2 0 1 9 GLOBAL CO N F E R E NC E C H IC AG O APRIL 4 7, 2019
Why sponsor with AICI? DON T MISS YOUR CHANCE TO MARKET TO OUR PROFESSIONALS AICI members represent and influence over $265,000,000 USD on an annual basis. The average client of an AICI member spends $5,000 USD annually, and on average an AICI member has 50 clients per year. $5,000 USD x 50 = $250,000 USD the average annual amount a member of AICI represents / influences. Multiply that by AICI s 1,066 members, and our association influences a minimum of $265,000,000 USD annually. Total Years as an Image Consultant A fifth of respondents confirmed that they are the final decision makers on behalf of their clients. The majority of respondents have a one-to-one influence on decisions that their clients make. 2
Sponsorship Levels DIAMOND $7,000 USD PLATINUM $3,500 USD GOLD $2,000 USD SILVER $1,000 USD BRONZE $500 USD Exhibit table 1 1 1 1 Exhibit representatives 2 2 2 1 General signage recognition Logo in onsite marketing materials Website recognition on conference page Verbal recognition at the conference Pre-conference list of attendees Post-conference list of attendees Exclusive sponsorship of one of the related level options Ad in onsite marketing materials 8.5 x 11 sign indicating your sponsorship at your booth (if exhibiting) Logo Logo Logo Logo Name Logo Logo Logo Logo Name Logo & link Logo & link Logo Logo Name Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Full page Half page Quarter page Yes Yes Yes Yes Yes EXHIBITOR $995 USD members $1,290 USD non-members Exhibit Space Specifications All 6 tables include: One (1) 6 draped and skirted table Two (2) chairs Wastebasket Exhibitor registration for one (1) representative Additional Booth Representatives Additional booth representatives will pay the regular conference attendee rate 3
Sponsorship Levels & Options Extend your brand identity and marketing capabilities with a strong visible presence at the 2019 AICI Global Conference. Take advantage of the opportunity to tie your brand identity not only to AICI, but to the educational aspects of this conference. Multiple levels of conference sponsorship opportunities are available. All sponsorship opportunities are on a first-come, first-served basis. DIAMOND Opening Ceremony Reception Sponsor $7,000 USD Opportunity to address the conference attendees at the Reception Five (5) entry tickets to the Reception Signage recognition at the Reception Cocktail named after your company PLATINUM Keynote Speaker Sponsor $3,500 USD Two (2) Available Opportunity to address conference attendees before the Keynote Speaker Signage recognition at the Keynote presentation Fashion Show Sponsor $3,500 USD Opportunity to address conference attendees before the Fashion Show Signage recognition at the Fashion Show SILVER Gala Reception Sponsor $1,000 USD Four (4) Available Signage recognition at the reception 6 drink tickets to dispense to clients Breakfast Sponsor $1,000 USD Three (3) Available Signage recognition at breakfast Refreshment Break Sponsor $1,000 USD Four (4) Available Signage recognition at break BRONZE $500 USD Ability to provide flyers to be placed on the media table EXHIBITORS Members $995 USD Non-Members $1,290 USD GOLD Mobile App Sponsor $2,000 USD Banner ad in the conference mobile app Hotel Room Key Sponsor $2,000 USD Company logo on conference attendee room keys Lanyard Sponsor $2,000 USD Company logo on lanyards Opening Reception Sponsor $2,000 USD Signage recognition at the reception 10 drink tickets to dispense to clients Gala Reception Sponsor $2,000 USD Signage recognition at the reception 10 drink tickets to dispense to clients 4
Additional Information and Policies Contact Us Blake Finger, AICI Sales Manager 1000 Westgate Drive, Suite 252 Saint Paul, MN 55114 United States Office: (651) 290-7468 Direct: (651) 288-3423 Email: blakef@aici.org Media Consent As part of the AICI Global Conference, you may be photographed or recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to AICI. Your attendance at this event implies your consent to be photographed and recorded. Policies Early Departure Penalty: $250 USD To enhance the experience of attendees in the exhibit hall, AICI requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, AICI has instituted an early departure fee of $250 USD that will be assessed to any company that begins to dismantle its booth or leaves its booth unattended before the official teardown time denoted in the exhibitor prospectus. Payment of this fee will be required before the company is allowed to register for booth space at the following conference and the company will be placed at the bottom of the list for booth assignments at the next conference. AICI is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter. Exhibit Materials and Activity AICI reserves the right to prevent any exhibitor from displaying beyond the bounds of the exhibitor s rented exhibit space: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an exhibitor s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space. Important Exhibitor Information Two companies may exhibit together but additional attendees will pay the full conference registration rate. Attaching/hanging marketing materials from the ceiling in the exhibit hall is not allowed. Exhibiting companies who wish to provide food/ beverage for attendees must order directly through the hotel. Lead retrieval systems will not be used at the AICI Global Conference. All exhibit set-up and materials must stay within the given footprint layout set by AICI. All exhibit booths will be limited to 4 representatives (2 included with registration and up to 2 additional paid representatives). Any additional people who plan to be at your company s booth must be included in your representative limit. This includes photographers, caricature artists, etc. Exhibitors and sponsors are welcome to attend Thursday opening reception, lunches and breaks in the exhibit area. Exhibit space does NOT include participation in the gala awards dinner, AICI preworkshops, concurrent educational sessions, or keynote presentations. Interactive displays (photo booths, money machines, etc.) must be approved by the AICI office prior to the conference. Exhibitors/sponsors must not sponsor/hold any events during conference hours or the hours of any official AICI functions. Any vendor not adhering to the above will be ineligible to exhibit at the next AICI conference. VP Conference Valeria Doustaly, AICI CIP Email: vpconference@aici.org 5
