Henderson State University Procurement Card Program Guidelines and Procedures
|
|
- Anissa Shields
- 5 years ago
- Views:
Transcription
1 Henderson State University Procurement Card Program Guidelines and Procedures Welcome to the State of Arkansas / HSU Procurement Card (P-Card) Program. As an agency of the State of Arkansas, HSU is participating in this program designed to help better manage low-dollar supply purchases and bring many benefits to the University and our vendors. The P-card will facilitate the acquisition of lower dollar goods and services needed for conducting official University business. It is intended that the P-card be issued to select university fulltime employees to enhance the University and departmental effectiveness and economy of operations. Responsibility and accountability for P-card transactions will reside at the department level. Personal purchases are strictly forbidden and may result in disciplinary action. All university departments, as a condition of participation in the P-card program, shall abide by the terms of the procedures. The success of the P-card program and its continuing use depends on your participation and cooperation. Read and follow the program guidelines as specified herein.
2 What is a Procurement Card? The P-card is a special Visa credit card issued by the State of Arkansas through US Bank to be used for official business purchases. It is a fast, flexible purchasing tool that offers an alternative to the existing purchasing process. It provides an extremely efficient and effective method for purchasing supplies. Who is eligible for a card? Any employee of Henderson State University that is authorized by the department head and the appropriate Vice President will be eligible for a P-card. The issuance of a P-card to you represents the trust bestowed upon you by the University to protect its assets and integrity. You are the point of control to maintain appropriate spending activities to protect your departmental funds. The P-card will be issued in the name of the individual cardholder. A card application form will require some personal information from the prospective card holder, but this does not affect your personal credit in any way: the information is for security purposes only.
3 Benefits of using a P-card Time and monetary savings Consolidated billing Less need for small dollar purchase orders Internet ordering 24/7 purchases possible Ability to order on your own, at any time! Spending Limits EACH TRANSACTION -The maximum single transaction limit is $1,000 (including shipping costs and taxes). MONTHLY SPENDING- The maximum monthly expenditure limit is $1,000.
4 Making A Purchase Purchasing In Person The Cardholder takes the P- Card to the place of business and verifies that they will accept the Visa card. Phone Orders The Cardholder may telephone an order to a supplier. Internet Orders The Cardholder may use electronic mail to submit an order to a supplier. The cardholder ensures that all transaction documentations are provided to the department liaison for recording in the P-card transaction log. The Cardholder must inform all suppliers that the University is NOT exempt from Arkansas sales tax. Shipping and Receiving Instructions- It is strongly recommended that goods ordered via the P-Card be shipped directly to your departmental campus address via UPS, Federal Express, or other method suitable for the items purchased unless the package contains hazardous materials which may require special handling. DO NOT have items shipped to your home address.
5 General Policies and Procedures P-cards will be issued to an individual in the individuals name for official university business. The Cardholder must be a full-time employee of Henderson State University. P-cards are not transferable and are the sole responsibility of the cardholder. Each department will assign a person as the department liaison. The department liaison will be responsible for the basic administrative procedures of maintaining the P-card transaction log. The department head must sign off for all transactions each month. The department head and appropriate vice president must approve the request for an individual to obtain a P-card. The department head and vice president approval delegates transaction authority to the cardholder for necessary departmental purchases. Each department will be responsible to assure credit card charges are accurate on the monthly budget report.
6 Non-allowable Charges Alcoholic Beverages of Any Kind Food Purchases-Restaurants Travel Expenses of Any Kind(airfare, restaurants, hotels, etc.) Printing of Any Kind Cash Advances Gift certificates Fuel Personal Purchases SPLIT PURCHASES On-Campus Suppliers--Media Services, Central Stores & Physical Plant State contract items - Be conscious of buying items that are on a State Contract. The University is required to utilize the vendors of these contacts, so please, make yourself aware of these contracts. Additional Limitations Rebates - Any rebates received by the Cardholder as results of a P-Card transaction shall be deposited back into the appropriate departmental account and documentation reflecting the transaction shall be sent to the Purchasing Department. Promotional type items received as the result of a P-Card transaction shall become the property of the University and shall be utilized by the applicable university department.
7 Circumstances for Decline of Card *You have exceeded your designated transaction limit *You have exceeded your designated monthly limit. *You attempt to use the card for a blocked merchant category. Cardholder Responsibilities Complete training and sign cardholder agreement prior to issuance of a P-card. Keep your P-card and account number confidential. Use the P-card for University business ONLY. Enter a Requisition (DPS) prior to using the P-card. Requisition (DPS) must be in the amount that is estimated to be required for the semester/year. Understand non-allowable purchases. Do not split transactions to avoid maximum dollar limits. You MUST obtain receipts for EACH transaction and provide to the departmental person responsible for approving the charges in the DPS system. No cash refunds for returns. No exchanges. Understand that intentional misuse or abuse of the P- card will result in immediate revocation of charging privileges and possible disciplinary and legal action. Return your P-card to the PCA immediately upon termination of employment or if no longer using the P- card.
