CITY MANAGER S RECOMMENDED DRAFT PROPOSED BUDGET 2018-19 City of Chico April 17, 2018
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19 Overview Detail is in the binders and PDF s High-level overlook during presentations What you see is what you get unless changed Questions/Comments Process Carryover baseline from 2017-18 Wage step adjustments, etc. reflected Special requests evaluated by City Manager
CITY OF CHICO, DRAFT PROPOSED SCHEDULE - BUDGET 2018-19 April 17 th Round #1 Introduction to Proposed Budget 2018-19 Overall General Fund Highlights Administrative Services Department Fire Police City Attorney, City Clerk and City Manager have rollover budgets
CITY OF CHICO, DRAFT PROPOSED SCHEDULE - BUDGET 2018-19 May 1st Round #2 Other Funds Discussion Community Development Department Public Works - Engineering Public Works Operations
CITY OF CHICO, DRAFT PROPOSED SCHEDULE - BUDGET 2018-19 May 15 th Round #3 5 Year Projection Budget Policies Fee Schedule Updates June 5 th Final Round Adoption of Final Budget (deadline is June 30)
DRAFT PROPOSED BUDGET SECTIONS Fund Summaries (pdf pgs 3 81) Operating Summaries by Dept (pdf pgs 83 216) Capital Projects (pdf pgs 226 499) Operating Detail (Behind Orange Page Behind Each Department s Operating Summary Allocated Positions (pdf pgs 217 225) Capital Projects Summary By Project (Yellow) Capital Projects Summary By Fund (Blue) Individual Project Pages (White) Unfunded Projects Summary By Dept (Pink) Unfunded Project Summary (Gold) 12 Individual Project Pages (Green)
DRAFT PROPOSED BUDGET 2018-19 THE GOOD, THE BAD AND THE UGLY City of Chico April 17, 2018
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19 BUDGET PRESENTATION GOOD Positive news we can be rejoice about BAD Not so good news UGLY On the Horizon
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS GENERAL FUND GOOD General Fund is Balanced Utilizes $2,946,332 from Unassigned Fund Balance Carry forward Projected Unassigned Fund Balance at 6/30/2018 is $1,605,086 Unassigned Fund Balance Target is $3,580,500 $1,200,000 transfer to Emergency Reserve Projected Balance at 6/30/2019 is $3,814,221 Emergency Reserve Target is $10,260,000 (37%)
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS GENERAL FUND GOOD Additional property tax from former RDA bond refinancing - $283,000 $500,000 transfer to CalPERS Unfunded Liability Reserve (Fund 903) Projected Balance at 6/30/2019 is $2,456,078 Fund used to pay annual unfunded liability payment Payment due in July 2019 for both plans is $7,598,561 Prepayment saves $275,215
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS GENERAL FUND GOOD New Full-time Staffing Public Works Engineering Assistant Engineer Admin Services IT Tech 1 (Under-filled Position) Police Dispatcher (Reduce Overtime) Police School Resource Officer (2/3 funded by Chico Unified) Revenue trends
GENERAL FUND REVENUES PROPOSED BUDGET 2018-19 UUT 14% TOT 5% Other 9% Property Taxes 30% Sales Taxes 42%
REVENUE % CHANGES FROM 17/18 TO 18/19 Total Revenues, 5% Other (Waste Hauler - $800,000), 30% Sales Taxes, 5% UUT, 5% Property Taxes, 1% TOT, 4% 0% 5% 10% 15% 20% 25% 30%
GENERAL FUND OPERATING BUDGETS BY DEPARTMENT Parks 7% Fire 24% Police 48% Debt Service City Council City Clerk City Management Other Services Human Resources Finance City Attorney Police Fire Parks Planning Street Cleaning Public Right-of-Way Code Enforcement Public Works Admin
