UNDP JPO Service Centre News and Activity Bulletin Second Quarter 2011 UNDP JPO Service Centre - www.jposc.org 1
Contents News from the UNDP JPO Service Centre... 3 2010 Client Satisfaction Survey... 3 News from the Team... 3 UNDP e-mentoring Programme... 3 From JPO to SARC... 4 SARC-NET... 4 JPO Story: An ounce of Action is worth a ton of words...... 4 First UNDP JPO endorsed by the Compliance Review Board... 4 JPOs/SARCs administered by the UNDP JPO Service Centre... 5 Brief introduction to the JPO and SARC Programmes... 5 Role of the UNDP JPO Service Centre... 5 Breakdown by Organization... 6 Breakdown by Donor... 7 Breakdown by Gender... 8 Upcoming Activity... 9 Focus on the UNDP JPO/SARC Programme... 10 UNDP and affiliated JPOs Breakdown by Entity... 10 UNDP SARCs Breakdown by Donor... 11 UNDP JPOs and SARCs Breakdown by Gender... 12 UNDP JPOs and SARCs Breakdown by Sector of Activity... 13 UNDP JPOs and SARCs Overall Breakdown by Region... 14 UNDP JPOs and SARCs Breakdown by Region: Africa... 15 UNDP JPOs and SARCs Breakdown by Region: Arab States... 15 UNDP JPOs and SARCs Breakdown by Region: Asia-Pacific... 16 UNDP JPOs and SARCs Breakdown by Region: Eastern Europe and the CIS... 16 UNDP JPOs and SARCs Breakdown by Region: Latin America and the Caribbean... 17 UNDP JPOs and SARCs Breakdown by Region: Headquarters Locations... 17 UNDP JPOs Retention Rates... 18 UNDP JPO Service Centre - www.jposc.org 2
News from the UNDP JPO Service Centre 2010 Client Satisfaction Survey From the JPO Service Centre Results of the 2010 JPO, Donor and Organization Surveys are online! We are proud to announce that the satisfaction rates continue to be very high. For example, 77% of JPOs are satisfied or very satisfied with their assignment. The results also testify the continuous satisfaction on the administrative support provided by the JPO Service Centre with 91% of the respondents either satisfied or very satisfied. Thanks to all respondents! Read more... News from the Team The JPO Service Centre is very pleased to announce that Natallia Faustmann has joined the team, as a Human Resources Associate. Natallia works in the UN Agencies Team and supports WHO and their JPOs. Previous to her JPOSC assignment, she worked 9 months with the UNDP Benefits and Entitlements Services, servicing clients from UN Women, UNCDF, UNU and UNV on the processing of benefits and entitlements. Natallia is of Belarusian nationality and has an educational background of MBA in international business and marketing. She also brings with her valuable experience working with recruitment and HR in the private sector as well as broad administrative experience. Eiko Lew-Sato joined the UNDP Learning Resources Centre team in NY Headquarters, as a Learning Analyst. She will be coordinating, planning, developing and delivering JPO learning activities. Her activities will also involve researching and developing leadership development and management skills learning programme for UNDP entry level managers. She looks forward to working with the JPOSC in delivering learning activities for JPOs. She graduated from Teachers College, Columbia University, with Educational Masters in International Educational Development. UNDP e-mentoring Programme We celebrate the first year anniversary of the launch of the JPO Induction e-mentoring Programme. The objective of the e-mentoring Programme is to support new JPOs assigned to UNDP in taking up their assignment. The Programme matches new JPOs with experienced JPOs in their second or third year of the JPO assignment, Special Assistants to the UN Resident Coordinator (SARCs), or current UNDP staff members who were recently JPOs. It is the intention that experienced current JPOs, SARCs, or former JPOs will mentor new JPOs during the first six months of their assignment. Read more/register UNDP JPO Service Centre - www.jposc.org 3
