LORAIN COUNTY, OHIO AUDIT REPORT For the Year Ended June 30, 2014
Board of Education Clearview Local School District 4700 Broadway Avenue Lorain, Ohio 44052 We have reviewed the Independent Auditors Report of the Clearview Local School District, Lorain County, prepared by Charles E. Harris & Associates, Inc., for the audit period July 1, 2013 through June 30, 2014. Based upon this review, we have accepted these reports in lieu of the audit required by Section 117.11, Revised Code. The Auditor of State did not audit the accompanying financial statements and, accordingly, we are unable to express, and do not express an opinion on them. Our review was made in reference to the applicable sections of legislative criteria, as reflected by the Ohio Constitution, and the Revised Code, policies, procedures and guidelines of the Auditor of State, regulations and grant requirements. The Clearview Local School District is responsible for compliance with these laws and regulations. Dave Yost Auditor of State January 12, 2015 88 East Broad Street, Fifth Floor, Columbus, Ohio 43215 3506 Phone: 614 466 4514 or 800 282 0370 Fax: 614 466 4490 www.ohioauditor.gov
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LORAIN COUNTY TABLE OF CONTENTS TITLE PAGE Independent Auditors Report... 1-3 Management s Discussion and Analysis... 4-10 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position Cash Basis... 12 Statement of Activities Cash Basis... 13 Fund Financial Statements: Statement of Assets and Fund Balances Cash Basis - Governmental Funds... 14 Statement of Cash Receipts, Disbursements, and Changes in Fund Balances Cash Basis Governmental Funds... 15 Statement of Cash Receipts, Disbursements, and Changes in Fund Balances Budget and Actual - Budget Basis General Fund... 16 Statement of Cash Receipts, Disbursements, and Changes in Fund Balances Budget and Actual - Budget Basis Classroom Facilities Maintenance Fund... 17 Statement of Fiduciary Net Position Cash Basis Agency Funds... 18 Notes to the Financial Statements... 20-41 Schedule of Federal Awards Receipts and Expenditures... 42 Notes to the Schedule of Federal Awards Receipts and Expenditures... 43 Independent Auditors Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Required by Government Auditing Standards... 44-45 Independent Auditors Report on Compliance with Requirements Applicable to Each Major Federal Program and on Internal Control Over Compliance Required by OMB Circular A-133... 46-47 Schedule of Findings... 48-49 Schedule of Prior Audit Findings... 50
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Rockefeller Building 614 W Superior Ave Ste 1242 Cleveland OH 44113-1306 Charles E. Harris & Associates, Inc. Office phone - (216) 575-1630 Certified Public Accountants Fax - (216) 436-2411 INDEPENDENT AUDITORS REPORT Clearview Local School District Lorain County 4700 Broadway Avenue Lorain, Ohio 44052 To the Board of Education: Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Clearview Local School District, Lorain County, Ohio (the District), as of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively comprise the District s basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for preparing and fairly presenting these financial statements in accordance with the cash accounting basis Note 2 describes. This responsibility includes determining that the cash accounting basis is acceptable for the circumstances. Management is also responsible for designing, implementing and maintaining internal control relevant to preparing and fairly presenting financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to opine on these financial statements based on our audit. We audited in accordance with auditing standards generally accepted in the United States of America and the financial audit standards in the Comptroller General of the United States Government Auditing Standards. Those standards require us to plan and perform the audit to reasonably assure the financial statements are free from material misstatement. An audit requires obtaining evidence about financial statement amounts and disclosures. The procedures selected depend on our judgment, including assessing the risks of material financial statement misstatement, whether due to fraud or error. In assessing those risks, we consider internal control relevant to the District's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not to the extent needed to opine on the effectiveness of the District's internal control. Accordingly, we express no opinion. An audit also includes evaluating the appropriateness of management s accounting policies and the reasonableness of their significant accounting estimates, as well as our evaluation of the overall financial statement presentation. We believe the audit evidence we obtained is sufficient and appropriate to support our audit opinions. 1
Clearview Local School District Lorain County Independent Auditors Report Page 2 Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Clearview Local School District, Lorain County, Ohio, as of June 30, 2014, and the respective changes in cash financial position and the respective budgetary comparison for the General and Classroom Facilities Maintenance funds thereof for the year then ended in accordance with the accounting basis described in Note 2. Accounting Basis Ohio Administrative Code 117-2-03 (B) requires the District to prepare its annual financial report in accordance with accounting principles generally accepted in the United States of America. We draw attention to Note 2 of the financial statements, which describes the basis applied to these statements, which is a basis other than generally accepted accounting principles. We did not modify our opinion regarding this matter. Other Matters Supplemental and Other Information We audited to opine on the District s financial statements that collectively comprise its basic financial statements. Management s Discussion & Analysis includes tables of net position, changes in net position, governmental activities and long-term debt. This information provides additional analysis and is not a required part of the basic financial statements. The Schedule of Federal Awards Receipts