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: GENERAL FUND SUMMARY OPERATIONS 2018-19 Draft Proposed 2017-18 Council Adopted Gross Revenue $52,296,169 $49,650,765 Operating Expenses (47,486,385) (44,450,134) Park Operating Expenses (3,513,001) (3,652,267) Debt Service Leases (460,898) (460,898) Net Operational Revenue $835,885 $1,087,466 Net as % of Gross Revenue 1.6% 2.2%
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: GENERAL FUND SUMMARY OPERATIONS 2018-19 Draft Proposed 2017-18 Council Adopted Net Operational Revenue $835,885 $1,087,466 Capital Projects (1,148,942) (799,726) Transfers In (Primarily Gas Tax) 2,200,000 2,240,000 Transfers Out (3,633,275) (2,660,057) Transfers Out Emergency Reserve (1,200,000) (1,100,000) Net Deficiency ($2,946,332) ($1,232,317)
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS GENERAL FUND Bad Requested but unfunded full-time positions Requested but unfunded capital projects Attachment E - $16,164,624 for all funds for 2018-19 Property Taxes in Lieu of Vehicle License Fees (VLF) Error by Butte County Auditor-Controller s Office Annual reduction of $250,000 in ongoing revenue Repayment over five years of $1,995,000 in prior year overpayment at $399,000 per year
Miscellaneous: Unfunded Full-time Permanent Position Requests Estimated Budget CDD: Code Enforcement Officer (2) $195,000 CDD: Administrative Assistant 76,000 CDD: Building Official 163,000 DPW Engineering: Construction Inspector 97,000 DPW Operations: Sr. Maint. Worker (Traffic Signal) 82,000 DPW Operations: Equipment Mechanic 85,000 Total - Miscellaneous $698,000
Safety: Unfunded Full-time Permanent Position Requests Estimated Budget Police: Sergeant $160,000 Police: Officers (3) 420,000 Police: Communications Supervisor 94,000 Police: Administrative Analyst 85,000 Fire: Fire Plan Review 106,000 Fire: Fire Prevention Specialist 122,000 Fire: Fire Preventions Inspector 145,000 Fire: Staffing to add 5 th Station 1,400,000 Fire: Fire Captain (Training) 155,000 Fire: Administrative Analyst 85,000 Total - Safety $2,772,000
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS GENERAL FUND Ugly (On the Horizon) Pension Costs Deferred Maintenance Costs Discuss at May 1 st Meeting Radio System Replacement Plan Costs to be determined
30 CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS GENERAL FUND Ugly (On the Horizon) AB 2268 may provide additional Property Tax In Lieu of VLF of $470,000 per year. (Good Ugly) Initiative #17-0050 - Potential November Proposition 2/3rds electorate approval for all taxes and 2/3rds governing body approval to raise new fees.
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS GENERAL FUND
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS PENSIONS What s been done to address pension costs? 1. City Manager s team met with CalPERS CEO. 2. Staff attended CalPERS board meetings and successfully advocated to stop future discount rate reduction. 3. Met with Governor s Department of Finance. 4. Continued negotiations with employee unions for additional employee contributions towards employer s contributions. 5. Established Fund 903 CalPERS Unfunded Liability Reserve. 6. Council approved $541,455 additional funding into Reserve and continued reserve funding in 2018-19. 7. Researching a Section 115 Pension Trust.
