India Government Mint, IDA, Phase-II, Cherlapally,(R.R district), Hyderabad Pin-500051 India Ph. No: 91-40-27261731-34, 27266095 Fax No: 040-27262951 CIN: U22213DL2006GOI144763 E-Mail: igm.hyderabad@spmcil.com Web: http://igmhyderabad.spmcil.com GSTIN : 36AAJCS6111J2Z8 PR Number PR Date Indenter Department 11006532 06.10.2018 GVK MURTHY ADMINI Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: HIRING OF INDICA CAR (A.C) Tender Number: 6000011899/ADMN, Dated: 22.10.2018 This Tender Document Contains Pages. Details of Contact person in SPMCIL regarding this tender: Name: Designation: Address: RAVI PRAKASH YADAV Assistant Manager (M&M) IGMH (India Government Mint, Hyd) India T01.1
Section1: Notice Inviting Tender (NIT) 6000011899 /ADMN 22.10.2018 (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 Brief Description of Goods/services Quantity (with unit) Earnest Money (In Rupee) Hiring of Indica A/C Car 1.000 AU 9000.00INR NINE THOUSAND ONLY 0.00 Hiring of Indica car A/C. 1 12.000MON Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: ONE-BID LIMITED From to during office hours. Remarks SEALED COVER MAY BE SUPERSCRIBED WITH NO. DATE & DUE FOR OPENING Place of sale of tender documents Closing date and time for receipt of tenders 13.11.2018 14:45:00 Place of receipt of tenders INDIA GOVERNMENT MINT, CHERALAPALLY, HYDERABAD Time and date of opening of tenders 13.11.2018 15:00:00 Place of opening of tenders INDIA GOVERNMENT MINT, CHERLAPALLY, HYDERABAD Nominated Person/ Designation to Receive Bulky RAVI PRAKASH YADAV Tenders (Clause 21.21.1 of GIT) Assistant Manager (M&M) NOTE: "THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO IGNORED." 2.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 3.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be sold/ received/ opened on the next working day at the appointed time. 4.The tender documents are not transferable. 5. Any security breach by the contracting party will lead to 1. Termination of the Contract 2. Payment of damages (RAVI PRAKASH YADAV) ASST.MANAGER(M&M) FOR GENERAL MANAGER INDIA GOVT. MINT, HYDERABAD Sec01.1
PH. 040-27260629...... (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of... Sec01.2
Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers For Part I & Part II : Refer to our website : http://www.spmcil.com/spmcil/uploaddocument/git.pdf Sec02.1
Sec02.2 Tender Number:6000011899
Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic 04 11.2 Tender Currency In Indian Rupees 07 19 Tender Validity 90 days 08 20.4 Number of Copies of Tenders to be One Copy submitted SIT Provision Sec03.1
PART I Section IV: General Conditions of Contract (GCC) Refer to our website : http://www.spmcil.com/spmcil/uploaddocument/gcc.pdf Sec04.1
Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic SCC Provision 07 19.3 Option Clause MINT RESERVES THE RIGHT TO INCREASE THE ORDERED QUANTITY UPTO 25% AT ANY TIME, TILL FINAL DELIVERY DATE OF THE CONTRACT BY GIVING RESONABLE NOTICE EVEN THOUGH THE QTY. ORDERED INITIALLY HAS BEEN SUPPLIED IN FULL BEFORE THE LAST DATE OF DELIVERY PERIOD 11 24.1 Quantum of LD 0.5% OF THE DELIVERED PRICE OF THE DELAYED GOODS AND/OR SERVICES FOR EACH WEEK OF DELAY OR PART THEREOF TO MAX. OF 10% Sec05.1
Section VI: List of Requirements Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money 1 Hiring of Indica A/C Car AU 1.000 9000.00 INR NINE THOUSAND ONLY 0.00 Remark SEALED COVER MAY BE SUPERSCRIBED WITH NO. DATE & DUE FOR OPENING HIRING OF INDICA CAR(A.C)2016 OR LATER MODEL FOR ROUND THE CLOCK SERVICES ALONG WITH DRIVER, FUEL ETC. FOR 12 MONTHS FOR AVERAGE RUNNING OF 2000 KMS PER MONTH (6000 KMS AGGREGATE PER QUARTER) FOR THE USE OF CISF PERSONNEL Terms and Conditions relating to Tender: - 1. Quotation may be submitted on or before scheduled time as mentioned in NIT, with signed Tender Copy in a sealed cover duly super scribing the Tender No and due Date of Opening. 2. Quotations received after due date and time will not be considered for whatsoever reasons. 3. More than one quotation in a single sealed envelope will not be considered 4.Quotation should be valid for 90 Days from the date of opening. 5. Authorized representative of the bidder need to submit the authorization form which is available with the tender document. 6. Earnest Money Deposit (EMD), if required, to be submitted as a DD, drawn in favour of #General Manager, India Government Mint, (SPMCIL)# payable at Hyderabad. 7. EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from the tender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the required performance security with in the specified period, its EMD will be forfeited. 8. If order value exceeds Rs.1,50,000/- the bidder has to submit Security Deposit(SD) i.e. an amount equal to 10% of the order value prior to release of PO for faithful execution of the order. The same will be returned within 60 days, beyond the date of completion of all contractual obligations including warranty. Failure in part of the bidder to comply with the PO obligations will lead to forfeiture of SD. 9. Liquidated damages (LD) will be levied @ 0.5% each week subject to a maximum of 10% of the value of delayed quantity of goods / services. 10. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all or any of the tenders without assigning any reason. His decision will be final and binding on the tenderer and no correspondence will be entertained in this regard. 11. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to Short close/foreclose the Purchase/Work order at any given point of time without assigning any reason(s) whatsoever. Sec06.1
