The CrossLink Data Converter for ATX, Drake, TaxSlayer and TaxWise Introduction This document is for former ATX, Drake, TaxSlayer and TaxWise users who ve chosen CrossLink as their provider of choice for 1040 tax preparation. It defines the steps necessary to install and run the program to convert ATX, Drake or TaxWise 1040 tax returns files for use with 2011 CrossLink 1040. Install CrossLink 2011 (tax year 2010) To convert your ATX, Drake, TaxSlayer or TaxWise client data into CrossLink, install the Crosslink 2011 tax program on your computer or network. We recommend choosing the computer or network where you will install CrossLink 2011 in December. Call your Account Manager if you ve not yet received a copy of CrossLink 2011, or call Technical Support at (800)345 4337 ext. 2 if you need assistance with your CrossLink 2011 installation. Update CrossLink 2011 to the most current version (2011.41 required) 1. Open CrossLink 2011. 2. Click Transmit to Central Site on the Work In Progress Summary to download updates. 3. Click Software Updates on the Work In Progress Summary. 4. Click Apply All to install the updates. 5. Once the updates have finished installing, click Restart to restart CrossLink. Download Data Converter 2011 1. Browse to the following Web site: http://www.crosslinktax.com 2. Click Customer Login. 3. Enter your Username and Password, and then click Login. 4. Click Downloads and then Other Downloads. 5. Click CrossLink 2011 1040 Data Converter. 6. In the File Download dialog, click Save. In the Save As dialog, browse to the location where you want to save the file and then click Save. We recommend saving the file to your desktop so it is easy to locate. 7. Click Run to start the installation process. 8. Follow the Installation wizard instructions. 1
Install Data Converter 2011 1. Click the Next button on the Tax Return Converter Setup Wizard 2. Select where to install the Tax Return Converter. By default the convert will install to the default location of C:\XLINK11\converter. Click the Browse button to select a different location if needed. When the install location has been selected click Next. 2
3. Click Next to confirm the installation. 4. Tax Return Converter should now be installing. See screen below. 3
5. Allow the program to install software on the computer. Click Yes to continue. 6. Installation is completed. Click Close. 4
Run the Conversion Program 1. Click the start button on the Windows taskbar. 2. Click Programs or All Programs. 3. Click the CrossLink folder. 4. Click the Converter folder. 5. Click Return Converter to open the conversion program. 6. Choose the product you are converting from. 7. Choose the location (It will go to the default location if the files are on the machine and in the default location, if not, you will need to select the appropriate location) 8. Click OK, and the tax returns will begin converting. 5
9. Once the conversion has completed, click the Close button. 10. A new.irs file will be created in the converter directory. 6
Import the converted tax returns 1. Open CrossLink 2011, and login to CrossLink 2. If you have any data (tax returns, configuration) in CrossLink 2011 that you do not want to lose, create a full backup of your CrossLink data before continuing. Call Technical Support at (800)345 4337 ext. 2 if you need assistance with creating a backup of your CrossLink data. 3. Click Utility, and then Import Returns. 4. Make certain that the Import Location is set and correct, then click OK 7
Note: The competitor program may allow more than one copy of the same SSN. If CrossLink finds duplicates, we suggest clicking All if you have already created a backup of any returns that you wish to keep. The last version of that SSN converted will be the one imported. 5. Returns will be imported. 6. Once CrossLink has finished importing the tax returns, click the WIP button to return to the Work In Progress Summary. 8
