committee 1 1.3. Headteacher 1 1.4. Finance Manager 2 1.5. Responsible Officer
More informationCAERWENT COMMUNITY COUNCIL FINANCIAL REGULATIONS
CAERWENT COMMUNITY COUNCIL FINANCIAL REGULATIONS These Financial Regulations were adopted by the Council at its Meeting held on 11 th April 2013. 1.0 GENERAL 1.1 These financial regulations govern the
More informationadopting Financial Regulations (other than the Statutory Procurement thresholds PAKENHAM PARISH COUNCIL FINANCIAL REGULATIONS [ENGLAND] INDEX
THE NATIONAL ASSOCIATION OF LOCAL COUNCILS 109 GREAT RUSSELL STREET LONDON WC1B 3LD MODEL for consideration by Council. Values are to be set by the Council when adopting Financial Regulations (other than
More informationStaff Expenses Policy
Staff Expenses Policy Policy Created April 2017 Last review April 2017 Review Cycle 3 years Date to be reviewed April 2020 Staff Reimbursement of Expenses Incurred on ICAT Business The following policy
More informationFinancial Regulations
Financial Regulations Page 1 of 15 CONTENTS 1. Overview 1.1 Introduction 1.2 Statutory Framework 1.3 Responsibilities 1.4 Separation of Duties 1.6 Review of the Financial Regulations 2. Financial Planning
More informationSTEP Academy Trust Finance Policy
STEP Academy Trust Finance Policy Date of Policy: SEPTEMBER 2015 CONTENTS 1 Introduction 1 2 Organisation of Responsibility and Accountability 1 3 Financial planning and Budget Monitoring 3 4 Personnel
More informationPlumpton College Financial Regulations
Plumpton College Financial Regulations CONTENTS 1 BACKGROUND 2 STATUS OF FINANCIAL REGULATIONS 3 FINANCIAL CONTROL 3.1 THE CORPORATION 3.2 COMMITTEE STRUCTURE 3.2.1 Finance and General Purposes Committee
More informationFinancial Regulations in. Solon Wandsworth Housing Association. Approved by Management Committee on 10/07/ July 2002
Financial Regulations in Solon Wandsworth Housing Association 10 July 2002 Financial Regulations.doc Page 1 of 31 Contents Chapter 1 Chapter 2 Chapter 3 Status of financial regulations Financial control
More informationPetty Cash Procedures
Petty Cash Procedures Sponsor: Director of Finance Author: Head of Finance Version: 2.0 Date previously ratified: 15 October 2015 Status: Approved by October 2018 Audit Committee Review Date: October 2021
More informationFINANCIAL REGULATIONS
Paper: 09/0311 FINANCIAL REGULATIONS 1 General 1.1 Introduction The College s Board of Management has approved these regulations on the recommendation of the Finance & General Purposes Committee. These
More informationThe responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer.
STAFF TRAVEL AND EXPENSES POLICY AND PROCEDURES 1. PURPOSE This document sets out London & Partners policy and procedures on staff travel and expenses. The policy has been designed to ensure that staff
More informationImprest And Petty Cash REFERENCE NUMBER. A189 Version 1.0. IMPLEMENTATION DATE May 2017 NEXT REVIEW DATE: May 2019 RISK RATING
POLICY/ PROCEDURE Security Classification Disclosable under Freedom of Information Act 2000 NOT PROTECTIVELY MARKED Yes POLICY TITLE Imprest And Petty Cash REFERENCE NUMBER A189 Version 1.0 POLICY OWNERSHIP
More informationRAGLAN COMMUNITY COUNCIL FINANCIAL REGULATIONS
RAGLAN COMMUNITY COUNCIL FINANCIAL REGULATIONS These Financial Regulations were adopted by the Council at its Ordinary Meeting held on22nd August 2012 1. GENERAL 1.1 These financial regulations govern
More informationExpenses Policy. Review Summary. Adopted: March 2017
Expenses Policy Review Summary Adopted: March 2017 Review Cycle: Bi-annual Last Review: N/A Next Review: March 2019 1. INTRODUCTION 1.1. This policy provides guidance to all individuals claiming reimbursement
More informationFinancial Regulations. Financial. Regulations. Working Together. September Borders College 24/11/ Working Together.
Financial Working Together Regulations September 2009 Borders College 24/11/2010 1 Working Together Table of Contents Section 1 - Introduction and Background... 6 Section 2 - Management Responsibility...
