Sealed proposals for: Bulletproof Vests, will be received until 2:00 p.m. Wednesday, May 14, 2014 in the, New Castle County Government Center,, (Telephone: 302-395-5250). Minority and Women-owned Business Enterprises (MWBE) will be afforded full opportunity to submit proposals, and will not be subject to discrimination on the basis of race, color, national origin, sex, religion, age, disability, or sexual orientation in the consideration of this award. INSTRUCTIONS TO BIDDERS Bid envelopes will carry a clear notation in the lower left quadrant, BID FOR Bulletproof Vests,. Any questions concerning the bid(s) should be directed to the at (302) 395-5250. Bidders are responsible for obtaining the bid specifications and all addendums from the New Castle County Purchasing website at www.nccde.org/purchasing. Fax bids will not be accepted. Bid security is waived. New Castle County reserves the right to divide the award unless stated otherwise in the specifications. Awards, if any, will be made by the to the lowest and best responsible bidder. The County reserves the right to reject all bids and to waive minor irregularities. NOTE: If required by State of Federal regulations, vendors will provide the M.S.D.S. sheets for the above projects. 3/22/14 Page 1 of 14
Pursuant to County Ordinance 83-172, 87-105, and Delaware State Law, no contract will be awarded to any vendor unless before or in conjunction with the actual award of the contract to such vendor, has submitted proof satisfactory to the County or to the awarding agency, or the designated representative of the County or the awarding agency, as the case may be, that it and each and every subcontractor named by it in its bid, if any, will at the time it submits such proof have valid and effective licenses required by the State and the County, and the political subdivisions, if any, in which the project is located, and the United States government, in order for each of them (i) to do business therein; (ii) to comply with all tax laws thereof; and (iii) to perform the labor and/or supply the material involved in the performance of the contract. Mailing address: 3/22/14 Page 2 of 14
GENERAL It is the intent of the Department of Public Safety to purchase bulletproof vests. Vendors will be responsible for their errors, as well as defective, incorrect, or damaged merchandise received, and will arrange within ten (10) days of notification for the return shipping, replacement of item if applicable, etc., and will pay the costs related to such. Vendors will be required to identify a contact person, plus alternate within their organization who has specific knowledge of the terms and specific pricing and any discounts reflected in this bid. The contact person or alternate will provide price quotes, handle returns, replacements, billing discrepancies, etc., as they arise. Vendors must have a local telephone number or offer toll-free service for ordering and expediting. New Castle County makes no guarantee as to the total quantities or products to be purchased under this contract. NO SUBSTITUTIONS Pursuant to New Castle County Code, Section 2.05.502(12)b., New Castle County has the right to specify a particular brand to match existing inventory. Therefore, no substitutions will be permitted. ADDITIONS New Castle County may require other related services, products, and/or equipment including, but not limited to, vest carriers, other catalog items provided by vendor, and other items essential to policing not specifically listed. Vendors are encouraged to bid a discount off their entire catalogs, if available, from which the County may select products. Vendor may be given the opportunity to provide a quote. Should New Castle County deem the quote to be non-competitive, New Castle County reserves the right to seek proposals from other vendors. 3/22/14 Page 3 of 14
DELIVERY INVOICES Deliveries shall be made within one (1) week of order placement, unless otherwise specifically agreed to by New Castle County. Repeated failure to make deliveries as stipulated may result in cancellation of the contract in its entirety. F.O.B. Destination New Castle County Police Department 3601 N. DuPont Highway Locations may be added or deleted. All prices quoted will include inside delivery to New Castle County, DE facilities. Successful vendor will invoice in triplicate per instructions on the purchase order. Invoice will clearly identify date of delivery, Purchase Order Number, item description, unit cost, quantity, and item numbers. INSURANCE Vendor shall provide proof of general liability insurance. LENGTH OF CONTRACT July 1, 2014, through June 30, 2015. This contract may be extended for a period of four (4) years, one (1) year at a time, by mutual agreement. FUNDING OUT The continuation of this contract is contingent upon funding appropriated by County Council. 3/22/14 Page 4 of 14
