Request for Bid Fresh Baked Pizza Bid#: 017-004 Issue Date: April 19, 2017 Submission Date and Time: May 11, 2017 by 4:00 pm Blue Springs School District Gale T. Bartow Administrative Services Center 1801 NW Vesper Blue Springs, MO 64015 1
General Information The Blue Springs School Districts provide breakfast, lunch, and snack to approximately 10,000 students daily. The schools are open from mid-august through the end of May. During the regular school year the district participates in the USDA National School Lunch and Breakfast Program. The district also offers a summer feeding program through the State of Missouri s SFSP through the Department of Health and Senior Services. Scope of Bid This request is for proposals providing fresh baked pizza that meets or exceeds nutrition and dietary guidelines and procurement regulations set forth by the USDA and MO DHSS to 13 elementary locations each Friday of the school year and 7 locations during the summer food service program. It is required that vendors will be competent in these regulations and no assistance will be provided. Sampling The sampling will be conducted on May 4, 2017, by elementary staff, kitchen managers and students (approximately 25 people). Please deliver at no charge, a minimum of two (4) hot, 2 pepperoni pizzas and 2 cheese pizzas, prepared to bid specifications and packaged in your company s pizza box (as it would be delivered to our schools) to: Gale T Bartow Administrative Services Center 1801 NW Vesper Blue Springs, MO 64015 DELIVER TO THE LOBBY BETWEEN 1:45 2:00 PM Drop off the nutritional information for the pizza you bring to the sampling. THIS WILL BE THE ONLY SPLING FOR THIS YEAR. 2
General Conditions 1. All items to be quoted F.O.B. DELIVERED, Blue Springs, Missouri unless otherwise specified. Title does not transfer to the School District until receipt. Detailed delivery points will be determined in bid specifications. 2. Sums of money shall be indicated both by Unit Cost and Total Item Cost. In case of discrepancy, the Unit Cost will govern. 3. Cash Discount offered may be considered in determining the successful supplier. Cash discount periods will start from date of receipt of acceptable invoice or from date of receipt of acceptable material, whichever is the later. 4. Brands of EQUAL quality or type are acceptable unless specified NO SUBSTITUTION, BUT SUBSTITUTION MUST BE NOTED ON BID. We reserve the right to make the final decision as to comparable items. Be very certain that items upon which you bid and deliver are EQUAL to items listed. Materials that are not equal will be returned to the supplier, transportation charges collect. 5. Samples, when requested, must be marked with the name of vendor and the unit price specifically stated. Samples must be delivered free of charge, and those carelessly soiled in process or spoiled by examination or tests will not be paid for by the School District. 6. BSSD reserves the right to accept or reject any or all bids and to waive any irregularities and minor irregularities in bids received. The District, in its sole discretion, will determine whether an irregularity is minor. BSSD reserves the right to decline any or all bid submissions, or to cancel the bid call, in whole or in part, at any time prior to making an award, for any reason, or no reason, without liability being incurred by BSSD to any company for any expense, cost, loss or damage incurred or suffered by the company as a result of such withdrawal. This inquiry implies no obligation on the part of the School District, nor does the School District's silence imply any acceptance or rejection of bid offer. 7. Please provide company guarantee/warranty policy if product does not perform to our satisfaction. 8. By policy, on bids less than $25,000, the School District has a local vendor option. This means that if a local vendor is not the low bidder on an item but is within 5% of the low bid they will be given the option to match the low bid and if they choose to do so will be awarded the bid. A local vendor is defined as one whose business is located within the bounds of the School District. 9. It is understood and agreed that the School District reserves the right to increase or decrease quantities or modify conditions and specifications by mutual agreement with the selected supplier, both at the time of acceptance of this bid offer as so modified and 3