More informationLast updated 14 June, Internal Financial Controls Guidelines for Charities
Last updated 14 June, 2017 Internal Financial Controls Guidelines for Charities Last updated 14 June, 2017 This guidance document is subject to periodic review and updating. Please refer to the Charities
More informationTRAVEL & SUBSISTENCE (T&S) CODE
TRAVEL & SUBSISTENCE (T&S) CODE Updated 30/08/14 CONTENTS 1. INTRODUCTION... 3 2. BKA POLICIES AND PRINCIPLES APPLYING TO T&S... 4 General Policies & Principles... 4 Specific Policies In Respect of Travel-Related
More informationSection 4: Systems & Procedures. Chapter E Imprest Accounts
Section 4: Systems & Procedures Chapter E Imprest Accounts Key Contacts Name Title Tel No. Reimbursement Claims and Imprest Books (School Kitchens only) Payments Team Helpline 01743 252654 Changes to imprest
More informationTrustees. Body. SMT Clerk Office Staff. Finance Committee. Bursar/Finance Officer
Mayville Primary School Roles and Responsibilities in relation to Financial Regulations and Internal Procedures with the Academy Date: October 2017 Next Review Due: 1 year from next Finance Committee Trustees.
More informationRegistered Charity SC Established 1985
Registered Charity SC 00 8314 Established 1985 DC/JD/ADCONF/MANAGEMENT/DCAREY/REPORTS/2015/FINANCIALREGINDEX UPDATED17.06.08 Updated 16.05.11 Updated 01.11.12 Updated 16.02.14 Updated 24.05.15 1 FINANCIAL
More informationENERGY COAST UNIVERSITY TECHNICAL COLLEGE EXPENSES POLICY
ENERGY COAST UNIVERSITY TECHNICAL COLLEGE EXPENSES POLICY Approved: Signed: Date: January 2017 Date for Review: January 2019 Revision History: Revision History Revision Date Owner Summary of Changes 1
More informationSCR Local Enterprise Partnership Expenses Policy
SCR Local Enterprise Partnership Expenses Policy Document Properties Document Approval Approving Body or Person Role (review, approve) Date LEP Board Approve 05/02/2018 1. Purpose 1.1 This policy provides
More informationONLINE BRANCH ACCOUNTING AUDIT PROGRAMME
ONLINE BRANCH ACCOUNTING AUDIT PROGRAMME TABLE OF CONTENTS Section Page 1 Rules 3 2 Bank current account 4 3 Savings accounts 6 4 Debtors and creditors 8 5 Prepaid cards 10 6 Credit cards 12 7 Fixed assets
More informationTRAVEL AND SUBSISTENCE POLICY
TRAVEL AND SUBSISTENCE POLICY Introduction The University is a publicly funded body with charitable status, therefore the highest standards are expected of the way it controls the funds in its care. Payments
More informationCouncil, 4 December 2014 Proposed changes to Financial Regulations and Scheme of Delegation
Council, 4 December 2014 Proposed changes to Financial Regulations and Scheme of Delegation Executive summary and recommendations Introduction The finance systems upgrade project together with forthcoming
More informationSTAFF EXPENSES POLICY
STAFF EXPENSES POLICY Issued: Nov 2017 Next Review Due: Autumn 2018 Version 1 1 Staff and Volunteer Reimbursement of Expenses Incurred on BDAT Business The following policy applies to staff of BDAT Central
More informationCLAIMING EXPENSES GENERAL PRINCIPLES. Guidelines and Procedures. Updated December 2017 Effective 1 St January 2018
CLAIMING EXPENSES Guidelines and Procedures Updated December 2017 Effective 1 St January 2018 The purpose of this note is to set out procedures for trustees, committee members and others who undertake
More informationReimbursement of Staff Expenses
Shireland Collegiate Academy Trust Policy Reimbursement of Staff Expenses 2017 Committee and Date Approved Resources Board November 2017 Category Recommended Next Review Date Every two years unless change
More informationEXPENSES POLICY FOR DIRECTORS, EMPLOYEES, TUTORS AND REGIONAL REPRESENTATIVES
EXPENSES POLICY FOR DIRECTORS, EMPLOYEES, TUTORS AND REGIONAL REPRESENTATIVES Approved By the Board: 22 nd November 2017 Review Date: December 2018 1 P a g e 1. INTRODUCTION It is our policy to reimburse
More informationCash and Treasury Management Policy and Procedure
Cash and Treasury Management Policy and Procedure Date: December 2014 Release: FINAL Lead Manager: John Leslie, Chief Finance Officer Clinical Leads: Not applicable Revision History Author Version Revision
