PART-TIME NEW-HIRE FREQUENTLY ASKED QUESTIONS Initially Setting up your Username and Password...2 Signing in to mycfcc...6 Signing in to Your CFCC Email...7 Signing in to WebAdvisor...8 Locating Your Monthly Pay Advice...8 W-2 Electronic Consent...10 Obtaining a CFCC Employee ID...11 Parking...11 Campus Maps...12 Pay Schedule...14 403(b) Information...15 IT Services Orientation...15 Faculty Blackboard Info...16 Health Insurance Marketplace Information...17 Revised: February 2017
Initially Setting Up Your Username & Password You will not be able to do this for at least 24 hours after your orientation with HR. Step 1) Go to www.my.cfcc.edu You may also go to www.cfcc.edu and click the mycfcc icon. Step 2) Click Reset Password to get started 2
Step 3) Click on What s my Username Step 4) Key in the information needed to retrieve your Username and select Continue You will need to enter your last name and social security number since you do not have your CFCC ID Number at this time. o If the system cannot find you, you may be attempting to retrieve your information too early. o Please keep in mind that you must generally wait at least 24 hours after your Part-Time Orientation with HR before you can get this information. o If you feel that you have allowed enough time after orientation and your information is being entered correctly, but you are still receiving an error message, please contact the HR Representative that performed your orientation. 3
Step 5) Select Next The system will then prefill your CFCC Username and CFCC ID#. Please retain both of these for your benefit. Step 6) Validate Your Request Be sure to key your information exactly how the example is shown. Once complete, click next. 4
Step 7) Enter a New Password Key in your new password using the guidelines provided. Confirm the password by rekeying it exactly how you did previously. You may also change your security question. Your previous answer will autofill into the form. Once you have entered your information, select Finished. 5
Signing in to mycfcc Step 1) Go to www.my.cfcc.edu You may also go to www.cfcc.edu and click the mycfcc icon. Step 2) Sign in with the credentials that you created/retrieved in the Initially Setting Up Your Username & Password section 6
Signing in to Your CFCC Email Step 1) Login to mycfcc using instructions on page 6 Step 2) On the main page, you will see a section to the left called LAUNCHPAD It may or may not be expanded. o This section works just like any electronic filing cabinet. Just click on the LAUNCHPAD folder to view the contents of the folder. Not Expanded View Expanded View Step 4) Open your CFCC Email Click on the Email icon to open your email. You may also drag & drop the email icon into your FAVORITES section so it s more readily accessible. CFCC email is to only be used strictly for college business and is not be used as a personal email account. 7
Signing in to WebAdvisor Step 1) Log into mycfcc using instructions on page 6 Step 2) Click on WebAdvisor from the LAUNCHPAD Locating Your Monthly Pay Advice If receiving paper checks, your pay advice will be attached to your check Additional or replacement copies of your pay advice must be printed by the Payroll Department Step 1) Log into WebAdvisor using instructions above Step 2) Click on Employees 8
Step 4) Click on Pay Advices Step 5) Select the Pay Advice Pay Advices from the current calendar year will show by default. If you need a prior year, use the drop down menu to select the year you are looking for. If the year you are looking for is not listed, you will have to contact the Payroll Department in order to get the pay advice. 9
W-2 Electronic Consent CFCC allows all employees to receive their end of the year tax form, W-2, electronically. The electronic W-2 is viewable and printable at any point after it is released by the Payroll Department. A printed version of the electronic w-2 is acceptable by the IRS. It is not mandatory, however, it is covenant for the employee as the w-2 will be available faster after processing (no mail delivery wait) and is readily available for several years. Step 1) Follow Steps 1 & 2 from the Locating Your Monthly Pay Advice section Step 2) Click W-2 Electronic Consent Step 3) Provide Consent to receive your w-2 electronically (the top option) and click SUBMIT You can see all of your consent history as well. o Consent history will update immediately after submitting a selection. o You can change your consent at any time. 10
Obtaining a CFCC Employee ID Card Please note you will not be able to obtain CFCC ID until your official first day of employment or 24 hours after your orientation, whichever is later. Employee ID are printed at the following locations: Downtown Campus: Cashier s Office in Union Station (U-173). North Campus: Library in the McKeithan Center (NA-113). Hours of operation may vary slightly between campuses. Please check with each office if you are unsure of their operating hours. You will need the following items to get your ID card: Valid photo ID. CFCC ID Number or Social Security Number. Inform the person at the desk that you are a new employee and need your ID made. Part-Time Employee Parking Please note you will not be able to obtain a parking decal until your official first day of employment or 24 hours after your orientation, whichever is later. If you are unsure about your need to purchase a parking decal, i.e. Off campus or Burgaw/Surf City Center Faculty/Staff, please speak with your supervisor. The cost of a Part-Time Employee Parking Decal is $10/year. Parking decals are available at the following locations: Downtown Cashier s Office: Union Station (U-173) North Campus Cashier s Office: McKeithan Center (NA-123) You will need the following information: Name CFCC ID Number License plate of the primary vehicle to be driven The decal is a window cling and can be moved between vehicles if you have to drive a different one for any reason. Year, Make, Model, and Color of the primary vehicle to be driven Decals are valid from August August of the next year. You may be responsible for purchasing two (2) decals in close proximity depending on your hire date. The Business Office will provide you with a pamphlet containing information about parking regulations and lot locations. It is strongly advised that you know this information. 11
