ALEXANDRIA LOUISIANA FINANCIAL REPORTS JUNE 30, 2006 Under provisions of state law, this report is a public document Acopy of the report has been submitted to the entity and other appropriate public officials. The report is available for public inspection at the Baton Rouge office of the Legislative Auditor and, where appropriate, at the office of the parish clerk of court.
TABLE OF CONTENTS PAGE Independent Auditors' Report 12 Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 34 FINANCIAL SECTION Combined Statement of Financial Position 6 Combined Statement of Activities 7 Combined Statement of Cash Flows 8 NOTES TO FINANCIAL STATEMENTS 911 SUPPLEMENTAL DATA Combining Statement of Financial Position 13 Combining Statement of Activities 14 Combining Statement of Cash Flows 15 Rapides Association for Retarded Citizens General Operations Statement of Financial Position 16 Statement of Activities 17 Schedule of Expenses 1819 Statement of Cash Flows 20
TABLE OF CONTENTS (Continued) John Eskew Training Center Statement of Financial Position 21 Statement of Activities 22 Statement of Cash Flows 23 Schedule of Projects 24 Schedule of Findings, Questioned Costs And Corrective Action 25 1 l
Roland D. Kraushaar Certified Public Accountant 14OB Texas Avenue Alexandria, LA 71301 Ph: [318] 4459855 Fax: (318) 4459882 INDEPENDENT AUDITOR'S REPORT Board of Directors Rapides Association for Retarded Citizens I have audited the accompanying statements of financial position of the Rapides Association for Retarded Citizens (a nonprofit organization) as of June 30, 2006, and the related statements of activities and cash flows for the year then ended. These financial statements are the responsibility of the Association's management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. I believe that my audit provides a reasonable basis for my opinion. In my opinion, the financial statements referred to in the first paragraph present fairly, in all material respects, the financial position of the Rapides Association for Retarded Citizens as of June 30, 2006, and the results of its operations for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, I have also issued a report dated December 29, 2006 on my consideration of the Associations internal control over financial reporting and my test of its compliance with certain provisions of laws, regulations, contracts and grants.
My audit was conducted for the purpose of forming an opinion on the statements of financial position, activities and cash flows taken as a whole. The financial information listed as "Supplemental Data" in the table of contents is presented for purposes of additional analysis and is not a required part of the financial statements of Rapides Association For Retarded Citizens. This information has been subjected to the auditing procedures applied in the audit of the financial statements, and in my opinion, is fairly presented in all material respects in relation to the financial statements taken as a whole. Roland D Kraushaar Certified Public Accounta December 29, 2006
Roland D. Kraushaar Certified Public Accountant 1406 Texas Avenue Alexandria, LA 71301 Ph; (318) 4459855 Fax: (318) 4459882 REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To The Board of Commissioners Rapides Association for Retarded Citizens I have audited the accompanying statements of position, activities and cash flows of the Rapides Association for Retarded Citizens, as of and for the year ended June 30, 2006, and have issued my report thereon dated December 29, 2006,1 conducted my audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Rapides Association for Retarded Citizens general purpose financial statements are free of material misstatements, I performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statements amounts. However, providing an opinion on compliance with those provisions was not an objective of my audit and, accordingly, I do not express such an opinion. The results of my tests disclosed the following no instances of noncompliance that are required to be reported under Government Auditing Standards: Internal Control Over Reporting In planning and performing my audit, I considered the Rapides Association for Retarded Citizens, internal control over general purpose financial reporting in order to determine my auditing
procedures for the purpose of expressing my opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, I noted certain matters involving the internal control over financial reporting and its operation that I consider to be reportable conditions. Reportable conditions involve matters coming to my attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in my judgment, could adversely affect the Rapides Association for Retarded Citizens ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. The reportable condition is described in the accompanying schedule of findings and questioned costs as item 20061 A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. My consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, I believe item 20061 of the reportable conditions described above is a material weakness. This report is intended for the information of management, and federal awarding agencies and passthrough entities. loland D. Kraushaar Certified Public Accountant December 29, 2006