News from our JPOs on the field From JPO to SARC Piedad Martin has kindly accepted to tell us her story and guide us through her career and impressions. After being a JPO in Colombia, she has now taken up her new assignment as a Special Assistant to the Resident Coordinator (SARC) in Mexico City. Read her story... SARC-NET Following the launch of UNDP Teamworks platform as an integral part of the organization s effort towards revamping its knowledge management, a space named SARC-NET has been created on Teamworks for the Special Assistants to the Resident Coordinators group. Teamworks is UNDP s online social networking platform that enables UNDP and its external partners to leverage the collective knowledge of communities, individuals, programmes and projects. The SARC-NET provides a space for interaction among SARCs and it allows for a streamlined communication of the JPO Service Centre team with the SARC community. On this new network, SARCs can share and receive knowledge and information on diverse issues, ranging from training and career opportunities to work-life balance advice, including any other topic they wish to bring up for guidance and debate. JPO Story: An ounce of Action is worth a ton of words... Former Dutch JPO with UNDP in Honduras, Patrick Haverman is now working on coordinating the Millennium Villages project in 13 countries with UNDP RBA (Regional Bureau for Africa) in New York. Read his story First UNDP JPO endorsed by the Compliance Review Board Update on JPO Policies The UNDP JPO Recruitment Guidelines were approved in December 2010. The Guidelines introduce a standard process for JPO recruitments aligned with the UNDP Recruitment and Selection Framework. In addition, the Guidelines introduce a Compliance Review Board (CRB) process for JPO/SARC appointments. The Guidelines introduce three categories of JPO recruitments, and only the recruitments which fall under category 1 (where the recruitment process is fully managed by UNDP) and category 2 (where the recruitment process is carried out jointly by the donors and UNDP) will be presented to CRB for endorsement. The role of the CRB is to review whether recruitment process has been carried out according to the UNDP Recruitment Guidelines. JPOs whose appointments have been endorsed by CRB will be given internal candidate status with UNDP. The JPO Recruitment Guidelines are being implemented for category 1 and 2 JPO recruitments starting from January 2011, based on the agreement with the respective donor country. The first JPO recruitment implemented within the framework of the new JPO Recruitment Guidelines and presented to CRB was for a position with the UNDP Office of Human Resources (OHR) in New York funded by Finland. UNDP JPO Service Centre - www.jposc.org 4
JPOs/SARCs administered by the UNDP JPO Service Centre Brief introduction to the JPO and SARC Programmes The Junior Professional Officer (JPO) Programme offers young professionals under 32 years the opportunity to gain two to three years of experience in multilateral development cooperation. In turn, JPOs bring up-to-date academic knowledge to recipient UN Organizations. In 2003, UNDP expanded its JPO Programme to include a Special Assistant to the Resident Coordinator (SARC) Programme in response to a need for supporting UN coordination in the field. SARCs are experienced young professionals (in many cases former JPOs) recruited