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS PENSIONS CalPERS Update: Required contributions provided in two pieces: Normal Cost - based on percentage of applicable payroll Unfunded Liability Payment Annual payment for both plans - $7,598,561 ($6,547,673 PY) Annually payment saves $275,215 New Discount Rate from 7.5% to 7.0% Increase in normal cost rate percentages Begins 2018-19 and phased in over 8 years
34 CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS PENSIONS $16,000,000 UNFUNDED ACCRUED LIABILITY ANNUAL PAYMENT $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25
CITY OF CHICO, DRAFT PROPOSED BUDGET 2018-19: BUDGET HIGHLIGHTS PENSIONS 2018-19 2019-20 2020-21 2021-22 2022-23 Miscellaneous Plan Projected Rate of Gross Salaries 46% 50% 53% 56% 58% Safety Plan Projected Rate of Gross Salaries 48% 53% 58% 62% 65% Projected Net Gen Fund Contributions as % of General Fund Revenues 19% 21% 22% 24% 27%
CITY OF CHICO, PROPOSED DRAFT BUDGET 2018-19: ADMINISTRATIVE SERVICES GOOD OneSolution Accounting Software Phase 2. Indirect Cost Allocation Plan Updated. Business License Compliance Initiated. IT Help Desk Software Installed. New IT Tech 1 position funded. Updated Phone System and Microwave Technology. BAD IT Staff Analysis Completed - We are 50% understaffed (12 FTE). UGLY (On the Horizon) Retirement of key IT personnel in next year.
CITY OF CHICO, DRAFT PROPOSED BUDGET 18 19 FIRE The Good The Bad The Ugly
CITY OF CHICO, DRAFT PROPOSED BUDGET 17 18 Fire The Good People resilient, highly skilled, dedicated, and compassionate workforce $200,000 increase to re staff an additional apparatus (approx. 45% 50%) Deployment Reimbursement o 21 deployments o 109 individual personnel deployments o 19,356 deployment hours o Total Billed: $1,286,928 PERS Salaries: $907,668 Management Salaries: $188,458 Vehicle & Admin. Fees: $189,398
CITY OF CHICO, DRAFT PROPOSED BUDGET 17 18 Fire The Good Code Enforcement Increased Productivity 2012 2013 2014 2015 2016 2017 Fire Inspection (Primary) 229 169 234 523 708 794 Reinspection 20 25 23 83 41 106 Increased efficiencies due to technology Grants o Fire Investigation Team Training and Equipment: $93,191 ($5,581 match) o Diesel Exhaust Removal Systems: $261,058 ($29,252 match) o Peer Fitness Training: $31,471
CITY OF CHICO, DRAFT PROPOSED BUDGET 17 18 Fire The BAD Triple Whammy o Daily Staffing Remains Below SOC Recommended Minimum Level (17 per day vs. current 14 per day) o Loss of Butte/Cal Fire Station 42 o 3.4% Increased Calls for Service (from 2016) Increased Response Times Community Risk Profile o High Density Dwellings o Non Sprinklered Buildings o Wildfire Urban Interface o Active Shooter
CITY OF CHICO, DRAFT PROPOSED BUDGET 17 18 Fire The BAD Lack of Dedicated Fire Based Dispatcher Positions & Minimal Fire Dispatcher Training Untapped Code Enforcement Revenues (apartments and business annual inspections) Lack of Funding for State Mandates: OSHA, min. training standards, LAFCO, ISO Limited Ability to do Low Frequency High Risk Hands On Training Decreased Public Education 2012 2013 2014 2015 2016 2017 Station Tour 191 185 65 69 71 27 Fire Safety Demo/Class 381 215 12 15 17 11 Fire Safe House 12 13 3 2 2 2 School Program 215 150 43 46 38 10
CITY OF CHICO, PROPOSED BUDGET 17 18 Fire The UGLY Burnout/Injuries Long Term Impact of increasing workload with fewer daily personnel Upper Management Capacity Lacking Critical Management Level Battalion Chiefs o Accountability o Coaching/Mentoring o Incident Management o Quality Control reports, training, evaluations
CITY OF CHICO, PROPOSED BUDGET 17 18 Fire The UGLY Increasing Gap Reactive vs. Proactive Management o Planning Std of Cover Accreditation, data analysis, CIP o Infrastructure(facilities, communications/radios, Mobile Command Terminal [MCT]) o Succession Planning o Risk Reduction Pre Plans Code Enforcement Community Education Emergency Management
CITY OF CHICO, DRAFT PROPOSED BUDGET 17 18 Questions?
