PROSPECTUS INFORMATIONAL GUIDE 2018 August 3 and 4
Gold Coast Disability Expo 2018 3 RD & 4 TH August, 2018 Gold Coast Event Centre Sponsorship and Exhibitor Prospectus The National Disability Insurance Scheme (NDIS) will start to roll out across most of QLD in 2018. On July 1st, eligible residents with a disability living in the Gold Coast and Hinterland regions will be able to sign up or transition over to NDIS plans. This means more than 30,000 Gold Coast residents with disabilities will gain greater control over their lives and the services they choose. The keenly anticipated Gold Coast Disability Expo offers a crucial opportunity to reach this vital segment of our community with your products, services, technology, vehicles or equipment. The Expo brings together service providers and specialist businesses, with consumers and their families, case-workers, teachers and carers, in a way that ensures your product or service is seen by those who need to know what you offer. The Gold Coast Disability Expo offers you two distinct opportunities to showcase your product or service to the end user: through sponsorship as an exhibitor The Expo will offer a crucial opportunity: for people with a disability to find out about the latest products, services, technology, aids & equipment for product and service providers to connect with people with a disability, their families & carers for service providers to build networks with other providers, organisations & agencies in the region to bring together everyone in the Gold Coast Disability sector, with the aim to enhance the lives of people with a disability The Expo will involve: free entry registration a variety of exhibiting service & product providers from the Gold Coast region workshops, demo s and speakers from the NDIS, government agencies & disability organisation cafe & break out room kids entertainment live performances from disability groups Sponsorship and exhibitor opportunities are limited and are filling quickly. Platinum, Gold and Silver sponsors are guaranteed an exhibit area. There are a number of other sponsorship opportunities to help maximise your exposure at the Expo. Don t miss the opportunity to share your products or services with people with a disability, their families and carers. Guarantee maximum exposure for your organisation by accepting this invitation today. Book your place now! SYDNEY increase your impact
WHY PARTICIPATE? If your organisation works with people with a disability or you provide related services or products, this Expo is your opportunity to be seen as an active participant in the disability community. The NDIS is now rolling out across Queensland and your potential clients have many options and decisions to make about the services and products they will require. Your clients, their families and their carers will be at this Expo! Participation in the Sydney Disability Expo gives you: direct access to consumers in an environment where people are seeking the best products and services NOW an opportunity to connect and network with key service providers, organisations and agencies in the Gold Coast region the chance to meet with NDIS representatives and Government leaders the opportunity to participate in Q&A sessions with significant organisations and advocates throughout the Expo HOW WILL WE PROMOTE YOU? The Gold Coast Disability Expo places your name before the public as an organisation that cares about people with a disability. The Expo will be promoted throughout the greater Gold Coast, Logan and Hinterland region through a diverse marketing campaign and all exhibitors will be listed on the website and and in the official program. The Marketing Campaign will include: a public relations campaign involving our sponsors, local media & an ambassador placing it predominantly on the Gold Coast Event calendar print and email resources to assist exhibitors in promoting the event to their clients and networks TV advertisements local radio ads prior to the event in conjunction with PR interviews and coverage local newspaper and magazine advertising with proposed PR editorials large banners and signage in targeted high traffic areas of the region media promotion in shopping centres, on billboards and at community venues targeted flyer distribution to areas where people with a disability reside blogging and online advertising a strong social media presence and online community engagement promoting the event What do Exhibitor Booths include (per single booth)? a complete 3 walled melamine (3x2m) booth which includes a spot light and fascia with your organisation s listed name furniture pack: includes a 1.8m trestle table with plain table cloth and 2 chairs per single booth power for standard electrical devices (1 x power board permitted only) a detailed program with booth locations and maps making your exhibit easy to find a layout that encourages participants to easily move around and visit all booths coffee/tea vouchers additional artwork, signage, furniture and audio/visuals equipment can be hired at extra cost from ExpoNet our official build supplier 2