Drawing Options AICI Bingo Card Drawing Attendees will receive a bingo card with a listing of all exhibitors and must obtain at least 90% of the exhibit booth signatures to be qualified for the drawing. Drawings will take place at the AICI Gala Reception. Bingo Card Drawing items will be listed in the onsite materials that are distributed to all attendees. If you wish to contribute an item for the bingo card drawing, you must be present to give away the prize on Saturday evening at the Gala. Please indicate your participation on the application form. Prizes may not exceed $100 in value. The $100 prize limit will be strictly enforced onsite. Prizes will be reviewed by AICI staff prior to the giveaway. One prize drawing per company. Exhibitor Door Prize Drawing Exhibitors have the option to give away a door prize at their booth. Door Prize Drawing items will not be listed in onsite materials. There will be a board in the exhibit hall during the last break on Saturday for you to post your door prize winners names. Exhibitors are responsible for contacting the winners directly. AICI is not responsible for any prizes that are won and not collected. AICI Enforced Exhibiting Policies Please review in detail the exhibiting policies. All policies will be firmly enforced. Exhibitors must agree to adhere to all AICI guidelines, policies, and procedures when submitting an application to exhibit. An exhibitor service kit will be emailed to your designated company contact in advance of the meeting. Exhibit fee includes the following: Registering attendees receive conference materials, admission to Friday, Saturday, and Sunday sessions, the opening reception, Friday reception, and Saturday gala event. Wednesday s pre-conference workshops, advance workshops and CIC exams are separately priced. Allotted attendee registrations are included with different exhibit/sponsor packages. Exhibit representatives receive admission to the Thursday opening reception, lunches and breaks in the exhibit area. Exhibit space does not include participation in the gala awards dinner, AICI pre-workshops, concurrent educational sessions, or keynote presentations. Cancellation Policy Written cancellation notice must be received via fax, mail, or email by February 15, 2019, to receive a 50% refund. No refunds will be given after this date. If AICI cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impracticable to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/exhibitors. AICI is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference. PLEASE NOTE: This is an application to exhibit. All exhibitor applications are subject to review and approval by AICI. Moreover, we reserve the right to deny exhibitor privileges to any applicant. Contributions or gifts to AICI are not tax deductible as charitable contributions. They may, however, be tax deductible as ordinary and necessary business expenses or under other provisions of the Internal Revenue Code. Consult your tax advisor. Assignment of Space AICI will make final assignment of booth space considering conference sponsorship, preferred partner status, and date registration was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, firstserved basis. Confirmation A registration confirmation will be emailed to your company s contact upon receipt. Your booth assignment will be emailed to your designated company contact. A final confirmation with important onsite information will be sent to all exhibitor representatives. Registration Deadlines Exhibit space is available on a first-come, first-served basis. The deadline for inclusion in the conference program booklet is February 15, 2019. 6
Logistics Information Registering Your Company Representatives AICI will request your company exhibit/sponsor representatives names in February 2019. A form will be sent to your main exhibit contact to submit your representative names. Each booth includes exhibitor registration for one representative. You may purchase up to two more registrations per booth. Additional representatives may register at the full conference rate. No refunds will be provided for representative registrations. Representative registrations cover the Thursday opening reception, lunches, and breaks in the exhibit area. The representative registration does NOT include participation in the gala awards dinner, AICI pre-workshops, concurrent educational sessions, or keynote presentations. Insurance and Disclaimer Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the hotel, its owners, and its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage. The hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor. Security AICI will provide onsite security, but the Association of Image Consultants International and the hotel do not guarantee to protect the exhibitors against any loss or damage of any kind. Electricity If your booth requires electricity or any other A/V needs, be sure to order those services accordingly from the exhibitor service kit that will be provided. Shipping Information An exhibitor service kit will be provided to all confirmed exhibitors and will include shipping information. Promotion of Sponsorship or Exhibit Use of the AICI logo in any promotions of the conference is subject to approval by AICI. Using the logo without permission can result in a forfeiture of your exhibit booth and/or sponsorship. Please email any proposed ads that use the AICI logo for approval to Gigi Jaber-Sutton, AICI Executive Director, at gigij@aici.org. 7
SPONSORSHIP REGISTRATION Select Your Sponsorship Level Level Price DIAMOND Opening Ceremony Sponsor o $7,000 USD PLATINUM Keynote Speaker Sponsor o $3,500 USD PLATINUM Fashion Show Sponsor o $3,500 USD GOLD Mobile App Sponsor o $2,000 USD GOLD Hotel Room Key Sponsor o $2,000 USD GOLD Lanyard Sponsor o $2,000 USD GOLD Opening Reception Sponsor o $2,000 USD GOLD Gala Reception Sponsor o $2,000 USD Level Price SILVER Gala Reception Sponsor o $1,000 USD SILVER Breakfast Sponsor o $1,000 USD SILVER Refreshment Break Sponsor o $1,000 USD BRONZE o $500 USD EXHIBITOR Member o $995 USD EXHIBITOR Non-Member o $1,290 USD Total: $ Contact Info Name Title Organization (as you want it listed on promotional materials) Organization Website Address City, State, Zip Country Phone Email Payment Options Prepayment is required o Check o Visa o MasterCard o American Express o Discover Name of Cardholder Card Number Exp Date Security Code Cardholder Phone Number Signature Credit Card Billing Address o Same as address above Address City, State, Zip Country FAX this completed form and payment to: AICI, Attention: Blake Finger FAX: +1 651.290.2266 PHONE: +1 651.290.7468 MAIL this completed form and payment to: AICI, 1000 Westgate Drive, Suite. 252 St. Paul, MN 55114 PLEASE DO NOT EMAIL FORMS WITH CREDIT CARD INFORMATION. To protect your data and to comply with PCI standards, the AICI office will not accept emailed credit card information.