Maharashtra Electricity Regulatory Commission (Uniform Recording, Maintenance and Reporting of Information) Regulations, 2009 1
TABLE OF CONTENTS 1. Short Title, Extent and Commencement 4 2. Definitions 4 3. Maintenance of Information 5 4. Reporting of Information 6 5. Allocation Principles 6 6. Materiality 8 7. Miscellaneous 8 APPENDIX 1. `General Principles and Balance Sheet Principles-Notes 9 2. Balance sheet _1 11 3. Balance sheet _2 12 4. Gross Fixed Asset Principles-Notes 13 5. FORMAT 1 Gross Fixed Asset_1 14 6. FORMAT 1 Gross Fixed Asset_2 15 7. Accumulated Depreciation Principles-Notes 16 8. FORMAT 2 Accumulated Depriciation_1 17 9. FORMAT 2 Accumulated Depriciation_2 18 10. FORMAT 3 Investments_1 19 11. FORMAT 3 Investments_2 and Notes 19 12. Current Assets Principles- Notes 20 13. FORMAT 4 Current Assets_1 21 14. FORMAT 4 Current Assets_2 22 15. FORMAT 5 Loans_1 23 16. FORMAT 5 Loans_2 24 17 Notes on Loans 25 18. FORMAT 6 Current Liabilities_1 26 19. FORMAT 6 Current Liabilities_2 and Notes 27 20. Profit and Loss Principles- Notes 28 21. Profit and Loss Account_1 29 22. Profit and Loss Account_2 30 2
23. FORMAT 7 Cost of Fuel_1 31 24. FORMAT 7 Cost of Fuel_2 And Notes 32 25. FORMAT 8 Cost of power purchase_1 33 26. FORMAT 8 Cost of power purchase_2 and Note 34 27 FORMAT 9.1 A and G Expenses_1 35 28 FORMAT 9.1 A and G Expenses_2 and Notes 36 29 FORMAT 9.2 R and M Expenses_1 37 30. FORMAT 9.2 R and M Expenses_2- and Notes 38 31. Employee Expense Principles- Notes 39 32. FORMAT 9.3 Employee Expenses_1 40 33. FORMAT 9.3 Employee Expenses_2 41 34. FORMAT 10 Long Term Interest Charges_1 42 35. FORMAT 10 Long Term Interest Charges_2 and Note 43 36. FORMAT 11 Interest on Working Capital_1 44 37. FORMAT 11 Interest on Working Capital_2 And Notes 45 38. FORMAT 12 Income Tax_1 46 39. FORMAT 12 Income Tax_2 and Notes 46 40. FORMAT 13 Return on Equity_1 47 41. FORMAT 13 Return on Equity_2 and Notes 47 42. CASH FLOW_1 48 43. CASH FLOW_2 and Notes 48 44. Operation parameter_ Generation a) Thermal Power Station 49 45. b) Hydel Power Station and Note 50 46. Operation parameter_ Transmission 51 47. Operation parameter_ Distribution and Note 52 48. Format for Capex 53 3
MAHARASHTRA ELECRICITY REGULATORY COMMISSION, MUMBAI Maharashtra Electricity Regulatory Commission (Uniform Recording, Maintenance and Reporting of Information) Regulations, 2009 ELECTRICITY ACT, 2003 No. MERC/ADM/211/2009-10/774 - In exercise of the powers conferred under Sections 61 and 62 of the Electricity Act 2003 and Regulations 7 and 8 of the Maharashtra Electricity Regulatory Commission (Terms and Conditions of Tariff) Regulations, 2005, the Maharashtra Electricity Regulatory Commission hereby makes the following Regulations. 1. SHORT TITLE, EXTENT AND COMMENCEMENT 1.1 These Regulations may be called the Maharashtra Electricity Regulatory Commission (Uniform Recording, Maintenance and Reporting of Information) Regulations, 2009. 1.2 These Regulations shall extend to the whole of the State of Maharashtra and to all matters within the jurisdiction of the Commission. 1.3 These Regulations shall come into force from the date of their publication in the Official Gazette. Applicability of the Regulations 1.4 These Regulations are applicable to all Licensees, Generating Companies and where any Licensee also undertakes business of generation of electricity and who submit application for determination of tariff under Section 64 of the Act or application for annual performance review under Regulation 17.2 of the Tariff Regulations and who are regulated by the Commission in the State of Maharashtra. 2. DEFINITIONS In these Regulations unless the context otherwise requires: a) Act means the Electricity Act (36 of 2003), including amendments thereto; b) Auditor means an independent registered company Auditor or Chartered Accountant registered with the ICAI; c) Base Accounts means the Audited accounts of the Licensees and Generating Companies, and where any Licensee who also undertakes business of generation of electricity, that contain all the financial and non-financial information and cover the activities of such Licensees and Generating Companies, and where any Licensee who also undertakes business of generation of electricity in entirety, which includes 4