More informationRickmansworth School Finance Policy
Rickmansworth School Finance Policy Policy Number: Version: Approved Ratified by: FGB Date ratified: 16 September 2015 Policy Lead: Name of responsible committee and SLT Charles Hampshire lead: Date issued:
More informationFinancial Procedures Policy
St Andrew s C of E VA Primary School, Fontmell Magna Financial Procedures Policy The objectives of this policy are to set guidelines for the establishment of sound and effective financial procedures. By
More informationStaff Expenses Policy and Procedures
Scope: Financial Management Last updated by/date: EDOF Feb 2018 Effective Date: Feb 2018 Next review date: Feb 2021 Responsible Dept: Finance Associated links: Equality Analysis Undertaken: Stage One Policy
More informationGreytown District Trust Lands Trust
Greytown District Trust Lands Trust Internal control questionnaire 31 March 2017 Please complete the attached questionnaire. If you need more space, please feel free to add extra pages. As this is a standard
More informationFinancial procedures manual
Contents Introduction... 2 Finance authorisation procedure... 2 Bank account procedure... 3 Petty cash procedure... 4 Use of business credit card procedure... 5 New supplier procedure... 6 New customer
More informationFinance and Resources Committee 17 March 2010
Finance and Resources Committee 17 March 2010 Expenses Policies Executive Summary and Recommendations Introduction At the July 2009 meeting of the Finance and Resources Committee, consideration was given
More informationThe Smallberry Green Primary School GOVERNOR ALLOWANCES & EXPENSES POLICY
The Smallberry Green Primary School GOVERNOR ALLOWANCES & EXPENSES POLICY Scope & Applicability The School Governance (Roles, Procedures and Allowances (England) Regulations 2013 applies to all maintained
More informationInternal Audit Report
Internal Audit Report MENORAH HIGH SCHOOL FOR GIRLS 13 July 2017 To: Copied to: Chair of Governors Headteacher Education and Skills Director Commissioning Director (Children and Young People) School Finance
More informationPolicy on Business Travel
Status: Approved Custodian: Director: Finance and Administration Date approved: 2012-03-17 Implementation date: 2012-03-18 Decision number: SAQA 0795/12 Due for review: 2015-03-07 File Number: 2 Table
More informationEmployee travel and subsistence rules
Employee travel and subsistence rules Introduction This section explains the tax position of employees who travel for business purposes in the course of their jobs. Typically, this will involve employees
More informationGeneral Principles for the Use of. Parent Company Guarantees and Performance Bonds
General Principles for the Use of Parent Company Guarantees and Performance Bonds This short paper is intended to describe the general principles to be applied in the use of Parent Company Guarantees and
More informationThe Affirmative Deposit Fund for Charities
Scheme Particulars The Affirmative Deposit Fund for Charities A common deposit fund The Affirmative Deposit Fund for Charities Index to paragraphs 1 Definitions 2 Constitution of the Fund 3 Trustee 4 Relationship
More informationGovernors Allowances Policy 2017
Governors Allowances Policy 2017 Policy Monitoring, Evaluation & Review The school will review this policy as below and assess its implementation and effectiveness. The policy will be promoted and implemented
More informationGovernor Allowances and Expenses Policy
Governor Allowances and Expenses Policy Agreed by Governors 6 December 2016 1 Scope and Applicability The School Governance (Roles, Procedures and Allowances) (England) Regulations 2013 applies to all
More informationBritish Fencing EXPENSES POLICY TRAVEL AND SUBSISTENCE
Introduction British Fencing EXPENSES POLICY TRAVEL AND SUBSISTENCE 1. This policy on Travel and Subsistence provides a comprehensive account of the rules and entitlements for all British Fencing colleagues
More informationFINANCIAL POLICY LEGISLATIVE FRAMEWORK SECTION 1 PURPOSE / OBJECTIVES