FINANCIAL SECTION
COMBINED STATEMENT OF FINANCIAL POSITION June 30, 2006 ASSETS CURRENT ASSETS Cash and equivalents Accounts Receivable Due from employees Prepaid expenses Accrued interest 1,341,635 185,102 200 21,601 8,559 Total current assets 1,557,097 PROPERTY, PLANT AND EQUIPMENT Buildings Major movable equipment Motor vehicles Accumulated depreciation 518,604 128,657 283,124 (351,531) Total property, plant and equipment 578,854 OTHER ASSETS Deposits W/C Insurance Deposit on Vans 8,100 25,934 Total other assets 34,034 S 2,169,985 LIABILITIES AND NET ASSETS LIABILITIES Employee withholdings Accounts Payable 3,559 17,517 Total liabilities NET ASSETSUNRESTRICTED TOTAL LIABILITIES AND NET ASSETS 21,076 2,148,909 $ 2,169,985 See Notes to Financial Statements
COMBINED STATEMENT OF ACTIVITIES For the Year Ended June 30, 2006 PUBLIC SUPPORT AND REVENUES Fees and contracts OCDD contract LRS contract Medicaid waivers SIL LTC COBB Gain on equipment sold Contributions Membership dues Interest income Project revenue (Net) Coke sales Client/employee meals/miscellaneous 240,206 8,192 416,779 1,562,953 12,223 756 100 11,867 702 44,027 28,774 9,520 21,958 TOTAL PUBLIC SUPPORT AND REVENUE $ 2,358,057 EXPENSES Administrative and General Plant Operations and Maintenance Capital Asset Cost Coke Purchases Dietary Employee Bonus Miscellaneous SIL Therapeutic and Training 51 1,033 250,063 43,301 3,080 39,792 5,375 9,440 888,699 372,757 TOTAL EXPENSES 2,123,540 CHANGE IN NET ASSETS NET ASSETS, Beginning of year NET ASSETS, End of year $ 234,517 1,914,392 $ 2,148,909 See Notes lo Financial Statements.
COMBINED STATEMENT OF CASH FLOWS For the Year Ended June 30, 2006 OPERATING ACTIVITIES Net operating income Adjustment to reconcile net operating income to net cash provided by operating activities: Depreciation (Increase) decrease in Accounts receivable (Increase) decrease in Prepaid Expenses (Increase) decrease in employee advances (Increase) decrease in Accrued interest Increase (decrease) in Accounts payable Increase (decrease) in Employee withholdings 234,517 47,549 49,626 (4,416) 675 (6,470) 12,197 3,207 Net cash provided by operating activities 336,885 INVESTING ACTIVITIES Deposit on Vans Purchase of equipment Net Investing Activities NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (25,934) (1,907) (27,841) 309,044 1,032,591 CASH AND CASH EQUIVALENTS, END OF YEAR 1,341,635 See Notes to Financial Statements.
NOTES TO FINANCIAL STATEMENTS NOTE 1. NATURE OF ACTIVITIES The Rapides Association for Retarded Children, Inc. was incorporated in the State of Louisiana on February 10, 1955, as a nonprofit organization. According to its charter the primary purpose of the Association is to promote the general welfare of mentally retarded children in Rapides Parish and to aid parents and families in the solution of personal and social problems arising from mental retardation. It shall provide facilities for the evaluation, care, treatment and education of mentally retarded children in the Parish. The organization is supported primarily through contracts for services with various governmental agencies, which accounts for over 90% of their total revenue. The organization is established as a dues paying organization and open to anyone in Rapides Parish, upon payment of their dues. The collection of dues amounted to $ 702 for the year ended June 30, 2006. CONTRIBUTED SERVICES During the year ended June 30, 2006, the value of contributed services meeting the requirements for recognition in the financial statements was not material and has not been recorded. In addition many individuals volunteer their time at the facility. ESTIMATES The preparation of financial statements in conformity with Generally Accepted Accounting Principles require management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from these estimates. PROPERTY AND EQUIPMENT Donations of property and equipment (if any) are recorded as support at their estimated fair value. Such donations are reported as unrestricted support unless the donor has restricted the donated asset to a specific purpose. The organization has not received any restricted assets, or cash required to acquire restricted assets, in many years, but, if some are received they will be properly recorded. Property and equipment are depreciated using the straight line method.
NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 2. FINANCIAL STATEMENT PRESENTATION In 1996, the organization adopted statements of financial accounting standards (SFAS) No. 117, "Financial Statements of NotforProfit Organizations." Under SFAS No. 117, the organization is required to report information regarding its financial position and activities according to three classes of net assets: Unrestricted net assets, Temporarily restricted net assets, and Permanently restricted net assets. In addition, the organization is required to present a statement of cash flows. As permitted by this new statement, the organization has discontinued its use of fund accounting and has, accordingly, reclassified its financial statements to present the three classes of net assets as required. This reclassification had no effect on the change in net assets for 2006. The organization presently has no restricted assets, therefore, only unrestricted assets are reported in these financial statements. CONTRIBUTIONS The organization also adopted SFAS No. 116, "Accounting for Contributions Received and Contributions Made," in 1996. In accordance with SFAS No. 116, contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support depending on the existence or nature of any donor restrictions. The organization presently receives no restricted contributions, nor have they received any during the past few years, therefore, the adoption of this statement has had no effect on the financial statements. INCOME TAXES The organization is a NotforProfit organization that is exempt from income taxes under Section 501 (C) (3) of the Internal Revenue Code. CASH AND CASH EQUIVALENT For purposes of the statements of cash flows, the organization considers all checking accounts and bank certificates of deposits to be cash equivalent. 10
NOTES TO FINANCIAL STATEMENTS (CONTINUED) DEPOSITS The organization maintains cash in various checking, savings and certificates of deposit in various banks in the area. At year end, the carrying amount of the organization's deposits were $ 1,314,635 and the bank balance was $ 1,356,671. Of the bank balances $ 600,000 was covered by federal depository insurance. The remaining balance of $ 756,671 was not insured or collateralized. FIXED ASSETS A summary of fixed assets follows: BALANCE BALANCE JUNE 30,2005 ADDITIONS DELETIONS June 30.2006 Buildings $518,604 $ $ $518,604 Major movable Equipment Motor vehicles 126,750 283,124 1,907 128,657 283.124 Total fixed assets $928,478 $ 1,907 $ $930,385 Accumulated Depreciation 303,941 47,549 351,531 NET FIXED ASSETS $624,537 $(45,652) $578,854 $578.854 The following useful lives are used to compute depreciation: Buildings Major movable equipment Motor vehicles 2540 years 510 years 4 years 11
SUPPLEMENTAL DATA
COMBINING STATEMENT OF FINANCIAL POSITION June 30, 2006 ASSETS CURRENT ASSETS Cash and equivalents Accounts Receivable Due from Employees Prepaid expenses Due from JETC Accrued interest Total current assets JETC $ 1,179,100 $ 162,535 $ 185,102 200 21,601 11,384 7,113 1,446 $ 1,404,500 $ 163,981 $ 1,341,635 185,102 200 21,601 11,384 8,559 1,568,481 PROPERTY, PLANT AND EQUIPMENT Buildings Major movable equipment Motor vehicles Accumulated depreciation Total property, plant and equipment $ 518,604 $ 76,403 52,254 283,124 (318,723) (32,808) $ 559,408 S 19,446 $ 518,604 128,657 283,124 (351,531) 578,854 OTHER ASSETS Deposit on Vans Deposits W/C Insurance Total other assets $ 25,934 8,100 $ 34,034 $ $ 25,934 8,100 34,034 TOTAL ASSETS $ 1,997.942 $ 183,427 $ 2.181.369 LIABILITIES AND NET ASSETS LIABILITIES Employee withholdings Accounts Payable Due to RARC Total liabilities NET ASSETS UNRESTRICTED $ 3,559 $ $ 17,517 11,384 $ 21,076 $ 11,384 $ $ 1,976,866 $ 172,043 $ 3,559 17,517 11,384 32,460 2,148,909 S 1,997,942 $ 183,427 $ 2,181,369 See Notes lo Financial Statements. 13