and Expenditures also presents additional analysis as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations and is also not a required part of the financial statements. These tables and the Schedule are management s responsibility, and derive from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. We subjected these tables and the Schedule to the auditing procedures we applied to the basic financial statements. We also applied certain additional procedures, including comparing and reconciling these tables and the Schedule directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and in accordance with auditing standards generally accepted in the United States of America. In our opinion, these tables and the Schedule are fairly stated in all material respects in relation to the basic financial statements taken as a whole. Other than the aforementioned procedures applied to the tables, we applied no procedures to any other information in Management s Discussion & Analysis, and we express no opinion or any other assurance on it. 2
Clearview Local School District Lorain County Independent Auditors Report Page 3 Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 25, 2014, on our consideration of the District s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. That report describes the scope of our internal control testing over financial reporting and compliance, and the results of that testing, and does not opine on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District s internal control over financial reporting and compliance. Charles E. Harris & Associates, Inc. November 25, 2014 3
MANAGEMENT S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2014 UNAUDITED This discussion and analysis of Clearview Local School District s (the School District) financial performance provides an overall review of the School District s financial activities for the fiscal year ended June 30, 2014, within the limitations of cash basis accounting. Readers should also review the basic financial statements and notes to enhance their understanding of the School District s financial performance. Financial Highlights Key highlights for 2014 are as follows: In total, net position increased $ 21,860, or 2.7% change from the prior fiscal year. The School District s general receipts are primarily property taxes and unrestricted state entitlements, which make up 65.8% of the total cash received. Dependence on these two revenue sources is significant. Using the Basic Financial Statements This annual report is presented in a format consistent with the presentation requirements of Governmental Accounting Standards Board Statement No. 34, as applicable to the School District s cash basis of accounting. Report Components The statement of net position and the statement of activities provide information about the cash activities of the School District as a whole. Fund financial statements provide a greater level of detail. Funds are created and maintained on the financial records of the School District as a way to segregate money whose use is restricted to a particular specified purpose. These statements present financial information by fund, presenting funds with the largest balances or most activity in separate columns. The notes to the financial statements are an integral part of the government-wide and fund financial statements and provide expanded explanation and detail regarding the information reported in the statements. Basis of Accounting The basis of accounting is a set of guidelines that determine when financial events are recorded. The School District has elected to present its financial statements on a cash basis of accounting. This basis of accounting is a basis of accounting other than generally accepted accounting principles. Under the School District s cash basis of accounting, receipts and disbursements are recorded when cash is received or paid. As a result of using the cash basis of accounting, certain assets and their related revenues (such as accounts receivable) and certain liabilities and their related expenses (such as accounts payable) are not recorded in the financial statements. Therefore, when reviewing the financial information and discussion within this report, the reader must keep in mind the limitations resulting from the use of the cash basis of accounting. 4
MANAGEMENT S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2014 UNAUDITED Reporting the School District As A Whole The statement of net position and the statement of activities reflect how the School District did financially during 2014, within the limitations of cash basis accounting. The statement of net position presents the cash balances of the governmental activities of the School District at fiscal year end. The statement of activities compares cash disbursements with program receipts for each function or program of the School District s governmental activities. A function is a group of related activities designed to accomplish a major service or regulatory program for which the School District is responsible. Program receipts include charges paid by the recipient of the program s goods or services and grants and contributions restricted to meeting the operational or capital requirements of a particular program. General receipts are all receipts not classified as program receipts. The comparison of cash disbursements with program receipts identifies how each governmental function draws from the School District s general receipts. These statements report the School District s cash position and the changes in cash position. Keeping in mind the limitations of the cash basis of accounting, you can think of these changes as one way to measure the School District s financial health. Over time, increases or decreases in the School District s cash position is one indicator of whether the School District s financial health is improving or deteriorating When evaluating the School District s financial condition, you should also consider other nonfinancial factors such as the School District s property tax base, the condition of the School District s capital assets and infrastructure, the extent of the School District s debt obligations, the