8 Lost or Stolen Cards Must be reported within 48 hours; please report immediately to US Bank at (24 hours a day, 365 days a year). Notify the HSU Procurement Card Administrator at the first opportunity during normal HSU business hours at P-Card Cycle Reconciliation All transactions must be approved within the designated monthly cycle and charges reallocated to the appropriate account number(s). All receipts must be received in the Purchasing office within five(5) days after the monthly cutoff date. NOTE: Regardless of whether an individual approves the charges, US Bank will be paid. Charges that have not been approved will be flagged and subject to audit review and possible suspension of privileges. Monthly Transaction Cycle Begins on the 15 th of each month and ends on the 14th of the next month All charges must be approved by the cut-off date and receipts forwarded within five (5) days after the monthly cut-off date.
9 4 Quick Ways to Lose Your P-card Privileges: 1. Not approving the charges in a timely manner. 2. Failure to forward your detailed receipts for charges and/or credits for processing. 3. Buying items that are not allowable within purchasing regulations & laws 4. Making a personal purchase Consequences of Splitting Purchase to Avoid Transaction Limits Card will be suspended for a minimum of 30 days User and approver will be notified by To reinstate privileges: Memo from user s approver giving adequate justification. If approved by the Purchasing Department, user must attend PCard training again Suspected Fraudulent Card Use Immediate suspension of card User and approver will be notified by Internal Audit will be notified immediately Possible criminal investigation and prosecution Termination of employment
10 Need Help? Contact the Procurement Card Administrator (PCA) for help: Name: Tim Jones Address: HSU Box 7894 Phone: Fax:
11 P-CARD NON ALLOWABLE LIST Many items available at merchants cannot be purchased with the P-card due to existing state contracts and restrictions imposed by Constitutional Amendment 54. The following list has been developed to make users aware of the restricted items. This list may not include all nonallowable items and is subject to change. If in doubt contact the HSU Purchasing Department. CONTRACT ITEMS; Air Conditioners Ammunition Capital Equipment Cell Phones Computers Hewlett Packard Printers Envelopes Letterhead and Envelopes Light Bulbs (in bulk over $100) Paper Towels / Tissue (in bulk over $100) Software (Microsoft or Adobe) Stock Continuous Blank Labels
12 Tires (auto, truck or bus) Vehicles (new or used) Xerographic and Print Shop paper AMENDMENT 54 ITEMS Printing PERSONAL ITEMS Alcoholic Beverages Bottled Water / Coffee Candy, Soft Drink, Food Decorative Items Flowers/Plants/Greeting Cards Narcotics, Prescriptions, Medication Party Holiday Decorations Plaques/Awards Small Appliances..coffee makers Supplies for party/celebrations
P-CARD TRAINING. For P-Cardholders I
P-CARD TRAINING For P-Cardholders I Who is eligible for a card? Any employee that works for the University and have the permission of the area Department Supervisor or Chair. Benefits of using a P-card
More informationArkansas State University-Jonesboro Procurement Card (PCard) Program Guidelines Manual
Arkansas State University-Jonesboro Procurement Card (PCard) Program Guidelines Manual Revised: October 13, 2017, November 21, 2011, October 21, 2010, March 9, 2009, September 4, 2008, March 13, 2008,
More informationUniversity of Arkansas at Monticello Procurement Card (P-Card) Program Policies and Guidelines Manual
University of Arkansas at Monticello Procurement Card (P-Card) Program Policies and Guidelines Manual Policies and guidelines will be changed to meet the needs of the Procurement Card (P-Card) Program.
More informationSparta Area School District Purchasing Card Program and Employee Use Agreement
All employees responsible for the use or custodial responsibilities of the PCard must read, understand, and sign this agreement before a card may be checked out to them. Introduction and Purpose A Purchasing
More informationArkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual
Arkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual March 5, 2013 (revised) Policies and guidelines will be changed to meet the needs of the Procurement Card (P-Card)
More informationPurchasing card Program
Purchasing card Program Policies and Procedures 2017/2018 Fiscal Year Purchasing Card Policies and Procedures Introduction The purpose of the purchasing card program is to establish a more efficient, cost-effective
More informationP-Card Training Office of Procurement Services
P-Card Training - 2018 Office of Procurement Services Purpose of Training To ensure staff are knowledgeable and understand their responsibilities when using a university-issued P-Card and to provide an
More informationCity of Burleson, Texas PROCUREMENT CARD POLICY
City of Burleson, Texas PROCUREMENT CARD POLICY June 15, 2009 PROCUREMENT CARD POLICY AND PROCEDURES TABLE OF CONTENTS SECTION HEADING PAGE NO. 1. Purpose 3 2. Scope 3 3. Policy 3 4. Definitions 3 5. Responsibilities
More informationPURCHASING CARD MANUAL
MOREHEAD STATE UNIVERSITY PURCHASING CARD MANUAL OFFICE OF PROCUREMENT SERVICES INTRODUCTION Welcome to the Morehead State University Purchasing Card (Pcard) Program Cardholder Manual. This program has
More informationCOLLEGE CREDIT CARD USER GUIDE Updated September 14, 2012
COLLEGE CREDIT CARD USER GUIDE Updated September 14, 2012 Name : Type of Card: PCARD / CORPORATE CARD The College s Credit Card Program consists of two types of cards: the PCard and the Corporate Card.
