City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Monday, December 14, 2015 1:00 PM Pension Trustees Page 1
Roll Call Present 5 - Chair George N. Cretekos, Trustee Doreen Hock-DiPolito, Trustee Jay E. Polglaze, Trustee Bill Jonson, and Trustee Hoyt Hamilton Also Present William B. Horne City Manager, Jill Silverboard Assistant City Manager, Rod Irwin Assistant City Manager, Pamela K. Akin City Attorney, Rosemarie Call City Clerk, Nicole Sprague Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call To Order Chair Cretekos The meeting was called to order at 1:50 p.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the November 16, 2015 Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee Hamilton moved to approve the minutes of the November 16, 2015 Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda None. 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. Name, Job Classification, Department Pension Elig. Date Vikki Engelson - Paralegal, Legal 09/28/2015 Colin Knowles - Traffic Signal Tech, Engineering 09/28/2015 Jennifer Lozano * - Librarian I, Library 10/03/2015 Keith Law ** - Library Programming Specialist, Library 10/03/2015 Monica Serrano *** - Librarian Assistant, Library 10/03/2015 Lisa Baughman **** - Librarian I, Library 10/03/2015 Page 2
Thomas Murray - Public Utilities Tech I, Public Utilities 10/05/2015 James Warman - Fire Inspector II, Fire Department 10/05/2015 Daniel St. Clair ***** - Recreation Leader I, Parks and Rec. 10/05/2015 Karen Freytag ****** - Buyer, Finance 10/14/2015 Mary Sutton ******* - Police Officer, Police Department 10/17/2015 Michelle Chapman - Customer Service Rep., Customer Service 10/19/2015 Richard Say - Customer Service Representative, Customer Service 10/19/2015 D Averick Spencer - Parks Streets & Sidewalks Tech I, Parks and Rec. 10/19/2015 Caleb Mello ******** - Parks Service Tech I, Parks and Rec. 10/19/2015 Justin Reynolds - Gas Tech I, Gas Department 10/19/2015 O Neil Bonner - Gas Tech I, Gas Department 10/19/2015 Adam Mirro - Utilities Mechanic, Public Utilities 10/19/2015 Troy Younce - Utilities Mechanic, Public Utilities 10/19/2015 Steven Chambers - Police Officer, Police Department 10/19/2015 Justin Hennis - Police Officer, Police Department 10/19/2015 Matthew Milazzo - Police Officer, Police Department 10/19/2015 Meeghan Ramos - Police Officer, Police Department 10/19/2015 Keaton Zerby - Police Officer, Police Department 10/19/2015 Morgan Sullivan ********* - Beach Lifeguard, Parks and Rec. 10/19/2015 * Jennifer Lozano was employed as a student intern from 8/23/2011 to 4/06/2012 and then in a temporary position from 4/07/2012 to 8/09/2012. She was hired as a part time librarian 8/13/2012, and then transferred to a full time position 10/03/2015. She will be eligible for pension as of 10/03/2015. ** Keith Law was hired into a part time position 2/24/2014 and promoted to a full time position effective 10/03/2015. He will be eligible for pension effective 10/03/2015. *** Monica Serrano was hired as a part time Library Assistant 5/18/2015 and then hired into a full time position effective 10/03/2015. She will be eligible for pension as of 10/03/2015. **** Lisa Baughman was hired into a part time position on 8/25/2014 and then transferred to a full time position effective 10/03/2015. She will be eligible for pension as of 10/03/2015. ***** Daniel St. Clair was employed in a temporary part time position from 5/16/2015 to 10/2/2015. He was hired into a full time position effective 10/05/2015, and will be eligible for pension as of 10/05/2015. ****** Karen Freytag was employed in a temporary part time position from 3/30/2015 to 9/26/2015, and then hired into a full time position effective 10/14/2015. She will be eligible for pension as of 10/14/2015. ******* Mary Sutton was hired as a Police Cadet 9/21/2015, and promoted to a Police Officer position effective 10/17/2015. She will be eligible for pension as of 10/17/2015. Page 3
******** Caleb Mello was employed in temporary part time positions from 4/05/2014 to 8/29/2014 and 5/09/2015 to 10/16/2015. He was hired into a full time position effective 10/19/2015, and will be eligible for pension as of 10/19/2015. ********* Morgan Sullivan was hired into a temporary assignment 06/06/2015,and transferred to a part time position 8/08/2015. She was promoted to a full time position effective 10/19/2015 and will be eligible for pension effective 10/19/2015. Trustee Jonson moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employee Bradley Keating, Fire Department, to vest his pension as provided by Section 2.419 of the Employees Pension Plan. Bradley Keating, Fire Medic, Fire Department, was employed by the City on October 31, 2005, and began participating in the Pension Plan on that date. Mr. Keating terminated from City employment on October 31, 2015. The Employees Pension Plan provides that should an employee cease to be an employee of the or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Section 2.416 provides for normal retirement eligibility for hazardous duty Page 4
employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Keating will meet the hazardous duty criteria and begin collecting pension in November 2025. Trustee Hock-DiPolito moved to approve the request of employee Bradley Keating, Fire Department, to vest his pension as provided by Section 2.419 of the Employees Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of employees Scott Ballard, Police Department, Eddie Blackshear, Public Utilities Department and Gregory Smith, Police Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees Pension Plan. Scott Ballard, Police Officer, Police Department, was employed by the City on February 6, 1995, and his pension service credit is effective on that date. His pension will be effective November 1, 2015. Based on an average salary of approximately $73,400.06 over the past five years, the formula for computing regular pensions and Mr. Ballard s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $40,853.76 annually. Eddie Blackshear, Public Utilities Tech II, Public Utilities Department, was employed by the City on December 10, 1984, and his pension service credit is effective on that date. His pension will be effective April 1, 2016. Based on an average salary of approximately $48,565.32 over the past five years, the formula for computing regular pensions and Mr. Blackshear s selection of the Life Annuity, this pension benefit will be approximately $41,769.24 annually. Gregory Smith, Police Officer, Police Department, was employed by the City on May 31, 1994, and his pension service credit is effective on that date. His pension will be effective November 1, 2015. Based on an average salary of approximately $73,009.76 over the past five years, the formula for computing regular pensions and Mr. Smith s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $42,102.24 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on Page 5
which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Mr. Blackshear has met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Ballard and Mr. Smith have met the hazardous duty criteria. Trustee Polglaze moved to approve the request of employees Scott Ballard, Police Department, Eddie Blackshear, Public Utilities Department and Gregory Smith, Police Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees Pension Plan. The motion was duly seconded and carried unanimously. 5. Adjourn The meeting adjourned at 1:51 p.m. Chair Attest Employees Pension Plan Trustees City Clerk Page 6