MUNICIPAL CORPORATION, GURGAON

MUNICIPAL CORPORATION, GURGAON TENDER NOTICE Tenders are invited from Sole proprietor(fca)/partnership firms & companies (should have at least one FCA partner) empanelled with CAG & RBI having turnover of more than Rs. 50..00 Lacs(Rs. Fifty Lacs) (excluding service tax component) including in the last Three financial year i.e. 2012-13, 2013-14 & 2014-15 (the Balance Sheet, Income & Expenditure account & copy of the IT acknowledgement slip for each of these years will have to be furnished with the EOI) and 10 years experience with reputed companies and its office at NCR/Gurgaon for maintenance & handling of day to day accounts work of Municipal Corporation, Gurgaon for a period of one year i.e. 15.06.2016 to 31.03.2017 by providing full time qualified and experienced staff, as per detail given below on DC rates+epf & ESI, Service Tax as applicable and Service Charges (not less than 5% of wages) as quoted by the firm. Sr. Name of Post No. of Post Qualification & Experience No. 1 Accounts Assistant 08 M.Com having Two year experience and knowledge of work for Tally ERP Software. 2 Accounts Clerk 08 3 Computer Clerk 4 B.Com having one year experience and knowledge of work for Tally ERP Software. i) Graduate with one year diploma in Computer Science ii) Preference will be given to those candidates who have qualified SETC from HARTRON. 4 Peon 5 Total 25 Scope of work:- 1. Maintenance of Accounts as per NM 2. Feeding of data/vouchers into Tally 3. Preparation of Cash Book/Bank Boo 4. Preparation of monthly Bank Recon 5. Preparation, deposition and filling th EPF, ESI and other Statutory dues as represent MCG cases either of any p 6. Preparation and issuance of form 16 7. Updation & compliance of all kind of 8. Pay roll and pension processing. 9. Maintenance of records relating to w 10.Preparation of weekly, monthly, qua and certification thereof. 11.Supervision and verification of books Firms will have to subm (Rs. One Lacs Only) & tender fees of Commissioner, Municipal Corporation, which qualifies the technical bid shall b information and does not fulfill the pre Decision of the Commissioner, Municipa For detailed informatio or contact Chief Accounts Officer, Muni i) Metric Pass ii) Knowledge of Hindi up to Middle Standard MAM/Municipal Accounts code,1930/hmc Act,1994. ERP for receipts and payments. ok and required ledgers/registers (manual as well as soft). nciliation Statement. he returns of TDS, WCT, VAT, Labour Cess, Service Tax, s well as expert opinion/advice, prepare the replies & period. 6 & 16A. f statutory obligations/liabilities. works and contractors. arterly, half yearly, annual financial report/accounts (MIS) s of accounts i.e. manual as well as soft. mit two envelopes one containing technical bid with EMD of Rs. 1,00,000/- Rs. 2,000/- (Rs. Two Thousand) in shape of Demand Draft in favour of, Gurgaon whereas other envelope may contain financial bid. The firm be considered for opening of its financial bid. Tender having inadequate escribed criteria or received after the closing date will not be considered. al Corporation, Gurgaon will be final. on, interested bidders are requested to visit our website www.mcg.gov.in icipal Corporation, Gurgaon-122002 on any working day. The tender form

can be obtained or downloaded from our site. The tender form will be accepted upto 20:00 pm of 31.05.2016. The technical bid will be opened on 04.06.2016 upto 20:00 pm. Chief Account Officer, for Commissioner, Municipal Corporation, Gurgaon MUNICIPAL CORPORATION GURGAON TENDER FORM Containing page No.1 to 10 Name of Work: Regarding maintenance & handling of Accounts work of MCG. Detail of Documents i) Requirement of Staff and qualification attached thereof (Page No.2 ) ii) Responsibilities of CA firm (Page No.3) iii) Terms & Conditions (Page No.4 to 6) iv) Technical Bid (Page N.07) v) Financial Bid (page No.08) Date of Closing. Date of opening of Bids Cost of Tender DD No./Receipt No. 31.05.2016 upto 20:00 Hrs. 04.06.2016 upto 20:00 Hrs. Rs.2,000/- (Rs. Two Thousand Only) Earnest Money Rs.1,00,000/- (Rs. One Lac Only) DD No./Receipt No. Name of Agency/Firm: with address Authorized Signatory (Signature with seal having full name and address) Page 2

