OVERALL GOAL Improved organizational capacities of the Palestine Red Crescent Society (PRCS) improve the quality and the quantity of the services it provides to the most vulnerable. OBJECTIVE The PRCS organizational systems are increasingly efficient, effective and able to contribute proportionally to the well being of the most vulnerable in the Palestinian Autonomous and Occupied Territories (AT/OT) and Diaspora. EXPECTED RESULTS 1. Leadership of the PRCS at governance and executive levels, including branches has been strengthened. Organizational Development (OD)- Logical Framework for 2005 INDICATORS SOURCES OF VERIFICATION RISKS & ASSUMPTIONS Evaluation results against the criteria for well functioning societies (focused programs, effective planning, and efficient cooperation). Departments achievements against planned programs - Executive board held monthly meetings - Two persons participated in 2 regional leadership workshops. - General assembly was held & proceedings were published - PRCS annual report - Annual reports of departments - Minutes of Executive Board meetings - Personnel records - Proceedings of General Assembly - Funding is guaranteed - Situation does not deteriorate 2. The development of PRCS programs has been guided by the updated and approved strategic directives - PRCS strategy and annual report are published - 60 staff members participated in strategy orientation workshops. - Strategic directions and strategy publication 3. A comprehensive development plan incorporating the PRCS mission, objectives, program mes and projects and related funding is in place. 4. Improved systems for the management of human, financial and material resources are in place. - A comprehensive development plan is produced - 20 managers participated in volunteer management workshop. - 20 managers participated in logistics and financial management workshop - Human Resources (HR) unit is established. - Human Resource Development (HRD) policies and guidelines are communicated to staff & volunteers - System for maintenance of equipment and buildings has been reviewed. - Financial procedures were reviewed and - Copy of development plan - Special report on volunteer management workshop - Special report on financial & logistics management workshop - Photos - Copy of HRD policies & guidelines - Maintenance records - Copies of reviewed financial procedures -Personnel records - Funding is guaranteed - Finance/OD Delegate in place - Situation does not deteriorate - Availability of trainers and training opportunities Organizational Development- Logical Framework and Budget for 2005 1
5. Coordination between branches and departments has increased resulting in branch development and integration. 6. The capacity of branches in contributing to community development has been promoted. 7. D ependency on external funding support has been minimized through active local fundraising combined with sound financial management. 8. Improved cooperation and coordination with international, public and relevant nongovernmental and private organizations, has led to better coordinated services, shared resources and diversified sources of funding. distributed to departments - Two persons participated in budget holder workshop -Budget Holder refresher course arranged -Quarterly management reports distributed to management and donors -Decentralized budget system in place -Annual plan of action and operational budgets in place for all activities -Project agreement for all R ed Cross/R ed Crescent (RC/RC)supported projects -Suggestions for improvement of the internal controls from Audit 2002 implemented -Coordination meetings arranged - Monthly meetings for branches and departments aimed at discussing programs, projects and implementation. (Meetings rotated between districts). - Exchange visits to Palestine Red Crescent Lebanon Branch (PRCS/L) - The construction of Jericho community center was completed. - Integrating 10 volunteers committees in 10 branches by adding facilities for the volunteers in the branch premises. - Construction of Bethlehem and Rafah community center was completed - Fund raising campaigns were carried out by branches - M eans of utilization of volunteers within PRCS systems are improved - 40 managers participated in a workshop on communication & public relations. - 100 representatives of international and local institutions attended an open day in PRCS H eadquarters. - The roles of Public Relations (PR), information and International Cooperation -Course Report -Management reports -Project budgets in same format in place for all projects -Action plans and budgets -Project agreements -Audit report for 2005 -Minutes from meetings - Annual reports of branches - Minutes of meetings - Youth & volunteers annual report - Photos of completed building -Photos - Annual reports of branches - Photos - Interviews with staff & volunteers - Annual reports of branches - Special report on Public Relations workshop - Open day documentation on web site and in PRCS publications - Written roles and responsibilities of International Cooperation, information Organizational Development- Logical Framework and Budget for 2005 2