More informationTo be eligible for a P-Card the applicant must meet the following criteria:
Policy Name: Procurement Card Policy Originating/Responsible Department: University Services and Purchasing Approval Authority: Senior Management Committee Date of Original Policy: September 2002 Last
More informationPurchasing Card Policy
Table of Contents Purchasing Card Policy 1. INTRODUCTION... 2 1.1 Overview... 2 1.2 Purpose of Program... 2 1.3 Program Oversight... 2 1.4 Program Goals... 2 2. GENERAL GUIDELINES FOR PCARD ISSUANCE...
More informationARKANSAS TECH UNIVERSITY TRAVEL CARD POLICIES AND GUIDELINES MANUAL
ARKANSAS TECH UNIVERSITY TRAVEL CARD POLICIES AND GUIDELINES MANUAL 2017 WWW.ATU.EDU/TRAVEL INTRODUCTION Welcome to the State of Arkansas/Arkansas Tech University Travel Card (TCard) Program. As an Agency
More informationTulane Purchasing Card Policies and Procedures
Tulane Purchasing Card Policies and Procedures I. Purpose The Purchasing Card program was established to provide a more efficient and cost-effective method for purchasing and paying for small dollar transactions,
More informationPurchasing Card Policy
Purchasing Card Policy For Cardholders I. Purpose The purpose of the Purchasing Card Program is to provide Cisco College with an efficient and controllable method for completing small dollar transactions
More informationMANSFIELD UNIVERSITY PURCHASING CARD POLICIES AND PROCEDURES GUIDE FOR CARDHOLDERS
MANSFIELD UNIVERSITY PURCHASING CARD POLICIES AND PROCEDURES GUIDE FOR CARDHOLDERS A. General Overview Mansfield University s Purchasing Card program is designed to improve efficiency in the processing
More informationPurchasing Card Program
CHABOT- LAS POSITAS COMMUNITY COLLEGE DISTRICT Purchasing Card Program Policies and Procedures Purchasing and Warehouse Services Department District Office 7600 Dublin Blvd., 3 rd Floor Dublin, CA 94568
More informationPURCHASING CARD PROGRAM POLICY AND PROCEDURE MANUAL
Purchasing Department 3397 W. Tharpe St. Tallahassee, FL 32303 PURCHASING CARD PROGRAM POLICY AND PROCEDURE MANUAL Purchasing Card Program Policies and Procedures Revised 7/27/2015 Table of Contents Purpose
More informationSCHOOL DISTRICT OF OKALOOSA COUNTY TECHNICAL ASSISTANCE MEMORANDUM PURCHASING
SCHOOL DISTRICT OF OKALOOSA COUNTY TECHNICAL ASSISTANCE MEMORANDUM PURCHASING FINANCE TAM: 2018-001 CONTACT: Vince Windham Program Director - Purchasing TELEPHONE: 833-7668 TO: FROM: DATE: SUBJECT: All
More informationUC MERCED PROCUREMENT CARD APPLICATION
UC MERCED PROCUREMENT CARD APPLICATION Return completed and signed application to: PCard Administrator, UC Merced, 1715 Canal Street, Merced, CA 95340 Tel: 209-228-4669 Fax: 209-228-2925 Email: pcard@ucmerced.edu
More informationP-CARD PROGRAM ONLINE TRAINING PURCHASING CARD
P-CARD PROGRAM ONLINE TRAINING PURCHASING CARD 1 ABOUT THIS ONLINE TRAINING This training will introduce you to: Purchasing Card (P-Card) guidelines and procedures Responsibilities of P-Cardholders Procurement
More informationCORPORATE PURCHASING CARD (VISA CARD) GENERAL INFORMATION AND APPLICATION FORM
CORPORATE PURCHASING CARD (VISA CARD) GENERAL INFORMATION AND APPLICATION FORM The State of Maryland has implemented a procurement card (VISA) for the use of State agencies. Any department within the College
More informationPurchasing Card (LaCarte) Policies and Procedures Pending Approval by Office of State Purchasing. Introduction.. 3
Purchasing Card (LaCarte) Policies and Procedures Pending Approval by Office of State Purchasing Table of Contents Introduction.. 3 I. Overview.. 4 A. Louisiana LaCarte Purchasing Card B. How your card
More informationPolicies and Procedures. For. The State of Texas. Procurement Card Program
Policies and Procedures For The State of Texas Procurement Card Program 2017-2018 Purchasing Card Policies and Procedures Introduction The purpose of the purchasing card program is to establish a more
More informationEASTERN MICHIGAN UNIVERSITY
EASTERN MICHIGAN UNIVERSITY PAYMENT CARD PROGRAM PROCEDURES Revised March 2016 TABLE OF CONTENTS 1.0 The EMU Payment Card 2 2.0 General Information 3 3.0 Payment Card Security 3 4.0 Payment Card Guidelines
More informationFinancial Services Procurement Card Policies and Procedures. Table of Contents
Table of Contents 1.0 Purpose... 2 2.0 Applicability... 2 3.0 Definitions... 2 4.0 Card Issuing Bank... 3 5.0 Program Benefits... 3 6.0 Compliance with University Procurement Policies... 3 7.0 Procedures...