12. Please mention your VAT / GST Registration No., PAN No. 13. The bidders may mention whether they come under the MSME Act 2006 & submit the required Certificate. Firms under MSE 2012 Policy will be exempted from any kind of Tender Fee & Earnest Money Deposit (EMD). 14. No revised quotation will be permitted during the validity of the tender. 15. No conditional tender shall be accepted. 16. The bidders have to give quotations on their letter head address for correspondence along with Telephone Numbers and also their E-mails. While submitting your offer, please return the original Tender Enquiry duly signed by you. ADDITIONAL CONDITIONS 1. The vehicles should be registered in the name of the company or proprietor/ partnership firm, (if the transport contractor is a company or firm) or in the name of contractor himself or in the name of any individual with whom the contractor has entered into valid and legal lease agreement on judicial stamped paper for minimum period of 1 (one) year. In that case, a copy of lease agreement to be submitted. 2. The firms have to operate the Vehicles of 2016 or later model. 3. The Vehicles should have a valid taxi permit. 4. The bidder shall submit the Earnest Money Deposit for Rs.9,000/- (Rupees Nine thousand only) along with the bid. The earnest money shall be either in the form of Account Payee Demand Draft in favour of India Government Mint, Hyderabad (a Unit of SPMCIL) from any Nationalized/ Commercial bank payable at Hyderabad. 5. The vehicles are required for a period of one year. 6. Commencement of Order will be as per NAC/Purchase Order. 7. Mint Reserves right to increase the ordered quantity by 25% with the same terms and conditions at any time before the last date of delivery period. 8.The hire charges may be quoted for AVERAGE RUNNING OF 2000 KMS PER MONTH (6000 KMS AGGREGATE PER QUARTER) FOR THE USE OF CISF PERSONNEL. The Vehicle is to be operated Round the Clock. Extra kilometers over and above the monthly average of 2000 kms will be adjusted on aggregate of 6000 kms per quarter. 9. The rates quoted should be inclusive of all expenses for the operation of the vehicle and no claim for other expenses is admissible. This includes Driver#s salary and bhatta, statutory levies, cost of fuel, Oil, maintenance, insurance, and other incidentals etc. 10. The rates quoted shall be firm and fixed. No revision of rates will be permitted during the currency of contract and extended period of contract. 11. 100% payment shall be made on monthly basis within 30 days after satisfactory completion of calendar month service and on certification of mileage run by the vehicles by Mint officers. 12. Income tax shall be recovered at source as per rules wherever applicable. 13. Payment will be made by e-payment only & for the purpose of e-payment kindly ensures to submit the following information of your Bank details along with Quotation: I. Applicant (Remitter) Details: Account Title, Debit Account No., Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit Account Sec06.2
No., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICR Code, Email I.D. and Mobile Number of the beneficiary. 14. The Contractor should ensure availability of fuel, lubricants etc. for running of the vehicle round the clock. 15. In case of breakdown of the vehicle while on duty, a relief vehicle should be sent by the contractor immediately so that there is no dislocation in the service or inconvenience to commuters. 16. Comprehensive/ Third party insurance for the passengers traveling should be covered by the Contractor to the extent of the liability specified in the Motor Vehicle Act. 1988 and as amended from time to time. Mint will not responsible for any road accidents or mishappenings. 17. Mint reserves the right to cancel the Work Order / short close/ foreclose the Work Order at any given point of time without assigning any reason(s) whatsoever. His decision will be final and binding on the Contractor and no correspondence will be entertained in this regard. 18. The Contract or any part shall not be sub-contracted or transferred or assigned directly or indirectly to any person or persons whomsoever without the consent of the I.G.Mint, Hyderabad. 19. The Contractor should keep all connected papers of the Vehicle in the vehicle with the Driver for verification by RTA personnel whenever necessary. The Driver should have valid driving licence. At the same time, it is the responsibility of the Contractor, that the Driver should not be in the mood of intoxication during working hours. 20. Periodical maintenance/ servicing/ checks shall be carried out for up-keeping of the vehicle. 21. The Contractor will be required to produce the vehicles offered by him as mentioned in the Notice Inviting tender along with all relevant documents of the vehicles in the Mint premises on designated time and date for inspection for approval and the contractor is further advised to include only those vehicles in the techno-commercial bid. 22. The bid will be cross-checked with reference to vehicles produced for inspection. In case there is discrepancy between these, their tender is liable to be rejected for being unresponsive. ***** Sec06.3
Section VII: Technical Specifications Hiring of Indica A.C Car - 1No. for Asst. Commandant, CISF for a period of 12 months. Services are required round the clock along with driver, fuel etc. Sec07.1
AS PER ENCLOSED PROFORMA FOR PRICE BID Section XI: Price Schedule Sec11.1
Section XVII: Letter of authority for attending a Bid opening The General Manger, India Government Mint, Hyderabad. Subject: Authorization for attending bid opening on 13.11.2018 in the Tender of HIRING OF INDICA CAR (A.C). Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures 1. 1. Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. Sec17.1
Mailing List (List of Vendors) S.No. Vendor Number Vendor name Vendor Address 1 104573 The Bidder, The Bidder, Sec17.2