reliance on non-local financial resources for operations and the need for continued growth in the major local revenue sources such as property taxes. In the statement of net position and the statement of activities, all of the School District activities are presented as governmental activities. All of the School District s programs and services are reported here including instruction, support services, non-instructional services, food services, extracurricular activities, and capital outlay disbursements. Reporting the School District s Most Significant Funds Fund financial statements provide detailed information about the School District s major funds not the School District as a whole. The School District establishes separate funds to better manage its many activities and to help demonstrate that money that is restricted as to how it may be used is being spent for the intended purpose. The funds of the School District are split into two categories: governmental and fiduciary. Governmental Funds All of the School District s activities are reported in governmental funds. The governmental fund financial statements provide a detailed view of the School District s governmental operations and the basic services it provides. Governmental fund information helps determine whether there are more or less financial resources that can be spent to finance the School District s programs. The School District s significant governmental funds are presented on the financial statements in separate columns. The information for non-major funds (funds whose activity or balances are not large enough to warrant separate reporting) is combined and presented in total in a single column. The School District s major governmental funds are the General Fund, Classroom Facilities Maintenance Fund, and the Debt Service Fund. Fiduciary Funds - Fiduciary funds are used to account for resources held for the benefit of parties outside the School District. Fiduciary funds are not reflected on the government-wide financial statements because the resources of these funds are not available to support the School District s programs. 5
MANAGEMENT S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2014 UNAUDITED The School District as a Whole Table 1 provides a comparison of the School District s net position for fiscal year 2014 with fiscal year 2013: 2014 2013 Assets Equity in pooled cash $ 840,836 $ 818,976 Total assets 840,836 818,976 Net position Restricted for: Debt service 284,814 297,632 Capital projects 5,071 - Food service 443 11,416 Extracurricular 16,349 29,288 State grants 13,019 2,700 Federal grants 125,733 58,927 Donations 10,691 32,849 Capital maintenance 273,431 105,865 Unrestricted 111,285 280,299 Total net position $ 840,836 $ 818,976 As mentioned previously, net position of governmental activities increased $ 21,860, or 2.7% during fiscal year 2014, due in part, to a decrease in cash disbursements. 6
MANAGEMENT S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2014 UNAUDITED Table 2 reflects the changes in net position for fiscal year 2014 compared with fiscal year 2013. Table 2 Governmental Activities 2014 2013 Receipts Program receipts Charges for services and sales $ 3,987,100 $ 4,056,421 Operating grants, interest and contributions 1,755,454 1,937,042 Total program receipts 5,742,554 5,993,463 General receipts Property taxes 3,157,476 3,219,848 Grants and entitlements not restricted to specific purposes 8,021,979 7,020,621 Investment earnings 1,224 2,155 Note proceeds - 700,000 Miscellaneous 69,474 123,313 Transfers - (6,730) Advances - 66 Total general receipts 11,250,153 11,059,273 Total receipts 16,992,707 17,052,736 Program cash disbursements Instruction 10,407,359 9,066,058 Supporting services Pupil and instructional staff 1,017,888 1,615,622 Board of education, administration, fiscal services and business 1,733,225 1,969,551 Operation and maintenance 1,368,872 1,557,479 Pupil transportation 391,226 406,359 Central services 59,944 69,879 Operation of non-instructional services Food service operation 883,217 896,758 Community services 150 241 Other operations 33,159 37,931 Extracurricular activities 446,838 451,462 Debt service Principal 402,500 692,991 Interest and fiscal charges 226,469 223,967 Total program cash disbursements 16,970,847 16,988,298 Decrease in net position 21,860 64,438 Net position at beginning of year 818,976 754,538 Net position at end of year $ 840,836 $ 818,976 7
MANAGEMENT S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2014 UNAUDITED Program receipts represent only 33.8% in fiscal year 2014 and 35.1% in fiscal year 2013 of total receipts and are primarily represented by restricted intergovernmental receipts, charges for tuition and fees, extracurricular activities, and food service sales. General receipts represent 66.2% of total receipts in fiscal year 2014 and 64.9% in fiscal year 2013, and of this amount, 71.3% for fiscal year 2014 and 63.5% for fiscal year 2013 is the result of unrestricted grants and entitlements, which primarily represents State foundation resources. Property taxes make up 28.1% in fiscal year 2014 and 29.1% in fiscal year 2013 of the School District s general receipts. Other receipts are very insignificant and somewhat unpredictable revenue sources. The major program disbursements for governmental activities are for instruction, which accounts for 61.3% of all governmental disbursements in fiscal year 2014 and 53.3% in fiscal year 2013. Other programs which support the instruction process, including pupil and instructional staff, administrative, maintenance, and pupil transportation account for approximately 26.9% of governmental disbursements in fiscal year 2014 and 33.1% in fiscal year 2013. Governmental Activities - If you look at the Statement of Activities on page 12, you will see that the first column lists the major services provided by the School District. The next column identifies the costs of providing these services. The next two columns of the Statement of Activities entitled Program Cash Receipts identify amounts paid by people who are directly charged for the service and grants received by the School District that must be used to provide a specific service. The