without limitation the Statutory Accounts prepared under Companies Act, 1956; d) Commission means The Maharashtra Electricity Regulatory Commission ; e) Financial Accounting Year means the period of time covered in the Audited Accounts that is specific to each Generating Company and Licensee, and where any Licensee who also undertakes business of generation of electricity. f) Functional Segments means the Generation, Transmission and Distribution business of the Regulated Business in the State of Maharashtra. g) Regulated Business means the business regulated by the Commission in the State of Maharashtra. h) Tariff Regulations mean the Maharashtra Electricity Regulatory Commission (Terms and Conditions of Tariff) Regulations, 2005 as in force from time to time. Words and expressions used herein and not defined shall have the meaning assigned to them in the Act, rules or regulations. 3. MAINTENANCE OF INFORMATION 3.1 Every Licensee, Generating Company and where a Licensee also undertakes the business of generation of electricity, shall maintain segregated financial, operational and accounting information with supporting vouchers and journal entries including Allocation Statement based on actuals in respect of the business of generation, Licensed Business 1 and Other Business 2. Explanation 1:- The accounting and reporting arrangements shall be maintained in such a manner that can be verified at voucher level. Data maintained in the formats as per the Appendix shall provide information in the most understandable manner, without sacrificing relevance or reliability. Explanation 2:- Entries for which there are no vouchers such as Income Tax and other statutory requirements, the information as specified in the formats in the Appendix shall be maintained without supporting vouchers. 3.2 Every Distribution Licensee shall in addition to the above, maintain segregated information including Allocation Statement based on actuals in respect of the business of wheeling and retail supply. 1 Licensed Business means as defined in the Distribution Licence Regulations and Transmission Licence Regulations 2 Other Business has the meaning in terms of Section 41 and 51 of the EA 2003 5
3.3 Every Licensee, Generating Company and where the Licensee also undertakes the business of generation of electricity, shall maintain information as specified in the formats provided in the appendix so as to be able to submit the same on a quarterly basis to the Commission with actual cost and revenue data. 3.4 Notwithstanding the above, the Commission may direct that further or more detailed information may be required to be maintained by every Licensee, Generating Company or where a Licensee also undertakes the business of generation of electricity. 4. REPORTING OF INFORMATION 4.1 Every Licensee, Generating Company and where a Licensee also undertakes the business of generation of electricity, shall submit to the Commission the data on a quarterly basis pertaining to the Financial Accounting Year in accordance with the Formats specified in the Appendix to these Regulations. Explanation 1:- The filled up formats as per the Appendix and as required to be submitted to the Commission shall provide the actual cost and revenue data for the relevant quarter and not the annualised forecast quantity approved by the Commission for the Control Period. Explanation 2:- The filled up formats as per the Appendix and as required to be submitted to the Commission shall provide the basis of allocation, especially for the common assets and expenditure, along with the actual financial and accounting information and detailed workings and explanations for cost allocation. 4.2 The information as required to be submitted to the Commission as specified above shall be actual information for the period under consideration and shall be sourced directly from the General Ledger that records the actual Audited Account costs of the generation business or Licensed Business or Other Business, as the case may be. 4.3 Notwithstanding the above, the audited consolidated information shall also be submitted to the Commission at the end of the Financial Accounting Period. 4.4 Every Licensee, Generating Company and where a Licensee also undertakes the business of generation of electricity, shall submit to the Commission within one hundred and eighty days of the end of Financial year, reconciliation statement providing for different business sub-segments from the audited Annual Accounts, and basis of such reconciliation statement. 5. ALLOCATION PRINCIPLES 5.1 The allocation of audited annual accounts shall be based on the following principles: 6