9. The PRCS/L has improved program coordination, planning, monitoring, and reporting mechanisms units were reviewed and communicated to staff & volunteers - Number of partnership agreements/m emorandum of Understandings (M OUs) signed - Monthly coordination meetings - PRCS/L program coordinator participated in an international OD workshop - PRCS/L financial policies were reviewed and communicated (same as in result 4) - 15 PRCS/L staff members participated in financial planning and reporting workshop - 20 managers from PRCS/L & PRCS/Syria participate in strategy orientation workshop and PR units - Copies of agreements - Minutes of coordination meetings - Annual report of PRCS/L - Written financial policies - Special reports on training ACTIVITIES RESOURCES COST PRECONDITIONS Expected Result 1 1.1 Twelve meetings for the executive board. 1.2 Participation of 2 PRCS representatives in 2 regional leadership workshops. 1.3 Participation of PRCS leadership in international & regional meetings 1.4 Holding the General Assembly and publishing the proceedings Expected Result 2 2.1 Publishing the PRCS strategy and annual report 2.2 Three strategy orientation workshops. Expected Result 3 3.1 Produce development plan with the assistance of a selected partner society - Organizational development coordinator - HRD coordinator - Branch coordinator - Administrator - Transport - Communication means: Tel, fax, e-mail - Printed material Total Palestine: USD Leadership: 131,000 Strategy: 13,800 Development plan: 22,000 Systems: 51,000 Political situation does not deteriorate. Expected Result 4 4.1 Carry out volunteer management workshop. 4.2 Carry out logistics and financial management workshop 4.3 Review of personnel policies (recruitment, training, appraisal & rewarding) through the establishment of an HRD Unit. 4.4 Review of financial policies. 4.5 Two PRCS representatives participate in external budget holder workshop. 4.6 Improvement of financial monitoring and reporting 4.7 Develop a decentralized budget input system for Budget Holders. 4.8 Implement all budgets in the central accounting system. 4.9 Develop and issue monthly financial reports for Budget Holders financial - Furniture - Stationary - Construction cost - Trainers - Training materials - International travel - Computers - Software Branch coordination: 22,600 Branch capacity building: 978,600 Local fundraising: 3,600 Cooperation & coordination: 55,600 Organizational Development- Logical Framework and Budget for 2005 3
monitoring 4.10 Develop plan of action and budgets for all activities 4.11 Make project agreements with donors for all RC/RC funded projects. Expected Result 5 5.1 Monthly meetings for branches and departments aiming at discussing programs, projects and implementation Expected Result 6 6.1 Finishing Jericho building 6.2 Integrating 10 volunteers committees in 10 branch facilities 6.3 Construction of Bethlehem community center 6.4 Construction of Rafah community center Expected Result 7 7.1 Local fund raising campaigns in 6 branches. 7.2 Review of means to increase utilization of volunteers within PRCS systems Expected Result 8 8.1 Review role of International Cooperation, Public Relations & Information Units. 8.2 Develop fundraising management / information database. 8.3 Organize one open day. 8.4 Carry out Communications & PR training. 8.5 Work out partnership agreements. 8.6 Harmonize working relationships among partners through regular coordination meetings/correspondence Expected Result 9 9.1 Monthly program coordinat ion meetings 9.2 Participation of program coordinator in an international OD workshop 9.3 Review of financial systems (planning, monitoring and reporting) and communicate reviewed guidelines to staff. 9.4 Strategy orientation workshop for PRCS/L and PRCS Syria - Trainers - Coordination meetings For PRCS/L: - Program coordinator - International travel - Office supplies and stationary - Computers - Trainers - Training materials - Transport Total PRCS/L: USD 42,400 Organizational Development- Logical Framework and Budget for 2005 4