THE VENUE Gold Coast Event Centre Located within the Gold Coast Turf Club precinct the 2,500 square metre venue is an impressive structure that can host over 2,000 guests and possesses spectacular Gold Coast skyline panoramic views reaching from Main Beach to Burleigh. There are very few venues on the Gold Coast that can cater for a diverse range of events, exhibitions, conferences, expos and gala dinners required by an ever changing Event industry however the Gold Coast Event Centre was specifically designed and created with this level of demand commanded by local, interstate and international clients. BOOTH PRICING Charities / Non-Profit (ACNC Registered Only) Booth Size Standard Rate (excludes GST) SINGLE (3mx2m) $1,350 DOUBLE (6mx2m) $2,700 Other Organisations Booth Size Standard Rate (excludes GST) SINGLE (3mx2m) $2,350 DOUBLE (6mx2m) $4,700 AUTOMOTIVE - per vehicle (6mx4m) Enquire Custom Size Enquire *Please contact us on gcde@4community.com or call 02 9025 9392 for more information. Please note: Pricing is for both days of the expo and booths must be occupied full-time on each day by the organisation 3
SHOW BAG INSERTS Booth Size NFP/Charities (ACNC) Other Per Insert (availability limited) $250 $500 UPGRADES Booth Size Single Booth Double Booth Fascia Graphics & Wall Prints Enquire Enquire Premium Booth Upgrade Enquire Enquire Premium Furniture Pack Enquire Enquire Audio/Visual Pack Enquire Enquire BOOTH SPECIFICATIONS Standard Booth Premium Booth * Images are a guide only and may not appear exactly as shown Platinum Booths - 6m x 4m premium booth Gold Booths - 4m x 4m premium booth Silver Booths - 3m x 3m premium booth Standard Booths - 3m x 2m Standard Double Booths - 6m x 2m 4
SPONSORS Why Sponsor? If your organisation works with people with a disability or you provide relevant services or products, this Expo is your opportunity to be seen as a leader in the Disability community. The Gold Coast Disability Expo provides high value opportunities to engage with disability service providers, relevant government departments and people who live with a disability, their carer s and families. Sponsorship Package Sponsorship gives your organisation a strong profile throughout the event and ensures that your organisation is clearly linked with the Expo and represented as a prominent organisation in the disability sector. See package options below, sponsorship places are limited, book now! Platinum Sponsorship: $10,000 As a Platinum Sponsor, you will receive: a premium extra-large 6x4 exhibitors booth in prime position to benefit your organisation 4PPT slides per run providing information about your organisation displayed continuously on the main screen throughout the Expo 2 x brochure/flyer/merchandise Inserts into the official Expo Show Bag an opportunity to host 2 x Q&A info session on the main stage and to meet government and consumer leaders acknowledgment as a Platinum Sponsor at the Opening Ceremony and regular PA announcements during the Expo your organisation logo placed in a prominent position on the main stage sponsor banner and on all Expo collateral website: Your brand given a prominent profile and link on the event website as a sponsor social media: 6 x posts on the event facebook and twitter pages, linking to your website and acknowledgment as major sponsor event blog: 2 x articles on the event website blog featuring your organisation local media campaign: You will be invited to be part of our media campaign in the lead up to the event for any possible PR opportunities * Platinum - Double Premium Booth 5