FORM OF PROPOSAL Vendors shall quote delivered prices in all sections based on F.O.B. destination various New Castle, DE locations. Vendors are to quote a percentage discount off catalog listed price for items not listed, if applicable. Prices and discounts must include all charges, e.g., shipping, handling, fuel surcharge, etc. BASIS OF AWARD The Division of Purchasing shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on the basis of price, product evaluation, and prior history of service capability. The Division of Purchasing reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, award by sections, item by item, or lump sum total, whichever may be most advantageous to New Castle County. There is no guarantee that New Castle County will grant to any awardee any request for services and/or products. Pursuant to County Code, New Castle County reserves the right to purchase goods, contractual, and professional services from other governments and cooperative purchasing agreements when it is determined by the Office of Administrative Services to be in the best interest of the County. INDEMNITY Vendor shall indemnify, defend, and hold harmless New Castle County from and against any and all claims, demands, suits, judgments, costs, and expenses asserted by a person or persons, including agents, employees, or volunteers of vendor, by reason of death or injury to persons, or loss or damage to property, resulting from operations hereunder, or sustained in or upon the premises of the County. MSDS CLAUSE If required by State or Federal regulations, the successful vendor must provide the M.S.D.S. sheets to the Risk Management Division and to the requesting department. 3/22/14 Page 5 of 14
NOTE It is the intent of New Castle County that minority-owned businesses shall have the maximum feasible opportunity to participate in the performance of contracts in the capacity of prime vendor. SUPPLIER DIVERSITY New Castle County encourages supplier diversity among firms. Please provide information on your firm s effort to encourage supplier diversity in your workforce and in the selection of sub-contractors. DELAWARE LABOR VESTS New Castle County encourages the use of Delaware Labor. BULLET RESISTANT BODY ARMOR Item 1: Point Blank GAII -Level II or comparable vest meeting and/or exceeding the following standards. PERFORMANCE AND DELIVERY Awardee will be required to make on-site visits as needed to properly measure each officer for accurate fitting. The general fitting guide calls for a full wrap vest, with no gap and a minimal overlap of 1.5 inches on the sides. Delivery is to be made to the New Castle County Police at 3601 North Dupont Highway, New Castle DE 19720. Delivery must be made within 60 days from the date of order. SPECIFICATION Vests will be: NIJ Threat Level II certified Constructed to the NIJ 0101.06 Standard Concealable soft style 3/22/14 Page 6 of 14
Designed for regular daily wear under uniform or street clothes An independent ballistic test with New Castle County Officers present must defeat the following rounds: Winchester 127 grain +P+ RangerT-Series 9mm Federal 165 grain Hydra-Shok 40 Caliber Speer Gold Dot 125 grain.357 Sig. 12 gauge rifled slug Certification results must be provided in advance of the submission of the bid; no waiver will be offered to this specification. Vest Construction: Panels will be of the hybrid design incorporating Aramids and Spectra Shield or Spectra like materials. Areal Density of the material is not to exceed.73 lbs per square foot (in a measured 12 x 12 vest section). Trauma insert of at least 15 layers of Spectra Shield in a minimum size of 5 x 7 (35 sq. in.), covering the sternum area of the wearer. Use of a hardened metal plate will not be acceptable. Will be in a separate nylon packet, removable from the vest carrier. Bid include this item, no additional charge. The following options should be bid separately: Option 1. Vests will be delivered with: (2) multiple-point adjustable carriers in black. Washable with vests panels removed. Replaceable adjustable straps, to include: (4) 2 inch wide shoulder straps, 2 will be 2-6 inches and 2 will be 6-12 in length. (4) 2 inch wide abdominal straps. (2) 4 inch wide abdominal straps. All closure attachments must be of high profile Velcro design. 3/22/14 Page 7 of 14