COMBINING STATEMENT OF ACTIVITIES For the Year Ended June 30, 2006 PUBLIC SUPPORT AND REVENUES Fees and contracts OCDD contract LRS contract Medicaid waivers SIL LTC COBB Gain on equipment sale Contributions Membership dues Interest income Project revenue (Net) Coke sales Client/employee meals/miscellaneous RARC JETC COMBINED $ 240,206 $ 8,192 416,779 1,562,953 12,223 756 100 794 702 41,122 20,206 11,073 2,905 28,774 9,520 1,752 $ 240,206 8,192 416,779 1,562,953 12,223 756 100 11,867 702 44,027 28,774 9,520 21,958 TOTAL PUBLIC SUPPORT AND REVENUE S 2,304,033 S 54,024 S 2,358,057 EXPENSES Administrative and General Plant Operations and Maintenance Capital Asset Cost Coke Purchases Dietary Employee Bonus Miscellaneous SIL Therapeutic and Training $ 511,033 S 250,063 43,301 39,792 888,699 372,757 3,080 5,375 9,440 $ 511,033 250,063 43,301 3,080 39,792 5,375 9,440 888,699 372,757 TOTAL EXPENSES $ 2,105,645 $ 17,895 $ 2,123,540 CHANGE IN NET ASSETS $ 198,388 S 36,129 $ 234,517 NET ASSETS, Beginning of year 1,778,478 135,914 1,914,392 NET ASSETS, End of year S 1,976,866 S 172,043 S 2,148,909 See Notes to Financial Statements. 14
COMBINING STATEMENT OF CASH FLOWS For the Year Ended June 30, 2006 OPERATING ACTIVITIES Net operating income Adjustment to reconcile net operating income to net cash provided by operating activities: Depreciation (Increase) decrease in Accounts receivable (Increase) decrease in Prepaid Expenses (Increase) decrease in Employee Advances (Increase) decrease in Accrued interest Increase (decrease) in Accounts payable Increase (decrease) in Employee withholding* RARC $ 198,388 $ 43,301 49,626 (4,416) 675 (5,225) 12,197 3,207 JETC 36,129 4,248 (1,245) TOTALS 234,517 47,549 49,626 (4,416) 675 (6,470) 12.197 3,207 Net cash provided by operating activities $ 297,753 $ 39,132 336,885 INVESTING ACTIVITIES Deposit on Vans Purchase of equipment Due to/from JETC/RARC $ (25,934) $ (1.907) (17.505) 17.505 (25.934) (1.907) Net Investing Activities $ (45,346) $ 17,505 (27,841) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR CASH AND CASH EQUIVALENTS, END OF YEAR 252,407 $ 56,637 $ 309,044 926,693 $ 105,898 $ 1,032,591 $ 1,179,100 $ 162,535 $ 1,341,635 See Notes to Financial Statements. 15
GENERAL OPERATIONS STATEMENT OF FINANCIAL POSITION JUNE 30, 2006 ASSETS CURRENT ASSETS Cash and equivalents Accounts Receivable Due from Employees Due from JETC Accrued interest Prepaid expenses 1,179,100 185.102 200 11,384 7,113 21,601 Total current assets 1.404,500 PROPERTY, PLANT AND EQUIPMENT Buildings Major movable equipment Motor vehicles Accumulated depreciation 518,604 76,403 283,124 (318,723) Total property, plant and equipment 559,408 OTHER ASSETS Deposit on Vans Deposits W/C insurance $ 25,934 8,100 Total Other Assets 34,034 TOTAL ASSETS 1,997,942 LIABILITIES AND NET ASSETS LIABILITIES Employee withholdings Accounts Payable 3,559 17,517 NET ASSETS Total liabilities TOTAL LIABILITIES AND FUND BALANCE 21,076 1,976,866 1,997,942 See Notes to Financial Statements. 16
GENERAL OPERATIONS STATEMENT OF ACTIVITIES For the Year Ended June 30, 2006 PUBLIC SUPPORT AND REVENUES Fees and contracts OCDD contract LRS contract Medicaid waivers SIL LTC Cobb Membership dues Interest income Gain on sale of assets Contributions Client/employee meals/miscellaneous 240,206 8,192 416,779 1,562,953 12,223 756 702 41,122 100 794 20,206 TOTAL PUBLIC SUPPORT AND REVENUE $ 2,304,033 EXPENSES Administrative and General Plant Operations and Maintenance Capital Asset Cost Dietary SIL Therapeutic and Training TOTAL EXPENSES CHANGE IN NET ASSETS 511,033 250,063 43,301 39,792 888,699 372,757 2,105,645 198,388 NET ASSETS, Beginning of year NET ASSETS, End of year 1,778,478 $ 1,976,866 See Notes to Financial Statements 17
GENERAL OPERATIONS SCHEDULE OF EXPENSES For the Year Ended June 30, 2006 ADMINISTRATIVE AND GENERAL Salaries Administrator $ 50,073 Salaries Assistant Administrator 30,337 Salaries Clerical 52,804 Payroll Taxes 11,573 Unemployment tax 3,367 Employee Benefits 14,402 Insurance: Van 8,818 Worker's Comp 128,461 Licenses 1,016 Advertising 746 Office Supplies 16,210 Membership dues 3,315 Motor Vehicle Expenses 79,529 Staff Background Checks 2,893 Staff Medical 12,721 Postage 2,192 Audit 8,000 Telephone 12,514 Training, InService 10,731 Travel & Seminars 23,626 Van Drivers and Substitues 35,762 Other 1,943 Total Administrative and General $ 511,033 PLANT OPERATION AND MAINTENANCE Salaries & Wages $ 25,344 Payroll taxes 2,509 JETC 13,318 Repairs & Maintenance, Buildings & Grounds 111,803 Repairs equipment 21,599 Insurance Building 19,286 Utilities 38,117 Supplies 18,087 Total Plant Operation and Maintenance $ 250,063 18