i. Items which are directly attributable to the Licensed business or generation business of the Generating Company or where the Licensee also undertakes generation of electricity shall be allocated accordingly; and ii. a. Items which are directly attributable to the Functional Segments shall be allocated accordingly; b. Items not directly attributable to the Functional Segments shall be allocated to the Functional Segments using an appropriate allocator. Items not directly attributable to the Licensed business or generation business of the Generating Company or where the Licensee also undertakes generation of electricity shall be allocated using an appropriate allocator. 5.2 Common items that are not directly attributable shall be allocated on a causation basis. 5.3 The information as required to be submitted to the Commission as specified above shall contain a sub-segment wise segregation linked to the voucher level and the coding structure shall be such that every transaction could be linked to a location/unit code 3 along with regular accounting code. 5.4 Every Licensee, Generating Company and where a Licensee also undertakes the business of generation of electricity, shall provide and substantiate the rationale for such allocation including the numeric factor used for allocation. 5.5 Unless otherwise directed by the Commission, the information required to be submitted to the Commission under these Regulations shall be submitted consistently from one period to the other. 5.6 The information required to be submitted to the Commission under these Regulations shall have two levels of Disaggregation: a) Reconciliation from the audited accounts shall be done by bifurcating between Regulated Business and Other Businesses without any adjustments. b) Under the Regulated Business appropriate adjustments will be done for Generation, Transmission, Distribution wire business and Distribution retail supply business, individually. 5.7 Every Licensee, Generating Company and where a Licensee also undertakes the business of generation of electricity, shall submit to the Commission: o the Audited Accounts; o the Chart of Accounts that underlie the Audited Accounts. Explanation:- To ensure that the information provided is consistent with this regulation and facilitates interpretation and comparability, every Licensee, Generating Company and where a Licensee also undertakes the business of generation of electricity, shall follow the mandatory headings under Companies Act, 1956. 3 location/ unit code wise information needs to be filled by generating station 7
6. MATERIALITY 6.1 An item is material if its omission, misstatement or non-disclosure has the potential to prejudice the understanding of the financial position and nature of the generation business or Licensed Business or Other Business, as the case may be. 6.2 Notwithstanding the above, the basis of allocation may be revised, altered or varied by the Commission for reasons to be recorded in writing. 7. MISCELLANEOUS: 7.1 Power to Amend The Commission may, at any time, vary, alter, modify or amend any provision of these Regulations. 7.2 Power to remove Difficulties If any difficulty arises in giving effect to the provisions of these Regulations, the Commission may, by general or specific Order, make such provisions not inconsistent with the provisions of the Act, as may appear to be necessary for removing the difficulty. Mumbai, Dated: 20 th April 2009 P. B. Patil Secretary, Maharashtra Electricity Regulatory Commission 8
APPENDIX General Principles: 1. The entries filed under the D, E, F and G column of all _1 Format and Audited (D), Audited (E), Audited (F) and Audited (G) of all _2 Format should be same. 2. The Formats need to be filled quarterly by the utilities. The quarterly data filled in the Formats should be based on the limited quarterly review of listed companies or without audit in other cases. At the end of financial year, all Utilities need to submit the data on the basis of audited accounts. 3. In conflicting situation of reporting under the formats vis-à-vis provisions of Companies Act and various Accounting standards issued by ICAI, Utilities need to follow the conservative method of reporting. Balance Sheet Principles: 1. Investments: The details of the investments directly related/arising out of the Maharashtra regulated business sub-segments have to be clearly demarcated and separately disclosed along with the type of investment made and interest accrued thereupon. Records should also be maintained to show separately the investments in securities of associated/ subsidiary companies. 2. Equity directly attributable to a particular sub-segment has to be allocated, recorded, maintained and reported according to the principles and policies laid in this regulation. Any equity contribution for common assets or capital expenses allowable by the Commission has to be allocated in proportion to the Gross Fixed Assets. 3. The Reserves and surplus should be allocated to different business sub-segments of regulated business in Maharashtra as per the Tariff Regulations of the Commission. BEST needs to show the fund position of electric supply division under Reserves. 4. The contributions made by the Maharashtra regulated business consumers and the grants received from all sources shall be reflected clearly against each business sub-segments. 9
5. Payment due on capital liabilities: At the time of quarterly filing, if allocation between revenue and capital is not done, then pass the entry under capital suspense. Once the allocation to revenue/ capital account is done, then make relevant entries in that quarter. 10