subsequent thereto. 10. It is understood and agreed that the delivery date and/or date of installation AFTER receipt of purchase order is the seller's best offer. In its acceptance of any bid offer, the School District is relying on the promised delivery date and/or installation as material and basic to its acceptance, unless otherwise indicated. In the event of seller's failure to deliver as and when promised, the School District reserves the right to cancel its accepting order, or any part thereof, and seller agrees that the School District may return all or part of any shipment so made, and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised. 11. The School District is exempt from all applicable Federal and State Taxes. All bids are made taking this fact into consideration. 12. By responding to this bid offer, if this is a construction project, vendor warrants that it meets prevailing wage in its area. 13. Please Note Carefully - In bidding, give complete information in spaces provided, otherwise your bid offer may be given no consideration. 14. In the event any articles to be sold or delivered hereunder are covered by any patent, copyright, trade-mark, or application thereof, the seller will indemnify and hold harmless the School District from any and all losses, costs, expenses and legal fees resulting from any claims, legal actions, or judgments due to manufacture, sale, or use of such article in violation or infringement of rights under such patent, copyright, trade-mark or application. 15. The School District will not be responsible for any goods delivered, or services performed without its purchase order, signed by an authorized representative of the Business Department. 16. Preference is hereby given to materials, supplies and provisions produced, manufactured or grown in Missouri, quality being equal to articles offered by competitors outside of the State. 17. Preference is hereby given to products that are manufactured, assembled or produced in the United States. 18. PROOF OF INSURANCE The successful bidder may be required to obtain a Certificate showing $2,000,000 General Aggregate, $1,000,000 Personal Injury liability, and Workers Compensation insurance. 19. Per Missouri Immigration Law HB1549, all bids and contracts greater than $5,000 will require companies doing business with government entities to attest to the fact that all their employees and/or any subcontractor s employees are lawfully present in the 4
United States. IMPORTANT NOTE: This is not a Purchase Order. However, with regard to any order that may result from your bid, the terms, conditions and provisions on the above will apply. THE UNDERSIGNED HEREBY: 1. Agrees to deliver the items specified herein in accordance with the terms, conditions, specifications and prices set forth. 2. Certifies that he/she has not used any outside agent at arriving at the bid figures, and has not contacted any competitors in arriving at these figures. FIRM BY DATE PLEASE RETURN THIS SIGNED LETTER WITH BID/QUOTE/PROPOSAL TO: Shawn Roderick, Director of Benefits and Nutritional Services Blue Springs School District 1801 NW Vesper St. Blue Springs, MO 64015 Phone - 816-874-3219 Email: sroderick@bssd.net 5
Submission Details Submissions are due no later than 4:00 pm on May 11 th, 2017. Submissions received after this date and time will not be reviewed. Submissions should be sealed and delivered, in duplicate, with the title Response to Bid: Fresh Baked Pizza to: Gale T Bartow Administrative Services Center Attention: Nutritional Services Department Response to Bid#: 017-044 1801 NW Vesper Blue Springs, MO 64015 All submissions must have the following included in their Bid to be reviewed: Signed General Conditions Statement Bid Form Pricing All pricing should be net all associated costs including transportation, delivery, etc. Award Stipulations The following items will be measured in determining the award: pizza uniformity, delivery time, past success with school districts of like size, and value (cost). Bidders are encouraged to provide any information in these areas that would assist the district in making an informed decision. 6
Bid Specifications 1. This bid is for the preparation and delivery of an average of 460-14 (8 slices) Cheese and Pepperoni pizzas one time per week (Fridays) beginning on August 18 th, 2017 and ending on or around May 31, 2017. The district is also requesting preparation and delivery of approximately 160 pizzas delivered to 6 locations one time per week (Fridays) in June and approximately 45 pizzas delivered to 3 locations one time per week (Fridays) in July for the Summer Feeding Program. Please see addendum for Locations, Contact # s, Delivery Times, and Approximate Amounts. 2. Product must meet NSLP requirements for grain of 51% or greater whole grain. Low sodium/lite products must be used. Must have 0 saturated fat. Must be able to provide product formulation statements, CN labels for meat products, lists of all ingredients, list of allergens and nutrition label information including origin. 