More informationPURCHASING CARD TRAINING GUIDE
PURCHASING CARD TRAINING GUIDE U.S. Bank VISA Introduction Welcome to the Dixie State University Purchasing Card Program. This program has been designed to allow for the direct procurement of low-cost
More informationUSER GUIDE FOR PROCUREMENT CARD PROGRAM
USER GUIDE FOR PROCUREMENT CARD PROGRAM Prepared by: Mt. SAC Fiscal Services Department Questions: Teresa Patterson, Ext. 5512 Shelly Zahrt-Egbert, Ext. 5372 Revised 12/2017 TABLE OF CONTENTS SECTION PAGE
More informationPROCUREMENT CARD PROGRAM (PROCARD) CARDHOLDER TRAINING
PROCUREMENT CARD PROGRAM (PROCARD) CARDHOLDER TRAINING August 2017 Eric R. Walls, Senior Director Supply Chain Management & HUB Coordinator 210-562-6200 / ProCard Admin@uthscsa.edu 2 ProCard - Cardholder
More informationVanderbilt One Card Policy
Vanderbilt One Card Policy Date Effective October 2018 Responsible Administrator: Responsible Office: Policy Contact: Vice Chancellor for Finance and Chief Financial Officer Controller s Office / Purchasing
More informationBUSINESS POLICIES AND PROCEDURES MANUAL Revised 9-14 Purchasing Services
BUSINESS POLICIES AND PROCEDURES MANUAL PURCHASING 70.08.1 OVERVIEW Departments may participate in the WSU Program, which provides the convenience of credit card purchasing for departmental-level purchases.
More informationElizabeth City State University. Purchasing Card Manual
Elizabeth City State University Purchasing Card Manual 9/8/2014 Contents Overview... 3 ECSU Purchasing Card Program... 3 Corporate Liability... 3 General Information... 3 Card Usage... 4 Card Security...
More informationProcurement Credit Card Handbook
California State University East Bay Revised December 2014 Office of Procurement Services Procurement Credit Card Handbook The CSUEB Procurement Card Handbook is in support of the CSU system ICSUAM policy
More informationProcurement Card Program
Procurement Card Program Policy 509.23 1 Introduction 2 Scope 3 Definitions 4 Policy and Procedure Statements 4.1 Overview of the Procurement Card Program 4.1.1 Purpose of the Procurement Card 4.1.1.1
More informationEastern Kentucky University. Tier 1 General Office Supply Procurement Card Requirements & Procedures
Eastern Kentucky University Tier 1 General Office Supply Procurement Card Requirements & Procedures Revised April 6, 2015 Table of Contents INTRODUCTION... 3 GENERAL UNIVERSITY POLICY & OVERVIEW OF REQUIREMENTS...