Balance sheet _1 S. No. Description Format Number ASSETS 1 Gross Fixed Assets 1 2 Less: Accumulated Depreciation 2 3 Net Fixed Assets 4 Capital Expenditure-in-progress 5 Investments 3 6 Current Assets 4 7 Others (specify details) TOTAL ASSETS Audited Amount (Rs crore) A Audited Amount for Non-regulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) Generation Transmission C=A-B Distribution wire Distribution retail supply D E F G LIABILITIES 8 Contributed Equity 9 Reserves 10 Retained Profits 11 Loans 5 12 Current Liabilities 6 13 Consumer Contributions & Grants 14 Payment due on Capital Liabilities 15 Others TOTAL LIABILITIES 11
Balance sheet _2 S. No. Description Format Number ASSETS 1 Gross Fixed Assets 1 2 Less: Accumulated Depreciation 2 3 Net Fixed Assets 4 Capital Expenditure-in-progress 5 Investments 3 6 Current Assets 4 7 Others (specify details) TOTAL ASSETS Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) Generation Transmission Distribution wire Distribution retail supply Audited(D) Actual Adjustment Audited(E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment LIABILITIES 8 Contributed Equity 9 Reserves 10 Retained Profits 11 Loans 5 12 Current Liabilities 6 13 Consumer Contributions & Grants 14 Payment due on Capital Liabilities 15 Others TOTAL LIABILITIES 12
Gross Fixed Asset Principles: 1. Existing Gross Fixed Assets have to be allocated between different business segments. The Utilities have already prepared segregated accounting statements including opening balance sheets and the same may be utilised for the above allocation. 2. For future purpose, fixed assets which are directly attributable to a particular business sub- segment has to be recorded, maintained and reported accordingly. 3. Any common fixed assets have to be allocated to various business sub-segments in the proportion of fixed assets. 4. Utilities needs to submit Voltage wise details from FY 2010-11 (i.e. April 2010 onwards) 13
FORMAT 1 Gross Fixed Asset_1 S.No. Asset Particulars 1 Land & land rights 2 Buildings and Roads 3 Intangible Assets 4 Hydraulic Works 5 Other civil works 6 Plant & Machinery a Generators Conventional Hydel Thermal Nuclear Renewables Wind Small Hydro Biomass Solar Bagasse Muncipal solid waste Others b Transmission & Distribution Volatge wise Details of Plant and Machinery - 33 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery - 22 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery -.KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Audited Amount for Nonregulated Business and Electricity Regulated Business Audited outside Maharashtra including Amount (Rs amount not allocable to any crore) business (Rs crore) A B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G Volatge wise Details of Line Cable Network - 33KV Overhead Lines Underground Cables Metering Equipements Line Cable Network - 22KV Overhead Lines Underground Cables Metering Equipements Line Cable Network -...KV Overhead Lines Underground Cables Metering Equipements 7 Vehicles 8 Furniture & Fixtures 9 Office Equipment 10 Fully Depreciated Fixed Assets 11 Others Total 14
FORMAT 1 Gross Fixed Assets_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Asset Particulars 1 Land & land rights 2 Buildings and Roads 3 Intangible Assets 4 Hydraulic Works 5 Other civil works 6 Plant & Machinery a Generators Conventional Hydel Thermal Nuclear Renewables Wind Small Hydro Biomass Solar Bagasse Muncipal solid waste Others b Transmission & Distribution Volatge wise Details of Plant and Machinery - 33 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery - 22 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery -.KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Volatge wise Details of Line Cable Network - 33KV Overhead Lines Underground Cables Metering Equipements Line Cable Network - 22KV Overhead Lines Underground Cables Metering Equipements Line Cable Network -...KV Overhead Lines Underground Cables Metering Equipements 7 Vehicles 8 Furniture & Fixtures 9 Office Equipment 10 Fully Depreciated Fixed Assets 11 Others Total 15
Accumulated Depreciation Principles: 1. The amount of Accumulated Depreciation for the reporting period should be disaggregated between the various businesses subsegments based on the rationale provided for Gross Fixed Assets. 2. The depreciation rates and methodology should be as specified by the Commission under MERC (Terms and Conditions of Tariff) Regulations, 2005. 3. The differences in the depreciation rates for Accounting and Tariffs will be evident in the reconciliation statement provided by the licensee or generating company 16