Campus Maps Downtown 12
North Campus 13
Part-Time Employee Pay Schedule Continuing Education Instructor Pay Periods** All Other Faculty/Staff Pay Periods Pay Date* July 1 - July 31 July 16 Aug 15 8/31/2016 MEDI Aug 1 - Aug 31 Aug 16 - Sept 15 9/30/2016 FICA Sept 1 - Sept 31 Sept 16 - Oct 15 10/31/2016 FWHS Oct 1 - Oct 31 Oct 16 - Nov 15 11/30/2016 FWHM Nov 1 - Nov 31 Nov 16 - Dec 15 12/22/2016 NCHH Dec 1 - Dec 31 Dec 16 - Jan 15 1/31/2017 NCMW Jan 1 - Jan 31 Jan 16 - Feb 15 2/28/2017 NCSP Feb 1 - Feb 31 Feb 16 - Mar 15 3/31/2017 Taxes Withheld Pay Codes Medicare Portion of Social Security Tax FICA Portion of Social Security Tax Federal Withholding Tax Single Federal Withholding Tax Married State of NC Tax Head of Household State of NC Tax Married State of NC Tax Single Mar 1 - Mar 31 Mar 16 - Apr 15 4/28/2017 *Dates Subject to Change Apr 1 - Apr 31 Apr 16 - May 15 5/31/2017 **Please Note That Continuing Education Pays Instructors One Month Behind May 1 - May 31 May 16 - June 15 6/30/2017 June 1 - June 30 June 16 July 15 7/31/2017 Depending on your time of hire, your first paycheck may be issued as a printed check. All printed checks will be mailed to the employee on the pay date listed above. If you have any questions about your paycheck/direct deposit, please contact the Payroll Department via email: payroll@cfcc.edu. 14
403(b) Options Cape Fear Community College employees have the option to enroll in a 403(b) plan through any of our authorized vendors. This options includes part-time employees who are actively working. Contributions can be made through a payroll deduction as a percentage of your total paycheck. Employee contributions do not receive any additional contribution from CFCC on behalf of the employee. If you are interested in receiving more information about, or enrolling in, a 403(b) plan while employed at CFCC, please contact Sheila Mallard, Senior HR Generalist, at 910-362-7028 or email her at samallard438@mail.cfcc.edu. Please note that part-time employees are eligible to participate in a 403(b) plan only and are not eligible to participate in any other insurance benefits, 401(k), or 457 plan through a payroll deduction. IT Services New-Hire Orientation IT Services currently offers, and recommends, an introductory orientation for all new-hires of CFCC. If interested in scheduling an IT Services Orientation, please contact Linda Boney, Desktop Support Manager, to set up a time at: 910-362-7481 lboney@cfcc.edu The Orientation will cover things such as: Computer Logins my.cfcc.edu overview Shared Drive U-drive Gmail Setup Microsoft Outlook Setup Sync email account with mobile device(s) Discuss mobile apps and Google Drive Loading a printer Connecting to CFCC s Wi-Fi Voicemail Setup Anything else you may need 15
New Faculty Orientation Introduction to Blackboard Getting Started with Blackboard Blackboard (Bb) is Cape Fear Community College s learning management system (LMS). All courses at CFCC whether online, hybrid, or face-to face are provided with a Bb course shell. Faculty Introduction to Blackboard All faculty are auto-enrolled in the non-required course, Faculty Introduction to Blackboard. Its purpose is to introduce faculty who are new to or unfamiliar with the Blackboard LMS. You will be introduced to the course environment while having the opportunity to interact with Bb tools and navigation. HOW TO ACCESS BLACKBOARD: 1. Log in to MyCFCC 2. Click the Bb icon labeled My Classes/Blackboard 3. Under the My Courses section, find the heading Courses where you are: Student 4. Click the Faculty Introduction to Blackboard link to enter the course 5. Follow the directions posted on the Announcements in the course Faculty new to CFCC who are teaching hybrid and/or online courses are strongly encouraged to meet with Online Learning staff to ensure familiarity with the College s adopted Online Course Standards, http://cfcc.edu/onlinefaculty/online-course-standards/. Blackboard Tools Blackboard is an instructional tool that can be used to distribute course material and information. The most common tools used are: Communication Tools: Announcements, Sending E-mails Content: Uploading Course Documents (syllabus, notes, etc.), Discussion Forums Assessment: Assignments, Tests/Quizzes, Electronic Grade Center Faculty Support Online resources are available at http://cfcc.edu/onlinefaculty. Workshops are offered throughout the semester. Also, the Online Learning team is available for one-on-one consultations or help. Online Learning hours are Monday-Friday 7:30 am 4:00 pm, location L-220. Other times by appointment. Online Learning Team Contact Information: Chantae Calhoun ccalhoun@cfcc.edu, 910-362-7722 Brantley McKeithan bmckeithan@cfcc.edu, 910-362-7772 16