7. Click Verify Imported on the Work In Progress Summary to add EINs and Care Providers into CrossLink s databases. To bring forward information from CrossLink 2011 into CrossLink 2012 When you receive the CrossLink 2012 CD, install it on the same PC or network drive as 2011 CrossLink. As you start preparing each tax return by entering the taxpayer s SSN, CrossLink prompts you to carry forward the data for each return if the prior year path has been defined correctly in the Office Setup. The prior year path needs to be configured on each workstation CrossLink will be used on. 9
To configure the prior year path: 1. Open the Setup menu, click Local Setup. 2. Click the Browse button to browse to the Prior Year Path. 3. Select the xlink11 directory and click OK. 4. Click OK to close the Application Settings window. 5. Repeat steps 1-4 for any other workstation that will be using CrossLink 2011. Converting the Employer Identification and Care Providers databases During the conversion, W 2 employers have been placed in a separate EIN database. Follow these instructions for the converted W 2 EIN data to carry to the 2012 CrossLink product: If you ve not installed the 2012 CrossLink product, the EIN data will be carried forward during the setup process. You will be prompted to bring databases forward. Simply indicate that you want to bring the databases, including the EIN data forward. If you installed the 2012 program prior to running the conversion using the 2011 product, you will need to bring the EIN data forward using a System Utility: 1. Open the Utility menu, click System Utilities. 2. Click Prior Year Database and then click Run Utility. 3. When the Batch Database Transfer dialog appears, click OK. 4. Click OK on the Database Transfer window. 5. Press F2 to return to the Work In Progress Summary page. 6. When completed, your EIN records will be included in the 2012 program and available for use. Information about Converted Tax Returns The conversion captures information necessary to transfer client data into CrossLink 2012 for preparation of 2011 tax returns. The converted returns will not convert all data that is on the original returns and the converted returns are not intended to be a replacement of the original. For details on what converts, see the list of items converted later. 10
When opening a converted return in CrossLink 2012 for the first time, please take note of these issues as you prepare the return: 98 and 99 Imported Asset Some depreciable assets will carry over with a Class Code of 98 or 99 Imported Asset. You will need to revise the Class Code for these assets to the appropriate CrossLink Class code. A CrossLink validation will arise if any assets remain at the 98 or 99 Class Code. 11
ATX Data Converted Client Contact Information Taxpayer First Name Taxpayer Middle Initial Taxpayer Last Name Taxpayer Name Suffix Taxpayer Date of Birth Taxpayer Date of Death Taxpayer Social Security number Taxpayer Claimed as Dependent Taxpayer Blind Taxpayer Disabled Taxpayer Occupation Taxpayer Daytime Phone Taxpayer Evening Phone Taxpayer Cell Phone Taxpayer E-mail Address Spouse First Name Spouse Middle Initial Spouse Last Name Spouse Name Suffix Spouse Date of Birth Spouse Date of Death Spouse Social Security Number Spouse Claimed as Dependent Spouse Blind Spouse Disabled Spouse Occupation Spouse Daytime Phone Spouse Evening Phone Spouse Cell Phone Spouse E-mail address Street Address Apartment City State Zip Code Filing Status Dependent Information Dependent First Name Dependent Last Name Dependent Date of Birth Dependent Social Security Number Dependent Relationship Months in Home Over 18 and a Student Over 18 and Disabled Not a Dependent Indicator Form 1040 Overpayment Applied Towards Estimated Taxes Form W-2 Employer Federal ID Number Employer Name Employer In Care of Address Employer Address Employer City Employer State Employer Zip Statutory Employee Checkbox Retirement Plan Checkbox Third Party Sick Pay Checkbox Two-Digit State Code Employer State ID Number 12