FORMAT 2 Accumulated Depriciation_1 S.No. Description of assets Audited Amount (Rs crore) Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) Electricity Regulated Maharashtra Business Sub- segments (Rs crore) A B Generation Transmission C=A-B Distribution wire Distribution retail supply 1 Land & land rights 2 Buildings and Roads 3 Intangible Assets 4 Hydraulic Works 5 Other civil works 6 Plant & Machinery a Generators Conventional Hydel Thermal Nuclear Renewables Biomass Wind Small Hydro Solar Bagasse Muncipal solid waste Others b Transmission & Distribution Volatge wise Details of Plant and Machinery - 33 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery - 22 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery -.KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections D E F G Volatge wise Details of Line Cable Network - 33KV Overhead Lines Underground Cables Metering Equipements Line Cable Network - 22KV Overhead Lines Underground Cables Metering Equipements Line Cable Network -...KV Overhead Lines Underground Cables Metering Equipements 7 Vehicles 8 Furniture & Fixtures 9 Office Equipment 10 Others Grand Total 17
FORMAT 2 Accumulated Depriciation_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Description of assets 1 Land & land rights 2 Buildings and Roads 3 Intangible Assets 4 Hydraulic Works 5 Other civil works 6 Plant & Machinery a Generators Conventional Hydel Thermal Nuclear Renewables Biomass Wind Small Hydro Solar Bagasse Muncipal solid waste Others b Transmission & Distribution Volatge wise Details of Plant and Machinery - 33 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery - 22 KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Plant and Machinery -.KV Transformsers T kiosks, substation equipements, switchgear Switchgear inculding cable connections Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Volatge wise Details of Line Cable Network - 33KV Overhead Lines Underground Cables Metering Equipements Line Cable Network - 22KV Overhead Lines Underground Cables Metering Equipements Line Cable Network -...KV Overhead Lines Underground Cables Metering Equipements 7 Vehicles 8 Furniture & Fixtures 9 Office Equipment 10 Others Grand Total 18
FORMAT 3 Investments_1 S.No. 1 2 3 4 5 6 7 Investment Details Audited Amount for Nonregulated Business and Electricity Regulated Business Audited outside Maharashtra including Amount (Rs amount not allocable to any crore) business (Rs crore) A B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G FORMAT 3 Investments_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Investment Details 1 2 3 4 5 6 7 Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Notes: 1. The details of the investments directly related/arising out of the Maharashtra regulated business sub-segments have to be clearly demarcated and separately disclosed along with the type of investment made and interest accrued thereupon. Records should also be maintained to show separately the investments in securities of associated/ subsidiary companies. 19
Current Assets Principles: 1. The details of the inventories directly related/arising out of the Maharashtra regulated business sub-segments has to be clearly demarcated and separately disclosed along with the type and method of inventory accounting. 2. The transactions in cash and bank shall reflect only those items that are directly related or arising out of Maharashtra regulated business sub-segments. This will also help in understanding the cash recovery from respective business sub-segments and also that the regulated tariffs ensuring recovery of cash requirements for working capital purpose. 3. The loans are normally to the employees and the advances are to the contractors and suppliers, as also advance taxes and deposits with Govt authorities like customs, port trust, etc. But these should relate only to the employees and the transactions arising out of Maharashtra regulated business segments and should be recorded for each business sub- segment separately. Any loans and advances for common purposes should be allocated on the basis of Gross Fixed Assets. 20
FORMAT 4 Current Assets_1 S.No. 1 Inventories 2 Sundry debtors a Less than six month b six month to one year c one year to two year d two year to five year e more than five year 3 Cash and Bank Balances 4 Other Current Assets 5 Loans and Advances Total Current Assets Provisions Description Audited Amount (Rs crore) A Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) Generation Transmission C=A-B Distribution wire Distribution retail supply D E F G 21
FORMAT 4 Current Assets_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Description 1 Inventories 2 Sundry debtors a Less than six month b six month to one year c one year to two year d two year to five year e more than five year 3 Cash and Bank Balances 4 Other Current Assets 5 Loans and Advances Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Total Current Assets Provisions 22