Net (Disbursements) column compares the program receipts to the cost of the service. This Net Cost amount represents the cost of the service which ends up being paid from money provided by local taxpayers. These net costs are paid from the general receipts which are presented at the bottom of the Statement. A comparison between the total cost of services and the net cost is presented in Table 3. Table 3 Governmental Activities Total Cost of Services Net Cost of Services 2014 2013 2014 2013 Program expenses Instruction $ 10,407,359 $ 9,066,058 $ (5,825,703) $ (4,291,627) Supporting services Pupil and instructional staff 1,017,888 1,615,622 (921,138) (1,409,096) Board of education, administration, fiscal services and business 1,733,225 1,969,551 (1,699,717) (1,941,451) Operation and maintenance 1,368,872 1,557,479 (1,368,872) (1,557,479) Pupil transportation 391,226 406,359 (391,226) (406,359) Central services 59,944 69,879 (59,944) (69,879) Operation of non-instructional services Food service operation 883,217 896,758 (9,805) (72,406) Community services 150 241 - - Other operations 33,159 37,931 (12,109) (13,631) Extracurricular activities 446,838 451,462 (310,810) (315,949) Debt service Principal 402,500 692,991 (402,500) (692,991) Interest 226,469 223,967 (226,469) (223,967) Total expenses $ 16,970,847 $ 16,988,298 $ (11,228,293) $ (10,994,835) 8
MANAGEMENT S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2014 UNAUDITED The dependence upon property taxes and other general receipts is apparent as 66.3% in fiscal year 2014 and 65.1% in fiscal year 2013 of governmental activities are supported through these general receipts. In fiscal year 2014, 56.0% and in fiscal year 2013, 47.3% of instruction activities are supported through taxes and other general revenues. Operation of food services was primarily funded by program revenues. In fiscal year 2014 and 2013, 31.4% and 30.%, respectively, of extracurricular activities expenses are covered by program revenues. It is apparent that the community, as a whole, is the primary support for the School District. The School District s Funds The School District s governmental funds are accounted for using the cash basis of accounting. Total governmental funds had receipts of $ 16,989,486, disbursements of $ 16,970,847 and net other financing sources and uses of $ 3,221, resulting in an increase in fund balances of $ 21,860. General Fund Budgeting Highlights The School District s budget is prepared according to Ohio law and is based upon accounting for certain transactions on a basis of cash receipts, disbursements, and encumbrances. The most significant budgeted fund is the General Fund. During the course of fiscal year 2014, the School District amended its General Fund budget several times to reflect changing circumstances. Final budgeted receipts including other financing sources were budgeted at $ 15,061,255 while actual receipts were $ 14,254,836. The difference between final budgeted receipts and actual receipts was primarily due to lower taxes and tuition and fees being collected. Final disbursements including other financing uses were budgeted at $ 15,243,604 while actual disbursements were $ 14,444,540. The School District was able to restrict spending below what was anticipated. The School District experienced lower instruction and support services expenditures than expected. The School District appropriates conservatively in order to cover expenditures. Debt Administration Outstanding debt obligations of the School District consisted of: 2014 2013 General obligation bonds $ 3,806,043 $ 4,036,895 Tax anticipation note 187,500 350,000 $ 3,993,543 $ 4,386,895 Current Issues The challenge for all School Districts is to provide quality education to the public while staying within the restrictions imposed by limited, and in some cases shrinking, funding. We rely heavily on local taxes and have very little industry to support the tax base. Our newly prepared financial forecast predicts a deficit for fiscal year 2016; therefore, the administration is looking for ways to delay the deficit by reducing expenditures through attrition and wise spending. 9
MANAGEMENT S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2014 UNAUDITED Contacting the School District s Financial Management This financial report is designed to provide our citizens, taxpayers, investors, and creditors with a general overview of the School District s finances and to reflect the School District s accountability for the monies it receives. Questions concerning any of Sean Nuccio, CPA, Treasurer at Clearview Local District, 4700 Broadway Ave. Lorain, Ohio 44052. 10
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STATEMENT OF NET POSITION CASH BASIS JUNE 30, 2014 Governmental Activities Assets Equity in pooled cash $ 840,836 Total assets $ 840,836 Net position Restricted for: Debt service 284,814 Capital projects 5,071 Food service 443 Extracurricular activities 16,349 State grants 13,019 Federal grants 125,733 Donations 10,691 Capital maintenance 273,431 Unrestricted 111,285 Total net position $ 840,836 See accompanying notes to the basic financial statements. 12
STATEMENT OF ACTIVITIES CASH BASIS FOR THE YEAR ENDED JUNE 30, 2014 Program Receipts Net (Expense) Charges for Operating Grants, Receipts and Cash Services Interest and Changes in Disbursements and Sales Contributions Net Position Governmental activities Current: Instruction Regular $ 8,306,802 $ 3,638,201 $ 176,093 (4,492,508) Special 1,875,855-736,610 (1,139,245) Vocational 220,702-30,752 (189,950) Other instruction 4,000 - - (4,000) Supporting services - - Pupil 809,676 41,892 31,966 (735,818) Instructional staff 208,212-22,892 (185,320) Board of education 22,630 - - (22,630) Administration 1,107,210-33,508 (1,073,702) Fiscal services 358,738 - - (358,738) Business 244,647 - - (244,647) Operation and maintenance 1,368,872 - - (1,368,872) Pupil transportation 391,226 - - (391,226) Central services 59,944 - - (59,944) Operation of non-instructional services Food service operation 883,217 149,929 723,483 (9,805) Community services 150-150 - Enterprise operations 33,159 21,050 - (12,109) Extracurricular activities 446,838 136,028 - (310,810) Debt service Principal 402,500 - - (402,500) Interest 226,469 - - (226,469) $ 16,970,847 $ 3,987,100 $ 1,755,454 (11,228,293) General receipts Property taxes levied for: General purposes 2,666,713 Debt service 387,058 Capital improvements 103,705 Grants and entitlements not restricted to specific purposes 8,021,979 Investment earnings 1,224 Miscellaneous 69,474 Total general receipts 11,250,153 Change in net postion 21,860 Net position, beginning of year Net position, end of year 818,976 $ 840,836 See accompanying notes to the basic financial statements. 13