3. Pizzas should be delivered and received at a minimum of 140 degrees or temperatures pursuant to the Health Department regulating the location. Temperatures will be taken of a randomized selection at delivery. Pizzas that do not meet temperature requirements will not be accepted. 4. Please provide information regarding ordering options such as online, by email, by phone or any other ordering options which are preferred or may be available. 5. Please include samples of promotional materials that can be used by the district, free of charge, to increase meal participation. 6. Delivery slips should be provided upon delivery. Each location should be billed separately but all statements/invoices should be sent to district administrative offices for processing. 7. Delivery of unacceptable pizza shall be rejected and returned at vendor s expense for full credit. Examples of unacceptable product would include, but not be limited to, pizza less than 140 degrees; uneven slices and cheese stuck to the box lid. Further, the vendor will reduce the price of pizza by 5% for the first late delivery, 10% for the second late delivery and 25% for a third offense. Continued late deliveries could ultimately lead to cancellation of this agreement. Adhering to strict delivery times is very important to the success of this agreement. Please indicate in Bid proposal your process for substituting unacceptable pizzas on the day of service. 7
Vendor Name: Vendor Address: Vendor Contact Number: Blue Springs School District Bid Form Fresh Baked Pizza BID FORM Base Unit Cost/Pizza Please list the base unit cost per pizza for your Bid: Questions 1. How long has your company been in business at your current location? (years) 2. Date of your most recent Health Department inspection report (date) References Please list a minimum of 2 school districts or businesses that you currently do business with: 1. Business Name: Contact Name and Phone: 2. Business Name: Contact Name and Phone: Acceptance 1. Having read the request for proposal and the Specification for the Fresh Baked Pizza Bid for the Blue Springs School District, I, the undersigned, authorized to represent corporation, partnership, sole proprietorship (the Company) listed below, hereby submit this proposal for providing the service as listed above. 2. I further certify that the Company is authorized to conduct business in the State of Missouri and not suspended or debarred from Federal procurement. 3. I further certify that by submitting this proposal, the Proposer agrees to the terms and conditions of the request for proposal, including the specification and instructions to Proposers. If this proposal is signed by a partner, the person hereby states that he/she has the authority to bind the partnership; if signed by a corporate officer or employee, that person hereby states that he or she has the authority to bind the corporation. Signature Date: Company Representative Name and Title: 8
Location Information 2017 2018 School Year Building Phone Address Administrative Services Center Chapel Lakes Elementary 816.874.3609 Cordill Mason Elementary 816.874.3620 Daniel Young Elementary 816.874.3639 Franklin Smith Elementary 816.874.3648 James Lewis Elementary 816.874.3654 James Walker Elementary 816.874.3669 John Nowlin Elementary 816.874.3677 Lucy Franklin Elementary 816.874.3697 Sunny Pointe Elementary 816.874.3706 Thomas Ultican Elementary 816.874.3717 Voy Spears JR Elementary 816.874.3729 William Bryant Elementary 816.874.3735 William Yates Elementary 816.874.3747 Delivery Times Avg. # of pizzas 816.874.3200 1801 NW Vesper N/A N/A 3701 NE Independence Ave. Lee's Summit, MO 64064 4001 SW Christiansen Rd. Blue Springs, MO 64014 505 SE Shamrock Lane Blue Springs, MO 64014 1609 SW Clark Rd. Blue Springs, MO 64015 717 NW Park Rd. Blue Springs, MO 64015 201 SE Sunnyside School Road Blue Springs, MO 64014 5020 NW Valley View Rd. Blue Springs, MO 64015 111 NE Roanoke Dr. Blue Springs, MO 64014 3920 South R.D. Mize Rd. Blue Springs, MO 64015 1812 NW Vesper Blue Springs, MO 64015 201 NE Anderson Lee's Summit, MO 64064 1101 SE Sunnyside School Rd. Blue Springs, MO 64014 3600 Davidson Rd. Independence, MO 64055 10:30-10:50 9:40-10:00 36 50 9:20-9:40 23 9:50-10:10 38 9:20-9:40 27 10:10-10:30 10:30-10:50 10:10-10:30 10:15-10:35 10:15-10:30 10:25-10:40 10:00-10:20 42 40 40 38 37 30 28 9:30-9:50 31 2018 Summer Feeding Program Locations determined annually Approximately 160 Pizzas per week to 6 locations in June Approximately 45 Pizzas per week to 3 locations in July 9
District Boundaries and Map 10