FORMAT 5 Loans_1 S.No. Secured Loans 1 Bonds Source 1 Source 2 Source.. Loan Type Audited Amount for Nonregulated Business and Electricity Regulated Business Audited Amount (Rs outside Maharashtra including amount not allocable to any crore) business (Rs crore) A B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 2 Debentures Source 1 Source2 Source. 3 Other Loans and Advances Source 1 Source. UnSecured Loans 4 Short term loans and Advances From Banks Source1 Source2 Source. From Others Source 1 Source 2 Source. 5 Other Loans and Advances Source1 Source 2 Source. TOTAL Loans 23
FORMAT 5 Loans_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Loan Type Secured Loans 1 Bonds Source 1 Source 2 Source.. Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 2 Debentures Source 1 Source2 Source. 3 Other Loans and Advances Source 1 Source. UnSecured Loans 4 Short term loans and Advances From Banks Source1 Source2 Source. From Others Source 1 Source 2 Source. 5 Other Loans and Advances Source1 Source 2 Source. TOTAL Loans 24
Notes on loan : 1. Loans should be allocated to different business sub- segments using the same rationale provided for Gross Fixed Assets. Loans for Working Capital should be shown separately. 25
FORMAT 6 Current Liabilities_1 S.No. 1 Consumer Benefits Account 2 Sundry Creditors Working Capital Loan from 3 Banks Security Deposits from 4 Consumers Deposits and Advances from 5 Consumers 6 Connection charges 7 Meter Charges 8 Penalties 9 Other Liabilities Total current liabilities Provisions Description Audited Amount (Rs crore) A Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 26
FORMAT 6 Current Liabilities_2 Electricity Regulated Maharashtra Business Sub- segments ( Rs Crore) S.No. Description Generation Transmission Distribution wire Distribution retail supply 1 Consumer Benefits Account 2 Sundry Creditors Working Capital Loan from 3 Banks Security Deposits from 4 Consumers Deposits and Advances from 5 Consumers 6 Connection charges 7 Meter Charges 8 Penalties 9 Other Liabilities Total current liabilities Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Notes: Provisions 1. Current Liabilities should be allocated to different business sub-segments using the same rationale provided for Gross Fixed Assets i.e. which are directly attributable to a particular business have to be allocated or recorded accordingly. Common liabilities that cannot be segregated have to be allocated based on Turnover. 2. Actual column in the Current Liabilities_2 will be blank. 27
Profit and Loss Principles: 1. Revenues shall be shown separately for each business sub-segment. Revenues will be accounted for on the basis of actual bills raised. This would be applicable similarly to generation business, transmission business, distribution wire business and retail sale business. 2. Non Tariff Income/ Other Income shall include all income under Maharashtra licensed business 3. Income from other Business: For any assets that are commonly used, the Utility shall allocate 1/3 rd of the revenues to transmission or distribution business accordingly. 4. Income from UI charges: Any receipt through the UI pool should be recorded under this head, along with details of the applicable UI rate for such receipt. 5. Any receipt on account of Cross Subsidy and/or Additional Surcharge payable by an Open Access User is to be recorded under this head. Proper records should be maintained for the collection of such surcharges along with the consumer details that have paid these charges. 28
Profit and Loss Account_1 S.No. Particulars Format Number 1 Cost of Fuel 7 2 Cost of Power Purchase 8 3 Operation & Maintenance Expenses 9.1,9.2 & 9.3 4 Depreciation 5 Interest on Long-term Loan Capital 10 6 Interest on Working Capital and on consumer security deposits 11 7 Bad Debts Written off 8 Other Expenses 9 Income Tax 12 10 Transmission Charges 11 Wheeling Charges 12 Contribution to contingency reserves 13 Standby charges Total Expenditure Audited Amount (Rs crore) A Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) Generation C=A-B Distribution Transmission wire Distribution retail supply D E F G 14 Revenue 15 Non Tariff Income 16 Income from Open Access consumers a Income from Transmission service charges b Income from wheeling charges 17 Income from Other Business Receipt on account of Cross Subsidy and additional 18 Surcharge Total Revenue Net Profit/(Loss)=Total Revenue- Total Expenditure 29