STATEMENT OF ASSETS AND FUND BALANCES CASH BASIS GOVERNMENTAL FUNDS JUNE 30, 2014 Classroom Debt Other Total Facilities Service Governmental Governmental General Fund Maintenance Fund Fund Funds Funds Assets Equity in pooled cash $ 111,285 $ 146,340 $ 284,814 $ 171,306 $ 713,745 Restricted cash 127,091 - - - 127,091 Total assets $ 238,376 $ 146,340 $ 284,814 $ 171,306 $ 840,836 Fund balances Restricted $ 127,091 $ 146,340 $ 284,814 $ 171,306 $ 729,551 Assigned 111,285 - - - 111,285 Total fund balances $ 238,376 $ 146,340 $ 284,814 $ 171,306 $ 840,836 See accompanying notes to the basic financial statements. 14
STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND BALANCES - CASH BASIS - GOVERNMENTAL FUNDS FOR THE YEAR ENDED JUNE 30, 2014 Classroom Debt Other Total Facilities Service Governmental Governmental General Fund Maintenance Fund Fund Funds Funds Receipts Taxes $ 2,666,713 $ 34,345 $ 387,058 $ 69,360 $ 3,157,476 Tuition and fees 3,622,315 204 - - 3,622,519 Interest 1,191 - - 33 1,224 Intergovernmental 7,929,229 44,584 68,605 1,735,015 9,777,433 Extracurricular 41,008 - - 132,365 173,373 Charges for services - - - 149,435 149,435 Other 73,175 - - 34,851 108,026 Total receipts 14,333,631 79,133 455,663 2,121,059 16,989,486 Disbursements Current Instruction Regular 8,112,235 - - 194,567 8,306,802 Special 1,215,581 - - 660,274 1,875,855 Vocational 176,845 - - 43,857 220,702 Other instruction 4,000 - - - 4,000 Supporting services Pupil 742,256 - - 67,420 809,676 Instructional staff 195,639 - - 12,573 208,212 Board of education 22,630 - - - 22,630 Administration 1,073,702 - - 33,508 1,107,210 Fiscal services 348,572 716 8,003 1,447 358,738 Business 244,647 - - - 244,647 Operation and maintenance 1,286,929 37,942-39,141 1,364,012 Pupil transportation 391,226 - - - 391,226 Central services 59,944 - - - 59,944 Operation of non-instructional services Food service operation - - - 883,217 883,217 Community services - - - 150 150 Enterprise operations 33,159 - - - 33,159 Extracurricular activities 307,191 - - 139,647 446,838 Capital outlay - - - 4,860 4,860 Debt service Principal - - 402,500-402,500 Interest - - 226,469-226,469 Total disbursements 14,214,556 38,658 636,972 2,080,661 16,970,847 Excess (deficiency) of receipts over disbursements 119,075 40,475 (181,309) 40,398 18,639 Other financing sources (uses) Advances in 15,741 - - 13,296 29,037 Advances out (13,296) - - (15,741) (29,037) Disposal of assets 2,946 - - 2,946 Transfers in 1,827-168,491-170,318 Transfers out (168,491) - - (1,827) (170,318) Refunds of prior year expenditures 275 - - 275 Total other financing sources (uses) (160,998) - 168,491 (4,272) 3,221 Net change in fund balances (41,923) 40,475 (12,818) 36,126 21,860 Fund balances, beginning of year 280,299 105,865 297,632 135,180 818,976 Fund balances, end of year $ 238,376 $ 146,340 $ 284,814 $ 171,306 $ 840,836 See accompanying notes to the basic financial statements. 15
STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND BALANCES BUDGET BASIS AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2014 General Fund Variance Budgeted Amounts Favorable Original Final Actual (Unfavorable) Receipts Taxes $ 3,073,024 $ 3,073,024 $ 2,666,713 $ (406,311) Tuition and fees 4,586,318 5,158,680 3,601,265 (1,557,415) Interest 1,509 1,697 1,185 (512) Intergovernmental 6,747,000 6,747,000 7,929,229 1,182,229 Extracurricular 74 83 58 (25) Other 44,952 50,562 35,297 (15,265) Total receipts 14,452,877 15,031,046 14,233,747 (797,299) Disbursements Current Instruction Regular 7,690,689 8,560,802 8,112,048 448,754 Special 1,155,847 1,286,618 1,219,174 67,444 Vocational 180,005 200,370 189,867 10,503 Other instruction 3,792 4,221 4,000 221 Supporting services Pupil 656,801 731,111 692,786 38,325 Instructional staff 186,807 207,942 197,042 10,900 Board of education 21,455 23,882 22,630 1,252 Administration 1,020,146 1,135,564 1,076,038 59,526 Fiscal services 334,205 372,017 352,516 19,501 Business 250,141 278,442 263,846 14,596 Operation and maintenance 1,284,357 1,429,668 1,354,725 74,943 Pupil transportation 378,647 421,486 399,392 22,094 Central services 56,830 63,260 59,944 3,316 Operation of non-instructional services Extracurricular activities 291,235 324,185 307,191 16,994 Total disbursements 13,510,958 15,039,567 14,251,199 788,368 Excess (deficiency) of receipts over disbursements 941,919 (8,522) (17,452) (8,930) Other financing sources (uses) Advances in 20,429 22,978 16,041 (6,937) Advances out (12,605) (14,032) (13,296) 736 Disposal of assets 3,752 4,220 2,946 (1,274) Transfers in 2,327 2,617 1,827 (790) Transfers out (170,693) (190,005) (180,045) 9,960 Refunds of prior year expenditures 350 394 275 (119) Refunds of prior year receipts (156,441) (173,827) (172,252) 1,575 Total other financing sources (uses) Net change in fund balances 785,478 (182,349) (189,704) (7,355) Fund balances, beginning of year 164,122 164,122 164,122 - Prior year encumbrances 28,174 28,174 28,174 - Fund balances, end of year $ 949,600 $ 9,947 $ 2,592 $ (7,355) See accompanying notes to the basic financial statements. 16
STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND BALANCES BUDGET BASIS AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2014 Classroom Facilities Maintenance Fund Variance Budgeted Amounts Favorable Original Final Actual (Unfavorable) Receipts Taxes $ 16,189 $ 16,778 $ 34,345 $ 17,567 Tuition and fees 96 100 204 104 Intergovernmental 21,015 21,780 44,584 22,804 Total receipts 37,300 38,658 79,133 40,475 Disbursements Current Supporting services Fiscal services 691 716 716 - Operation and maintenance 36,609 37,942 37,942 - Total disbursements 37,300 38,658 38,658 - Net change in fund balances - - 40,475 40,475 Fund balances, beginning of year 105,865 105,865 105,865 - Fund balances, end of year $ 105,865 $ 105,865 $ 146,340 $ 40,475 See accompanying notes to the basic financial statements. 17