Municipal Corporation Gurgaon NOTICE INVITING E-TENDER Online bids are hereby invited for the following work:- Name of Work: Regarding maintenance & handling of Accounts work of MCG. App. Cost Rs. 0.00 lacs. Bid document cost in Rs. Earnest Money in Rs. Tender Document Fee in Rs. Downloading of Tender Document and online bid preparation/ hash Submission Date & Time 0.00 1,00,000/- 2000/- 20.05.2016 20:01 Hrs upto 31.05.2016 20.00 Hrs. Submission of online bid (Re-Encryption of Bids) Date & time 01.06.2016 15.01Upto 03.06.2016 16.00 Hrs. a) Tender documents can be downloaded online from the Portal: http://mcg.etenders.in by the Firms / Individual registered on the Portal. b) As the Bids are to be submitted online and are required to be encrypted and digitally signed, the Bidders are advised to obtain Digital Signature Certificate (DSC) at the earliest. For obtaining Digital Certificate, the Bidders should follow Point No.- 2 under Annexure-A Conditions of e-tendering. c) Key Dates Sr. No. MCG State Contractor Stage Start Date and Time 1 Release of Tender document 2 - Downloading of Tender Documents along with Tender fees 3 - Online Bid Preparation & Hash Submission 4 Technical & Financial Lock 20.05.2016 09:00 Hrs. 21.05.2016 20:01 Hrs 21.05.2016 20:01 Hrs - 01.06.2016 09:00 Hrs 5 - Re-Encryption of Online Bids 01.06.2016 15:01 6 Open EMD & Technical/PQ Bid 7 Eligibility criteria evaluation - 03.06.2016 16:01 Hrs - 03.06.2016 16:01 Hrs 8 Open Financial/Price-Bid - 03.06.2016 16:01 Hrs Expiry Date and Time 20.05.2016 20:00 Hrs. 31.05.2016 20:00 Hrs 31.05.2016 20:00 Hrs 01.06.2016 15:00 Hrs 03.06.2016 16:00 Hrs 04.06.2016 20:00 Hrs 04.06.2016 20:00 Hrs 04.06.2016 20:00 Hrs d) The Bidders can download the tender documents from the Portal: http://mcg.etenders.in. Tender Documents Fees has to be paid online through payment gateway during the Online Bid Preparation & Hash Submission stage Willing Contractors shall have to pay the Tender Document Fees through payment gateway during the Online Bid Preparation & Hash Submission stage. However, the details of the EMD are required to be filled at the time of Bid Preparation and Page 3

Hash Submission Stage; the Bidders are required to keep the EMD details ready beforehand. e) The tender shall be submitted by the bidder in the following two separate envelops online: 1. Earnest Money and all the documents In support of eligibility criteria - Envelope T1 2. Price Bid - Envelope C1 Reference of the EMD is to be mentioned online In the first instance, the Envelop T1 of all the Bidders containing the statement of Earnest Money and documents supporting eligibility criteria shall be opened online. If the Earnest Money and eligibility of bidder is found proper, the Envelop C1 containing financial bids shall be opened online in the presence of such bidders who either themselves or through their representatives choose to be present. The financial bid shall be opened only if the bidders meet the eligibility criteria as per the Bid document. Envelope T1 Earnest Money Deposit and eligibility criteria Envelope Physical Technical Envelope Photocopies in support of eligibility criteria and photocopy of document of transaction made in support of deposit of Earnest Money. Online Technical Envelope Reference details of the Earnest Money Deposit instrument and scanned copy of documents supporting deposition of EMD and eligibility criteria. Envelope CI Price Bid Envelope To be submitted mandatory online- Information related to Price Bid of the Tender.The bidder can submit their tender documents as per the dates mentioned in the schedule above. CONDITIONS:- 1. EMD of Societies 1% of DNIT Cost and Others Contractor shall be full Earnest Money 2. Conditional tenders will not be entertained & are liable to be rejected. 3. The undersigned reserves the right to reject any tender or all the tenders without assigning any reason. 4. The societies shall upload & produce a copy of the resolution authorizing the person to file the tender from the Co-Operative department for e-tendering. 5. The tender without earnest money payment will not be opened. 6. The jurisdiction of court will be at Gurgaon. 7. The tender of the bidder who does not satisfy the eligibility criteria in the bid documents will be rejected summarily without assigning any reason and no claim whatsoever on this account will be considered. Page 4

8. Bids shall be valid for 3 months from the date of expiry of online Re-Encryption of online Bids stage. The bid for the work shall remain open for acceptance during the bid validity period to be reckoned from the expiry date of Re-Encryption of online Bids stage. If any bidder withdraws his bid during bid validity period, any modifications in the terms and conditions of the bid, the said earnest money shall stand forfeited. Chief Account officer, for Commissioner, Municipal Corporation, Gurgaon. Page 5