Profit and Loss Account_2 S.No. Particulars Format Number Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 1 Cost of Fuel 7 2 Cost of Power Purchase 8 3 Operation & Maintenance Expenses 9.1,9.2 & 9.3 4 Depreciation 5 Interest on Long-term Loan Capital 10 6 Interest on Working Capital and on consumer security deposits 11 7 Bad Debts Written off 8 Other Expenses 9 Income Tax 12 10 Transmission Charges 11 Wheeling Charges 12 Contribution to contingency reserves 13 Standby charges Total Expenditure 14 Revenue 15 Non Tariff Income 16 Income from Open Access consumers a Income from Transmission service charges b Income from wheeling charges 17 Income from Other Business Receipt on account of Cross Subsidy and additional 18 Surcharge Total Revenue Net Profit/(Loss)=Total Revenue- Total Expenditure 30
FORMAT 7 Cost of Fuel_1 S.No. Unit Particular 1 Basic Cost 2 Freight Freight Surcharge, if 3 applicable 4 Fuel Handling Charges Taxes and Duties (pl. 5 specify details) 6 Any other charges Audited Amount (Rs crore) A Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G Total Price excluding Transit Loss 7 Transit Loss Total Price including Transit Loss 31
FORMAT 7 Cost of Fuel_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Unit Particular 1 Basic Cost 2 Freight Freight Surcharge, if 3 applicable 4 Fuel Handling Charges Taxes and Duties (pl. 5 specify details) 6 Any other charges Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Total Price excluding Transit Loss 7 Transit Loss Notes: Total Price including Transit Loss 1. Fuel expenses should be shown separately for each unit of a generating station based on actual performance. 32
FORMAT 8 Cost of power purchase_1 S.No. Unit Sources of Energy: 1 Own Generation Source 1 Source 2 Particular Audited Amount (Rs crore) A Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 2 Central Sector Purchase Source 1 Source 2 3 RPS Wind Biomass Small Hydro Solar Bagasse Muncipal Solid waste 4 CPP / IPP Source 1 Source 2 5 Bilateral Source 1 Source 2 6 Traders Source 1 Source 2 7 UI 8 Contracted Power 9 Imbalance pool settlement Total 33
FORMAT 8 Cost of power purchase_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Unit Particular Generation Transmission Distribution wire Distribution retail supply Sources of Energy: 1 Own Generation Source 1 Source 2 Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 2 Central Sector Purchase Source 1 Source 2 3 RPS Wind Biomass Small Hydro Solar Bagasse Muncipal Solid waste 4 CPP / IPP Source 1 Source 2 5 Bilateral Source 1 Source 2 6 Traders Source 1 Source 2 7 UI 8 Contracted Power 9 Imbalance pool settlement Total Notes: 1. The proper records shall be maintained showing the quantum and rate of power purchased from various sources. The information of power purchased from own generating stations as well as from other sources should be disclosed separately. 34
FORMAT 9.1 A and G Expenses_1 S.no. Particulars 1 Rent Rates & Taxes 2 Insurance 3 Telephone & Postage, etc. 4 Legal charges & Audit fee 5 Professional, Consultancy, Technical fee 6 Conveyance & Travel 7 Electricity charges 8 Water charges 9 Security arrangements 10 Fees & subscription 11 Books & periodicals 12 Computer Stationery 13 Printing & Stationery 14 Advertisements 15 Purchase Related Advertisement Expenses 16 Contribution/Donations 17 License Fee and other related fee 18 Vehicle Running Expenses Truck / Delivery Van 19 Vehicle Hiring Expenses Truck / Delivery Van 20 Cost of services procured 21 Outsourcing of metering and billing system 22 Freight On Capital Equipments 23 V-sat, Internet and related charges 24 Training 25 Bank Charges 26 Miscellaneous Expenses 27 Office Expenses 28 Others 29 Gross A&G Expenses 30 Less: Expenses Capitalised 31 Net A&G Expenses Audited Amount (Rs crore) A Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 35
FORMAT 9.1 A and G Expenses_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.no. Particulars 1 Rent Rates & Taxes 2 Insurance 3 Telephone & Postage, etc. 4 Legal charges & Audit fee 5 Professional, Consultancy, Technical fee 6 Conveyance & Travel 7 Electricity charges 8 Water charges 9 Security arrangements 10 Fees & subscription 11 Books & periodicals 12 Computer Stationery 13 Printing & Stationery 14 Advertisements 15 Purchase Related Advertisement Expenses 16 Contribution/Donations 17 License Fee and other related fee 18 Vehicle Running Expenses Truck / Delivery Van 19 Vehicle Hiring Expenses Truck / Delivery Van 20 Cost of services procured 21 Outsourcing of metering and billing system 22 Freight On Capital Equipments 23 V-sat, Internet and related charges 24 Training 25 Bank Charges 26 Miscellaneous Expenses 27 Office Expenses 28 Others 29 Gross A&G Expenses 30 Less: Expenses Capitalised 31 Net A&G Expenses Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Notes: 1. Administrative and General Expenses should be accounted on actual cash and not on provisional basis subject to any limit as prescribed by the Commission. 2. Any administrative and general expenses with respect to common services or assets would be allocated in the proportion of Gross Fixed Assets 36