STATEMENT OF FIDUCIARY NET POSITION CASH BASIS AGENCY FUNDS JUNE 30, 2014 Agency Funds Assets Equity in pooled cash $ 52,043 Total assets $ 52,043 Net position Held for students $ 42,141 Undistributed monies 9,902 Total net position $ 52,043 See accompanying notes to the basic financial statements. 18
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NOTES TO THE BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2014 NOTE 1 - REPORTING ENTITY Clearview Local District (the School District) was established for the purpose of exercising the rights and privileges conveyed to it by the constitution and laws of the State of Ohio. The School District is a local school district as defined by Section 3311.03 of the Ohio Revised Code. The School District operates under an elected Board of Education consisting of five members and is responsible for providing public education to residents of the School District. The School District is located in Lorain County and includes all of Sheffield Township and portions of the City of Lorain. It is staffed by 73 classified employees, 104 certified teaching personnel, and 14 administrative employees who provide services to 1,757 students and other community members. The School District currently operates three instructional buildings, one bus garage and one administrative facility. A reporting entity is comprised of the primary government, component units, and other organizations that are included to insure the financial statements are not misleading. The primary government of the School District consists of all funds, departments, boards, and agencies that are not legally separate from the School District. For the School District, this includes general operations, food service, and student related activities of the School District. Component units are legally separate organizations for which the School District is financially accountable. The School District is financially accountable for an organization if the School District appoints a voting majority of the organizations' governing board and, 1) the School District is able to significantly influence the programs or services performed or provided by the organization; or 2) the School District is legally entitled to or can otherwise access the organizations' resources; the School District is legally obligated or has otherwise assumed the responsibility to finance the deficits of or provided financial support to the organization; or the School District is obligated for the debt of the organization. Component units may also include organizations that are fiscally dependent on the School District in that the School District approves the budget, the issuance of debt, or the levying of taxes. Blended component units, although legally separated entities are, in substance, part of the School District s operations and so data from these units are combined with data of the School District. The School District has no component units. The School District is associated with the North Coast Council, the Lake Erie Regional Council of Governments, the Lorain County Joint Vocational School District, and the Ohio Schools Council Association, which are considered to be jointly governed organizations. These organizations and their relationships with the School District are described in more detail in Note 18 to these financial statements. The School District s management believes these financial statements present all activities for which the School District is financially accountable. 20
NOTES TO THE BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2014 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES As discussed further in the Basis of Accounting section of this note, these financial statements are presented on a cash basis of accounting. This cash basis of accounting differs from accounting principles generally accepted in the United States of America (GAAP). Generally accepted accounting principles include all relevant Governmental Accounting Standards Board (GASB) pronouncements, which have been applied to the extent they are applicable to the cash basis of accounting. Following are the more significant of the School District s accounting policies. A. BASIS OF PRESENTATION The School District s basic financial statements consist of government-wide financial statements, including a statement of net position and a statement of activities, and fund financial statements which provide a more detailed level of financial information. Government-Wide Financial Statements The statement of net position and the statement of activities display information about the School District as a whole. These statements include the financial activities of the primary government, except for fiduciary funds. The statement of net position presents the cash balance of the governmental activities of the School District at fiscal year end. The statement of activities compares disbursements with program receipts for each function or program of the School District's governmental activities. Disbursements are reported by function. A function is a group of related activities designed to accomplish a major service or regulatory program for which the government is responsible. Program receipts include charges paid by the recipient of the program s goods or services, grants and contributions restricted to meeting the operational or capital requirements of a particular program, and receipts of interest earned on grants that are required to be used to support a particular program. General receipts are all receipts not classified as program receipts, with certain limited exceptions. The comparison of direct disbursements with program receipts identifies the extent to which each governmental function is self-financing on a cash basis or draws from the School District s general receipts. Fund Financial Statements During the fiscal year, the School District segregates transactions related to certain School District functions or activities in separate funds in order to aid financial management and to demonstrate legal compliance. Fund financial statements are designed to present financial information of the School District at this more detailed level. The focus of governmental fund financial statements is on major funds. Each major fund is presented in a separate column. Nonmajor funds are aggregated and presented in a single column. Fiduciary funds are reported by type. 21
