Branch Name Checklist for Documentation with Proposal S. # Description of Documents 1. Credit Request (on Letterhead) 2. Loan Application Form (as per printed proforma) 3. Borrower s Basic Fact Sheet (B.B.F.S) 4. Copy of CNIC (Partners / proprietor / Directors) 5. Copy of NTN (Business Concern) 6. Manager s Certificate as per circular # BK/HO/CMD/08/Circular/15622 Dated October 27, 2008 7. Customer Risk Rating Report (sheet) 8. Copy of latest SBP e CIB Report(s). 9. Copy of latest Financial Statements (Audited / Un-Audited) 10. Copy of Group s Financial statements 11. Credit Report in case of local firms companies etc and Copy of D&B Report in case of Foreign Co. (from approved company) 12. Copy of latest Call Reports/visit reports and project evaluation report. 13. Group Exposure Sheet with BOK, if applicable. 14. Copy of company s brochure, if available. 15. Security Documents (Title, NEC,etc) 16. Pre/Post Mortgage Legal opinion 17. Valuation Report 18. Latest Search Report 19. Un-conditional CAD certificate (w.r.t. our last sanction letter) 20. Latest Verified stock Report 21. Memorandum & Article of Association 22. Certificate of Incorporation 23. Certificate of Commencement of Business 24. Form 29 (Latest) 25. Partnership Deed with borrowing clause along with Form H 26. Resolution for the requested facility 27. Latest Form EE (in case of export refinance) 28. Extract of Audit Report regarding the client (if any) 29. Mark-up statement of client (for all fund based facilities) 30. Others (Please Specify) Enclosed with the Proposal Yes/No/NA 1
Branch Name (All amounts in Million) CUSTOMER REQUEST DATE REFFERED TO HEAD OFFICE ON THE CUSTOMER 1. NAME OF THE CUSTOMER M/S (Borrowing Company) 2. GROUP NAME M/S. 3. SISTER CONCERN M/S. M/S. 4. CORPORATE STATUS. Sole Proprietorship/ Partnership (Tick whichever is applicable) Private / Public Limited Company 5. NATURE OF BUSINESS Manufacturing / Trading / Services (Tick whichever is applicable) 6. RISK RATING Risk-Grade Code Description Current Previous 7. SBP SECTOR AS PER SBP CODE 8. SECTOR AS PER PR CORPORATE / SME 9. DATE OF ESTABLISHMENT. Date: 2
Branch Name 10. NAMES OF THE PROPRIETOR/ PARTNERS/DIRECTORS S.NO NAME ADDRESS PHONE NO 11. SALES TAX (ST) / NTN NUMBER OF BUSINESS CONCERN NTN NUMBER SALES TAX NUMBER 12. BUSINESS CONTACTS BUSINESS ADDRESS PHONE/FAX NOS POSTAL/REGISTERED ADDRESS (if different from above) PHONE/FAX NOS 13. CUSTOMER S BUSINESS EXPERIENCE 3
Branch Name 14. BRIEF HISTORY OF ACCOUNT WITH BOK 15. DETAILS OF EXISTING FACILITY(S) SANCTIONED AS ON A. (DEMAND FINANCE FACILITY) LIMT SANCTIONED PRINCIPAL NOT YET DUE OVERDUE PRINCIPAL 1 2 3 OVERDUE MARKUP PLUS OTHER 4 OVERDUE AMOUNT 3 + 4 O/S LIABILITY 2+3+4 B. OTHER FUND BASED (RFF/ERF/TOD/FIM ETC) S.NO FACILITY LIMIT M.UP RATE DATE OF DISBURSMENT EXPIRY PRINCIPAL O/S MARKUP O/S B. (NON-FUND BASED) S.NO FACILITY LIMIT COMMISSION RATE EXPIRY LC / ACCEPT OUTSTANDING PADs / OAPs 4
Branch Name 16. SECURITY(S) HELD BY THE BANK AGAINST THE ABOVE FACILITY(S) 17. OVER DUES POSITION S. NO. FACILITY / LIMIT OVER DUE MARKUP (RFF) PERIOD OVER DUE INSTALLMENT AMOUNT IN DFF PERIOD 18. REPAYMENT PERFORMANCE / TRACK RECORD 5
Branch Name 19. BUSINESS PERFORMANCE WITH BOK Business Review, Profitability and Conduct of Account From ------ To---- Rs. Millions Conduct of Account Description Max. Min. Dr. Sum Cr. Sum No. of Adjustments* Current SDA / Saving A/Cs Running Finance(s) * In case of RFF Review of Business with BOK (Existing Customer) Nature of Business BOK Last Year BOK Current Year Expected - Next Year Imports (LCs) Exports (LCs LGs Forex Business Remittance Total Business Profitability Earning from Account Last year This Year Next 12 Months Profit on Funded facilities Earnings on Non Funded Facilities Others (fees/charges etc) Total Earning from Group Profit on Fund Based Earnings on Non-Funds Others (fees/charges etc.) Total 20. PRESENT REQUEST OF THE CUSTOMER Facility Type Amount Requested Amount Recommended Comm. / Markup Rate Net change (New Existing) Expiry Total 21. PURPOSE / JUSTIFICATION OF REQUESTED FACILITY 6
