By Junpen W. Invoices Customer Ledger (F03B11) Invoice Revisions (F03B112) Receipts. Receipts Post. Invoice Post

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1 By Junpen W. Invoice Post Invoices Customer Ledger (F03B11) Invoice Revisions (F03B112) Account Ledger (F0911) Account Balance (F0902) Receipts Receipts Header (F03B13) Receipts Detail (F03B14) Receipts Post Credit Analysis Refresh Statistical History Update A/R Credit/Cash Management Work Table (F03B15) Statistical Summary (F03B16S) Statistical Detail (F03B16) Accounts Receivable Reports and Inquiries Credit and Collections Reports and Inquiries 1

2 A/R Constants Automatic Accounting Instruction (AAI) User Defined Code Next Number Payment Term Tax Set up Set up Default Company (for all companies) Batch Control Required Manager Approval of Input General Ledger Interface Offset Method (Y or B) Set up Enhanced A/R Constants A/R - Line of Business Date Effective Category Codes Set up Company Controls for Account Receivable Cash Management (Print Statement, Delinquency Notice) Aging Information 2

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4 Receivables Bank (RB) Receivables Trade (RCxxxx ( RCxxxx) xxxx -> > GL Offset Unapplied Receipts (RCUC) Logged Receipts (RCLC) Write-Offs (RAxx ( RAxx) xx -> > Reason Codes (03B/RC) Discount Taken (RKD) Delinquency Fees (RFC, RFD) Draft (RD1x RD5x) x -> > Payment Instrument (00/PY) Netting (NC) VAT (RTxxxx ( RTxxxx) xxxx -> > GL Offset 4

5 Address Book Credit Message Codes (00/CM) Document Type Codes (00/DT, 00/DI) Payment Status Codes (00/PS) Payment Instrument Codes (00/PY) Credit Manager (01/CR), Collection Manager (01/CM) Collection Reason Codes (03B/CL) Write-Off Reason Codes (03B/RC) Standard Receipt Input Type Codes (03B/RE) Void/NSF Reason Code (03B/VR) 5

6 Standard Next Number Next Number by Co/FY Next Number Constants 6

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8 Two Types of Payment Terms Standard Payment Term Calculate Net Due Date based on Invoice date Advanced Payment Term Calculate Net Due Date based on Due Date Rule and Workday Calendar 8

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11 Setting Up Tax Authorities Understand Tax Explanation Code (00/EX) Setting Up Tax Rate/Area Setting Up Tax Rules Setting Up AAIs for Taxes 11

12 The customer master record stores default information, such as: Address/mailing information Payment terms Payment instrument Credit/collections information Bank account information Tax information Currency information General ledger distribution information Category codes for reporting purposes 12

13 1 Enter Invoices 2 Review and Approve Invoices 3 Post Invoices to G/L Creates Unposted Records Batch Control (F0011) Enter Updates Customer Ledger Customer Ledger (F03B11) Review/ Approve Updates Account Ledger Account Ledger (F0911) Updates and approves records for posting Batch Control (F0011) 13

14 Updates status to D (posted) Batch Control (F0011) Posts records to Account Balances Account Balances (F0902) Creates offset entries & Updates status to P (posted) Account Ledger (F0911) Updates status of detail records to D (posted) Customer Ledger (F03B11) 14

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16 Enter the original document Original Invoice #5555 Recurring Frequency=QT Number of Payments=4 1,200 USD Recycle the invoice Document number #2275 Recurring Frequency=QT Number of Payments=3 1,200 USD Recycle the invoice Document number #3120 Recurring Frequency=QT Number of Payments=2 1,200 USD Recycle the invoice Document number #4890 Recurring Frequency=QT Number of Payments=1 1,200 USD Last Invoice 16

17 External source Batch input tables F03B11Z1 and F0911Z1 Customer Ledger F03B11 Run Invoice Batch Processor and Account Balances F0902 Account Ledger F0911 Receipts Create Batch Type RB Customer Ledger (F03B11) Account Ledger (F0911) Receipts Header (F03B13) Post Receipts Detail (F03B14) Account Balances (F0902) 17

18 To calculate the necessary amounts, use any of the following (TI) codes during standard receipts entry: TI Code Description 10 Simple Invoice Match 11 Invoice match with automatic chargeback for discount 15 Invoice match with write-off 16 Invoice match with chargeback 17 Invoice match with deduction 25 Stand-alone write-off 26 Stand-alone chargeback type input 18

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21 To calculate the necessary amounts, use any of the following type input (TI) codes during speed receipts entry: 1 - Unapplied receipts 2 Balance forward receipts 3 - Logged receipts 4 - General ledger (G-type receipt) 21

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25 Invoice with USD on 10/10/2011 1,000 = 35,360 THB Receipt with USD on 30/10/2011 1,000 USD@ = 35,700 THB Realized Gains = 340 THB Invoice with CAD on 01/10/2011 1, = 1, USD Receipt with JPY on 31/10/ = JPY = 1, USD Realized Losses 1, , = USD 25