New Health Insurance Marketplace Coverage Options and Your Health Coverage Form Approved OMB No. 1210-0149 (expires 1-31-2017) PART A: General Information When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment-based health coverage offered by your employer. What is the Health Insurance Marketplace? The Marketplace is designed to help you find health insurance that meets your needs and fits your budget. The Marketplace offers "one-stop shopping" to find and compare private health insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly premium right away. Open enrollment for health insurance coverage through the Marketplace begins in October 2013 for coverage starting as early as January 1, 2014. Can I Save Money on my Health Insurance Premiums in the Marketplace? You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn't meet certain standards. The savings on your premium that you're eligible for depends on your household income. Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace? Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer's health plan. However, you may be eligible for a tax credit that lowers your monthly premium, or a reduction in certain cost-sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards. If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the "minimum value" standard set by the Affordable Care Act, you may be eligible for a tax credit. 1 Note: If you purchase a health plan through the Marketplace instead of accepting health coverage offered by your employer, then you may lose the employer contribution (if any) to the employer-offered coverage. Also, this employer contribution -as well as your employee contribution to employer-offered coverage- is often excluded from income for Federal and State income tax purposes. Your payments for coverage through the Marketplace are made on an after- tax basis. How Can I Get More Information? For more information about your coverage offered by your employer, please check your summary plan description or contact Cape Fear Community College Human Resources Department at 910-362-7312. The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for a Health Insurance Marketplace in your area. 1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs.
PART B: Information About Health Coverage Offered by Your Employer This section contains information about any health coverage offered by your employer. If you decide to complete an application for coverage in the Marketplace, you will be asked to provide this information. This information is numbered to correspond to the Marketplace application. 3. Employer name Cape Fear Community College 4. Employer Identification Number (EIN) 56-0792881 5. Employer address 411 North Front Street 7. City Wilmington 6. Employer phone number 910-362-7000 8. State 9. ZIP code NC 28401 10. Who can we contact about employee health coverage at this job? HR Department 11. Phone number (if different from above) 12. Email address 910-362-7312 hr@cfcc.edu Here is some basic information about health coverage offered by this employer: As your employer, we offer a health plan to: All employees. Eligible employees are: Some employees. Eligible employees are: All full-time and permanent part-time teachers and state employees - For a complete list of eligibility rules, please the State Health Plan's benefit booklet. With respect to dependents: We do offer coverage. Eligible dependents are: An employee's spouse and/or natural, legally adopted or foster child of the subscriber or spouse up to age 26. For a complete list of dependent eligibility rules, please see the State Health Plan's benefit booklet. We do not offer coverage. If checked, this coverage meets the minimum value standard, and the cost of this coverage to you is intended to be affordable, based on employee wages. ** Even if your employer intends your coverage to be affordable, you may still be eligible for a premium discount through the Marketplace. The Marketplace will use your household income, along with other factors, to determine whether you may be eligible for a premium discount. If, for example, your wages vary from week to week (perhaps you are an hourly employee or you work on a commission basis), if you are newly employed mid-year, or if you have other income losses, you may still qualify for a premium discount. If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through the process. Here's the employer information you'll enter when you visit HealthCare.gov to find out if you can get a tax credit to lower your monthly premiums.
The information below corresponds to the Marketplace Employer Coverage Tool. Completing this section is optional for employers, but will help ensure employees understand their coverage choices. 13. Is the employee currently eligible for coverage offered by this employer, or will the employee be eligible in the next 3 months? Yes (Continue) 13a. If the employee is not eligible today, including as a result of a waiting or probationary period, when is the employee eligible for coverage? (mm/dd/yyyy) (Continue) No (STOP and return this form to employee) 14. Does the employer offer a health plan that meets the minimum value standard*? Yes (Go to question 15) No (STOP and return form to employee) 15. For the lowest-cost plan that meets the minimum value standard* offered only to the employee (don't include family plans): If the employer has wellness programs, provide the premium that the employee would pay if he/ she received the maximum discount for any tobacco cessation programs, and didn't receive any other discounts based on wellness programs. a. How much would the employee have to pay in premiums for this plan? $ b. How often? Weekly Every 2 weeks Twice a month Monthly Quarterly Yearly If the plan year will end soon and you know that the health plans offered will change, go to question 16. If you don't know, STOP and return form to employee. 16. What change will the employer make for the new plan year? Employer won't offer health coverage Employer will start offering health coverage to employees or change the premium for the lowest-cost plan available only to the employee that meets the minimum value standard.* (Premium should reflect the discount for wellness programs. See question 15.) a. How much would the employee have to pay in premiums for this plan? $ b. How often? Weekly Every 2 weeks Twice a month Monthly Quarterly Yearly An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs (Section 36B(c)(2)(C)(ii) of the Internal Revenue Code of 1986)