Working DRAFT FY 2017 Government Budget Review/Amendment/Approval Schedule Most Public Meetings held in City Hall; 900 E. Broad Street;, Virginia 23219 U.S.A. NOTE: This schedule is subject to updates/updated 1400 hrs 5.16./srs Date/Time Description July/Oct. July/August/ Sept./Oct. Chief of Staff Office works on budget review and prepares Budget Retreat October October 19, - 5:00 Public Meeting: Budget Retreat Chief of Staff Office coordinates presentations for in preparation of Fiscal Year 2017 Government Budget as follows: Regional Economy Real Estate Assessments and Budget Impact Government Budget Debt Capacity and Impact on Upcoming Capital Budgets Approved Fiscal Year 2017 Plan Government Budget Expenditures Discussion: Fiscal Year 2017 Government Budget Priorities Virginia General Assembly Legislative Agenda/Proposals November November 9, During City Meeting November Public Meeting: Meeting establishes Real Estate Tax Rate by Ordinance during scheduled Meeting. kept low Rate, at $1.20 per $100. has kept lowest rate in more than 30 years. (2008-present rate is at $1.20/$100); The rate was $2.12 in 1980) Chief of Staff Office works on budget and holds meetings with Administration. December December December December TBA Chief of Staff Office works on budget and holds meetings with Administration. Chief of Staff Office drafts FY 2017 Government Budget Review/Amendment/Approval Schedule. Public Meeting Mayor/Administration to submit Comprehensive Annual Financial Report January January TBA Public Schools Board of Trustees to receive Public Schools Superintendent s Proposed FY 2017 Public Schools Budget 1 Location Various locations Virginia Union University Claude G. Perkins Living and Learning Center - 1500 N. Lombardy Street,, Virginia Various locations Various locations As determined
February February February March Friday, March 4, 3:00-4:00 March 14, 9:00 a.m. - 1:00 (Added 2.25.) March 14, -3:00 (Meeting/Age nda moved to Monday March 21, on 2.25.) Friday, March 18, March 21, -5:00-2:00 (Schools) (Meeting/Age nda from Public Meeting Public Schools Board of Trustees to approve the FY 2017 Public Schools Budget, which is to be transmitted to Mayor/Administration. Chief of Staff Office prepares for Budget review. Public Meeting: Special Meeting Mayor to submit to a proposed FY 2017 (Biennial) Government Budget (To include: Proposed budgets, a budget message and a Proposed Capital Improvement Plan budget.) Deadline: Mayor to submit to a proposed Fiscal Year 2017 Government Budget; per Code of Laws (Ordinances): Section 42-10 (2004), as amended. Failure to submit to as required by law shall have the consequences set forth in Code of Laws: Section 42-10 (2004), as amended. (To include: Proposed Budgets, a budget message and a Proposed Capital Improvement Plan budget.) Public Meeting: Joint meeting with the Public Schools Board of Trustees and Public Schools Board of Trustees to hold a joint meeting to discuss matters pertaining to Fiscal Year 2017 funding/budget priorities for Public Schools Public Meeting: Special Meeting Budget Work Budget overview Detailed review of Mayor s Proposed Fiscal Year 2017 Government Budget Real Estate Tax & Fee Rates Major General Fund Expenditure Changes One-time Budget Items Debt Service City Administration Personnel Complement - Changes (Position Eliminations) - Unfunded Vacant Positions - Pay Raises Govt. Employee Benefits & Human Resources City Government Retirement Rates/System Chief of Staff Office Internal Budget Work Meeting Public Meeting: Special Meeting Budget Work Education and Workforce Development (-2 ) Public Schools Budget overview Detailed review of Mayor s Proposed Fiscal Year 2017 Government Budget Real Estate Tax & Fee Rates Major General Fund Expenditure Changes One-time Budget Items Debt Service City Administration Personnel Complement TBD Police Academy 1202 W. Graham Road, Virginia 2
March 14, Moved to this date on 2.25.) (Items scratched through were moved to Monday March 28, on 3.22.) Thursday, March 24, March 28, -4:00 City Informal and Meetings also to be held (beginning at 4:00 and 6:00, respectively) (First two sections were moved to Monday March 28, on 3.22.. MOPS added on 3.22.) (Items scratched through were moved to April 4, on 3.29./ Emergency Com. moved on 4.4.) April Friday, April 1, - Changes (Position Eliminations) - Unfunded Vacant Positions - Pay Raises Govt. Employee Benefits & Human Resources City Government Retirement Rates/System Well-Managed Government Department of Finance Department of Procurement Office of the Mayor Office of the Chief Administrative Officer Department of Information Technology Transportation and Sustainability and the Natural Environment Department of Public Utilities Department of Public Works Update on newly established Parking Enterprise Fund Chief of Staff Office Internal Budget Work Meeting Public Meeting: Special Meeting Budget Work Well-Managed Government Department of Information Technology Mayor's Office of the Press Secretary Transportation and Sustainability and the Natural Environment Department of Public Utilities Department of Public Works Update on newly established Parking Enterprise Fund Unique, Healthy & Inclusive Communities & Neighborhoods & Economic Growth Commonwealth of Virginia State/Constitutional Office - Office of the General Registrar of Voters Community Safety and Well-Being Commonwealth of Virginia State/Constitutional Offices - Office of the City Sheriff - Office of the Virginia Commonwealth's Attny. Department of Justice Services Department of Fire & Emergency Services Office of Animal Care and Control Department of Emergency Communications Police Department Chief of Staff Office Internal Budget Work Meeting 3