LEGISLATIVE FRAMEWORK 1. SASA ACT 84 OF 1996 2. CIRCULAR 9 OF 1999 3. CIRCULAR 13 OF 2000 4. CIRCULAR 9 OF 2002 5. CIRCULAR 3 OF 2003 6. CIRCULAR 45 OF 2003 7. CIRCULAR 34 OF 2005 SECTION 1 PURPOSE / OBJECTIVES
More informationDocument Ref QP035 Document Title Travel & Expenses Policy Owning Department Finance Effective Date 05-Nov-18 Review Date 05-Nov-21
Document Ref QP035 Document Title Travel & Expenses Policy Owning Department Finance Effective Date 05-Nov-18 Review Date 05-Nov-21 1. Purpose This document sets out London & Partners policy and procedures
More informationAppendix 4: Credit card policy and procedures CREDIT CARD POLICY AND PROCEDURES. 1. Introduction
Appendix 4: Credit card policy and procedures CREDIT CARD POLICY AND PROCEDURES 1. Introduction 1.1 The Academy credit card is issued to enable key staff to make purchases relating to academy business
More informationTHE KEMNAL ACADEMIES TRUST. Expenses Policy
THE KEMNAL ACADEMIES TRUST Expenses Policy 1.0 PURPOSE 1.1 This policy sets out the Kemnal Academies Trust's (TKAT) rules on how employees, LGB members and Trustees can claim for expenses incurred in the
More informationFinancial Procedures and Controls
Financial Procedures and Controls Introduction The purpose of this document is to outline each transaction and process for all incoming and outgoing money at HVL. While the Board is ultimately responsible
More informationThe British Horse Society EXPENSES CLAIMS POLICY FOR VOLUNTEERS. EFFECTIVE DATE: 01 st April 2015 As APPROVED BY: FINANCE COMMITTEE
The British Horse Society EXPENSES CLAIMS POLICY FOR VOLUNTEERS EFFECTIVE DATE: 01 st April 2015 As APPROVED BY: FINANCE COMMITTEE This policy applies to all volunteers (including county, regional and
More informationBROADWAY ACADEMY POLICY ON THE PAYMENT OF ALLOWANCES TO MEMBERS OF THE GOVERNING BODY
BROADWAY ACADEMY POLICY ON THE PAYMENT OF ALLOWANCES TO MEMBERS OF THE GOVERNING BODY 1. Introduction 1.1 The aim of this policy is to ensure that elected members of the Governing Body do not incur unnecessary
More informationPolicies, Procedures, Guidelines and Protocols
Policies, Procedures, Guidelines and Protocols Document Details Title Finance : Petty Cash Administration Trust Ref No 1561-27059 Local Ref (optional) Main points the document covers Procedure for the
More informationGovernance and Accountability for Smaller Authorities in England
Governance and Accountability for Smaller Authorities in England A Practitioners Guide to Proper Practices to be applied in the preparation of statutory annual accounts and governance statements March
More informationGifts, Hospitality and Expenses Framework
London Pensions Fund Authority Gifts, Hospitality and Expenses Framework 2013 Ap Contents Page 1. Principles 3 2. Limits for acceptance and disclosure A summary 4 3. Section 1: Policies for Gifts and Hospitality
More informationAustralian Nursing and Midwifery Federation - NSW Branch
Australian Nursing and Midwifery Federation - NSW Branch Finance Policy Implementation date: 1 July 2014 Reviewed: Next review date: 1 July 2018 Approved by: Brett Holmes Branch Secretary July 2014 Page
More informationExpenses Policy Implementation January 2012 Review September 2014
Expenses Policy Implementation January 2012 Review September 2014 Oasis Community Learning Expenses Policy June 2014 Expenses Policy Version 3 02.03.12 MN 1 STAFF REIMBURSEMENT OF EXPENSES INCURRED ON
More informationFinancial Regulations Manual
Financial Regulations Manual 2 nd July 2012 Contents 1 Introduction 2 Organisation 3 Accounting System 4 Financial Planning 5 Payroll 6 Purchasing 7 Income 8 Cash Management 9 Fixed Assets 1. Introduction
More informationHOLY TRINITY CATHOLIC SCHOOL
HOLY TRINITY CATHOLIC SCHOOL OAKLEY ROAD I SMALL HEATH I BIRMINGHAM I B10 0AX POLICY FOR THE PAYMENT OF ALLOWANCES TO GOVERNORS & ASSOCIATE MEMBERS SERVING ON MAINTAINED SCHOOL GOVERNING BODIES 1) INTRODUCTION
More informationExpenses (staff) Policy
Expenses (staff) Policy Rev Level Revision Date Description of Changes 01 02 03 21/04/2012 18/06/21013 04/02/2014 Initial Release Addition of allowable alcohol purchase for corporate entertainment (Req.