MUNICIPAL CORPORATION, GURGAON DETAIL OF JOB WORK/TERMS & CONDITIONS Subject: Regarding maintenance & handling of Accounts work of Municipal Corporation, Gurgaon. Tenders are invited from Sole proprietor FCA/partnership firms & companies (should have at least one FCA partner) empanelled with CAG & RBI having turnover of more than Rs. 50.00 Lacs (Rs. Fifty Lacs) (excluding service tax component) including in the last Three financial year i.e. 2012-13, 2013-14 & 2014-15 (the Balance Sheet, Income & Expenditure account & copy of the IT acknowledgement slip for each of these years will have to be furnished with the EOI) and 10 years experience with reputed companies and its office at NCR/Gurgaon for maintenance & handling of day to day accounts work of Municipal Corporation, Gurgaon for a period of one year i.e. 15.06.2016 to 31.03.2017 by providing full time qualified and experienced staff, as per detail given below on DC rates + EPF & ESI, Service Tax as applicable and Service Charges (not less than 5% of wages) as quoted by the firm. Sr. No. Name of Post No. of Post Qualification & Experience 1 Accounts Assistant 08 M.Com having Two year experience and knowledge of work for Tally ERP Software. 2 Accounts Clerk 08 B.Com having one year experience and knowledge of work for Tally ERP Software. 3 Computer Clerk 04 i) Graduate with one year diploma in Computer Science 4 Peon 05 i) Metric Pass Total 25 ii) Preference will be given to those candidates who have qualified SETC from HARTRON. ii) Knowledge of Hindi up to Middle Standard Page 6

MUNICIPAL CORPORATION GURGAON Chartered Accountants firm will be responsible for the following:- 1. Feeding of all types of Vouchers into Tally ERP for receipts and payments in a proper manner. 2. Preparation/Generation and deposition of challans for TDS (Income Tax), WCT, VAT, Labour Cess, Service Tax, EPF, ESI and other statutory dues etc. 3. Preparation and filling of returns for all type of statutory deductions i.e. TDS, Sales Tax/WCT, Service Tax etc. well in time. 4. Firm will prepare the replies and represent MCG/defend the cases in concerned offices either of any period if required. 5. Preparation and issuance of Form-16 & 16A. 6. Preparation of monthly Bank Reconciliation Statement. 7. Compliance of all kind of statutory obligations/liabilities or any other work assigned by CMC. 8. Maintenance of records related to works and contractors. 9. Preparation of weekly, monthly, quarterly, half yearly and annual report/mis and certification thereof. 10. Preparation & submission of Final Accounts i.e. Trial Balance, Income & Expenditure Statement & Balance Sheet etc. 11. Expert opinion/advice on financial and Tax matters. 12. Updation regarding applicable rates of TDS, Labour Cess, WCT, VAT, Service Tax, EPF & ESI etc. from time to time & expert opinion/advice thereof. 13. Settlement of all type of old as well as present issues in respect of TDS/labour Cess/Sales Tax/WCT/Vat/Service Tax/EPF and ESI etc. 14. Supervision and verification of books of accounts (manual as well as soft). Page 7

MUNICIPAL CORPORATION GURGAON TERMS & CONDITIONS 1. The sole proprietor(fca)/partnership firms & companies should have qualified FCAs having its heads/branch office in the NCR/Gurgaon. 2. The firm should have 10 years working experience with turnover of Rs. 50.00 lacs (excluding service tax component) for the immediately three preceding financial year i.e. 2012-13, 2013-14 & 2014-15. 3. The firm should have been officially associated in any capacity with atleast five companies/banks/governments organization/semi-government organization. 4. The tender form can be obtained or downloaded from our website www.mcg.etenders.in. The tender form will be accepted up to 20:00 Hrs of 31.05.2016 Technical bid will be opened on 04.06.2016 upto 20:00 Hrs. 5. Tender Documents Fees has to be paid online through payment gateway during the "Downloading of Tender Document & Payment of Tender Document fees" stage. Earnest Money Deposit has to be submitted through Citizen Facility Center (CFC) of Municipal Corporation Gurgaon at MCG office, Opp. Civil Hospital, Gurgaon or at MCG Office 1 st floor, Infocity, Sector -34, Gurgaon. If the bidder fails to submit the Earnest Money in CFC before due date then the tender will not be considered in any way and will be treated as cancelled without any intimation. However, as the details of the EMD are required to be filled at the time of Bid Preparation and Hash Submission Stage, the Bidders are required to keep the EMD details ready beforehand and copy of G-8 is mandatory to be submitted with technical bid. 6. Period of contract will be one year i.e. 15.06.2016 to 31.03.2017. This contract can be extended, if required, with mutual consent & satisfactory work report. Firm will not sublet the tender at any cost. 7. Firm will have to deposit a sum of Rs. 5,00,000/- (Rs. Five Lacs Only) in shape of Bank Guarantee in F/o Commissioner, Municipal Corporation, Gurgaon as security within 2 days after allotment of work which will be refunded after the expiry of tender, without interest earnest money is convertible into security. Firm will have to execute an agreement and start the work within 7 days after issuance of work order on the format provided by MCG. 8. Firm will maintain and handle the accounts as per National Municipal Accounts Manual (NMAM)/Municipal Account Code,1930/HMC Act,1994. 9. Firm will have to provide identity card to its staff and will be responsible for any type of consequences happened with staff during the working. The candidate provided by the firm will be the employees of firm and firm will be responsible for all dues payable to its employees and corporation will not be responsible. Staff provided by firm will have to maintain the discipline and decorum. If required firm will have to replace the employee, if he does not work upto the satisfaction of Corporation. 10. Firm will have to produce the document regarding qualification and experience of the candidate before commencement of job. Services of the candidates selected by MCG will be taken. Firm will have to provide full time staff. Firm will have to deposit the EPF & ESI contribution with concerned authority for the staff provided by it. 11. Firm will have to replace the employee if he does not work, up to satisfaction of Corporation. Page 8