Gold Sponsorship: $6,000 As a Gold Sponsor, you will receive: a premium 4x4 exhibitors booth in prime position to benefit your organisation 3 PPT slides per run providing information about your organisation displayed continuously on the main screen throughout the Expo 1 x brochure/flyer Insert into the official Expo Show Bag an opportunity to host 1 x Q&A info session on the main stage acknowledgment as a Gold Sponsor via regular PA announcements during the Expo your organisation logo placed in a prominent position on the main stage sponsor banner and on all Expo collateral website: Your brand given a prominent profile and link on the event website as a sponsor social media: 4 x posts on the event facebook and twitter pages, linking to your website and acknowledgment as a Gold sponsor event blog: 2 x articles hosted on the website blog featuring your organisation* Silver Sponsorship: $4,000 As a Silver Sponsor, you will receive: 3x3 single exhibitors booth in prime position to benefit your organisation 1 x brochure/flyer Insert into the official Expo Show Bag 2 PPT slides per run providing information about your organisation displayed continuously on the main screen throughout the Expo acknowledgment as a Silver Sponsor via regular PA announcements during the Expo your organisation logo placed on the main stage sponsor banner and on all Expo collateral website: Your brand linked on the event website as a sponsor social media: 2 x posts on the event facebook and twitter pages, linking to your website and acknowledgment as a Silver sponsor event blog: 1 x articles hosted on the website blog featuring your organisation* * Gold - Premium Booth * Silver - Premium Booth 6
STAGE GPO GPO GPO UP MIC MIC GPO GPOGPOGPO STAGE ADDITIONAL SPONSORSHIP OPTIONS Sponsorship Oportunity Price Show Bag Have your logo printed on the official expo show bag handed out for free to all attendees upon entry $5,000 Expo Raffle Sponsor a competition or draw during the Expo and be recognised on the entry form & while the prizes are being drawn $3,000 KIDS AREA Coffee/Tea Vouchers Sponsor the free drink vouchers that will be handed out to all exhibitors $3,000 FLOOR PLAN Gold Coast Event Centre, Gold Coast Turf Club Bundall QLD ROLLER DOOR LINE OF AWNING OVER FOOD VANS KIDS AREA 3m 3 GPOGPO GPOGPO 2.9m 3m ROLLER DOOR LINE OF AWNING OVER PWD FEMALE TOILETS MALE TOILETS 1.46 3.2m 4.7m 3.2m 2.7 PWD MALE TOILETS FEMALE TOILETS CLNR ROOM HALL 1 RECEPTION ENTRY WAY SERVERY 1 KITCHEN SERVERY 2 HALL 2 RECEPTION STORE ROOM FEMALE TOILETS PWD MALE TOILETS MAIN ENTRY Scale - 1 : 100 1m = 10mm Platinum Booths Gold Booths Silver Booths Vehicles Regular Scale - 1 : 100 1m = 10mm Platinum Booths Gold Booths Silver Booths Vehicles Regular *This floor plan is subject to change For more information about any of the additional sponsorship options, please contact 4community at gcde@4community.com or call 02 9025 9392 7
TERMS AND CONDITIONS 1. Only participants who have received an acceptance of their booking from the organisers (4community Pty Ltd) and have paid in full by the invoice due date may exhibit at the Sydney Disability Expo. 2. The participant shall comply with all relevant Work Health & Safety legislation affecting your participation at the Expo. 3. The participant is required to provide the organiser with current certificates for the required insurances listed in this agreement at the time they finalise their booking. The organiser has the right to reject the insurance on the grounds it does not meet the obligations contained herein or because the insurer is not acceptable to the organiser. 4. The Participant must have current public and product (if applicable) liability insurance cover with a limit of liability of no less than ten million dollars during the dates of the event (3rd and 4th August 2018), including move-in the day prior (2nd August) to setup your stall. 5. The participant shall take out all risks property insurance for all its assets located at the site. The participant indemnifies and will indemnify the organiser, its agents, servants, contractors and employees from all actions, claims, demands, losses, damages, costs and expenses arising from the participant s use of the site, including but not limited to the foregoing against any loss, damage or injury from any cause whatsoever to the property or person caused or contributed to by the use of the site by the participant or any servant, agent or other person duly authorised by the participant whether such loss, damage or injury occurs on the site or not and whether caused by any act, omission, neglect, breach or default of the participant or any other person. 6. The organiser reserves the right to cancel this booking agreement and retain any money paid or to recover any money not paid in relation thereto if there is in the opinion of the organiser any infringement of any of the terms and conditions in this agreement or if the exhibitor does not occupy its space at the commencement of and during the full period of the Expo. The organiser reserves the right to refuse applications on the basis to ensure that organisations are suitable for the Expo and that there is a variety of exhibitors present. 