Body side of the fabric must have a low moisture absorption rate and high wicking rate, not 100% cotton. Option 2. Vests will be delivered with: (1) outer carrier with fixed pockets (point blank R20-D or comparable) and (1) multiple-point adjustable carriers in black. Washable with vests panels removed. Replaceable adjustable straps, to include: (4) 2 inch wide shoulder straps, 2 will be 2-6 inches and 2 will be 6-12 in length. (4) 2 inch wide abdominal straps. (2) 4 inch wide abdominal straps. All closure attachments must be of high profile Velcro design. Body side of the fabric must have a low moisture absorption rate and high wicking rate, not 100% cotton. Option 3. Vests will be delivered with: (1) outer carrier Molle (point blank Maverick or comparable) with Radio pouch, double handgun magazine pouch, single M16 magazine pouch, medium utility pouch, and front and back police markings and (1) multiple-point adjustable carrier in black. Washable with vests panels removed. Replaceable adjustable straps, to include: (4) 2 inch wide shoulder straps, 2 will be 2-6 inches and 2 will be 6-12 in length. (4) 2 inch wide abdominal straps. (2) 4 inch wide abdominal straps. All closure attachments must be of high profile Velcro design. Body side of the fabric must have a low moisture absorption rate and high wicking rate, not 100% cotton. Option 4. Price for additional Outer carrier (Fixed pocket and Molle) 3/22/14 Page 8 of 14
Ballistic Panel Performance: V50 Test: NIJ.06 Protocol Testing as prescribed for Level II (2) threats. Performed in accordance with using NIJ Std 0101.06 9mm 124grn FMJ test projectiles by an independent testing laboratory. NIJ.06 certification must be submitted with bid. Minimum test results will be: 9mm V50/1600 fps, on new armor and 1600 on conditioned armor. Minimum test results will be: 357 caliber magnum V50/ 1600 fps on new armor and 1600 on conditioned armor. Trauma Performance: Back face signature results of the NIJ 0101.06 certification reports shall reflect a B.F.S. no higher than : Average: 9mm.357 mag 32 mm 36 mm Awardee must be able to provide an additional sternum protective plate rated at NIJ 0108.01 (stand alone) that can be fitted to the delivered carrier with no alterations (pocket already in carrier). Quality Control: Winning manufacturer must maintain a quality program certified under the ISO 9001 certification standard by an accredited registrar. Measurement and Fitting: 3/22/14 Page 9 of 14
Bottom edge of the front ballistic panel shall be within one inch of the highest waist belt (Sam Browne belt) when the wearer is seated. Bottom edge of the back ballistic panel shall be within one inch of the highest waist belt (Sam Browne belt) when the wearer is standing. Fit and Alterations: Warranty: The manufacturer shall perform all required alterations within 30 days after original issue to wearer of the product at no cost to the Department. After 30 days, it will be understood the Department may be charged for any alterations. Any additional charges for larger vests will be noted as to the size and cost on the bid. Ballistic panels shall be warranted for a period of five (5) years after the date of issue to the original wearer against defects in materials and workmanship. Covers shall be warranted for a period of 12 months after the date of purchase against defects in materials and workmanship. 3/22/14 Page 10 of 14
FORM OF PROPOSAL A sample vest will be required from the vendor who best meets the terms and conditions of the bid, prior to making the award. Option 1 $ Ea. Sizes: Up to XXL Ea. $ Ea. Sizes: XXXL and up Option 2 $ Ea. Sizes: Up to XXL Ea. $ Ea. Sizes: XXXL and up Option 3 $ Ea. Sizes: Up to XXL Ea. $ Ea. Sizes: XXXL and up Option 4 Additional Outer carrier - fixed pocket Additional Outer carrier - Molle $ $ 3/22/14 Page 11 of 14
SIGNATURE PAGE\ Name of Company Address Telephone No. Fax No. Signature Federal Tax I.D. No. Printed Name Email (REQUIRED) Date 3/22/14 Page 12 of 14
NEW CASTLE COUNTY, DELAWARE PROCUREMENT AFFIDAVIT AUTHORIZED REPRESENTATIVE I HEREBY AFFIRM THAT: I am the (title) and I am duly authorized to represent and bind (business) (the Business ), and that I possess the legal authority to make this Affidavit on behalf of myself and the Business for which I am acting. I FURTHER AFFIRM THAT: Neither I, nor to the best of my knowledge, information, and belief, the Business, nor any of its officers, directors, partners, members, affiliates, or any of its employees directly involved in obtaining or performing contracts with public bodies has been excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and non-financial assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O. 12689, 48 CFR 9.404, and each agency s codification of the Common Rule for non-procurement suspension and debarment. I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF, AFTER DILIGENT INQUIRY. Date: By: Name: Title: (Authorized Representative and Affiant) 3/22/14 Page 13 of 14
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