April 4, -4:00 Public Meeting: Special Meeting Intro. of Legislation Federal Funds Consolidated Plan/Budget (Latest Date for Federal Funds Consolidated Plan/Budget Intro.) Official Introduction of U.S. Department of Housing and Urban City Development (USHUD)/Community Development Block Grant (CDBG) Funds/Federal funds funding Ordinances for public Organizational hearing being held April 11,, during the Development meeting. Standing Committee Meeting to be held: 5:00-7:00 April 4, Immediately following Special Meeting for Intro. of Legislation and may last through Org. Dev. Standing Committee Meeting, scheduled 5:00-7:00 (First two sections were moved to April 4, on 3.29./ Emergency Com. moved on 4.4.) Friday, April 8, Public Meeting: Special Meeting Budget Work Well-Managed Government Office of the Press Secretary Community Safety and Well-Being Office of Animal Care and Control Department of Justice Services Department of Fire & Emergency Services Department of Emergency Communications Capital Improvement Plan Initial Review (PART 1) Review of Federal U.S. Department of Housing and Urban Development/Community Development Block Grant (CDBG) Funds/Federal Funds Non-Departmental Govt. Budget Review Social Services (continued) - Public Library - Department of Parks, Recreation and Community Facilities Offices - Office of the Assessor of Real Estate - Office of the City Attorney - Office of the City Auditor - Office of the City Clerk - Chief of Staff Office Chief of Staff Office Internal Budget Work Meeting Public Meeting: Special Meeting Budget Work April 11, -4:00 Unique, Healthy & Inclusive Communities & Neighborhoods & Economic Growth City Informal and Meetings also to be held that day (beginning at 4:00 and 6:00, respectively) Social Services - Department of Social Services - Deputy CAO for Human Services Depart. of Planning and Development Review - Riverfront Plan Dept. of Economic & Community Development Education and Workforce Development Mayor s Office of Community Wealth Building and Workforce Development Capital Improvement Plan Initial Review (PART 2) 4
DEADLINE: members to submit proposed April 11, budget amendments to Office 5:00 April 11, Meeting April 18, -4:00 April 25, -4:00 Meeting Added 4.18. April 25, Mtng. Thursday, April 28, 3:00-5:00 Meeting changed from Part 2 to 3 on 4.18. May May 2, 1:00 - Added 4.28. May 2, 1:00 Organizational Development Standing Com. Meeting to be held: 5:00-7:00 Moved to 5.6. on 4.28. on Tuesday, May 3, 4:00 - Added 5.2. of the Chief of Staff Budget Staff by 5:00 Public Meeting: Budget Hearings: Meeting Public Hearing on Budget to be held during Meeting to solicit additional public input on Government Budget. Public Hearing on U.S. Dept. of Housing & Urban Development/ Community Development Block Grant (CDBG) Funds/Fed. Funds Public Meeting: Special Meeting Budget Work Budget Amendment Discussion Part 1 Public Meeting: Special Meeting Budget Work Budget Amendment Discussion Part 2 Public Meeting: Meeting May include budget discussion Note: Adopted/Approved U. S. Department of Housing and Urban Development Community Development Block Grant funds (Parts of the Govt. Budget) - previously scheduled for May 9,. Public Hearing on funds was held April 11,. Public Meeting: Special Meeting Budget Work Budget Amendment Discussion Part 3 2 Public Meeting: Special Meeting Budget Work Budget Amendment Discussion Part 4 Public Meeting: Special Mtng. Budget Amendments Introduction of Budget Amendments Public Meeting: Special Meeting Budget Work Budget Amendment Discussion Part 5 N/A City 5
Friday, May 6, NOTE NEW TIME 9:00 a.m. Moved from 5.2. on 4.28. May 9, Meeting Moved to 5.13. on 4.28. Friday, May 13, Moved from 5.9. on 4.28. Friday, May 13, DEADLINE: Public Schools Budget Adoption Friday, May 13, 1:00 Deleted 4.29. May 16, Federal Funds Submission *DEADLINE*/A May 16, 1:00 Canceled 5.16.21016 May 23, 1:00 Public Meeting: Special Mtng. Budget Amendments Introduction of Budget Amendments Public Meeting: Meeting Possible Final Vote on Budget/ FY 2017 Government Budget Established to vote on Public Schools funding for FY 2017; proposed documents for U. S. Department of Housing and Urban Development Community Development Block Grant funds (Parts of the Government Budget); and, and the Capital Improvement Plan (Note: U.S. CDBG funds were approved April 25,. Public Hearing on funds was held April 11,.) to vote on the final amendments and parts of the FY 2017 Government Budget Public Meeting: Special Meeting Possible Final Vote on Budget/ FY 2017 Government Budget Established to vote on Public Schools funding for FY 2017 and the Capital Improvement Plan to vote on final amendments and parts of the FY 2017 Government Budget NOTE: Pursuant to the Virginia Code of Laws: 22.1-93, City must adopt a Budget for Public Schools by May 15, or within 30 days of receipt of state school funding estimates to localities, whichever shall occur later. Public Meeting: Special Meeting NOTE: Pursuant to U.S. Federal Law: The request for U.S. Dept. of Housing and Urban Development Community Development Block Grant funds, which shall include Annual Consolidated Action Plans and Budgets, must be submitted to the U.S. Dept. of Housing and Urban Development no later than 45 days before the start of the grantee s program year. Public Meeting: Special Meeting Public Meeting: Special Meeting 6 N/A N/A
City Informal and Meetings also to be held that day (beginning at 4:00 and 6:00, respectively) Canceled 5.16.21016 Tuesday, May 31, 1:00 Canceled 5.16.21016 Public Meeting: Special Meeting July July 1 New FY 2017 Government Budget begins 7