at the P3 level. The SARC Programme is currently funded by Denmark, Spain and Sweden. Both the JPO and SARC Programmes allow UNDP and other United Nations entities to augment professional staffing capacity and to create a pool of talent to tap into for future staffing needs. Both Programmes also give participating donor countries a unique opportunity to strengthen their national capacity in the field of cooperation and to market their nationals with the UN System. Role of the UNDP JPO Service Centre Part of the UNDP Office of Human Resources, the UNDP JPO Service Centre (JPOSC) is in charge of the following activities: Overall management of the UNDP and affiliated (UNCDF, UNDOCO, and UNV) JPO Programme, as well as the SARC Programme. This responsibility includes strategic donor activities, such as JPO/SARC placements, supervision, career planning, etc. Day-to-day contracts, benefits and entitlements administration of all or some JPOs assigned to partner UN Organizations (UN Women, UNAIDS, UNFPA, UNIDO, UNITAR, UNOPS, UNRWA, UNSSC, UNU, UPU, and WHO). As of 1 April 2011, the UNDP JPO Service Centre is administering 359 JPOs and 44 SARCs: 221 JPOs/SARCs are assigned to UNDP and affiliated funds and programmes (UNCDF, UNDOCO and UNV) 182 JPOs are assigned to partner UN Agencies that have delegated the administration of part or all of their JPO Programme to UNDP. UNDP JPO Service Centre - www.jposc.org 5
Breakdown by Organization As of 1 April 2011, the UNDP JPO Service Centre (JPOSC) administers 359 JPOs and 44 SARCs, assigned to 11 UN entities. This is the largest number of clients serviced by the JPOSC since its creation in 2001. The number of UNDP and affiliated (UNCDF, UNDOCO and UNV) JPOs and SARCs represents 55% of the total population serviced by the JPOSC. Organization Number of JPOs Percentage UN Women 35 9% UNAIDS 15 4% UNDP 156 + 44 SARCs 50% UNDP/UNCDF 15 4% UNDP/UNDOCO 1 0.5% UNDP/UNV 5 1% UNFPA 71 18% UNITAR 1 0.5% UNOPS 5 1% UNRWA 21 5% WHO 34 8% 403 100% UNDP JPO Service Centre - www.jposc.org 6
Breakdown by Donor Close to one JPO/SARC out of three are funded by Spain, and 90% of all current JPOs/SARCs are funded by European countries. Donor UNDP & affiliated Non-UNDP JPOs Total by Donor Percentage JPOs and SARCs Austria 5 2 7 2% Belgium 9 7 16 4% Canada 1 0 1 0.5% Denmark 20 13 33 8% Finland 7 14 21 5% France 7 5 12 3% Germany 11 18 29 7% Italy 8 8 16 4% Japan 21 10 31 8% Luxembourg 10 3 13 3% Norway 14 8 22 5% Republic of Korea 5 0 5 1% Spain 69 63 132 33% Sweden 17 9 26 6% Switzerland 2 2 4 1% The Netherlands 15 20 35 9% 221 182 403 100% UNDP JPO Service Centre - www.jposc.org 7
Breakdown by Gender As of 1 April 2011, 71% of all JPOs and SARCs administered by the UNDP JPO Service Centre are female. This is the highest percentage of female participants in the JPO/SARC Programmes ever. Gender Number of JPOs & SARCs Percentage Females 285 71% Males 118 29% 403 100% UNDP JPO Service Centre - www.jposc.org 8
Upcoming Activity As of 1 April 2011, 72 JPO and 1 SARC positions have been selected by the donor community and are in the process of being filled. The recruitment process varies from post to post: some JPOs/SARCs are in the final recruitment stage, while other placements will be advertised in the coming months. Greece has joined the UNDP JPO Programme with four upcoming JPO posts. Donor UNDP & affiliated Non-UNDP JPOs Total by Donor Percentage JPOs and SARCs Denmark 1 1 2 3% Finland 2 5 7 10% France 2 4 6 8% Germany 6 8 14 19% Greece 4 0 4 6% Italy 2 2 4 6% Japan 4 2 6 8% Luxembourg 2 1 3 4% Norway 3 2 5 7% Spain 4 6 10 14% Sweden 2 0 2 3% The Netherlands 2 7 9 12% 34 38 72 100% UNDP JPO Service Centre - www.jposc.org 9
