Mott Community College Board of Trustees Regular Meeting Monday, January 22, 2018 Applewood Café Prahl College Center AGENDA The mission of Mott Community College is to provide high quality, accessible, and affordable educational opportunities and services that cultivate student success and individual development and improve the overall quality of life in a multicultural community.
Board of Trustees Charles Stewart Mott Community College Regular Meeting, January 22, 2018 Volume 47 267 AGENDA I. CALL TO ORDER II. III. IV. ADDITIONS TO THE AGENDA ADOPTION OF THE AGENDA SPECIAL PRESENTATIONS Celebrating Employee and Student Success 1.63 Resolution Commemorating Coach Steve Schmidt s 700th Win 269-270 V. COMMUNICATIONS VI. VII. VIII. COMMENTS FROM THE PUBLIC APPROVAL OF MINUTES Approval of Regular Meeting Minutes of November 27, 2017 226-226j Approval of Special Committee of the Whole Minutes of December 18, 264-264b 2017 INFORMATIONAL REPORTS Acceptance of Standing Board Committee Reports: 1. Personnel (Joseph, Norwood, Reyes) 2. Finance/Audit (Snell, Figueroa, Turner) Other Reports: 1. Goals & Objectives Committee (Turner, Figueroa, Freeman) 2. MCCA Fall Trustee Institute (Reyes) IX. UNFINISHED BUSINESS X. NEW BUSINESS Consent Agenda 1.64 Treasurer s Report for December 2017 271-276 Individual Items 1.65 Ballenger Field House Renovations, Stage Two Purchase Award 277-278 XI. ADMINISTRATIVE ITEMS President s Report 279
XII. XIII. MISCELLANEOUS BUSINESS Comments from Board Members EXECUTIVE SESSION ADJOURNMENT 268
269 FOR ACTION Board of Trustees Charles Stewart Mott Community College Regular Meeting, January 22, 2018 Volume 47 1.63 Resolution Commemorating Coach Steve Schmidt s 700 th Win The Board acknowledges that recognition of faculty and staff for outstanding achievements and accomplishments is an important part of the educational process. It is in this spirit that the Board is happy to recognize and congratulate Steve Schmidt, Men s Basketball Coach, on winning his 700 th career game Wednesday, January 10, 2018. Coach Schmidt has been at the helm of one the most consistently successful basketball programs in collegiate basketball for 26 years. Since taking the reins at Mott in 1991, his teams have won four National Junior College Athletic Association (NJCAA) national championships and 80 percent of their games. He is the winningest coach in MCC history! In addition to achieving the 700 wins milestone, Coach Schmidt has eight NJCAA National Tournament Final Four appearances and seven championship game appearances. His track record of player development includes four National Players of the Year and 18 All- Americans, and he holds the highest winning percentage in NJCAA National Tournament history. Schmidt has led his team to nine Regional, 10 State and 15 Conference titles, and has sent players to major NCAA conferences including the Big Ten, Big East, SEC, Big 12 and ACC. He was inducted into the NJCAA Hall of Fame in 2010. Schmidt is also a member of the Basketball Coaches Association of Michigan Hall of Fame and the Greater Flint Area Sports Hall of Fame. In 2016, CoachStat, a national basketball coaching publication, ranked him as one of the top five JUCO coaches in the nation. Coach Schmidt takes a great deal of pride in helping student athletes develop as players and people in order to attain their goals at MCC and beyond. During his tenure, 85 former players have had the opportunity to continue their careers at four-year colleges and universities. Schmidt s tireless enthusiasm for coaching is evident at MCC on the court and in the classroom where discipline, unselfishness and accountability are the Bear essentials. On the basis of the preceding information, the following resolution is recommended. Be it Resolved, That The Charles Stewart Mott Community College Board of Trustees Congratulates Coach Steve Schmidt on his 700 th career win, and commends him for his ongoing commitment and dedication to his players, not only on the basketball court, but also in their academic and personal success.
Reviewed and Submitted by: 270 Michael Freeman Chairperson Date: January 22, 2018 Board Policy Statement Reference: 5305 Employee Recognition General: Recognition of faculty and staff for publications and outstanding and/or unusual achievement in jobrelated, social, and/or personal accomplishments is an important part of the educational process. Recognition gives employees reinforcement and public visibility for positive accomplishments.
FOR ACTION 271 1.64 Treasurer s Report for December 2017 This resolution is recommended. Be it Resolved, That Board of Trustees Charles Stewart Mott Community College Regular Meeting, January 22, 2018 Volume 47 The Charles Stewart Mott Community College Board of Trustees Receives the financial report of the College for the month of October 2017 as presented by the Administration. Reviewed and Submitted by: Date: January 22, 2018 Lawrence A. Gawthrop Chief Financial Officer Board Policy Statement Reference: 3100 Budget Adoption General: The annual budget represents the programmatic direction and vision of the College. It is also designed to meet both the legal requirements and needs of the College.