Form 1099-R Payer Federal ID Number Payer Name Payer In Care of Address Payer Address Payer City Payer State Payer Zip Distribution Code IRA/SEP/Simple checkbox Two-Digit State Code Payer State ID number Form 2441 Care Provider Names Care Provider Addresses Care Provider Cities Care Provider States Care Provider Zip Codes Care Provider Identifying Numbers Care Provider EIN Indicators Schedule A Amortization of Points Schedule B Interest Income Payer's Names Dividend Income Payer's Names Schedule C Principal Business State Code (converts as resident state) Business Code Business Name Employer ID Business Street Address Business City Business State Business Zip Accounting Method Accounting Other Description Inventory Method Other Expenses Descriptions Material Participation Checkbox Schedule E Property Kind Location of Property State Code (converts as resident state) Active Participation Real Estate Pro Schedule F Principal Product Activity Code Accounting Method Other Expenses Descriptions Material Participation Checkbox 13
Employer ID Form 4835 Employer ID Activity Type Real Estate Professional Actively Participate Other Expense Descriptions Form 6252 Description of Property Date Acquired Date Sold Business or Capital Asset Gross Profit Percentage Payments Received in Prior Years Payments Received in Current Year Form 8606 Total Basis in Traditional IRAs Form 8829 Form to Carry to (Schedule C only) Area Used for Business Total Area of Home Adjusted Basis of Home Land Value Depreciation Percentage Assets Form to Carry to Form Instance Number Description Date Placed in Service Listed Property Checkbox Method Life Cost or Basis Federal Cost or Basis State Business Use Percentage Current Year Depreciation Prior Year Accumulated Depreciation 179 Election Amount Bonus Depreciation Amortization Code Section EIN Database Employer/Payer ID Number Employer/Payer Name In Care of Address Address City State Zip State Identification Number 14
Care Providers Database Care Provider's ID ID Type (SSN or EIN) Provider's Name Provider's Address City/State/Zip 15
Drake Data Converted Client Contact Information Taxpayer First Name Taxpayer Middle Initial Taxpayer Last Name Taxpayer Name Suffix Taxpayer Date of Birth Taxpayer Date of Death Taxpayer Social Security number Taxpayer Claimed as Dependent Taxpayer Blind Taxpayer Occupation Taxpayer Daytime Phone Taxpayer Evening Phone Taxpayer Cell Phone Taxpayer E-mail Address Spouse First Name Spouse Middle Initial Spouse Last Name Spouse Name Suffix Spouse Date of Birth Spouse Date of Death Spouse Social Security Number Spouse Claimed as Dependent Spouse Blind Spouse Occupation Spouse Daytime Phone Spouse Evening Phone Spouse Cell Phone Spouse E-mail Address Street Address In Care of Address Apartment City State Zip Code Filing Status Dependent Information Dependent First Name Dependent Last Name Dependent Date of Birth Dependent Social Security Number Dependent Relationship Months in Home Over 18 and a Student Over 18 and Disabled Not a Dependent Indicator Form 1040 Overpayment Applied Towards Estimated Taxes Form W-2 Employer Federal ID Number Employer Name Employer In Care of Address Employer Zip Statutory Employee Checkbox Retirement Plan Checkbox Third Party Sick Pay Checkbox 16
Employer Address Employer City Employer State Two-Digit State Code Employer State ID Number Form 1099-R Payer Federal ID Number Payer Name Payer In Care of Address Payer Address Payer City Payer State Payer Zip Distribution Code IRA/SEP/Simple Checkbox Two-Digit State Code Payer State ID Number Form 2441 1st Care Provider Name 1st Care Provider Address 1st Care Provider City 1st Care Provider State 1st Care Provider Zip 1st Care Provider Identifying Number 1st Care Provider EIN Indicator 2nd Care Provider Name 2nd Care Provider Address 2nd Care Provider City 2nd Care Provider State 2nd Care Provider Zip 2nd Care Provider Identifying Number 2nd Care Provider EIN Indicator Schedule B Interest Income Payer's Names Dividend Income Payer's Names Schedule C Principal Business State Code (converts as resident state) Business Code Business Name Employer ID Business Street Address Business City Business State Business Zip Accounting Method Accounting Other Description Inventory Method Other Expenses Descriptions Material Participation Checkbox Schedule E Property Kind Location of Property Other Expenses Descriptions Real Estate Pro At-risk Checkbox 17
