Click to edit Master title style School Board FY 2018 Budget Retreat January 14, 2017
Click FY 2018 to edit Budget Master Retreat title Agenda style Overview of State requirements Overview of budget development process Historical Funding information Salary adjustment recommendations Department requests Staffing Department requests Non-Personnel Local Composite Index (LCI) First Look: Governor s Proposed Budget
Click State to Code edit Requirements Master title style 22.1-92. Estimate of moneys needed for public schools It shall be the duty of each division superintendent to prepare, with the approval of the school board, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary.
Click State to Code edit Requirements Master title style 15.2-2503. Time for preparation and approval of budget; contents. All officers and heads of departments, offices, divisions, boards, commissions, and agencies of every locality shall, on or before the first day of April of each year, prepare and submit to the governing body an estimate of the amount of money needed during the ensuing fiscal year for his department, office, division, board, commission or agency.
Click Budget to Development edit Master title Goals style Develop a budget that aligns with and supports the division s Strategic Plan and focuses on identified outcomes in the plan s priority areas Develop a budget that supports the identified needs of the division
Click Budget to Development edit Master title Process style October November 2016: Meet and discuss needs of individual cost centers to begin development of Superintendent s Proposed budget November December 2016: Evaluation of cost center requests by Superintendent s Cabinet to determine needs of the division January 2017: Presentation to School Board to determine prioritization of needs
Estimated Click Enrollment to edit History Master Summary title style 12,000 11,500 11,000 10,500 10,137 10,248 September 30 Enrollment 10,998 10,671 10,748 10,503 10,549 11,116 11,303 11,431 11,459 10,000 9,500 9,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Click FY18 Budget to edit Master Historical title State style Funding Fiscal Year (FY) State Budget Enrollment 9/30 2009 $32,785,545 10,249 2010 29,486,608 10,503 2011 28,154,118 10,549 2012 26,597,814 10,671 2013 27,371,795 10,748 2014 27,461,499 10,998 2015 31,249,910 11,116 2016 31,834,391 11,316 2017 31,692,035 11,431 Total Change from FY09 to FY17 ($1,093,510) 1,182
Click English to Language edit Master Learner title (ELL) style Population School Year Total ELLs 2009-10 199 2010-11 250 2011-12 331 2012-13 392 2013-14 485 2014-15 510 2015-16 541 2016-17 628 Total Change in ELL Enrollment SY10 to SY17 429
Click Special to Education edit Master Student title Population style School Year (Dec. 1) Number of Students 2009-10 1,551 2010-11 1,549 2011-12 1,548 2012-13 1,538 2013-14 1,582 2014-15 1,572 2015-16 1,630 2016-17 1,715 Total Change in Special Education Enrollment SY10 to SY17 164
Click FY18 Budget to edit Priorities Master Salary title style Adjustment Strategic Plan Priority Description Estimated Cost Rich, rewarding experience for professionals Rich, rewarding experience for professionals Rich, rewarding experience for professionals Step increase for teachers and 1.5% increase for all other staff (including FICA) $1,200,000 1% Salary increase for all staff $850,000 1.5% bonus to all staff in Dec. 2017 (Governor s budget recommendation: December 2017 one-time bonus for SOQ-funded teacher and support positions anticipated state funding to offset this is projected to be $368,000) $832,000
Click to edit Master title style Budget Priorities Ranking Exercise: Salary Adjustment Recommendations
Click FY 2018 to Budget edit Master Priorities title style Personnel Strategic Plan Priority Description Estimated Cost High student achievement for 21 st century success Increase elementary instructional and teaching assistants to 7.5 hours per day to align with school day $165,000 High student achievement for 21 st century success Increase ITRT contract from 203 to 208 days $15,000
Click FY 2018 to Budget edit Master Priorities title style Personnel Strategic Plan Priority Description Estimated Cost High student achievement for 21st century success Addition of 1.5 FTE: Convert 3 current 0.5 FTEs in Gifted and Talented to 3, 1.0 FTE positions to service all elementary schools $115,000 High student achievement for 21st century success Addition of 3.0 FTEs: One School Improvement Specialist (SIS) at each middle school $250,000
Click FY 2018 to Budget edit Master Priorities title style Personnel Strategic Plan Priority Description Estimated Cost High student achievement for 21st century success Expansion of Pre-School program to additional school site: Increase 1 Speech Language Pathologist from 0.86 FTE to 1.0 FTE Part-time Instructional Assistant Increase 1 Special Education Resource Teacher from 0.86 FTE to 1.0 FTE $40,000
Click to edit Master title style Budget Priorities Ranking Exercise: Staffing Requests