NOTES TO THE BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2014 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) B. FUND ACCOUNTING The School District uses funds to maintain its financial records during the fiscal year. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts. The funds of the School District are divided into the categories of governmental and fiduciary. Governmental Funds The School District classifies funds financed primarily from taxes, intergovernmental receipts (e.g. grants), and other nonexchange transactions as governmental funds. The following are the School District s major funds: General Fund - The General Fund accounts for and reports all financial resources not accounted for and reported in another fund. The General Fund balance is available to the School District for any purpose provided it is expended or transferred according to the general laws of Ohio. Classroom Facilities Maintenance Fund The Classroom Facilities Maintenance Fund is used to account for monies restricted for the purpose of maintaining facilities constructed or renovated under the Ohio School Facilities Commission Program. Debt Service Fund - The Debt Service Fund is used to account for the accumulation of resources for, and the payment of long-term principal, interest and related costs. The other governmental funds of the School District account for and report grants and other resources whose use is restricted, committed or assigned to a particular purpose. Fiduciary Funds Fiduciary fund reporting focuses on net position and changes in net position. The fiduciary fund category is split into four classifications: pension trust funds, investment trust funds, private purpose trust funds, and agency funds. Trust funds are used to account for assets held by the School District under a trust agreement for individuals, private organizations, or other governments and are not available to support the School District s own programs. The School District s has no trust funds. Agency funds are custodial in nature. The School District s agency funds account for various student-managed activities and unclaimed monies. C. BASIS OF ACCOUNTING The School District s financial statements are prepared using the cash basis of accounting. Receipts are recorded in the School District s financial records and reported in the financial statements when cash is received rather than when earned and disbursements are recorded when cash is paid rather than when a liability is incurred. Any such modifications made by the School District are described in the appropriate section in this note. As a result of the use of this cash basis of accounting, certain assets and their related revenues (such as accounts receivable and revenue for billed or provided services not yet collected) and certain liabilities and their related expenses (such as accounts payable and expenses for goods or services received but not yet paid, and accrued expenses and liabilities) are not recorded in these financial statements. 22
NOTES TO THE BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2014 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) D. BUDGETARY PROCESS All funds, except agency funds, are legally required to be budgeted and appropriated. The major documents prepared are the tax budget, the certificate of estimated resources, and the appropriations resolution, all of which are prepared on the budgetary basis of accounting. The tax budget demonstrates a need for existing or increased tax rates. The certificate of estimated resources establishes a limit on the amount the Board of Education may appropriate. The appropriations resolution is the Board s authorization to spend resources and sets annual limits on cash disbursements plus encumbrances at the level of control selected by the Board. The legal level of control has been established by the Board at the fund level for all funds. The certificate of estimated resources may be amended during the fiscal year if projected increases or decreases in receipts are identified by the Treasurer. The amounts reported as the original budgeted amounts on the budgetary statements reflect the amounts on the certificate of estimated resources when the original appropriations were adopted. The amounts reported as the final budgeted amounts on the budgetary statements reflect the amounts on the amended certificate of estimated resources in effect at the time final appropriations were passed by the Board. The appropriation resolution is subject to amendment throughout the year with the restriction that appropriations cannot exceed estimated resources. The amounts reported as the original budgeted amounts reflect the first appropriation resolution for that fund that covered the entire fiscal year, including amounts automatically carried forward from prior fiscal years. The amounts reported as the final budgeted amounts represent the final appropriation amounts passed by the Board during the fiscal year. E. CASH AND INVESTMENTS To improve cash management, cash received by the School District is pooled and invested. Monies for all funds are maintained in this pool. Individual fund integrity is maintained through School District records. Interest in the pool is presented as Equity in Pooled Cash and Cash Equivalents. Investments of the School District s cash management pool and investments with an original maturity of three months or less at the time they are purchased by the School District are presented on the financial statements as cash equivalents. Investments with an initial maturity of more than three months that were not purchased from the pool are reported as investments. Investments are reported as assets. Accordingly, purchases of investments are not recorded