GENERAL OPERATIONS CAPITAL ASSET COST Depreciation Buildings Depreciation Furniture & Equipment Depreciation Vans $ 13,652 6,700 22,949 Total Capital Asset Cost $ 43,301 DIETARY Salaries Payroll Taxes Food Supplies $ 12,972 1,172 24,737 911 Total Dietary $ 39,792 THERAPEUTIC AND TRAINING Salaries Payroll Taxes Medical & Nursing $ 338,221 29,375 5,161 Total Therapeutic & Training $ 372,757 S1L Salaries Payroll Taxes $ 817,683 71,016 TOTAL SIL $ 888,699 TOTAL EXPENSES $ 2,105,645 See Notes to Financial Statements 19
GENERAL OPERATIONS STATEMENT OF CASH FLOWS For the Year Ended June 30, 2006 OPERATING ACTIVITIES Operating Income Adjustment to reconcile net operating income to net cash provided by operating activities: Depreciation (Increase) decrease in Accounts receivable (Increase) decrease in Prepaid Expenses (Increase) decrease in Accrued interest Increase (decrease) in Accounts payable Increase (decrease) in Employee withholdings Net cash provided by operating activities INVESTING ACTIVITIES Deposit on Vans Purchase of equipment Due from JETC RARC $ 198,388 43,301 49,626 (4,416) (5,225) 12,197 675 3,207 297,753 (25,934) (1,907) (17,505) Net Investing Activities (45,346) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR CASH AND CASH EQUIVALENTS, END OF YEAR 252,407 926,693 S 1,179,100 See Notes to Financial Statements 20
John Eskew Training Center Alexandria Louisiana STATEMENT OF FINANCIAL POSITION June 30, 2006 ASSETS CURRENT ASSETS Cash and Equivalent Accrued interest 162,535 1,446 TOTAL CURRENT ASSETS 163,981 FIXED ASSETS Equipment Accumulated Depreciation 52,254 (32,808) NET FIXED ASSETS 19,446 TOTAL ASSETS 183,427 LIABILITIES AND NET ASSETS LIABILITIES Due to RARC 11,384 TOTAL LIABILITIES 11,384 NET ASSETS UNRESTRICTED TOTAL LIABILITIES AND NET ASSETS 172,043 183,427 See Notes to Financial Statements 21
John Eskew Training Center STATEMENT OF ACTIVITIES For the Year Ended June 30, 2006 MISCELLANEOUS REVENUES Project RevenueNet(Schedule) Interest Earned Client Loans (Net) Coke Recycleing Coke Donations Coke Sales TOTAL REVENUES $ $ 28,774 2,905 1,752 6,000 11,073 3,520 54,024 EXPENSES Coke Purchases Employee Bonus Christmas gifts for clients Miscellaneous TOTAL EXPENSES CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR $ $ $ 3,080 5,375 3,546 5,894 17,895 36,129 135,914 NET ASSETS, END OF YEAR $ 172,043 See Notes to Financial Statements 22
RAP1DES ASSOCIATION FOR RETARDED CITIZENS John Eskew Training Center STATEMENT OF CASH FLOWS For the Year Ended June 30,2006 OPERATING ACTIVITIES Net from Operations Adjustment to reconcile changes in net assets to net cash provided by operating activities: Depreciation (Increase) decrease in Accrued interest JETC 36,129 4,248 (1,245) Net cash provided by operating activities 39,132 INVESTING ACTIVITIES Due from RARC 17,505 Net investing activities 17,505 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 56,637 CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR 105,898 CASH AND CASH EQUIVALENTS, END OF YEAR 162,535 See Notes to Financial Statements. 23
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ALEXANDRIA, LOUISIANA SCHEDULE OF FINDINGS, QUESTIONED COSTS AND CORRECTIVE ACTION Year Ended June 30, 2006 FUND INVOLVED COST General Fund N/A FINDINGS 20061 Inadequate Segregation of Duties Finding: Due to the small number of accounting employees, the Association did not have adequate segregation of functions within the accounting system. Recommendation: Based upon the size of the accounting operations and the costbenefit of additional personnel, it may not be feasible to achieve complete segregation of duties. Response and/or Corrective Action: No response and/or corrective action necessary. 25