Pre-Qualification for Empanelment of HT & other Electrical contractors in the state of Tamilnadu. 1
Pre-Qualification for Empanelment of Electrical & Networking contractors in Tamilnadu Dear Sir / Madam, Sub: Prequalification for Empanelment of Electrical-Networking Contractors IDBI Bank Ltd. proposes to carryout electrical Works at its bank branches and offices, Renovation / Relocation etc. in the state of Tamilnadu. The center for the Zone is located in Chennai (address as given below) The Deputy General Manager, IDBI BANK LTD., No. 115, Anna Salai, Post Bag No.805, Saidapet, Chennai-15. Contact Nos. 044-22202205/03/02 The scope of work would involve Electrical & networking works in branches etc. Bank would empanel contractors for the Tamilnadu. Contractors satisfying the pre-qualification criteria will be empanelled only for Tamilnadu State. Contractors are requested to furnish details regarding their Company, Organization Chart, Date of Incorporation, Experience etc as indicated in the application format given in the web site. The application forms can be down loaded from the IDBI website www.idbibank.com from Notices Tenders. The application formats duly completed in all respects giving the aforesaid information is required to be addressed to the officer as indicated in the table below and should be enclosed in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of Electrical & Networking works in Tamilnadu" and dropped in tender box kept for the purpose on or before July 22, 2016 by 10:00 am at the Zonal Office as indicated in Page 2. 2
Address for submission of pre-qualification application SL ZONE NAME OF STATES UNDER THE ADDRESS FOR SUBMISSION OF PRE- No. ZONE QUALIFICATION APPLICATION 1. South Tamil nadu Shri Rangaswamy. N Deputy General Manager, IDBI BANK LTD., No. 115, Anna Salai, Post Bag No.805, Saidapet, Chennai-15. Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre qualification criteria. Chennai, S/d 08/07/2016 Dy. General Manager (FIMD) 3
Terms and conditions of empanelment Bank would empanel contractors for the state of Tamilnadu. The works are proposed in Tamilnadu are in Branches/offices located in Rural / Semi- urban / urban / Metro centers and quarters located in cochin. Only those contractors who are capable of carrying out works in any part of the states need to submit their application in the Zonal office. Contractors satisfying the pre-qualification criteria will be empanelled only for state of Tamilnadu. LT - Electrical & Networking works in Branches ( all Over Tamilnadu) 1. The bidders should have their Main/ Registered office in Tamilnadu 2. Electrical contractor should have valid Electrical license (minimum Class B) for carrying out LT panel works and also to liaison with local electrical authority.(copy of the same shall require to be enclosed). The contractor should have minimum annual turnover of Rs.50.00 lakhs during the three previous financial years ending March 31, 2015 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 1) The contractor should have executed successfully similar works during last 5 years ending March 31, 2015 which should be either of the following:- (a) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each Costing not less than Rs.6 lakhs (b) Two similar completed works costing not less than Rs. 7.5 lakhs Or Or (c) One similar completed work costing not less than Rs.12 lakhs
Similar work means "Internal Electrical Works and Net working works such as data cabling and voice cabling works etc." Preference will be given for works done in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/Financial Institutions/Banks (Both public as well as private sector banks). All other terms and conditions are the same as listed in the annexure for the above work The copy of all the registration certificates must be attached for our verification. HT - Electrical & Networking works in Branches ( all Over Tamilnadu) 1. The bidders should have their Main/ Registered office in Tamilnadu 2. Electrical contractor should have valid Electrical license (Grade A) for carrying out HT panel works and also to liaison with local electrical authority.(copy of the same shall require to be enclosed). The contractor should have minimum annual turnover of Rs.2.00 crore during the three previous financial years ending March 31, 2015 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 1) The contractor should have executed successfully similar works during last 5 years ending March 31, 2015 which should be either of the following:- (a) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each Costing not less than Rs.40 lakhs (b) Two similar completed works costing not less than Rs. 80 lakhs Or Or (c) One similar completed work costing not less than Rs.1.2 crore Similar work means "All HT related Electrical Panel Supply and Installation work and related cabling work." Preference will be given for works done in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/Financial Institutions/Banks (Both public as well as private sector banks). All other terms and conditions are the same as listed in the annexure for the above work The copy of all the registration certificates must be attached for our verification.