8. All property and equipment of the participant that is brought onto the Sydney Disability Expo site is at the risk of the participant and the participant hereby agrees to indemnify the organiser against any and all actions, claims, demands, losses, damages, costs or expenses in relation to any loss, damage, accident, claims or injury caused by such equipment and property whether to the organiser or third parties, however occasioned. 9. The organiser reserves the right to alter booth allocations at its discretion and will notify any exhibitors involved in these changes and accommodate them with a new location. 10. Payment for your booth or sponsorship at the Sydney Disability Expo is expected by the due date on the invoice unless an extension has been approved by the organiser (4community Pty Ltd). Booths will not be guaranteed or allocated until payment is made in full. 11. If a payment remittance is not issued via email within 48 hours of an overdue notice sent out by the organisers (4community Pty Ltd) your booth will be canceled and assigned to the next organisation on the waiting list. 12. The organiser shall be responsible only for the provision of the services specified on the application form, and does not warrant to provide any other services. 13. To comply with the Work, Health and Safety Act the participant is responsible for the creation and maintenance of a safe environment for both their workers and visitors including the use of only safe and correct lifting procedures during booth setup, the safe and correct use of mechanical items or products and electrical equipment such extension leads and power boards. 14. All extension leads and power boards must be safety tagged and tapped down where practical. 15. Participant s, equipment and products must be occupied within the booth area only. If any personnel, equipment or products are deemed by the organisers to be obstructing the walkways, you will be asked to move them or have them removed permanently if this is not possible. 16. All exhibitor booths must be manned during both days of the Expo with at least 2 people. Should you need to leave the booth, a minimum of 1 person must remain at all times during the operating times of the Expo. 17. The supply and sale of any food and beverages to the public by exhibitors is not permitted as per the venues guidelines and health & safety regulations. Samples will be permitted providing approval has been sought and granted by the organisers (4community) and a council permit has been granted and submitted to the organisers (4community Pty Ltd) prior to the 27th July 2018. Confectionery items may be considered for direct approval providing they are packaged with a detailed ingredient list. Permission from parents or carers is required before handing out any confectionery items to minors. The organiser (4community Pty Ltd) takes no responsibility for allergic reactions, sickness, permanent injury or death resulting from confectionery, food or beverages distributed by exhibitors to attendees. 18. All cancellations must be submitted formally via email. If cancellations are made prior to 18th May 2018, the organisers reserve the right to charge a cancellation fee of 50% on the total cost of the refund. If an immediate replacement can be confirmed by the organisers (4community Pty Ltd) an admin fee of $150.00+GST will be deducted from the refund. In the event of a cancellation after the 18th May 2018, no refund applies, 100% of the registration fee will be forfeited. 19. Exhibitor Set-up and dismantling times as indicated must be strictly adhered to. Move-In times are 3pm-6pm, Thursday 2nd August and 7:00am - 8.30am, Friday 3rd August. All vehicles must move in during the Thursday time slot prior to 10am due to access restrictions. Move in after 8.30am on Friday 3rd August is strictly not permitted. Move out time is 3pm to 5pm, Saturday 4th August. 20. It is the requirement of the participant to leave the site rubbish free and in good, clean condition. All sites, booths and hire equipment are to be left in their original condition at the end of the Expo or excess charges may apply. 8
August 3 and 4 2018 GET INVOLVED Get in early. Book your booth and take out your sponsorship now to maximise your opportunities for exposure. CONTACT US Web: goldcoastdisabilityexpo.com.au/contact-us/ Exhibitor & Sponsorship Queries: gcde@4community.com Phone: 02 9025 9392