Branch Name 22. NEW SECURITY(S) OFFERED BY THE CUSTOMER EXPOSURE OF THE BANK AFTER THE NEW SANCTION TANGIBLE SECURITY EXISTING + FRESH DEBT SECURITY COVERAGE (IN TIMES) 23. Group Exposure including the above facilities - ( Group Sheet Attached) Total Limits Total O/S Amount as on.. Regular/Irregular Funded Non-Funded Total 24. CERTIFICATIONS Whether the has certified the valuation of the security(s) AND attached his certificate Whether the Branch has certified that they have made a visit to the property(s) offered as security(s) Has the Customer(s) availed any credit facility from other Bank(s) If yes, give detail as per Annexure 1 Is the Customer BOK s account holder? If yes, at which branch and since when Branch: Date: Whether there are any pending audit objections (SBP, Internal, External) against the customer. If yes, Branch comments. Objections Branch Comments Whether latest clear CAD certificate is obtained If no, give reasons: 7
Branch Name 25. FINANCIAL (Audited in case of limited companies or Rs. 10M & above) Description Year 1 Year 2 Year 3 Total current assets Fixed assets Short-term debt Current liabilities Long Term liabilities Subordinated debt Net worth (total assets total liabilities) Working capital (current assets less current liabilities) Sales Gross profit Net profit Current Ratio b) CASH FLOWS ( Last 3 years Actual) Description Year 1 Year 2 Year 3 Cash flow from operating activity Cash flow from investing activity Cash flow from financing activity Note: In case of project Financing, projected figures to be provided for at least three years. 26. BORROWING CAPACITY Fund Based Rs. Non Fund Based Rs. Total Rs. 8
Branch Name 27. SWOT ANALYSIS Strengths Weaknesses Opportunities Threats Key Credit Risk Mitigants 28. IN CASE OF CONTRACTORS Analysis of Customer Technical Capability for execution of Contracts Pre-Qualification Yes No Registration with Engineering Council Yes No Date of Registration License Category Projects Completed in Last 3 Years S.No. Description Employer Amount Date of commencement Date of completion Projects On Hand S.No. Description Employer Amount Date of commencem ent Work Completed Amount of Bills Realized O/S 9
Branch Name 29. CIB REPORT OF THE CUSTOMER(S) Name of CIB Incharge (Branch) (Signature) 30. PRUDENTIAL REGULATIONS COMPLIANCE (WHICHEVER IS APPLICABLE) Compliance with P. R for Corporate and Commercial Banking Sr. No. Regulation Complies Y/N 1 R-1.1 Per Party Exposure Limit R-1.2 Per Group Exposure limits 2 R-3 Borrowers Basic Fact Sheet (BBFS) 3 R-5 Borrowing Capacity 4 R-5.2 Current Ratio Compliance with Prudential Regulation for SME Sr. No. Regulation Complies Y/N 1 R-1 Sources & capacity of Repayment and Cash Flow Backed 2 R-3 Limit on Clean facilities 3 R-6 Per Party Exposure Limit 4 R-6 Borrowing Capacity 5 R-8 Borrowers Basic Fact Sheet (BBFS) 6 R-9 Proper utilization of Loan c) EXCEPTIONS REPORTING Exceptions/Relaxation to the Policies and Guidelines/ Prudential Regulations, if any S.No. Regulation No. for which Exemption/relaxation sought Period From To 1 Reason 2 10
Branch Name 18. BRANCH RECOMMENDATIONS Based on the above presentation, we recommend approval of following facility to M/S. a) RFF Rs. b) DFF Rs. c) LG / LC Rs. d) Other: NAME & DESIGNATION SIGNATURE DATE Credit Officer 11