Click Strategic to Plan edit Initiatives: Master title Budget style Priorities Strategic Plan Priority Description Estimated Cost High student achievement for 21 st century success Safe, secure, and welcoming climate for students Safe, secure, and welcoming climate for students Safe, secure, and welcoming climate for students Playground and fence at DJ Montague (additional pre-school site) Continuation of bus replacement plan: 2 buses necessary to maintain bus replacement cycle $72,500 $218,000 Snow removal $300,000 Addition of trailer at Jamestown High School: $80,000 in one-time setup costs and annual rental of $2,500 per month $110,000
Click Strategic to Plan edit Initiatives: Master title Budget style Priorities Strategic Plan Priority Description Estimated Cost High student achievement for 21st century success High student achievement for 21st century success Expansion of personalized learning laptops in Middle Schools to include all grade levels (8 th grade at HMS and BMS 600 laptops) and student laptops in support of High School Pathways programs (300 laptops) Virtual Learning Program (VLP): Edmentum contract renewal for development of WJCC Courses $30,000 Increased stipend cost $100,000 $480,000 $130,000
Click Strategic to Plan edit Initiatives: Master title Budget style Priorities Strategic Plan Priority High student achievement for 21st century success High student achievement for 21st century success Description Expansion of Early College program at Thomas Nelson Community College (TNCC) High School Science and Middle/High School Social Studies textbooks Estimated Cost $90,000 $190,000 Accountable and Trusted Leadership Assessment & Analytics Tool $40,000
Click to edit Master title style Budget Priorities Ranking Exercise: Non-Personnel
Click Strategic to Plan edit Initiatives: Master title Budget style Priorities Strategic Plan Priority Accountable and Trusted Leadership Accountable and Trusted Leadership Accountable and Trusted Leadership Description Estimated Cost Redistricting consultant and plan $150,000 Strategic Plan redesign and creation $30,000 Translation Services for division documents $25,000
Click High School to edit Pathways Master title Program styleneeds Needs Estimated Cost Staffing in 2 nd year of implementation at WHS 4 FTEs $ 300,000 Staffing in 1 st year of implementation at JHS 1 FTE 75,000 Staffing in 1 st year of implementation at LHS 1 FTE 75,000 Instructional Resources/Technology WHS, LHS, JHS 75,000 Transportation 60,000 Total projected need $ 585,000
Click Local to Composite edit Master Index title (LCI) style The composite index is a state formula that outlines the ability of each locality to pay for public education A change in the LCI adjusts funding received from the State As the LCI increases, State funding goes down Locality 2014-16 2016-18 Williamsburg 0.8000 0.7747 James City County 0.5632 0.5641
0.5499 0.5286 0.5668 0.5628 0.5632 0.5641 0.6404 0.6228 0.5988.7747.8000.8000.8000.8000.8000.8000.8000.8000 Click Changes to edit in LCI: Master 2001-18 title style 0.85 0.8 0.75 0.7 0.65 0.6 0.55 0.5 2001-02 2003-04 2005-06 2007-08 2009-10 2011-12 2013-14 2015-16 2017-18 James City County Williamsburg
Click Enrollment: to edit Revenue Master title & Staffing style Estimated revenues and staffing allocations are derived from enrollment projections Options are: Governor s Proposed Budget Low Enrollment Projection Most Likely Enrollment Projection WJCC Core Staffing Allocation Elementary: K-2: 20:1 (Cap: 23); 3: 22:1 (Cap: 25); 4-5: 25:1 (Cap: 28) Middle: 18.5:1 High: 20:1
Click Enrollment: to edit Revenue Master title & Staffing style Governor's Budget Projection Future Think Low Projection Future Think Most Likely Projection Enrollment Projected FY2018 11,577 11,459 11,569 Sept. 2016 Enrollment 11,431 11,431 11,431 Projected Increase 146 28 138 % Change 1.3% 0.2% 1.2% Increased teaching staff based upon enrollment option # of teachers 6 0 5 Estimated Cost $ 450,000 $0 $ 375,000
Click Governor s to edit Proposed Master title FY2018 stylebudget FY 2017 Budget FY 2018 Estimated Change ($) Change (%) Revenues State Sales Tax - Local 12,894,444 12,867,380 (27,064) -0.2% State Revenue Standards of Quality (SOQ) 29,778,514 30,184,735 406,221 1.4% Categorical/Incentive 1,913,521 2,776,715 863,194 45.1% Total State Revenue 31,692,035 32,961,450 1,269,415 4.0% Grand Total (State + Sales Tax) 44,586,479 45,828,830 1,242,351 2.8%
Click Non-Negotiable to edit Master Increases title style Description Governor s Budget Health Insurance Increase (Estimated: 5%) $ 795,000 Non-Negotiable Increases: VRS Employer Rate change from 14.66% to 16.32% and VRS Retiree Health Insurance Credit changed from 1.11% to 1.23%. Total VRS % increase of 1.78% Other: Contractual (New Horizons, General Insurance); Principal for James Blair Middle School; addition of ESL teacher; addition of 4 special education teachers and 3 special education teacher assistants; shift in funding from grants to local; increased contractual cost obligations, etc. 1,400,000 1,005,000 Subtotal 3,200,000 FY 2018 Governor's Budget Revenue Impact 1,242,351
Click Enrollment to edit Options: Master Revenue title style & Staffing Low Projection Governor's Budget Revenue Impact $ 1,242,351 Health Insurance/Non-Negotiable 3,200,000 Revenue Impact - Non-Negotiable Increases ($1,957,649) Increased teaching staff based upon enrollment projection: # of Teachers 0 Estimated cost $0 Reserve (contingency) teaching positions: # of Teachers 5 Estimated cost $ 375,000 Revenue Impact - Non-Negotiable + Staff ($2,332,649)
Click to edit Master title style School Board FY 2018 Budget Retreat January 14, 2017