12. Firm must be in position to pay minimum two month wages to the provided staff. Firm will disburse the wages to the provided staff through bank/cheque. Firm will have to produce the bill for payment every month after completion of Job of preceding month along with attendance sheet. Payment will be made on actual basis. 13. Firm will provide required information/reports/reconciliation/ Accounts etc. well in time. The date for the submission of weekly reports will be Monday for preceding week, for Monthly Statements it will be 7th day for the preceding month and for yearly it will be 15th June for the preceding year. If any assigned work remains pending, then it will be got executed at the risk and cost of the firm. The payment paid for the execution of this work will be deducted from the pending dues of the firm without any notice/intimation along with penalty of Rs.5,000/- for each laps. No excuse will be considered in this regard. The decision of Commissioner, MCG shall be final. 14. The firm should have paid service tax for immediately three preceding financial year i.e. 2012-13, 2013-14 & 2014-15. Firm will have to comply all the Acts /Rules/Instructions as applicable, expert opinion/advice and will be responsible for all kind of penalties/damages or any other charges levied by Income Tax, Sales Tax, Labour Cess, Service Tax, EPF, ESI or any other Govt. Deptt. dues to delay/deposit or non maintenance of record. 15. Municipal Corporation, Gurgaon will ensure proper power supply and internet facility, Computer, Stationery and proper space for staff will be provided by Municipal Corporation, Gurgaon. 16. Required software will be provided by firm i.e. Tally ERP-9, for Pay, P.F., Pension, TDS etc. or any other as per requirement, for which Municipal Corporation, Gurgaon will pay the cost at market rate after its satisfaction and will be the property of Corporation. 17. Firm will be responsible for storage of Accounts data in soft copy and will hand over the complete data to the Corporation. 18. The staff provided by the firm will work under the overall control and guidelines of Head of Accounts Branch. 19. If the work of the firm found unsatisfactory this contract/agreement can be terminated by Commissioner, Municipal Corporation, Gurgaon at any time without prior notice and the security will be forfeited. Commissioner, Municipal Corporation, Gurgaon have the right to change any of the condition of contract. Decision of Commissioner of Municipal Corporation will be final in all disputes & matters. Firm will provide one full time conversant accounts personal for one month after the expiry of agreement to feedup /provide specific knowledge to the new comer. 20. The firm should have register with the RBI for conducting of statutory audit of branches of Nationalized Banks. 21. If any one bidder have participated in tender No. 2728 and have valid G-8 Receipt then that G-8 Receipt will also be valid in this tender. Page 9

MUNICIPAL CORPORATION GURGAON TECHNICAL BID Subject: Regarding maintenance & handling of Accounts work of Municipal Corporation, Gurgaon. Sr. No. Description 1. Name of Firm/ Agency with address. 2. Detail of Partners i ii.. iii...... 1. Copy of empanelment No. with CAG. 2. Copy of empanelment No. with RBI. 3. Copy of Reg. No. with ICAI. 4. Copy of EPF Reg. No.. 5. Copy of Reg. No. under Contract Labour (Regulation & Abolition) Act. 1970.. 6. Copy of ESIC Reg. No.. 7. Copy of Service Tax Reg. No.. 8. Copy of Company Pan Card No.. 9. Copy of Labour License No.. 10. Copy of Miscellaneous documents (if any). 11. Detail of experience with reputed companies. 12. Cost of Tender Form with detail. 13. Earnest money deposit with detail. 14. Detail of Authorized Person with authority letter.. 15. Tender form duly filled, stamped and signed. Authorized Signatory (Signature with seal having full name and address) Page 10

MUNICIPAL CORPORATION GURGAON FINANCIAL BID Subject: Regarding maintenance & handling of Accounts work of Municipal Corporation, Gurgaon. Chartered Accountants Firm will have to quote the Service Charges in percentage over and above the DC rates for the staff to be provided by it for the posts and job description mentioned in tender form. 1. Rate of Service Charges in percentage (not less than 5% of wages fixed by MCG) Authorized Signatory (Signature with seal having full name and address) Page 11