4 Facilities & Infrastructure Mgmt.Dept A. Scope of Work: 1. Electrical & Networking works in branches Supplying, Installation and commissioning of HT/LT electrical panel, DBS, control switch gears, cabling for power, lighting, data, voice, CCTV, fire alarm system, burglar alarm system, access control etc. using floor raceways, conduits, cable trays. B) The contractor should have a licensed manpower to carry out electrical services.. C) All contractors applying for any of the works listed above should have a valid registration in Sales Tax, Service tax, VAT any & all the valid registrations required under statutory requirements to works in the state of Tamilnadu etc. D) The contractor must have an branch/office in the state of Tamilnadu E) Time of completion 30 days from the date of issue of the work order for projects involving LT Electrical and networking works in Branches 30-45 days from the date of issue of the work order for projects involving HT Electrical works in Branches F) Method of award of work Tender would be invited only from the pre-qualified contractors. A Pre-qualified contractor who comes out successful in Tendering process will be awarded the work. Award of additional works would be considered after verifying the successful completion of the works already awarded
5 Facilities & Infrastructure Mgmt. Dept. Pre-Qualification for Empanelment of Electrical & Networking contractors in Tamilnadu G. Submission of Prequalification Documents The application forms can be down loaded from the IDBI website www.idbibank.com from Tenders- Notices. The application formats duly completed in all respects with necessary attachments giving the aforesaid information is required to be addressed to the officer as indicated in the table in Page 2 and should be enclosed in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of Electrical Contractors for Tamilnadu" The tender should be dropped in the tender box kept at the Zonal Office for the purpose on or before 22/07/2016 by 10:00 am. H. Instructions to bidders 1. Each page of the application shall be signed by a person having necessary authority to do so. 2. If the space in the Performa is insufficient for furnishing full details, such information may be given in separate sheets. 3. Applicants are required to furnish information against each item of the application. In case certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected. 4. For any further clarification, the applicant may contact in the numbers given in the table in Page 2 during office hours. Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre qualification criteria. 6
A. BASIC INFORMATION ABOUT THE FIRM Annexure Application form for Empanelment of contractors Sl. No. Description Contractor s Information 1. Name and Address of the firm Telephone / Fax no. Name of Contact person Mobile No: of Contact person E.Mail Id 2. Type of organisation(proprietorships/ partnership/ltd. Co. etc.) copy of relevant document to be enclosed 3. Date of Incorporation/commencement of Business 4. Experience as a prime contractor 5. Details of Banks/ Financial Institutions/ Central. Govt./central autonomous bodies/ central public sector undertaking for which is your firm is empanelled 6. PAN No. 7. Sales tax Registration No: 8. VAT / Works contract Tax No: 9. Service Tax Registration No. 10. Name of your Bankers with full address 11. Details of the Account Maintained. 7
B. FINANCIAL POSITION & MICELLANEOUS INFORMATION 1 Annual Turnover 2012-2013 2013-2014 2014-2015 2015-2016 (In Lakhs) (In Lakhs) (In Lakhs) (In Lakhs) 2 Net Profit Financi 3 Copy of Audited al Statements for past 3 financial YES / NO years (Enclosed) Copy of Income Tax returns for 4 the past 3 financial years (Enclosed) YES / NO 5 Credit Facilities from the Bank a. Cash Credit b. Overdraft Limit c. Guarantee d. Others 6 Copy of Facility Sanction Letter / Letters from the Bank (Enclosed) YES / NO 7 Have you ever been disqualified / levied penalties in any work YES / NO contract in the past 8 If YES give details 9 Details of Civil Suits / Litigations aroused during execution of the contracts in the last 5 years ( If any give details) 10 Name & contact Nos. of the two persons / organizations, preferably Banks / Govt. Organization for whom you have carried out works, who may be directly contracted by the Bank to gather information as about the ability competence and capacity of your firm. 8
ANNEXURE - II Major Electrical Works executed (Copies of the completion certificate to be attached) A. List of important works executed by the Agency during last Five years as indicated in Term empanelment. (Separate Sheet can also be enclosed if required) Sl. No. Name of the employer/owner & location. Also indicate whether Govt. or semi Govt. or private body with full postal Address Nature of the work involved in the contact/ residential, commercial premises, Banks,hotels etc. Name of the architect/pmc and their contact No. work order Date & contract amount Date of completion stipulated date of completion Actual date of completion If the work was delayed beyond the stipulated date of completion, give reason for the delay Whether the work was left incomplete or contract was terminated from either side? give details. Any other relevant Information 9
B. List of important works in hand / in progress as indicated in Terms and conditions of empanelment Sl. No. Name of the employer owner & location Nature of the contract, residential, commercial premises, Banks, Hotels etc. Name of the of architect/pmc and their contact nos. Work order date & Contract amount Stipulated date of completion If the work was delayed beyond the stipulated date of completion, give the reason for delay Presen t stage of work Any Other relevant Information 10
C. List of Technical personnel in your establishment giving details about their technical qualification Sl. No. Name Age Qualification Project Experience Nature of works handled Name of the project Handled Date from which employed in your organization Indicate special experience in advance management techniques like CPM/PERT and the projects in which such techniques were handled 11
From Date:,,,. To The Dy. General Manager, Facilities & Infrastructure Mgmt. Dept,,,,, Dear Sir/Madam, Application for empanelment of Electrical Contractors for Tamilnadu State We do hereby declare that the information furnished by us in the duly completed application form and Annexure thereto are correct to the best of our knowledge and belief. Yours faithfully, Signature: Name: Designation: 12
. CHECKLIST OF DOCUMENTS TO BE SUBMITTED 1. Duly Filled and signed Application form. 2. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If applicable) 3. Copy of Pan Card 4. Copy of Sales Tax registration 5. Copy of VAT / Work Contract Tax Registration 6. Copy of Service Tax Registration 7. Copies of Audited Financial Statements for the Past 3 financial years. 8. Copies of Income Tax returns submitted for the past 3 financial years. 9. Copies of Credit Facilities Sanction Letters from Bank. 10. Copies of Work Orders & Completion certificates in support of the details given in Annexure I ( Supporting documents for Pre-qualification) 11. Sample photographs of Projects Completed by your firm (Min.3 Nos) 12. Any other supporting documents. ****** 13