26 Draft Create Batch Type DB in F03B13 Create Document Type R1 in F03B11 Customer Ledger (F03B11) Receipts Header (F03B13) Post Receipt Detail (F03B14) Account Ledger (F0911) Account Balances (F0902) Draft Acceptance Invoice Creation Statement/ Invoice Print Draft Remittance Draft Collection 26

27 Steps for Draft Receipt Header A/R Ledger (F03B13) (F03B11) 1. Draft Acceptance Draft Status = 4 Doc. Type = R1 Pay Status = D 2. Draft Register Draft Status = 4 Pay Status = # 3. Draft Remittance Draft Status = 3 Pay Status = G 4. Draft Collection Draft Status = 0 Pay Status = P 27

28 Open Invoices Customer Ledger (F03B11) Receipt Detail (F03B14) Invoice Revisions (F03B112) Run Statement Notification Refresh Print Statements Create Records A/R Notification History (F03B20) Review Statements A/R Notification History - Detail (F03B21) Reprint Statements if necessary 6. Date Pattern 5. User Defined Code 4. Delinquency Policies 3. Credit & Collection Manager (01/CR, 01/CM) 2. Letter Text for Delinquency Notices and Statements 1. Accounts Receivable Constant 28

29 Credit limit amount past next credit review date Run A/R Credit Analysis Refresh Customer s open invoices over credit limit. Customer Master (F03012) Customer Ledger (F03B11) Credit/Cash Management (F03B15) Account Balance Inquiry Open Invoices over credit limit Delinquency Fees Customer Ledger (F03B11) Customer Master by LOB (F03012) Accounts over credit limit or past credit review date Credit/Cash Management Worktable (F03B15) A/R Delinquency Policy (F03B25) A/R Delinquency Policy Detail - Fees (F03B27) A/R Delinquency Policy Notifications (F03B26) Policy Information Delinquency Notices 29

30 Define Processing Option for Manual Netting (P03B455) Activate Customer/Supplier Master for update field Netting Status in AR/AP Ledger to 1 (Approved for Netting) Setting up AAI item NC for the suspense clearing Note: You cannot perform AR/AP netting for these documents: Drafts (R1), Charge backs (RB), Deductions (R5), Partially paid transactions Step 1 Enter Invoice and voucher Accounts Payable Account Receivable PV#1 1,000 1,500 RI#11 A/P System (Batch Type V ) Dr. Expenses 1,000 Cr. A/P 1,000- A/R System (Batch Type IB ) Dr.. A/R 1,500 Cr. Revenue 1,500-30

31 Step 2 Customer nets the two transactions and sends you a payment for 500. Accounts Payable Account Receivable Netting Suspense PV#1 1,000 1,500 RI#11 1,000 PN#222 PN#222 1,000 1,000 RM#103 RI 1,000 Step 3 Receipt netting amount 500 in AR Receipt Process, applying the receipt to transaction RI 11 and RM 103 Accounts Payable Account Receivable Netting Suspense PV#1 1,000 1,500 RI#11 1,000 PN#222 PN#222 1,000 1,000 RM#103 RI 1, A/P System (Batch Type M ) Dr. A/P 1,000 Cr. NC A/C 1,000- A/R System (Batch Type IB ) Dr. NC A/C 1,000 Cr. A/R 1,000- A/R System (Batch Type RB ) Dr. Cash or Bank Account 500 Cr.. A/R

32 1. Credit Note Invoice 50 : Debits the Sales account (doc. type RM) for the amount of the credit Credits the A/R Trade account (doc. type AE) for the amount of credit and references the RM document in the Explanation 1. A/R Trade 50 AE 1. Sales 50 RM 2. Run Generate Reimbursements in final mode to create an NO document in the A/P System and a receipt (RC) record for the customer in the amount of the credit note. 3. Post the receipt record (RB batch). The system: A/R Trade Suspense Debits (doc type AE) the A/R Trade account in the amount of the credit Credits (doc type RC) the Suspense account for the amount of the credit note AE RC 4. Post the NO document in the A/P system (batch type V).The system: Debits (doc type NO) the Suspense account Credits (doc type AE) the A/P Trade account for the amount of the credit note 4. A/P Trade 50 AE 4. Suspense 50 NO 5. Create either a manual payment (PN) or an automatic payment (PK) in the A/P system to reimburse the customer. When you post the payment, the system: Debits (AE) the A/P Trade account Credits (PN or PK) the Cash account for the amount of the credit note. A/P Trade AE 5. Bank 50 PN or PK 32

33 Open A/R Detail- Summarized Open A/R Detail with Remark Open A/R Detail with Aging A/R Unrealized Gains/Losses Report Open A/R Summary/Detail with Aging for Grower Open A/R Datail Report with Open A/P Generate VAT File Print Output VAT Print Phor Phor 30 33