More informationROTHERHAM BOROUGH COUNCIL MEMBERS ALLOWANCES SCHEME
ROTHERHAM BOROUGH COUNCIL MEMBERS ALLOWANCES SCHEME Basic Allowance Special Responsibility Allowance Dependants Carers Allowance Travelling Allowance Subsistence Allowance Pensions Elections to Forego
More informationUNIVERSITY OF WALES EXPENSES, TRAVEL AND SUBSISTENCE POLICY. 1. Introduction. Travel & Expenses - Version 4, July 2014, Academic Unit
UNIVERSITY OF WALES EXPENSES, TRAVEL AND SUBSISTENCE POLICY 1. Introduction This document provides detailed guidance on the University s policy for the reimbursement of expenses necessarily incurred by
More informationDirector and Governor Expenses Policy
Director and Governor Expenses Policy Education is for improving lives and for leaving your community and world better than you found it. Review date: April 2020 Page 1 of 6 Contents 1. Introduction...
More informationContract for Services Expenses Rules and Regulations
Contract for Services Expenses Rules and Regulations Contents 1. Summary of rates... 3 2. Public sector philosophy and accountability... 4 3. Principles... 4 4. What can be claimed?... 5 5. What cannot
More informationFinancial Policy. To be read in conjunction with the Financial Procedures Manual and the Finance Committee terms of Reference.
Financial Policy To be read in conjunction with the Financial Procedures Manual and the Finance Committee terms of Reference. Reviewed: January 2016 Next Update: January 2019 Du Cane Road London W12 0TN
More informationDecision The Council is requested to approve the revised expenses polices for implementation from 1 September 2011.
Council Meeting 7 July 2011 Expenses Policies Executive summary and recommendations Introduction Copies of the proposed revised expenses polices are attached. The policies were reviewed by the Finance
More informationStaff Expenses Policy
Staff Expenses Policy Review cycle Policy Oversight Body RPE Committee Policy Reviewed (date) 29/09/2016 Next Review (date) September 2017 Signed (ALT Business Manager) Date Signed (RPE Chair) Date Stokesley
More informationTERMS OF BUSINESS WITH AUTHORISED INTRODUCERS
TERMS OF BUSINESS WITH AUTHORISED INTRODUCERS These Terms of Business set out the nature of the relationship between the Company and the Introducer and the terms on which the Company will accept business
More informationFinancial Regulations
The University of Chichester Financial Regulations Travel and Subsistence Expenses Policy 1. GENERAL PRINCIPLES 1.1 Only expenses which have been wholly, necessarily and exclusively incurred in the course
More informationUniversity College Cork. Travel and Expenses Policy. June 2018.
University College Cork. Travel and Expenses Policy. June 2018. pg. 1 University College Cork FINANCE OFFICE Travel & Expenses Policy. Table of Contents 1. Introduction...3 2. Scope...3 3. Responsibility
More informationTravel Expenses Policy Reimbursement of expenses
Travel Expenses Policy Reimbursement of expenses Section 1 - Introduction This Policy was approved by the Finance Committee of the College in March 2011 and minor amendments have been made since then.
More informationNational Association of Racing Staff
National Association of Racing Staff Expenses Policy Date; 4/02/2016 Signed; George McGrath, Chief Executive Review date Each year Process owner Financial Trustee Contents Page 1. Introduction 2 2. Completion
More informationFinance Procedure 4.22 PETTY CASH PROCEDURE - SERVICES
Finance Procedure 4.22 PETTY CASH PROCEDURE - SERVICES FP4.22 Version 003 Mar 15 1.0 INTRODUCTION Nugent Care wishes to minimise the amount of monies spent via Petty Cash and ensure that a robust and secure
More informationCurrent Account Conditions and AccounT Information.