More informationTEMPLE UNIVERSITY PURCHASING CARD PROGRAM POLICIES AND PROCEDURES
TEMPLE UNIVERSITY PURCHASING CARD PROGRAM POLICIES AND PROCEDURES When using the Temple Purchasing Card (TPC) a dramatic reduction in the procurement cycle for small dollar purchases ($2000 or less) can
More informationCredit Card Procedural Manual
(1) PURPOSE The purpose of this policy is to provide guidelines for the issuance and use of credit cards along with instructions for reconciliation and review of transactions. (2) DEFINITIONS - Approver:
More informationBERKELEY COUNTY FILE: DM
1 BERKELEY COUNTY FILE: DM 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 CORPORATE PURCHASING CARD PROGRAM I. Authority
More informationPurchasing Card Program
University Of North Alabama Purchasing Card Program User Guidelines University of North Alabama Procurement Department Created: March 2008 University of North Alabama Purchasing Card Program 1 Table of
More informationProcurement Card (PCard) Guidelines Manual
Procurement Card (PCard) Guidelines Manual University of South Florida Purchasing Services Revised: 01/19/17 http://www.usf.edu/business finance/purchasing/staff procedures/usf pcard/index.aspx USF SYSTEM
More informationPROCUREMENT CARD PROGRAM
PROCUREMENT CARD PROGRAM 1 Policy and Procedure Statements Upon approval by a University department head, purchasing cards (P-Cards) can be issued to eligible employees for use, during official University
More informationDuval County Public Schools Purchasing Card Program. Policies and Procedures
Duval County Public Schools Purchasing Card Program CONTENTS September 1, 2017 PURPOSE... 2 BACKGROUND... 2 PROCEDURES... 2 1. Definitions... 3 2. How It Works... 4 3. Responsibilities... 5 4. Processes...
More informationIntroducing the Purchasing Card Program
Introducing the Purchasing Card (P-card) Program at Boston College Uses Becoming a Cardholder How it Works Restricted Commodities Sponsored Funding Restrictions Reconciliation and Documentation Transaction
More informationPurchasing Card Policy and Procedure Manual
Policy and Procedure Manual FIN & PLANNING Table of contents.1 Introduction.3.2 Reason for Policies and Procedures...3.3 Who Needs to Know the Policies and procedures..3.4 Definitions...3.5 Contact Information...4.6
More informationPOLICY TEMPLATE. Cardholder means a University employee who is in possession of a PCard pursuant to this policy.
POLICY TEMPLATE PROCUREMENT CREDIT CARD (PCARD) Category: Approval: Responsibility: Date: Leave this blank; a category will be assigned The University Secretary, on the advice of the Policy Advisory Subcommittee,
More informationChannel Islands CALIFORNIA STATE UNIVERSITY
Channel Islands CALIFORNIA STATE UNIVERSITY Division of Business and Financial Affairs Procurement & Logistical Services Auxiliary ProCard Handbook Table of Contents Prohibited Items... 2 Restricted Items...
More informationTRINITY UNIVERSITY THE PURCHASING CARD A GUIDE FOR USERS
TRINITY UNIVERSITY THE PURCHASING CARD A GUIDE FOR USERS THE PURCHASING CARD IS FOR UNIVERSITY BUSINESS ONLY AND MUST NOT BE USED FOR ANY PERSONAL TRANSACTIONS. Questions concerning permissibility of a
More informationProcurement Card Program
Procurement; MSC 63 450 Clarkson Avenue Brooklyn, NY 11203-2098 Tel.: (718)270-7280 Fax: (718)270-3342 Procurement Card Program v.2016-07-15 Page 1 of 20 I. PROGRAM OVERVIEW The purpose of the Citibank
More informationPROCARD USER S MANUAL
TABLE OF CONTENTS I. PROGRAM OVERVIEW... 2 A. Purpose... 2 B. Administration... 2 II. OPERATIONAL PROCEDURES... 2 A. Cardholder Eligibility... 2 B. How to Obtain a Procard... 2 C. Procard Issuance... 3
More informationPurchase Card Policy. Revised: 2/19/2015. All University Faculty and Staff. Issued By: Office of the Vice President for Business and Finance
Purchase Card Policy Revised: 2/19/2015 Subject: Applies to: Purchase Card Policy All University Faculty and Staff Issued By: Office of the Vice President for Business and Finance Policy Statement The
More informationPURCHASING CARD POLICY & PROCEDURES HANDBOOK
PURCHASING CARD POLICY & PROCEDURES HANDBOOK TABLE OF CONTENTS 1. Introduction 2. Card Procedures a. How to Obtain a Card b. How to Cancel a Card c. Card Renewal d. How to Report a Lost or Stolen Card
More informationStetson University PCARD. MasterCard Purchasing/Travel Card Program
