The City of Monrovia invites your application for the position of ADMINISTRATIVE ASSISTANT COMMUNITY DEVELOPMENT DEPARTMENT Salary: $3,631 - $4,866/mo. (DOQ) plus excellent benefits The City of Monrovia is engaged in an exciting process of renewal to enhance its position as one of the premier municipalities in the nation. We are looking for a unique individual to join our team as an Administrative Assistant in the Community Development Department. The ideal candidate is anything but ordinary in fact, we are looking for the extraordinary! Ask yourself this... Does the idea of changing the world that is Monrovia for the better intrigue you? Do you have a passion for excellence, a commitment to best practices, and a desire to join a fast-paced and dynamic full-service organization? Are you a highly energetic, motivated, creative, outside-the-box thinker who gets excited at the thought of continual improvement? Do you want to be a part of a flexible, innovative, and results-oriented organization? Are you someone who strives for excellence and desires to be part of a team looking to create an enduringly great municipal organization? Are you willing to put the greatness of the Monrovia organization ahead of your own personal ambitions? Are you someone who believes in treating people the right way and doing things the right way and doing the right thing right all the time? If you answered YES to the questions above, then you will want to consider this outstanding opportunity to work for the City of Monrovia! THE CITY OF MONROVIA Located 20 miles northeast of Los Angeles and nestled at the base of the San Gabriel Mountains, Monrovia is home to nearly 40,000 active and engaged residents who enjoy a premier quality of life in a dynamic City that blends small-town charm with big-city amenities. Monrovia s California heritage can be seen in its tree-lined streets, historic buildings and awardwinning downtown, all of which are balanced by a vibrant high-tech/manufacturing economy, outstanding recreation options, superb schools, tremendous shopping and dining options, and first-class cultural opportunities. These factors combine to make Monrovia an extraordinary place. 415 South Ivy Avenue Monrovia, CA 91016-2888 Office: (626) 932-5500 Facsimile: (626) 932-5560 http://www.cityofmonrovia.org
Page 2 of 5 THE CITY ORGANIZATION Monrovia is a general-law city operating under the Council-Manager form of government. The five-member City Council appoints the City Manager who is responsible for the strategic direction and day-to-day operations of the City organization. The City Manager leads a full-time staff of 250 and a part-time staff of 100 employees while administering a Fiscal Year 2018-19 budget of $135 million. Monrovia is a full-service municipality that coordinates its operations through six departments: the City Manager s Office, Administrative Services Department, Public Services Department, Community Development Department, Police Department and Fire Department. Unique among California cities its size, Monrovia operates its own water system and library. COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department is comprised of three divisions: Building, Neighborhood and Business Services, and Planning. The Department is dedicated to serving the community, protecting the quality of life, preserving property values, and improving the built and natural environment. Responsibilities range from issuing building permits and business licenses to code enforcement, design review, zoning administration, implementation of the Monrovia Area Partnership program and historic preservation. The Community Development Department plays a very active role in what makes our community and organization premier. THE POSITION The City of Monrovia is looking for a unique individual to serve as an Administrative Assistant in the Community Development Department. This individual should be someone who is inspired by the challenges and opportunities presented in working with an engaged and active community. The Administrative Assistant will report to the Neighborhood and Business Services Division Manager. In Monrovia, we believe that the way in which we approach our work is just as important as the end result. An individual who is committed to serving with humility and who can demonstrate high emotional intelligence will be successful in the role. Competitive candidates will have a hunger to continually search for better ways of doing things as a way of demonstrating their loyalty to the organization and community. The selected individual will be a smart, creative, and intuitive thinker and decision maker. This position will assist in a variety of projects, programs and operational functions including, but not limited to: Assist customers on the day-to-day operations for all divisions in the Community Development Department. Serve as the primary staff in managing the issuance of business licenses. Provide administrative assistance to the Code Enforcement Section. Compile, and analyze data on the impact of various projects in City communities Review applications for accuracy and compliance with local, state, and federal regulations and policies
Page 3 of 5 QUALIFICATIONS Any combination of education and experience that would provide the required knowledge, abilities and skills is qualifying. A typical way to obtain the qualifications would be: High School graduation and one (1) year general office experience, including familiarity with computers and office software. Experience in Business License processing, SQL, and bilingual skills highly desirable. LICENSE OR CERTIFICATE Possession of a valid Class C California Driver s License and a good driving record. SELECTION PROCEDURE Applications will be reviewed and those candidates whose applications indicate that are most qualified will be invited to continue in the examination process: The selection process may consist of: Application Evaluation (Qualifying), Written examination (Evaluation), and Qualifications Appraisal Interview (100%). BENEFITS The City provides a generous benefit package, including: Retirement CalPERS 2.7% @ 55 (Classic Members) or CalPERS 2% @ 62 (new members). The employee pays the full employee portion of the retirement contribution and the City does not participate in Social Security Effective the first pay period on or after July 1, 2018, all employees will contribute the equivalent of $85 per month to offset CalPERS Unfunded Accrued Liability costs. The employee contributions made pursuant to this Employee CalPERS Response Giveback Plan are coordinated as a pre-tax contribution. Lastly, the employee contributions made pursuant to this Employee CalPERS Response Giveback Plan is to be considered part of the employee contribution towards CalPERS retirement system costs. Health, Welfare, & Savings Cafeteria benefit allowance of $1,060 / month for use towards enrolling in any of the City offered health, dental, and vision plans. Any employee who wishes to cash out his/her cafeteria allowance receives 25% of the allowance as taxable income or deferred compensation Long Term Disability 60% of base salary for a minimum of 2 years if not fully disabled; to age 65 if fully disabled Short Term Disability 60% of base salary to a maximum of $1,250 per week for a maximum of four months
Page 4 of 5 Vacation Leave 100 hours of annual vacation accrual, increasing up to 200 hours based on years of service Sick Leave Accrue at eight hours per month, with unlimited accrual; new employees shall be eligible to bring with them up to 250 hours of sick leave from their prior employer, so long as a new employee s prior employer did not compensate the employee for their sick leave Holidays 12 paid holidays annually plus 2 floating holidays Tuition Reimbursement Tuition reimbursement program is available upon completion of probationary period. Additionally, completion of a degree entitles employees to an annual bonus: AA: $225 / Year BA: $375 / Year MA: $525 / Year Ph.D.:$675 / Year Life Insurance Term Life Insurance policy equal to the employee s annual salary to a maximum of $100,000 Membership to the YMCA As part of the City s commitment to work-life balance, the City provides a fully-paid membership for each employee to the local Monrovia YMCA APPLICATION SUBMITTAL PROCESS Application materials can be accessed on the Human Resources page on the City s website at: http://www.cityofmonrovia.org Closing Date: October 14, 2018 at 11:59p.m. First 100 most qualified applications or by closing date, whichever comes first will be accepted. Submission of resumes and cover letters are highly recommended to supplement your application. Questions regarding this recruitment can be directed to: Aaron Yep, Senior Human Resources Technician Telephone: (626) 932-5516 E-mail: ayep@ci.monrovia.ca.us
Page 5 of 5 RECRUITMENT TIMELINE The recruitment timeline is scheduled to occur as follows: APPLICATION PROCESS DATE / TIMEFRAME* 1. Application Deadline October 14, 2018 2. Written Examination October 22, 2018 3. Preliminary Interviews November 7, 2018 4. Start Date December 10, 2018 * This recruitment may close at any time with or without notice depending on the number and quality of applications received. The dates listed above are subject to change.