Focus on the UNDP JPO/SARC Programme UNDP and affiliated JPOs Breakdown by Entity The UNDP JPO population includes JPOs directly assigned to UNDP, as well as to UNCDF, UNDOCO and UNV. Until January 2011, JPOs assigned to UNIFEM (now part of UN Women) were included in this group. Entity Number of JPOs Percentage UNCDF 15 8% UNDP 156 88% UNDOCO 1 1% UNV 5 3% 177 100% UNDP JPO Service Centre - www.jposc.org 10
UNDP SARCs Breakdown by Donor Initially funded by Denmark from 2005, the Special Assistant to the Resident Coordinator (SARC) Programme is now funded by three donor countries. Donor Number of SARCs Percentage Denmark 4 9% Spain 30 68% Sweden 10 23% 44 100% UNDP JPO Service Centre - www.jposc.org 11
UNDP JPOs and SARCs Breakdown by Gender The SARC population is more gender-balanced than the JPO population, which reflects the fact that males are more represented in higher level UN positions. This trend is however slowly reversing, as the pool of potential SARC talent is becoming increasingly female-based. Gender UNDP JPOs SARCs Total Percentage Females 114 23 137 63% Males 63 21 84 37% 177 44 221 100% UNDP JPO Service Centre - www.jposc.org 12
UNDP JPOs and SARCs Breakdown by Sector of Activity For the growing size of the SARC Programme, 28% of UNDP JPOs/SARCs now work in the field of UN System Coordination. The largest following groups are related to UNDP s other strategic areas of intervention (governance, environment, poverty reduction, and crisis prevention and recovery). Sector of Activity Number of UNDP Percentage JPOs and SARCs Business and administrative management 12 5% Capacity Development 7 3% Crisis prevention, humanitarian relief and recovery 16 7% Energy and environment 27 12% Gender 2 1% Governance and human rights 37 17% HIV/AIDS 1 1% Local Governance and Microfinance 14 6% MDGs & Sustainable human development 9 4% Poverty and economic issues 24 11% Private sector development, micro-finance and trade 4 2% Public Relations, Communication and Information 1 1% Strategic partnerships and resource mobilisation 6 3% UN system coordination 17 + 44 SARCs 28% 221 100% UNDP JPO Service Centre - www.jposc.org 13
UNDP JPOs and SARCs Overall Breakdown by Region One JPO/SARC out of three is assigned to sub-saharan Africa, confirming the donors interest in supporting one of UNDP s key regions of intervention. The number of JPOs assigned to Headquarters locations has increased over the years, but it remains stable in relative terms along the years (between 20 and 25% of the total JPO/SARC population) thanks to the increasing number of field-based SARCs. Region Number of UNDP Percentage JPOs and SARCs Africa 66 30% Arab States 17 8% Asia-Pacific 44 20% Eastern Europe and the CIS 13 6% Headquarters 57 26% Latin America and Car. 24 11% 221 100% Note on the graphics: UNDP-UNIFEM JPOs were included in the above 2008, 2009 and 2010 figures. They have been taken out of the figures for January 2011, as UNIFEM is now part of UN Women, which is an Organization distinct to UNDP. UNDP JPO Service Centre - www.jposc.org 14
UNDP JPOs and SARCs Breakdown by Region: Africa Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 1 n/a 1 1.5% Belgium 3 n/a 3 4.5% Canada 1 n/a 1 1.5% Denmark 6 0 6 9% Finland 2 n/a 2 3% Germany 3 n/a 3 4.5% Italy 3 n/a 3 4.5% Japan 5 n/a 5 7.5% Luxembourg 2 n/a 2 3% Norway 4 n/a 4 6% Spain 10 13 23 35% Sweden 3 6 9 14% The Netherlands 4 n/a 4 6% 47 19 66 100% UNDP JPOs and SARCs Breakdown by Region: Arab States Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 1 n/a 1 5.5% Belgium 1 n/a 1 5.5% Denmark 1 1 2 11% Finland 1 n/a 1 5.5% Italy 1 n/a 1 5.5% Japan 1 n/a 1 5.5% Luxembourg 1 n/a 1 5.5% Norway 1 n/a 1 5.5% Republic of Korea 1 n/a 1 5.5% Spain 4 3 7 39% The Netherlands 1 n/a 1 5.5% 14 4 18 100% UNDP JPO Service Centre - www.jposc.org 15