Budget estimates for OD program for 2005 Result 1: Strengthening leadership 1.1 Executive board meetings 500USD x 12 meetings 6,000 Jan Dec 2005 1.2 Participation in regional leadership workshops 1,250USD x 2 persons x 2 workshops 5,000 March & September 05 1.3 International travel cost 15,000 Jan Dec 05 1.4 General Assembly 100,000 January 05 Publishing proceedings of 5,000 March 05 General Assembly TOTAL 131,000 Result 2: Strategic directives 2.1 Publishing PRCS 4USD/copy x 3,000copies 12,000 March 05 strategy /annual report/other publications by the EC 2.2 3 strategy orientation workshops Transportation cost 20U SD x 60 persons=1200 April 05 Catering 10 USD x 60 persons= 600 (one workshop for Gaza) 1,800 TOTAL 13,800 Result 3: Development plan Activity Description Estimated cost Total cost 3.1 General consultancy 20,000 Copies of development plan to 10 USD x 200copies branches and partners 2,000 TOTAL 22,000 Time allocation June 05 Result 4: Improved systems 4.1 Volunteer management workshop 2,000 June 05 4.2 Logistics and financial August 05 management workshop 2,000 Organizational Development- Logical Framework and Budget for 2005 5
4.3 HRD coordinator 1,000USD/mth x 12 mths 12,000 Jan Dec 05 Office Furniture 500 500 Computer, Printer, UPS 5000 5000 4.4 Review of financial policies 15,000?????? 4.5 Budget holder workshop 1,250USD x 2 persons 2,500 Feb 05????? 4.6 Improvement of financial department: Computers Printer Software 1,200USD x 5 devises 6,000 1,000 5,000 TOTAL 51,000??? Result 5: Branch coordination 5.1 Branch coordinator 1,000USD x 12 months 12,000 Jan Dec 05 Transport 20USD x 20persons x 12 mths 4,800 Jan Dec 05 Telephone, fax, email 100USD x 12month 1,200 Jan Dec 05 International travel to Lebanon 300 USD x 4 persons 1,200 March, June, Sept., Accommodations in Lebanon 50USD x 10 nights x 4 November and Amman persons 2,000 Per diems 35USD x 10 days x 4 persons 1,400 TOTAL 22,600 Result 6: Increased capacity of branches 6.1 Completing Jericho PRCS 290,000 (call January 05 community center for bilateral cooperation) 6.2 Premises for 10 volunteers 5,000USD x 10 committees 50,000 ASAP committees 6.3 Construction of PRCS community center in Bethlehem 6.4 Construction of PRCS Rafah community center 463,600 (call for bilateral cooperation) 175,000 (potential bilateral donor is Qatar RC) TOTAL 978,600 ASAP ASAP Organizational Development- Logical Framework and Budget for 2005 6
Only 50,000 are included in the appeal budget Result 7: Minimized external fund Activity Description Estimated cost Total cost 7.1 3 district one day workshops for 20USD x 60 persons=1200 1800 fundraising skills & approaching 10 USD x 60 persons= 600 community 7.2 4 district Volunteers Task force committees (transportation, catering). 4 meeting x 15 persons 20USD =1200 4 meeting x 15 persons 10USD =600 1800 Time allocation TOTAL 3,600 Result 8: Improved cooperation and coordination Activity Description Estimated cost Total cost 8.2 Software 50,000 USD 50,000 8.3 Organize one open day. 12USD/person x 100 3200 delegates = 1200 Printed material 1000USD Hall Rent 1000 USD 8.4 Carry out 2 Communications & 2 x 2days x 20U SD /persons 20 2400 PR training. persons.=1600 2x2x10 USD x 20 persons= 800 TOTAL 55,600 Time allocation Result 9: Improved capacity of PRCS/L 9.1 Program coordinator 800USD x 12month 9,600 Jan-Dec 05 Stationary 500USD x 2 kits 1,000 Jan and June 05 Coordination meetings 200USD x 12meetings 2,400 Jan-Dec 05 Organizational Development- Logical Framework and Budget for 2005 7
Local transport 200USD x 12 months 2,400 9.2 International travel Ticket, per diems, 2,000 June 05 accommodations Tuition Workshop fees???? 3,000 9.3 Computers 1,200USD x 5 devices 6,000 Feb 05 Printer 1,000 Feb 05 Software 5,000 Feb 05 Training of finance department??? staff 5,000 9.4 Strategy orientation workshop May 05 for PRCS/L & PRCS/Syria 5,000 TOTAL 42,400 Summary Project / Expected result Strengthened leadership 131,000 Strategic directives 13,800 Development planning 22,000 Improved systems 51,000 Branch coordination 22,600 Branch capacity building Local fundraising 3,600 Improved coordination 55,600 PRCS/L 42,400 TOTAL 392,000 Estimated cost 50,000 (+928,600USD call for bilateral cooperation) Organizational Development- Logical Framework and Budget for 2005 8