State Code (converts as resident state) Schedule F Principal Product Activity Code Employer ID State Code (converts as resident state) Accounting Method Other Expenses Descriptions Material Participation Checkbox Form 4835 Employer ID State Code (converts as resident state) Activity Type Real Estate Professional Actively Participate Other Expense Descriptions Form 6252 Description of Property Date Acquired Date Sold Business or Capital Asset Gross Profit Percentage Payments Received in Prior Years Payments Received in Current Year Form 8829 Form to Carry to (Schedule C only) Area Used for Business Total Area of Home Adjusted Basis of Home Land Value Depreciation Percentage Assets Form to Carry to Form Instance Number Description Date Placed in Service Listed Property Checkbox Method Life Cost or Basis Salvage/Land Value - Federal Salvage/Land Value - State Business Use Percentage 179 Election Amount EIN Database Employer/Payer ID Number Employer/Payer Name In Care of Address City State Zip 18
Address State Identification Number Care Providers Database Care Provider's ID ID Type (SSN or EIN) Provider's Name Provider's Address City/State/Zip 19
TaxSlayer Data Converted Client Contact Information Taxpayer First Name Taxpayer Middle Initial Taxpayer Last Name Taxpayer Name Suffix Taxpayer Date of Birth Taxpayer Date of Death Taxpayer Social Security number Taxpayer Claimed as Dependent Taxpayer Blind Taxpayer Occupation Taxpayer Daytime Phone Taxpayer Evening Phone Taxpayer Cell Phone Taxpayer E-mail Address Spouse First Name Spouse Middle Initial Spouse Last Name Spouse Date of Birth Spouse Date of Death Spouse Social Security Number Spouse Claimed as Dependent Spouse Blind Spouse Occupation Spouse Daytime Phone Spouse Evening Phone Spouse Cell Phone Street Address In Care of Address City State Zip Code Filing Status Dependent Information Dependent First Name Dependent Last Name Dependent Date of Birth Dependent Social Security Number Dependent Relationship Months in Home Not a Dependent Indicator Form 1040 Overpayment Applied Towards Estimated Taxes Form W-2 Employer Federal ID Number Employer Name Employer Address Employer City Employer State Employer Zip Statutory Employee Checkbox Retirement Plan Checkbox Third Party Sick Pay Checkbox Two-Digit State Code Employer State ID Number Form 1099-R 20
Payer Federal ID Number Payer Name Payer Address Payer City Payer State Payer Zip Distribution Code IRA/SEP/Simple Checkbox Two-Digit State Code Payer State ID Number Form 2441 1st Care Provider Name 1st Care Provider Address 1st Care Provider City 1st Care Provider State 1st Care Provider Zip 1st Care Provider Identifying Number 1st Care Provider EIN Indicator 2nd Care Provider Name 2nd Care Provider Address 2nd Care Provider City 2nd Care Provider State 2nd Care Provider Zip 2nd Care Provider Identifying Number 2nd Care Provider EIN Indicator Schedule B Interest Income Payer's Names Dividend Income Payer's Names Schedule C Principal Business Business Code Business Name Employer ID Business Street Address Business City Business State Business Zip Accounting Method Accounting Other Description Inventory Method Other Expenses Descriptions Material Participation Checkbox Schedule D Short-Term Loss Carry Forward Long-Term Loss Carry Forward Schedule E Property Kind Location of Property Other Expenses Descriptions At-risk Checkbox Personal Use Checkbox Real Estate Pro 21
Schedule F Principal Product Activity Code Employer ID Accounting Method Other Expenses Descriptions Material Participation Checkbox Form 4835 Employer ID Actively Participate Other Expense Descriptions Form 6252 Description of Property Date Acquired Date Sold Business or Capital Asset Gross Profit Percentage Payments Received in Prior Years Payments Received in Current Year Form 8829 Form to Carry to (Schedule C only) Area Used for Business Total Area of Home Adjusted Basis of Home Land Value Depreciation Percentage Schedule K-1 (1041) Estate or Trust EIN Estate or Trust Name Schedule K-1 (1065) Partnership EIN Partnership Name Schedule K-1 (1120S) Corporation EIN Corporation Name Assets Form to Carry to 179 Election Amount Federal 22