Stetson University PCARD MasterCard Purchasing/Travel Card Program Updated July 14, 2016 TABLE OF CONTENTS Contents 1 Overview 3 General Information 4 To Obtain a Card 5 Some Built In Restrictions 6 Unacceptable/Acceptable
More informationLoyola University Maryland Procurement Card Policy & Procedure Revised October 9, 2014
Policy Statement Loyola University Maryland Procurement Card Policy & Procedure Revised October 9, 2014 Procurement Cards are issued by name to individual employees and cannot be transferred to, assigned
More informationDelaware State University
Delaware State University University Responsible Unit: Finance & Administration Division Policy Number and Name: 03-06 Purchasing Card Program Approval Date: April 13, 2015 Next Review Date: April 13,
More informationPurchasing Card (LaCarte) Policies and Procedures
Purchasing Card (LaCarte) Policies and Procedures August 1, 2018 1 Table of Contents Introduction.. 4 I. Louisiana LaCarte Purchasing Card A. How Your Card May Be Used to Purchase Materials. 5 B. Travel
More informationPurchasing Card (LaCarte) Policies and Procedures. Introduction.. 3
Purchasing Card (LaCarte) Policies and Procedures Table of Contents Introduction.. 3 I. Louisiana LaCarte Purchasing Card A. How Your Card May Be Used to Purchase Materials 4 B. Travel Charges on the P-Card
More informationPURCHASING CREDIT CARD PROGRAM SCOTIABANK VISA CARDHOLDER INFORMATION PACKAGE
PURCHASING CREDIT CARD PROGRAM SCOTIABANK VISA CARDHOLDER INFORMATION PACKAGE ***** Please read the entire information package to understand all obligations as a Credit Card holder under this University
More informationDICKINSON COLLEGE PURCHASING CARD PROGRAM POLICIES AND PROCEDURES MANUAL
DICKINSON COLLEGE PURCHASING CARD PROGRAM POLICIES AND PROCEDURES MANUAL Introduction Dickinson College has established a Purchasing Card Program to provide expanded convenience and controls for low dollar
More informationPROCUREMENT CARD POLICY. Policy 570 i
Table of Contents PROCUREMENT CARD POLICY Policy 570.1 BACKGROUND INFORMATION... 1.2 DEFINITIONS... 1.4 GENERAL PROVISIONS... 2 4.1 ONE CARD TO BE USED FOR BUSINESS USES ONLY... 2 4.2 AUTHORIZED USERS...
More informationBloomsburg University of Pennsylvania PA State System of Higher Education Purchasing Card Program Procedures
Bloomsburg University of Pennsylvania PA State System of Higher Education Purchasing Card Program Procedures A. General Overview The Bloomsburg University purchasing card is an internationally accepted
More informationDENVER PUBLIC SCHOOLS PURCHASING CARD PROGRAM. Handbook for Cardholders and Approving Officials
DENVER PUBLIC SCHOOLS PURCHASING CARD PROGRAM Handbook for Cardholders and Approving Officials Revised July 7, 2009 J:\VISA\HANDBOOK.DOC Page 1 TABLE OF CONTENTS Welcome to the Purchasing Card Program...
More informationUnion County Policy and Procedures For Credit Cards
Union County Policy and Procedures For Credit Cards Background The program is designed to provide a new, easier and faster method to make blanket purchases. Authority Ohio Revised Code 301.27 permits counties
More informationWest Texas A&M University. Procurement Card Program Procedure Manual
Director of Purchasing and Inventories West Texas A&M University Procurement Card Program Procedure Manual OFFICE PHONE: 651-2105 OFFICE FAX: 651-2109 EMAIL: PROCARD@WTAMU.EDU Contents Procurement Card
More informationDISTRICT CREDIT CARD USE
DISTRICT CREDIT CARD USE It is the policy of the Board of Directors to authorize the Board Secretary to enter into an agreement with a financial institution for the use of a district credit card. Use of
More informationIII-9 P-Card. NORTHWESTERN STATE UNIVERSITY P-Card
III-9 P-Card NORTHWESTERN STATE UNIVERSITY P-Card I. Purpose and Scope: This procedure outlines the method of requisitioning goods and services, which are not available from University Warehouse or Print
More informationCOUNTY OF MONTEREY PROCUREMENT CARD PROGRAM
COUNTY OF MONTEREY PROCUREMENT CARD PROGRAM COUNTY OF MONTEREY PROCUREMENT CARD PROGRAM Points of Contact County Program Coordinator The County Program Coordinator is the Purchasing Manager. The Coordinator
More informationPURCHASING CARD PROCEDURES
EDGEWOOD INDEPENDENT SCHOOL DISTRICT PURCHASING CARD PROCEDURES September 2017 5358 West Commerce Street San Antonio, Texas 78237 Table of Contents Page Table of Contents... 1 Introduction... 2 Card Holder...