December Treasurer s Report 272 Larry Gawthrop, CPA Chief Financial Officer January 22, 2018 Summary of Expenditures: Month of December Spending: General Fund: $ 6,452,703 All Other Funds: $ 3,306,727 Total: $ 9,759,430 Comments on General Fund Financial Statements: Statement of Revenues, Expenditures and Changes in Net Assets In summary, total revenues for the six months ended December 31, were approximately $43.2 million, representing 57.8% of the annual budget, 2.1% higher than it was a year ago. The most significant change when compared to the budget and prior year actuals is in Tuition and fees, Property taxes, State Appropriations- UAAL, and Grants and other which are discussed further below. Expenditures for the six months were roughly $33.9 million, representing 45.5% of the annual budget, compared to $32.4 million and 43.7%, one year ago. Revenues Tuition and fees revenues are $26.3 million, $63 thousand less than last year and 80.5% of the budget, up from 79.9% a year ago. Our 2017-2018 budget included a 3% decline in enrollment in contact hours ($350 thousand). The final Winter enrollment numbers will be available later this month and will be included with the February amended budget. Property taxes collected are $8 million, rounded. The amount budgeted is $17.9 million, $178 thousand or roughly 1% more than the 2016-2017 fiscal year budget, and is based on final taxable value figures provided by the Genesee County Equalization Department. State appropriations payments for FY 2017-18 are paid in eleven monthly installments starting in October. We received our third payment as expected and without exception. The total budgeted amount for the current fiscal year is $16.2 million the same as the prior year excluding the UAAL stabilization pass-through and PPT Stabilization.
273 Expenditures Salaries and Wages are roughly $15.9 million, or 43.6% of the annual budget, compared to $15.6 million and 43.7%, a year ago. Fringe Benefits are at $7.2 million, and 47.2% of the budgeted amount compared to $7 million and 45.4% of the budget one year ago. Other Expenditures: Contracted services are up roughly $162 thousand due in large part to new maintenance contract services on necessary and required building systems. Materials and supplies are up roughly $168 thousand, mainly due to timing of lab fees payments to vendors and an increase in water testing expenses. Operations/communications is down approximately $178 thousand mainly due to informational mailings sent in the prior year related to the millage election and a reduction in bad debt write-offs. Transfers out are up $118 thousand due to a timing of transfers in the designated funds. Balance Sheet Total Assets are at approximately $23.5 million, up $3.4 million from last December. The largest differences are a $4.3 million increase in Cash and cash equivalents, a $323 thousand increase in Due from/(to) other funds, and a $445 thousand decrease in Accounts receivable. The $445 thousand decrease in Accounts Receivable is due in large part to the decrease in enrollment and change in the allowance. Due to/due from Other Funds result from the College maintaining one checking account for all of its funds; deposits and disbursements. This necessitates the shortterm loaning or borrowing between the funds throughout the year depending on which funds revenue or expenditures are being deposited or paid out. Each month the accounting department clears these due to s and due from s respectively assigning the activity to the proper fund. However, significant activity can occur after these transfers are completed, causing large variances when compared to the previous period. Total Liabilities are up $2.9 million from the prior year. The most significant changes are a $2 million increase in Other current liabilities related to the recording of an estimate for potential fines and penalties related to the Title IV findings in the 6/30/2017 audit, $403 thousand increase in Accounts payable, and a $462 thousand increase in Accrued payroll and related liabilities.
Comments on spending from other funds: 274 Of the roughly $3.6 million expended in the other funds, $615 thousand was expended out of the Capital position funds for depreciation and capital asset changes, $914 thousand was out of the Maintenance and Replacement and Bond funds for capital related improvements, and the remaining $2.1 million out of the Agency, Scholarships, and Federal Grants, for grant activities and student scholarships.
