CLG 004 GPC REFRESHER EXAM

Transcription

1 1. Which of the following is a responsibility of the Government Purchase Cardholder? Investigates all disputed purchases. Acts as liaison between the Government and the card-issuing bank. Performs contract administration within the limits of his or her delegated authority. Ensures funding availability 2. Who is responsible for ensuring that Government Purchase Card transactions are authorized and that the billing statement is complete for certification? Cardholder. Approving/Certifying Official. Resource/Financial Manager. Supervisor. Agency/Organization Program Coordinator 3. An increase to a cardholder's monthly limit must be submitted to the APC by: The cardholder. The Resource/Financial Manager. The Supervisor. None of the Above 4. Termination of Approving Official accounts results in the termination of all cardholder accounts assigned to them. 5. Billing accounts are currently suspended by the card-issuing bank once the account is: 30 days past the statement date. 60 days past the statement date. 90 days past the statement date. 120 days past the statement date. Page 1 of 6

2 6. Once an account is 60 days past the statement date, only the cardholder account causing the suspension results in suspension. 7. Contractors may use a Government employee's Government Purchase Card as long as the Contracting Office authorizes its use and the contractor notifies the Contracting Officer of all purchases made by the contractor during the billing period. 8. Normally, which of the following may NOT be purchased with the Government Purchase Card: Computer supplies from a GSA schedule. Food, drinks, clothing, lodging or travel related expenses. Furniture from Federal Prison Industries. Plumbing services from a commercial merchant 9. If you suspect fraud on your Government Purchase Card account, you should immediately: Notify your Agency Personnel office. Contact the merchant for verification of the transaction. Contact the card-issuing bank, APC, and local Procurement Fraud Advisor. Refer the matter to your organization's Criminal Investigation Command 10. The bank maintains the records of all transactions for six years and three months from the date of the transaction. Page 2 of 6

3 11. Which of the following steps should you take first when a GPC is lost or stolen? Document the name of the purchase card company. Determine when and where the card was last seen. Cooperate with the card-issuing bank representative and APC investigating the matter. Call the card-issuing bank. Look for disputable charges when the invoice is received for the lost/stolen card. Immediately notify in the card-issuing bank, the APC, the Approving Official, and Supervisor. Determine when the card was last used, the transaction, merchant, price, and any other pertinent information, then document this information and annotate the purchase log. 12. The GPC is normally reissued every 12 months to each cardholder. 13. Which of the following choices are examples of penalties or disciplinary actions involved when charged with illegal use of the GPC? Revoked security clearance. Jail sentence. Revoked GPC account. All of the Above 14. What is DoD's policy regarding purchase card misuse and personal accountability for GPC abuse? DoD accepts all liability for purchase card misuse. DoD expects full accountability from the card issuing bank. Improper, fraudulent, abusive, or negligent use of a government purchase is prohibited and appropriate corrective or disciplinary action will be taken. DoD defers to the individual policies of each activity Page 3 of 6

4 15. Which of the following choices is not a business requirement for sending shipments via the DoD Defense Transportation System? Include the Transportation Control Number. Items must have been purchased using the micro-purchase limit. Adhere to the MIL-STD-129 documentation standards. Include a packing slip located in a plastic pouch on the outside of the package. 16. The cardholder's requiring activity is responsible for telling the cardholder that the "ship-to point for the item is in an area in which commercial deliveries will not be possible. 17. Convenience Check amounts will not exceed the amount of which of the following? $2,000 $3,000 $5,000 $10, An Approving Officer responsible for originating, approving, or processing the requirement for a check may be also a convenience check custodian. 19. The limitation for convenience check accounts for overseas contingencies differ from the regular CC account limitation in that they allow for transactions up to $10,000 Page 4 of 6

5 20. Cardholders in contracting organizations must comply with FAR requirements when the card is used as a payment method on a contractual document 21. If Government Purchase Card holder Bob Johnson needs to purchase a projector for the e-gov Conference in Washington, DC this coming February, the spending limit is set at which of the following? $25,000 $5,000 $3,000 $2,000 $1, For which situation does the $2,000 spending limit apply? Purchasing a computer. Purchasing construction. Using Non-Appropriated Funds. None of the Above 23. If Government Purchase Card holder Linda Hamilton needs to purchase weapon safety training for her team the spending limit is set at which of the following? $25,000 $5,000 $3,000 $2,000 $1, The DD Form 1556 is the correct form used for Purchasing Training with the GPC. Page 5 of 6

6 25. Which of the following states the correct order of priority for the mandatory sources of supply? Activity or installation inventories, Federal Prison Industries (UNICOR), National Industries for the Blind/Severely Handicapped (NIB/NISH), wholesale supply sources. Activity or installation inventories, wholesale supply sources, NIB/NISH, UNICOR. Wholesale supply sources, activity or installation inventories, NIB/ NISH, UNICOR. NIB/NISH, UNICOR, activity or installation inventories, wholesale supply sources 26. When purchasing a product on EPA s CPG list, the product must contain: Non ozone depleting substances Bio based material Reduced packaging Recycled material 27. Cardholders satisfy requirements for services from the sources to include the Committee for Purchase from the Blind and Other Severely Handicapped (NIB/NISH); Mandatory Federal Supply Schedules (FSS); and Federal Prison Industries (UNICOR). I,, acknowledge that I have completed the testing material and understand its information governing the use of the Government Purchase Card. I understand that I am responsible to maintain additional training and that I may be subject to administrative and/or disciplinary action including criminal prosecution for the improper use of the Government Purchase Card as a GPC Cardholder or Billing Official. Sign: Date: Page 6 of 6