More informationSCHOOL BOARD OF BREVARD COUNTY PURCHASING CARD MANUAL
SCHOOL BOARD OF BREVARD COUNTY PURCHASING CARD MANUAL TABLE OF CONTENTS PURCHASING CARD PROCEDURE Introduction Page 2 1. Purpose Page 2 2. Scope Page 3 3. Applicability Page 3 4. Background Page 3 5. Card
More informationCREDIT CARD PROGRAM. Instructions and Procedures
CREDIT CARD PROGRAM Instructions and Procedures Effective July 1, 2015 1 TABLE OF CONTENTS CITY OF PITTSBURG PROCEDURES FOR USE OF CREDIT CARD...3 PURPOSE...3 GENERAL INFORMATION...3 CARD RESTRICTIONS...4
More informationPurchasing & General Services. Procurement Card Manual
Purchasing & General Services Procurement Card Manual HUB Website www.window.state.tx.us/procurement/cmbl/hubonly.html Updated 01/06/2011 1 Introduction to the Procurement Card Program The purpose of the
More informationPURCHASING CARD PROGRAM
PURCHASING CARD PROGRAM CARDHOLDER POLICIES & PROCEDURES MANUAL 1 Overview and Introduction SECTION 1.0 Card Management TABLE OF CONTENTS 1.01 Card Use 1.02 Restrictions and Control 1.03 Application Process
More informationArkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual
Arkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual June 29, 2012 (revised) Policies and guidelines will be changed to meet the needs of the Procurement Card (P-Card)
More informationTEXAS A&M UNIVERSITY-COMMERCE PROCUREMENT CARD PROGRAM CARDHOLDER GUIDE UPDATED OCTOBER 2018
TEXAS A&M UNIVERSITY-COMMERCE PROCUREMENT CARD PROGRAM CARDHOLDER GUIDE UPDATED OCTOBER 2018 Texas A&M University-Commerce Procurement Card Guide Page 2 of 12 TABLE OF CONTENTS 1. Overview...3 1.1. Procurement
More informationVISA PURCHASING CARD TERMS & CONDITIONS AGREEMENT 1. DEPARTMENT BUDGET AUTHORITY RESPONSIBILITIES:
THE PARTIES, BY THE P-CARD APPLICATION & AGREEMENT, ACKNOWLEDGE HAVING READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. EACH WILL RETAIN A COPY FOR REFERENCE. SUBSEQUENT
More informationSoutheastern Oklahoma State University. Purchasing Policy and Procedures Manual October 1, 2018
Purchasing Policy and Procedures Manual October 1, 2018 1 Southeastern Oklahoma State University Purchasing Policy and Procedures Manual October 1, 2018 Table of Contents Authority...3 Requirements RUSO
More informationGUILFORD COUNTY PROCUREMENT CARD PROGRAM POLICY AND PROCEDURES
GUILFORD COUNTY PROCUREMENT CARD PROGRAM POLICY AND PROCEDURES GENERAL INFORMATION - PURPOSE The purpose of the Procurement Card Program is to simplify and expedite the payment process for purchases of
More informationCorporate Purchasing Card Program Policy and Procedures
Corporate Purchasing Card Program Policy and Procedures Revised July 1, 2014 Peter Franchot State Comptroller Table of Contents Page Corporate Purchasing Card Overview.... 1 Introduction (Section 1) 2
More informationCAR 7-3 Credit Card Policy CAR7-3
CAR 7-3 Credit Card Policy CAR7-3 OPR: Finance 7/31/08 Purpose Section I Cardholder Responsibilities II Unauthorized Purchases III Division Director or Chief Responsibilities IV Financial Services Director
More informationWINONA STATE UNIVERSITY TRAVEL CREDIT CARD PROGRAM USERS GUIDE
WINONA STATE UNIVERSITY TRAVEL CREDIT CARD PROGRAM USERS GUIDE 1 WSU TRAVEL CARD PROGRAM Part 1. Authority MnSCU System Procedure 7.3.3 Credit Cards, provides authority for a college, university or office
More informationState Purchase Card Processes
State Purchase Card Processes Marshall University May 2017 State of WV Purchase Card Program The State of West Virginia Purchasing Card Program provides an opportunity for Marshall University to streamline
More informationMcGILL UNIVERSITY PROCUREMENT CARD POLICIES AND PROCEDURES
McGILL UNIVERSITY PROCUREMENT CARD POLICIES AND PROCEDURES The McGill University Procurement Card (PCard) is a University selected credit card assigned to authorized Cardholders in order to allow purchasing
More informationPURCHASING CARD USER S GUIDE
PURCHASING CARD USER S GUIDE 1. OVERVIEW OF THE PURCHASING CARD (P-Card) PROGRAM 1.1 Purpose This program is designed to dramatically improve efficiency in purchasing low dollar goods and services for
More informationWells Fargo Bank WellsOne SM Commercial Card Program. Policy and Procedures Manual
MINNEAPOLIS COLLEGE OF ART AND DESIGN Wells Fargo Bank WellsOne SM Commercial Card Program Policy and Procedures Manual Updated July 2017 Administered by: MCAD Business Office Table of Contents Introduction
More informationPROCUREMENT SERVICES PURCHASING CARD PROGRAM
