SOUTH GEORGIA BBQ & OUTDOOR FESTIVAL 5 TH ANNUAL DOUGLAS BBQ COOK-OFF 2018 APPLICATION The team s Pit Master has to be a Georgia BBQ Association members, prior to competition. GBA individual membership is $35.00. For complete rules and GBA membership information, please visit www.bbqga.org. TEAM NAME: GBA# TEAM CONTACT: CONTACT PHONE: (Cell) (Home) EMAIL ADDRESS: MAILING ADDRESS: CITY: STATE: ZIP: T-SHIRT INFO: If team would like to pre-order event T-Shirts for $10 Short/$15 Long Sleeve, please list shirt size and include fee with entry fee. Add $2 for 2X, $3 for 3X, $4 for 4X and $5 for 5X shirts. Onsite t-shirts will cost $12.00 & up. Member Name Adult Shirt Size: (S, M, L, XL, 2X, 3X, etc) #1 PITMASTER #2 #3 #4 #5 *Long Sleeve shirts may not be available on event days. If t-shirt order is not received by September 1, 2018, team would need to see the event t-shirt vendor on site, which is Moore Than Graphics. PRE-ORDER DEADLINE SEPTEMBER 1, 2018. CREDIT CARD NUMBER ($2.00 SERVICE FEE WILL BE ADDED): CARD TYPE: (EX: MC/VISA) EXPIRATION DATE: CSC/CVV#: NAME ON CREDIT CARD: CREDIT CARD BILLING ADDRESS: CITY: STATE: ZIP: Page 1 of 5
MAIN COOK-OFF CATEGORIES: Please check category you plan to enter: Pork Loin Pulled Pork Pork Ribs ANCILLARY - BRISKET: $75 (Only teams who have entered the Main Cooking Competition will be allowed to enter the Brisket Category.) Brisket competition is according to GBA s standard rules and judging. No points will be used from this ancillary category toward the Main Cook-Off scoring and winnings. PLEASE CHECK MAIN COOK-OFF SPACE: COOK TEAM MUST FIT IN THEIR SELECTED SPACE SIZE. INCLUDING TENTS, EQUIPMENT, TRAILER, HITCH, ETC. EACH COOK TEAM WILL RECEIVE ONE (1) PARKING PASS. NO VEHICLES WILL BE ALLOWED TO REMAIN IN COOKING AREA, UNLESS VEHICLE FITS INTO YOUR PURCHASED SPACE. RV/CAMPER PARKING IS ONLY ALLOWED FOR COMPETING TEAMS WHO, IN ADVANCE, SECURE A SPACE THROUGH THE PROPER REGISTRATION. 20 (FRONT) X 40 ($325) 40 (FRONT) X 20 ($355) (LIMITED AMOUNT OF LARGER SPACES REGISTER EARLY) 40 X 40 ($355) (LIMITED AMOUNT OF LARGER SPACES REGISTER EARLY) 60 (FRONT) X 20 ($375) (LIMITED AMOUNT OF LARGER SPACES REGISTER EARLY) TEAMS MUST PRE-REGISTER BEFORE ARRIVING AT COMPETITION. ONCE ON SITE, TEAMS WILL BE ASSIGNED A SPACE BASED ON FIRST-COME/FIRST-SERVED, BY SECTIONS, BASED ON YOUR PURCHASED SPACE SIZE AND POWER NEED. UTILITIES: WE VALUE YOUR PARTICIPATION IN OUR COMPETITION AND WILL OFFER COMPLIMENTARY WATER AND POWER HOOKUP. PLEASE SELECT YOUR POWER NEED BELOW. (PLEASE CHECK ONE POWER OPTION) 20AMP/120V 30AMP/120V 50AMP/220V PLUG TYPE GENERAL EDISON 30AMP/220V SPECIFIC 3 PRONG TYPE (EMAIL OR ATTACH PHOTO OF SPECIAL TYPE PLUG) PLUG # TEAM SHOULD BRING A HEAVY DUTY 100 HIGH VOLTAGE EXTENSION CORD OR SPECIAL AMP CORD TO CONNECT AND 100 WATER HOSE FOR WATER CONNECTION. TEAMS REQUIRING MORE POWER WOULD NEED TO BRING A GENERATOR TO COVER ALTERNATIVE POWER NEEDS. OPTIONAL SERVICE FOR BBQ TEAMS ONLY: Porta-Toilet $75 Handicap Porta-Toilet $80 Hand Washing Station $70 LET S TALLY UP!!! (Complete Pages 1 & 2) COOKING ENTRY & SPACE $ BRISKET $ PORTA-TOILET $ HANDICAP TOILET $ HANDWASHING STATION $ EVENT T-SHIRTS $ TOTAL FEES OWED: $ BEFORE SIGNING THIS APPLICATION, YOU AUTHORIZE US TO PROCESS YOUR METHOD OF PAYMENT FOR THIS COMPETITION. A CONVENIENCE FEE OF $2.00 APPLIES TO CREDIT CARD PAYMENTS. PLEASE CAREFULLY READ THE FULL LISTING OF RULES FOR COMPETITION AND GBA RULES OF CONDUCT. BY SIGNING THIS FORM, YOU ARE COMMITTING TO PAY THE DESIGNATED AMOUNT TO THE CITY OF DOUGLAS TO PARTICIPATE IN THIS EVENT. PLEASE COMPLETE PAGE 1 AND 2 OF THESE FORMS AND RETURN TO THE CITY OF DOUGLAS PUBLIC INFORMATION DEPARTMENT, 211 S. GASKIN AVENUE, DOUGLAS, GA 31533. YOU MAY ALSO CHOOSE TO EMAIL FORM BACK TO BBQFEST@CITYOFDOUGLAS.COM, FAX (912) 384-0130. MAKE CHECK PAYABLE TO CITY OF DOUGLAS (ABSOLUTELY - NO REFUNDS! RAIN OR SHINE!) SIGNATURE: DATE: Page 2 of 5 City of Douglas Use Only Amount Paid: $ Cash / CK / MO / CC Date Paid:
Payout for GBA Main Cooking Categories (PORK LOIN, PULLED PORK, PORK RIBS) 1 st $800 & Trophy 6 th $200 & Certificate 2 nd $550 & Trophy 7 th $150 & Certificate 3 rd $400 & Trophy 8 th $150 & Certificate 4 th $300 & Medallion 9 th $100 & Certificate 5 th $250 & Medallion 10 th $100 & Certificate Payout for Brisket Ancillary Category 1 st $1,000 & Trophy 2 nd $500 & Trophy 3 rd $300 & Trophy 4 th $200 & Certificate 5 th $150 & Certificate (Points from this Brisket ancillary are not Included in the GBA main Cooking Event) RESERVE CHAMPION - $2,500 & Trophy GRAND CHAMPION - $5,000 & Trophy (THE RICHEST GBA GRAND PAYOUT) Guaranteed $20,000 CASH & PRIZES! CONTEST SCHEDULE (Standard GBA Turn-In Times will be observed.) FRIDAY, SEPTEMBER 7 5PM-6PM - COOK TEAM MEETING & WELCOME RECEPTION WITH TEAMS, JUDGES, SPONSORS, AND LOCAL DIGNITARIES - LOCATION: BROOKS HANGAR, AIRPORT CIRCLE SATURDAY, SEPTEMBER 8 8:30AM-9AM JUDGES CHECK-IN 9AM-10AM JUDGES MEETING PRELIMINARY TURN IN SCHEDULE 9:45AM-10:00AM, PORK LOIN TURN IN 10:45AM-11:00AM, PULLED PORK TURN IN 11:45PM 12:00PM, RIB TURN IN 12:45PM 1:00PM, BRISKET TURN IN FINALS TURN IN SCHEDULE 1:25PM-1:30PM, PORK LOIN TURN IN 1:55PM-2:00PM, PULLED PORK TURN IN 2:25PM 2:30PM, RIB TURN IN TENTATIVE TIME FOR AWARDS WILL BE 4:00PM INSIDE BROOKS HANGAR NEED MORE INFO? CONTACT: CITY OF DOUGLAS PUBLIC INFORMATION DEPARTMENT (912) 383-0277 OR EMAIL BBQFEST@CITYOFDOUGLAS.COM WEBPAGE: WWW.CITYOFDOUGLAS.COM/BBQFEST Page 3 of 5
RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT DATE: / / IN CONSIDERATION for being permitted to participate in the South Georgia BBQ & Outdoor Festival, which includes a BBQ competition, Car Show, Motorcycle Show & Ride, Music Entertainment, along with food, arts & crafts and general vendors, hosted by the City of Douglas on Friday, Sept. 7, 2018 Saturday, Sept. 8, 2018. THE UNDERSIGNED PARTICIPANTS: 1. HEREBY RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE the South Georgia BBQ & Outdoor Festival Committee along with any other sponsors and all of its holdings, and owners and lessees of premises used to conduct the event and each of them, their officers and employees, the City of Douglas, The State of Georgia, the dealers, officers, directors, management, officials and volunteers assisting in the event, the sanctioning organization or any subdivision thereof, grounds operators, grounds owner, officials, promoters, sponsors, advertisers; all for the purpose herein referred to as releases, from all liability to the undersigned, their personal representatives, assigns, heirs, and next of kin for any and all loss or damage, and any claim or demands therefore on account of injury to the person or property or resulting in death of the undersigned, whether caused by the negligence of the releases or otherwise while the undersigned is participating in the event; 2. HEREBY AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS the releasees and each of them from any loss, liability, damage, or cost (including attorney s fees) they may incur due to the presence of the undersigned participating in the event and whether caused by the negligence of the releases or otherwise. 3. THE UNDERSIGNED PARTICIPANTS agree that while participating in this event, the use of alcohol or any substance which affects the ability to operate or control his or her vehicle or may be considered as hazardous to the health and safety of participants and spectators is strictly forbidden. 4. THE UNDERSIGNED AGREES that he or she will not use or operate any vehicle in violation or contravention of any City, County, State or Federal laws, statures, ordinances or regulation and shall be personally liable for all fines and penalties for traffic law violations. 5. HEREBY ASSUMES FULL RESPONSIBILITY FOR AND RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE due to the negligence of releases or otherwise while participating in the event. EACH OF THE UNDERSIGNED expressly acknowledges and agrees that the foregoing release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by law of the State in which it is operated in and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. Page 4 of 5
THE UNDERSIGNED HAS READ AND VOLUTARILY SIGNS THE RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT, and further agree that no oral representations, statements or inducements apart from the foregoing written agreement have been made. I understand and accept that in the course of my attendance at and participation in the South Georgia BBQ & Outdoor Festival that Film or Photographs may be captured and/or taken, or illustration may be made of me and/or my personal property (including my Motorcycle and Vehicle). I acknowledge and agree that such film/photographs and/or illustrations may be used in any medium by the South Georgia BBQ & Outodoor Festival Committee and the City of Douglas and all its related entities and agencies for advertising and promotional purposes in any medium, without compensation to me. PARTICIPANT INFO (Vendors, Exhibitors, Presenters, Entertainers) MOTORCYCLE / CAR SHOW DRIVER INFO MOTORCYCLE / CAR SHOW RIDER INFO Page 5 of 5