Current Account Conditions and AccounT Information. If you open an account with us it will be with Yorkshire Building Society (trading as Norwich & Peterborough Building Society, Norwich & Peterborough
More informationPROCUREMENT OF GOODS & SERVICES POLICY
ARK HOUSING ASSOCIATION LTD. [ARK] POLICY REF: F02 Version 2.1 November 2016 PROCUREMENT OF GOODS & SERVICES POLICY 1.0 INTRODUCTION 1.1 This policy describes how we will purchase, or procure, goods and
More informationFinance Procedure 2.11 PURCHASING & ACCOUNTS PAYABLE PROCEDURE CENTRAL OFFICE
Finance Procedure 2.11 PURCHASING & ACCOUNTS PAYABLE PROCEDURE CENTRAL OFFICE FP2.11 Version 004 June 16 1.0 INTRODUCTION This procedure sets out the finance processes and responsibilities for administering
More informationBROOK GREEN CENTRE for LEARNING FINANCE POLICY 2018/2019
BROOK GREEN CENTRE for LEARNING FINANCE POLICY 2018/2019 1 AIMS 1.1 This document has been adopted by the Board of Governors, as the basis for the administration and management of finances. The aim of
More informationNHS Grampian. Patient and Public Involvement Expenses Payment Policy. January 2012
NHS Grampian Patient and Public Involvement Expenses Payment Policy January 2012 Approved by: PFPI Committee 9 November 2011 Director of Corporate Communications: Laura Gray Implementation date: 1 January
More informationFinancial Regulations
Financial Regulations Insert school name Document Detail Policy Reference Number: 006 Category: Financial Management Adopted By: Local Governing Body Author: Trust Business Manager Version: 2016-3 Status:
More informationCash and Treasury Management Policy and Procedure
Cash and Treasury Management Policy and Procedure Date: 22 July 2016 Release: Final Lead Manager: Wendy Kerr, Chief Finance Officer Clinical Leads: Not applicable Revision History Author Version Revision
More informationGWYNEDD ARCHAEOLOGICAL TRUST LIMITED
Company number: 01180515 Charity number: 508849 The Companies Act 2006 COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL Memorandum and Articles of Association of GWYNEDD ARCHAEOLOGICAL TRUST
More informationBradwell with Pattiswick Parish Council. Expenses Policy for employees and councillors
Bradwell with Pattiswick Parish Council Expenses Policy for employees and councillors Version 1.0 Issue date 2 nd November 2015 Author Parish Clerk & Responsible Finance Officer Reviewed by Parish Councillors
More informationRHUDDLAN TOWN COUNCIL FINANCIAL REGULATIONS
RHUDDLAN TOWN COUNCIL FINANCIAL REGULATIONS 1. GENERAL 1.1 These financial regulations govern the conduct of financial management by the Rhuddlan Town Council and may only be amended or varied by resolution
More informationGovernance and Accountability for Smaller Authorities in England
Governance and Accountability for Smaller Authorities in England A Practitioners Guide to Proper Practices to be applied in the preparation of statutory annual accounts and governance statements March
More informationStaff Benefits and Expenses Policy 2018
Staff Benefits and Expenses Policy 2018 Policy Approved by Finance Committee 28 November 2018 Chair of Finance Committee Eunice Brain 28 November 2018 Whole Governing Body 6 December 2018 Position Name
More informationA. All purchases require that the appropriate funds are budgeted and sufficient funds are available at the time of purchase.
FISCAL POLICIES # 401-03 February 26, 2003 Purchasing and Fiscal Procedures I. Purpose/Objective The purchasing and fiscal policies guidelines are to assure that the Village of Lexington maintains lawful,
More informationPolicy for reimbursement of external Examiners/Advisors/Experts and Assessors travel and other expenses
Policy for reimbursement of external Examiners/Advisors/Experts and Assessors travel and other expenses 2014-15 Contents 1. The policy 2. How to claim 3. Authorisers 4. Expenditure which may be claimed
More informationMEMBERS SCHEME OF ALLOWANCES
MEMBERS SCHEME OF ALLOWANCES 1. INTRODUCTION a) The payment of allowances to Councillors is governed by various Acts of Parliament and Regulations. There is a key distinction to note, as follows. b) Sections
More informationCONTENTS. Organisation and responsibility. Financial planning and monitoring
FINANCE MANUAL 1 CONTENTS Organisation and responsibility Financial planning and monitoring Financial administration Purchasing Payroll Assets Income Banking and cash holdings Appendix 1 School Lettings
More informationReviewed and Approved by Corporation Dec 2015 Next Review due Nov 2017 FINANCIAL REGULATIONS
Reviewed and Approved by Corporation Dec 2015 Next Review due Nov 2017 FINANCIAL REGULATIONS NOVEMBER 2015 BROCKENHURST COLLEGE FINANCIAL REGULATIONS INDEX Page Financial Control and Accountability - Introduction
More informationMandate Partnership. 1. Partnership details. Partnership name in full. The partnership of. 2. Application to accounts
Mandate Partnership Please use this mandate to appoint partners and other individuals as authorised signatories to deal with the Bank. Each individual will have important responsibilities and must be chosen
More information