as disbursements, and sales of investments are not recorded as receipts. Gains or losses at the time of sale are recorded as receipts or negative receipts (contra revenue), respectively. STAR Ohio is an investment pool, managed by the State Treasurer s Office, which allows governments within the State to pool their funds for investment purposes. STAR Ohio is not registered with the SEC as an investment company, but does operate in a manner consistent with Rule 2a7 of the Investment Company Act of 1940. Investments in STAR Ohio are valued at STAR Ohio s share price, which is the price the investment could be sold for on June 30, 2014. At June 30, 2014 the School District did not have deposits in STAR Ohio. Following Ohio statutes, the Board of Education has, by resolution, specified the funds to receive an allocation of interest earnings. Interest receipts credited to the General Fund during fiscal year 2014 was $ 1,191 which included $ 557 assigned from other School District funds. 23
NOTES TO THE BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2014 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) F. RESTRICTED ASSETS Assets are reported as restricted when limitations on their use change the nature or normal understanding of the availability of the asset. Such constraints are either imposed by creditors, contributors, grantors, or laws of other governments, or are imposed by law through constitutional provisions or enabling legislation. G. INVENTORY AND PREPAID ITEMS The School District reports disbursements for inventory and prepaid items when paid. These items are not reflected as assets in the accompanying financial statements. H. CAPITAL ASSETS Acquisitions of property, plant and equipment are recorded as disbursements when paid. These items are not reflected as assets in the accompanying financial statements. I. INTERFUND RECEIVABLES/PAYABLES The School District reports advances-in and advances-out for interfund loans. These items are not reflected as assets and liabilities in the accompanying financial statements. J. ACCUMULATED LEAVE In certain circumstances, such as upon leaving employment or retirement, employees are entitled to cash payments for unused leave. Unpaid leave is not reflected as a liability under the School District s cash basis of accounting. K. EMPLOYER CONTRIBUTIONS TO COST-SHARING PENSION PLANS The School District recognizes the disbursement for employer contributions to cost-sharing pension plans when they are paid. As described in Notes 9 and 10, the employer contributions include portions for pension benefits and for postretirement health care benefits. L. LONG-TERM OBLIGATIONS The School District s cash basis financial statements do not report liabilities for bonds and other long-term obligations. Proceeds of debt are reported when cash is received and principal and interest payments are reported when paid. Since recording a capital asset when entering into a capital lease is not the result of a cash transaction, neither an other financing source nor a capital outlay expenditure is reported at inception. Lease payments are reported when paid. 24
NOTES TO THE BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2014 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) M. NET POSITION Net position is reported as restricted when there are limitations imposed on their use through external restrictions imposed by creditors, grantors, or laws or regulations of other governments. Net position restricted for other purposes include resources restricted for building maintenance. The School District s policy is to first apply restricted resources when a cash disbursement is incurred for purposes for which both restricted and unrestricted net position are available. N. FUND BALANCE Fund balance is divided into five classifications based primarily on the extent to which the School District is bound to observe constraints imposed upon the use of the resources in the governmental funds. The classifications are as follows: Nonspendable - The nonspendable fund balance category includes amounts that cannot be spent because they are not in spendable form, or are legally or contractually required to be maintained intact. The not in spendable form criterion includes items that are not expected to be converted to cash. Restricted - Fund balance is reported as restricted when constraints placed on the use of resources are either externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or is imposed by law through constitutional provisions. Committed - The committed fund balance classification includes amounts that can be used only for the specific purposes imposed by a formal action (resolution) of the District Board of Education. Those committed amounts cannot be used for any other purpose unless the District Board of Education removes or changes the specified use by taking the same type of action (resolution) it employed to previously commit those amounts. Committed fund balance also incorporates contractual obligations to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual requirements. Assigned - Amounts in the assigned fund balance classification are intended to be used by the School District for specific purposes but do not meet the criteria to be classified as restricted or committed. In governmental funds other than the general fund, assigned fund balance represents the remaining amount that is not restricted or committed. In the general fund, assigned amounts represent intended uses established by policies of the District Board of Education. Unassigned - Unassigned fund balance is the residual classification for the general fund and includes amounts not contained in the other classifications. In other governmental funds, the unassigned classification is used only to report a deficit balance. The School District applies restricted resources first when expenditures are incurred for purposes for which either restricted or unrestricted (committed, assigned, and unassigned) amounts are available. Similarly, within unrestricted fund balance, committed amounts are reduced first followed by assigned, and then unassigned amounts when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. 25