PROCUREMENT SERVICES PURCHASING CARD PROGRAM (revised July 24, 2013) (approved by SC Materials Management Office September 20, 2013) TABLE OF CONTENTS I. OVERVIEW...3 II. PURCHASING CARD PROGRAM BENEFITS...3
More informationThe University of Oklahoma NORMAN PCARD TRAINING
The University of Oklahoma NORMAN PCARD TRAINING 1 Pcard Team Email. Proadmin@ouhsc.edu Phone. (405) 325-2811 Address. 2750 Venture Drive Norman, Oklahoma 73069 Website. www.ou.edu/purchasing 2 University
More informationPurchasing Card Policies and Procedures Manual
Purchasing Card Policies and Procedures Manual Table of Contents 1 INTRODUCTION 1.1 Overview 1.2 Definitions 2 CARD SET UP & MAINTENANCE PROCEDURES 2.1 Obtaining a Purchasing Card 2.2 Travel 2.3 Cardholder
More informationPURCHASING CARD MANUAL
PURCHASING CARD MANUAL A Guide for Cardholders, Supervisors, and PaymentNet Software Users Purchasing Card Administration: Nina Adams University of Maine System Office of Strategic Procurement 16 Central
More informationCARBON COUNTY MASTERCARD PURCHASE CARD PROGRAM
CARBON COUNTY MASTERCARD PURCHASE CARD PROGRAM Procedures Manual for Carbon County Program Card Administration Name: Carbon County Clerk (307) 328-2668 Address: 415 West Pine Street, PO Box 6, Rawlins,
More informationCSU, CHICO RESEARCH FOUNDATION & UNIVERSITY FOUNDATION
CSU, CHICO RESEARCH FOUNDATION & UNIVERSITY FOUNDATION PROCUREMENT CARD PROGRAM POLICIES AND PROCEDURES CONTACTS CREDIT CARD PROCESSOR U.S. Bank 24-hour Customer Service: (800) 344-5696 FOUNDATION ADMINISTRATION
More informationUNCA Asheville Travel Purchasing Card (T-Card) Manual. Revised , V2
UNCA Asheville Travel Purchasing Card (T-Card) Manual Revised 6.8.15, V2 Table of Contents Introduction Page Welcome to the UNC Asheville Procurement Card Program 3 Benefits to the Cardholder 3 Benefits
More informationCard Services Policies & Procedures. Required Policy Approver: Senior VP, CFO, and Treasurer
Card Services Policies & Procedures Responsible Office: Comptroller s Office; Card Services Required Policy Approver: Senior VP, CFO, and Treasurer 1.0 Contents 1.0 Contents 2.0 Policy Statement 3.0 Reason
More informationNDSU P U R C H A S I N G C A R D T R A I N I N G
NDSU P U R C H A S I N G C A R D T R A I N I N G Introduction 2 North Dakota State University (NDSU) Purchasing Card Program has been established to provide a convenient means with which to make purchases.
More informationPurdue Research Foundation Commercial Card Handbook Table of Contents
Purdue Research Foundation Commercial Card Handbook Table of Contents Quick Reference Guide Section 1 Section 2 Section 3 Appendices General Card Information Obtaining a Card Individual vs. Department
More informationPurchasing Card Policy
CITY OF JOHNS CREEK POLICY Purchasing Card Policy Effective : Upon Adoption Last Updated: 2007 of Next Review: October 2019 Policy Type: City Council Department: Finance Policy Contact: Finance Director
More informationEmory University Procurement Services
Emory University Procurement Services Purchasing Card (P-Card) Policy and Reference Manual April 2009, Revision 5.4.1 E m o r y P r o c u r e m e n t P u r c h a s i n g C a r d E m o r y P r o c u r e
More informationSan Francisco State University US Bank Departmental Travel Card
Program Guidelines 1.0 INTRODUCTION The Departmental Travel Card is to be used for travel related expenses and is issued in the name of a University staff member in a department or area who will become
More informationVanderbilt One Card Policy & Procedures
Vanderbilt One Card Policy & Procedures Table of Contents PROGRAM OVERVIEW... 3 DEFINITIONS... 3 ONE CARD POLICY... 6 CARDHOLDER ELIGIBILITY AND RESPONSIBILITIES... 6 AUTHORIZED USAGE... 6 CARD MAINTENANCE...
More informationSection 14 PCard Usage (Revised May, 2017)
Section 14 PCard Usage (Revised May, 2017) This document establishes the Company s policies governing the use of the Goodman Purchasing Card and the procedures for the following areas: Purchasing Limits
More informationProcedures. For. The State of Texas. Procurement Card Program
Procedures For The State of Texas Procurement Card Program 1 Hays CISD Purchasing Card Policies and Procedures Introduction The purpose of the purchasing card program is to establish a more efficient,
More informationCiti Global Card Mgmt System. The State of Texas has awarded the contract for Pro Card and Travel Card Services to Citibank.
Citi Global Card Mgmt System The State of Texas has awarded the contract for Pro Card and Travel Card Services to Citibank. Program Benefits Online Program Tools Online Statements Program Audit Tool Card
More information