Description Date Placed in Service Listed Property Checkbox Method Life Cost or Basis Business Use Percentage 179 Election Amount State Special Depreciation Election Federal Special Depreciation Election State Current Year Deprecation Federal Current Year Depreciation State Prior Year Depreciation Federal Prior Year Depreciation State EIN Database Employer/Payer ID Number Employer/Payer Name Address City State Zip State Identification Number Care Providers Database Care Provider's ID ID Type (SSN or EIN) Provider's Name Provider's Address City/State/Zip 23
TaxWise Data Converted Client Contact Information Taxpayer First Name Taxpayer Middle Initial Taxpayer Last Name Taxpayer Name Suffix Taxpayer Date of Birth Taxpayer Social Security Number Taxpayer Claimed as Dependent Taxpayer Blind Taxpayer Occupation Taxpayer Daytime Phone Taxpayer Evening Phone Taxpayer Cell Phone Taxpayer E-mail Address Spouse First Name Spouse Middle Initial Spouse Last Name Spouse Name Suffix Spouse Date of Birth Spouse Social Security Number Spouse Claimed as Dependent Spouse Blind Spouse Occupation Spouse Daytime Phone Spouse Evening Phone Spouse Cell Phone Street Address In Care of Address City State Zip Code Filing Status Dependent Information Dependent First Name Dependent Last Name Dependent Date of Birth Dependent Social Security Number Dependent Relationship Months in Home Not a Dependent Indicator Form W-2 Employer Federal ID Number Employer Name Employer In Care of Address Employer Address Employer City Employer State Employer Zip Statutory Employee Checkbox Retirement Plan Checkbox Third Party Sick Pay Checkbox Two-Digit State Code Employer State ID Number Form 1099-R Payer Federal ID Number Payer Name Payer State Payer Zip Distribution Code 24
Payer In Care of Address Payer Address Payer City IRA/SEP/Simple Checkbox Two-Digit State Code Payer State ID Number Form 2441 1st Care Provider Name 1st Care Provider Address 1st Care Provider City 1st Care Provider State 1st Care Provider Zip 1st Care Provider Identifying Number 1st Care Provider EIN Indicator 2nd Care Provider Name 2nd Care Provider Address 2nd Care Provider City 2nd Care Provider State 2nd Care Provider Zip 2nd Care Provider Identifying Number 2nd Care Provider EIN Indicator Schedule B Interest Income Payer's Names Dividend Income Payer's Names Schedule C Principal Business Business Code Business Name Employer ID Business Street Address Business City Business State Business Zip Accounting Method Accounting Other Description Inventory Method Other Expenses Descriptions Material Participation Checkbox Schedule E Property Kind Location of Property State Code (converts as resident state) Other Expenses Descriptions Personal Use Checkbox Active Participation Checkbox Schedule F Principal Product Activity Code Employer ID State Code (converts as resident state) Accounting Method Other Expenses Descriptions Material Participation Checkbox 25
Form 4835 Employer ID State Code (converts as resident state) Activity Type Real Estate Professional Actively Participate Other Expense Descriptions Form 6252 Description of Property Date Acquired Date Sold Business or Capital Asset Gross Profit Percentage Payments Received in Prior Years Payments Received in Current Year Form 8829 Form to Carry to (Schedule C only) Area Used for Business Total Area of Home Adjusted Basis of Home Land Value Assets Form to Carry to Form Instance Number Description Date Placed in Service Method Life Cost or Basis - Federal Cost or Basis - State Salvage/Land Value - Federal Salvage/Land Value - State Business Use Percentage 179 Election Amount EIN Database Employer/Payer ID Number Employer/Payer Name In Care of Address Address City State Zip State Identification Number Care Providers Database Care Provider's ID ID Type (SSN or EIN) Provider's Name Provider's Address City/State/Zip 26