UNDP JPOs and SARCs Breakdown by Region: Asia-Pacific Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 1 n/a 1 2% Belgium 1 n/a 1 2% Denmark 2 2 4 9% Finland 1 n/a 1 2% France 1 n/a 1 2% Germany 1 n/a 1 2% Japan 9 n/a 9 20% Luxembourg 3 n/a 3 7% Norway 6 n/a 6 14% Republic of Korea 2 n/a 2 5% Spain 5 3 8 18% Sweden 1 2 3 7% The Netherlands 4 n/a 4 9% 37 7 44 100% UNDP JPOs and SARCs Breakdown by Region: Eastern Europe and the CIS Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 1 n/a 1 8% Denmark 2 0 2 15% Finland 2 n/a 3 23% Italy 1 n/a 1 8% Japan 1 n/a 1 8% Spain 0 1 1 8% Sweden 2 1 3 23% Switzerland 1 n/a 1 8% The Netherlands 1 n/a 1 8% 11 2 13 100% UNDP JPO Service Centre - www.jposc.org 16
UNDP JPOs and SARCs Breakdown by Region: Latin America and the Caribbean Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Canada 1 n/a 1 4.5% Denmark 1 1 2 9% Italy 1 n/a 1 4.5% Japan 1 n/a 1 4.5% Norway 1 n/a 1 4.5% Spain 7 9 16 73% Sweden 0 1 1 4.5% The Netherlands 1 n/a 1 4.5% 13 11 24 100% UNDP JPOs and SARCs Breakdown by Region: Headquarters Locations Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Belgium 5 n/a 5 9% Denmark 4 n/a 4 7% France 6 n/a 6 10% Germany 7 n/a 7 12% Italy 2 n/a 2 3.5% Japan 5 n/a 5 9% Luxembourg 3 n/a 3 5% Norway 3 n/a 3 5% Republic of Korea 2 n/a 2 3.5% Spain 14 1 15 26% Sweden 1 0 1 2% Switzerland 1 n/a 1 2% The Netherlands 3 n/a 3 5% 56 1 57 100% UNDP JPO Service Centre - www.jposc.org 17
UNDP JPOs Retention Rates Retention groups are defined as follows: Retained, current UN Staff groups former JPOs that still work in the UN System. Retained, former UN Staff groups former JPOs that worked for at least six months within the UN System after their JPO assignment but that currently have another professional activity or occupation. Non Retained JPOs groups former JPOs that did not work at all, or worked for less than six months, within the UN System after the completion of their JPO assignment. Over the last ten years, at least 46% of UNDP and affiliated JPOs continued working in the UN System after their JPO assignment; and at least 1 JPO out of 3 still works in the UN System. This figure is probably higher as it is not possible to keep a perfectly accurate carrier track of all separated JPOs. Current retention status (based on available information) total number of JPOs: JPO Year End current UN staff, females no longer UN staff, females not females not males current UN staff, males no longer UN staff, males 2001 10 10 35 20 11 7 93 2002 15 8 31 18 13 6 91 2003 11 7 17 13 14 9 71 2004 10 13 24 15 13 8 83 2005 17 8 28 20 17 5 95 2006 23 7 18 8 18 5 79 2007 8 3 32 18 5 3 69 2008 17 2 21 18 12 1 71 2009 16 1 28 12 8 0 65 2010 (temp.) 11 1 20 19 8 0 59 Total 138 60 254 119 44 161 776 total UNDP JPO Service Centre - www.jposc.org 18
Current retention status (based on available information) in percentage: JPO Year End current UN staff, females no longer UN staff, females not females not males current UN staff, males no longer UN staff, males 2001 11% 11% 38% 22% 12% 8% 93 2002 16% 9% 34% 20% 14% 7% 91 2003 15% 10% 24% 18% 20% 13% 71 2004 12% 16% 29% 18% 16% 10% 83 2005 18% 8% 29% 21% 18% 5% 95 2006 29% 9% 23% 10% 23% 6% 79 2007 12% 4% 46% 26% 7% 4% 69 2008 24% 3% 30% 25% 17% 1% 71 2009 25% 2% 43% 18% 12% 0% 65 2010 (temp.) 19% 2% 34% 32% 14% 0% 59 Total 18% 8% 33% 21% 15% 6% 776 total UNDP JPO Service Centre - www.jposc.org 19