DEPARTMENT OF AGRICULTURE VOTE 25. NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 MARCH 2003

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1 Note 11. Special functions: Authorised losses Material losses through criminal conduct Other material losses written off in income statement in previous periods Other material losses written off Debts written off Claims against the state Material losses through criminal conduct Inventory items Livestock, tools and bicycles Equipment Items Various Warrant vouchers fraudulently negotiated LW LW Several warrant vouchers Total Other material losses written off in income statement in current period Inventory Inventories - 1 Sub-total Equipment Equipment - 16 Sub-total - 16 Total Annual Report

2 11.3 Other material losses of items expensed in previous periods (Total not included above) Nature of losses Current expenditure Capital expenditure Inventories Equipment Total Debts written off Uneconomical Recovery would cause undue hardship To settle or to wave the claim is to the advantage of the State Total Details of special functions (theft and losses) per programme Administration Farmer support and development Agricultural trade and business development Agricultural research and economic analysis - 42 Sustainable resources management and use 46 - National agricultural regulatory services FINANCIAL STATEMENTS 157

3 Note 12. Analysis of surplus Voted funds to be surrendered to the Revenue Fund Non voted funds Other revenue to be surrendered to the Revenue Fund Local and foreign aid assistance (incl. RDP funds) carried forward/(paid) (75) 75 Total Cash and cash equivalents Paymaster General Account Cash with commercial banks 36 - Cash on hand Receivables - current Amounts owing by other departments Staff debtors Other debtors Advances Staff debtors Debt (Persal) Disallowance investigations Salary disallowance account 4 - Tax debt Other debtors Dishonoured cheques Claims recoverable: Onderstepoort Biological Products Ltd Receipt control 61 - Salary reversals 11 - Persal deductions - 50 Medical aid deduction: Bonitas 13 - Departmental debt Irregular expenditure Contract debt Agricultural debt capital (Pastel) Agricultural debt interest (Pastel) Supplier disallowances Warrant vouchers fraudulently negotiated - 72 Disallowance damaged GG vehicles 6 9 Debt: Subsidies to farmers (1) (1) Refer to paragraph 8 of the management report 158 Annual Report

4 Note 14.3 Advances Nature of advances Transport and subsistence advances (standing) - 19 Advances issued: Provincial Departments Advances issued: National Departments Advance to Agriculture Research Council Transport and subsistence advances Amounts of R ,87 (2002: R88 845,00) included may not be recoverable, but has not been written off in the income statement Age analysis receivables current Less than one year One to two years More than two years Loans Debt account Granted to Vetsak (Co-operative) Ltd Capital account: Loans to small and beginner farmers (1) Less amount repayable within 12 months included in current assets (1) Refer to paragraph 8 of the management report 15.1 This represents a loan to Vetsak (Co-operative) Ltd for the purpose of Government support. This loan is secured by the Minister of Agriculture. The interest rate is fixed at 0.5% per annum and is repayable by Vetsak (Co-operative) Ltd in annual installments of R3.5 million as from 1993 to Investments Note Investee Nature of investment Deposits Various depositors Deposits for drilling services Sub-total Investments Abattoir Industry Fund Statutory levies Trust funds Testimonial grants S.A.A.U. Levy account Statutory levies Sub-total Total FINANCIAL STATEMENTS 159

5 17. Investments in public business entities Note Ncera Farms (Pty) Ltd 1 1 Onderstepoort Biological Products Ltd 1 - Total Annexure Unauthorised and fruitless and wasteful expenditure disallowed Unauthorised expenditure Reconciliation of unauthorised expenditure Opening balance Closing balance Unauthorised expenditure Year disallowed Incident 1999/2000 Training in English insufficient authority /2000 Additional payment for consultation services rendered during the National Irrigation Policy Grassroots consultation process insufficient authority Voted funds to be surrendered Opening balance (9 478) (17 491) Transfer from Income Statement 19.1 (27 305) (28 228) Voted funds not requested / not received Paid during the year Closing balance (7 245) (9 478) 19.1 Transfer from Income Statement Voted and non voted funds Total expenditure ( ) ( ) Net surplus Departmental revenue (67 184) (67 708) Surplus Revenue funds to be surrendered Opening balance Transfer from Income Statement Revenue collected Transfer from recoverable revenue Sub-total Paid during the year (72 011) (65 273) Closing balance Bank overdraft Paymaster General Account (Exchequer account) - (22 887) 160 Annual Report

6 22. Payables - current Note Advances received Other payables Advances received Department of Foreign Affairs Other payables Salary and deductions Salary and wage account - 34 Regional Council levies 2 5 Salary reversal control - 76 Persal deductions - 1 Pension deductions 3 - Income tax Debt accounts with credit balances Revenue Recoverable (control account) Current account: Debt Management - 60 Receipt deposit control Claims Payable S.A.A.U. Levy account Disallowance miscellaneous Sports fee deposits - 17 Agricultural Credit Account Total Deposits Drilling Plant breeders rights Agricultural Credit Account Payables non-current Trust funds Shareholding account 2 1 Abattoir Industry Fund Amounts owing by public business entities Total amounts owing by public business entities Annexure FINANCIAL STATEMENTS 161

7 26. Net cash flow generated by operating activities Net surplus as per Income Statement Add back of local and foreign aid: balance previous year Adjusted for items separately disclosed Proceeds from sale of equipment - (1 144) Capital expenditure Voted funds not requested (20 060) (18 750) Net cash flow generated by operating activities Cash generated (utilised) to (increase)/decrease working capital Decrease in receivables current (10 098) Decrease in advances (29 063) Decrease in other current assets Decrease in payables Decrease in other current liabilities 24 (49) (32 154) 28. Voted funds and Revenue funds surrendered Voted funds surrendered Revenue funds surrendered Annual Report

8 DISCLOSURE These amounts are not recognised in the financial statements, and are disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act, 1999 (Act 1 of 1999) as amended by Act 29 of 1999, the Treasury Regulations for Departments and Constitutional Institutions issued in terms of the Act and the Division of Revenue Act, 2002 (Act 5 of 2002). 29. Contingent liabilities Liable to Note Nature Housing loan guarantees Employees Annexure Other guarantees Annexure Commitments Current expenditure Approved and contracted/ordered Capital expenditure Approved and contracted/ordered Total Commitments Accruals 31.1 Listed by standard items Equipment Listed by programme Administration Sustainable resources management and use 25 - National agricultural regulatory services Agricultural communication, planning and evaluation Employee benefits Leave entitlement Leave payout in the event of death, retirement and medical boarding Leave payout for casual employees Leave payout in the event of service termination Leave payout in the event of long service recognition 36 - Performance bonus An amount of R45,8 million was included in the financial statements for, detail not available. FINANCIAL STATEMENTS 163

All inventory items at year-end are reflected using the weighted average cost formula.

NATIONAL DEPARTMENT: TRADE AND INDUSTRY VOTE 36 ACCOUNTING POLICIES for the year ended 31 March 2012 All inventory items at year-end are reflected using the weighted average cost formula. Inventories purchased