Mott Community College General Fund Statement of Revenues, Expenditures and Changes in Net Assets - Modified Accrual For the 6 Months Ended December 31, 2017 With Comparative Totals at December 31, 2016 275 Revenues: FY 2017-2018 Budget YTD Actuals as of 12/31/17 YTD Actuals as of 12/31/16 Actual to Actual $ Change Actual to Actual % Change Tuition and fees $ 32,644,373 $ 26,292,989 $ 26,355,734 $ (62,745) -0.24% Property taxes 17,975,064 7,958,217 7,465,435 492,782 6.60% State appropriations 16,229,838 4,470,369 4,429,782 40,587 0.92% State appropriations - UAAL Passthrough 3,365,384 1,456,819 917,832 538,987 58.72% State appropriations - PPT Stabilization 381,407 532,359 476,759 55,600 11.66% Ballenger trust 1,839,873 981,349 904,116 77,233 8.54% Grants and other 2,214,928 1,471,395 961,926 509,469 52.96% Total revenues 74,650,867 43,163,497 41,511,584 1,651,913 3.98% Expenditures: Salaries and wages 36,526,110 15,908,961 15,574,371 (334,590) -2.15% Fringe benefits 15,330,936 7,239,405 6,971,627 (267,778) -3.84% Fringe benefits - UAAL Passthrough 3,365,384 1,456,819 917,832 (538,987) -58.72% Contracted services 6,551,011 2,433,653 2,271,470 (162,183) -7.14% Materials and supplies 2,227,674 956,287 787,793 (168,494) -21.39% Facilities rent 186,000 134,059 162,079 28,020 17.29% Utilities and insurance 2,674,470 1,434,395 1,367,858 (66,537) -4.86% Operations/communications 5,495,306 2,495,091 2,673,023 177,932 6.66% Transfers out 1,936,000 1,787,267 1,669,242 (118,025) 0.00% Equipment and Improvements 99,551 34,714 43,051 8,337 19.37% Total expenditures 74,392,442 33,880,651 32,438,346 (1,442,305) -4.45% Net increase/(decrease) in net assets 258,425 9,282,846 9,073,238 209,608 2.31%
Mott Community College General Fund Balance Sheet - Modified Accrual December 31, 2017 With Comparative Totals at December 31, 2016 276 As of As of December 31 December 31 $ 2017 2016 Change Assets Current Assets Cash and cash equivalents $ 16,321,046 $ 12,051,351 $ 4,269,695 Due from other funds (1,265,340) (941,901) (323,439) Accounts receivable - net of allowance for uncollectible accounts ($5,897,103 for 2017 and $5,415,889 for 2016) 8,252,212 8,697,503 (445,291) Inventories 70,705 56,540 14,165 Prepaid expenses and other assets 138,930 206,285 (67,355) Total Assets $ 23,517,553 $ 20,069,778 $ 3,447,775 Liabilities and Net Assets Current Liabilities Accounts payable $ 506,193 $ 103,622 $ 402,571 Other current liabillities 2,008,039 - $ 2,008,039 Accrued payroll and related liabilities 1,867,395 1,404,985 462,410 Deposits held for others 1,994 15,670 (13,676) Other accrued liabilities 161,766 169,125 (7,359) Total Current Liabilities 4,545,387 1,693,402 2,851,985 Accrued termination pay 2,443,737 2,360,998 82,739 Total Liabilities 6,989,124 4,054,400 2,934,724 Net Assets Unrestricted 16,528,429 16,015,378 513,051 Total Net Assets 16,528,429 16,015,378 513,051 Total Liabilities and Net Assets $ 23,517,553 $ 20,069,778 $ 3,447,775
FOR ACTION 277 Board of Trustees Charles Stewart Mott Community College Regular Meeting, January 22, 2018 Volume 47 1.65 Ballenger Field House Renovations, Stage Two Purchase Award Mott Community College plans to continue renovations in the Ballenger Field House. Renovations have been scheduled in stages to limit operational interruptions. Stage one renovations were completed this fall encompassing the north side of the building including the women s locker rooms and adjacent rooms. Stage two renovations encompass the south side of the building including the men s locker rooms and adjacent rooms. This project is being completed as part of our ongoing commitment to comply with federal Title IX requirements as documented in Title IX of the Education Amendments of 1972, 20 U.S.C. A 1681 Et. Seq. A public request for bids was posted to www.bid4michigan.com on November 30, 2017. Four bids were received on December 20, 2017. Public funds through voter approved bond issuance will be used to fund this project. After evaluation of the bids and on the basis of the preceding information, the following resolution is recommended. Be it Resolved, That The Charles Stewart Mott Community College Board of Trustees Authorizes the Administration to award the construction for Stage Two of the Renovation of Ballenger Field House to Sorensen Gross, 3407 Torrey Road, Flint, MI 48507 in the amount of $1,595,000 [one million five hundred ninety-five thousand dollars and zero cents]. Reviewed and Submitted by: Date: January 22. 2018 Lawrence A. Gawthrop Chief Financial Officer Date: January 22. 2018 Jody Michael Purchasing Manager Board Policy Statement Reference: 4410 Purchasing General: Purchases should be based on quality and price. Qualified vendors should have the opportunity to bid on College purchases. This policy is established to ensure that sound business practices are followed in the purchase of furnishings, equipment, materials, goods and supplies.
Contract for Stage Two Renovations of the Ballenger Fieldhouse ITB Results December 20, 2017 278 Vendor Sorenson Gross 3407 Torrey Rd Flint, MI 48507 Cross Renovations 34133 Schoolcraft Rd Livonia, MI 48150 E&L Construction 3040 Airpark Dr S Flint, MI 48507 J Perez Construction 2232 Davison Rd Flint, MI 48506 Bid $1,595,000 $1,647,777 $1,737,000 $1,834,172
President s Report Regular Board of Trustees Meeting January 22, 2018 279 1. Executive Summary 2. Introduction of New Hires 3. Upcoming Dates: ***** January 24, 2018 January 27, 2018 February 11-14, 2018 February 21, 2018 February 26, 2018 MCCA Legislative Summit, 8:30 a.m., Lansing Flint Promise Kick Off, 10:30 a.m., Event Center AACC/ACCT National Legislative Summit, Washington, D.C. Finance/Audit Committee, 12 p.m., CM1019 Personnel Committee, 4 p.m., CM1019 Board Dinner, 5 p.m., Applewood Café Committee of the Whole, 6:45 p.m., Applewood Café Board Meeting, 7:30 p.m., Applewood Café