CITY OF CHICO, DRAFT PROPOSED BUDGET 17 18 CITY OF CHICO FIRE DEPARTMENT: THEN AND NOW
CHICO POLICE DEPARTMENT Chico City Council ~ Budget Presentation April 17, 2018 Chief of Police Michael O Brien Chico Police Department 1460 Humboldt Road Chico, CA 95928 (530) 897-4900 www.ci.chico.ca.us
CHICO POLICE DEPARTMENT
Traffic Unit is Back! CHICO POLICE DEPARTMENT
CHICO POLICE DEPARTMENT Naloxone
Retail Watch CHICO POLICE DEPARTMENT
CHICO POLICE DEPARTMENT Mobile Crisis Team
CHICO POLICE DEPARTMENT School Resource Officers & School Safety
CHICO POLICE DEPARTMENT Dispatch & Records
CHICO POLICE DEPARTMENT Use of Force Events Compared to Calls for Service CALLS FOR SERVICE VS USE OF FORCE EVENTS Type 2015 2016 2017 Calls for Services (CFS) 68,180 72,952 77,622 Use of Force Incidents 51 51 62 Percent UOF used @ CFS 0.07% 0.07% 0.08% Calls for service include all events where a police officer is dispatched to a call and is physically at scene.
CHICO POLICE DEPARTMENT Dispatch Activity ~ 2015/2016/2017 Comparison DISPATCH PHONE CALLS 2015 2016 2017 Non 911 173,370 170,244 169,277 911 EMERGENCY 48,949 55,025 53,864 TOTAL 222,319 225,269 223,141 UNFILTERED CAD CALLS FOR SERVICE POLICE Dispatched 83,437 86,780 55,994 Self Initiated 24,417 25,914 53,205 FIRE 22,572 22,319 17,391 TOTAL CAD CALLS 130,426 135,013 126,590 REPORTS TAKEN OFFICER/CITZ CONTACT 9,145 9,697 8,882 COPLOGIC (ONLINE REPORTING) 3,440 2,995 3,293 TOTAL 12,585 12,692 12,175 80,000 78,000 76,000 74,000 72,000 70,000 68,000 66,000 64,000 YEAR FILTERED CALLS FOR SERVICE 2015 68,180 2016 72,952 2017 77,622 Grand Total 218,769 FILTERED CALLS FOR SERVICE 15/16 + 7% 16/17 + 6% 15/17 + 14% 62,000 2015 1 2016 2 2017 3
CHICO POLICE DEPARTMENT 2017 Chico Police Units Dispatched
CHICO POLICE DEPARTMENT Property Crimes 2007-2017 4500 City of Chico Property Crimes 2007 2017 4000 3500 3000 2500 2000 1500 1000 500 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Chico
CHICO POLICE DEPARTMENT Violent Crimes 2007-2017 450 City of Chico Violent Crimes 2007 2017 400 350 300 250 200 150 100 50 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Chico
CHICO POLICE DEPARTMENT Part I Reported Crimes ~ 2015/2016/2017 Comparison PART 1 OFFENSES REPORTED 2015 2016 2017 % Change 15/17 % Change 16/17 HOMICIDE 2 4 100% 400% RAPE 59 66 85 44% 29% ROBBERY 87 57 63 28% 11% ASSAULT (AGGRAVATED) 169 170 263 56% 55% TOTAL VIOLENT CRIMES 317 293 415 31% 42% BURGLARY 642 499 531 17% 6% LARCENY 2591 2336 2615 1% 12% VEHICLE THEFT 401 455 447 11% 2% ARSON 191 199 157 18% 21% TOTAL PROPERTY CRIMES 3825 3489 3750 2% 7% TOTAL PART 1 CRIMES 4142 3782 4165 1% 10%
CHICO POLICE DEPARTMENT
CITY MANAGER S RECOMMENDED DRAFT PROPOSED BUDGET 2018-19 City of Chico April 17, 2018