FORMAT 9.2 R and M Expenses_1 S.no. Particulars 1 Plant & Machinery 2 Buildings 3 Civil Works 4 Hydraulic Works 5 Lines & Cable Networks 6 Vehicles 7 Furniture & Fixtures 8 Office Equipment 9 Gross R&M Expenses 10 Less: Expenses Capitalised 11 Net R&M Expenses Audited Amount (Rs crore) A Audited Amount for Non-regulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 12 Gross Fixed Assets at beginning of year R&M Expenses as % of GFA at beginning of 13 year 37
FORMAT 9.2 R and M Expenses_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.no. Particulars 1 Plant & Machinery 2 Buildings 3 Civil Works 4 Hydraulic Works 5 Lines & Cable Networks 6 Vehicles 7 Furniture & Fixtures 8 Office Equipment 9 Gross R&M Expenses 10 Less: Expenses Capitalised 11 Net R&M Expenses Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 12 Gross Fixed Assets at beginning of year R&M Expenses as % of GFA at beginning of 13 year Notes: 1. Repair and Maintenance expenses should be accounted on actual cash and not on provisional basis subject to any limit as prescribed by the Commission. 2. Any repair and maintenance expenses with respect to common services or assets would be allocated in the proportion of Gross Fixed Assets 38
Employee Expense Principles: 1. Employee expenses should be accounted on actual cash and not on provisional basis subject to any limit as prescribed by the Commission. 2. Any employee expenses with respect to common services or assets would be allocated in the proportion of Gross Fixed Assets. 3. No provision for gratuity, provident fund, pension, etc. should be included in the employee expenses. 4. Cost related to the business development activities should not be considered in the employee expenses. 39
FORMAT 9.3 Employee Expenses_1 S.no. Particulars 1 Basic Salary 2 Dearness Allowance (DA) 3 House Rent Allowance 4 Conveyance Allowance 5 Leave Travel Allowance 6 Earned Leave Encashment 7 Other Allowances 8 Medical Reimbursement 9 Overtime Payment 10 Bonus/Ex-Gratia Payments 11 Interim Relief / Wage Revision 12 Staff welfare expenses VRS Expenses/Retrenchment 13 Compensation 14 Commission to Directors 15 Training Expenses Payment under Workmen's Compensation 16 Act 17 Net Employee Costs 18 Others 19 Gross Employee Expenses 20 Less: Expenses Capitalised 21 Net Employee Expenses Audited Amount (Rs crore) A Audited Amount for Non-regulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 40
FORMAT 9.3 Employee Expenses_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.no. Particulars 1 Basic Salary 2 Dearness Allowance (DA) 3 House Rent Allowance 4 Conveyance Allowance 5 Leave Travel Allowance 6 Earned Leave Encashment 7 Other Allowances 8 Medical Reimbursement 9 Overtime Payment 10 Bonus/Ex-Gratia Payments 11 Interim Relief / Wage Revision 12 Staff welfare expenses VRS Expenses/Retrenchment 13 Compensation 14 Commission to Directors 15 Training Expenses Payment under Workmen's Compensation 16 Act 17 Net Employee Costs 18 Others 19 Gross Employee Expenses 20 Less: Expenses Capitalised 21 Net Employee Expenses Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 41
FORMAT 10 Long Term Interest Charges_1 S.No. Loan Details 1 Interest a Interest on Debenture loans b Interest on term Loans c capitalisation interest d Other Interest Charges 2 Finance Charges a Loss on exchange b Commission and Brokerage c Other finance charges Audited Amount (Rs crore) A Audited Amount for Non-regulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 42
FORMAT 10 Long Term Interest Charges_2 S.No. Loan Details Electricity Regulated Maharashtra Business Sub- segments Crore) (Rs 1 Interest a Interest on Debenture loans b Interest on term Loans c capitalisation interest d Other Interest Charges Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 2 Finance Charges a Loss on exchange b Commission and Brokerage c Other finance charges Notes: 1. Interest charges will be shown separately for each business segment as per the rationale provided for Gross Fixed Assets and Loans. 43
FORMAT 11 Interest on Working Capital_1 S. No. Particular 1 2 Total Interest on Working Capital Total interest on consumer security deposits Audited Amount (Rs crore) A Audited Amount for Non-regulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 44
FORMAT 11 Interest on Working Capital_2 S. No. Particular Electricity Regulated Maharashtra Business Sub- segments Crore) (Rs 1 2 Total Interest on Working Capital Total interest on consumer security deposits Generation Transmission Distribution wire Distribution retail supply Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Notes: 1. Utilities should record the actual working capital loan taken and interests paid for each business sub-segment and submit to the Commission in the quarterly Information System. 45
FORMAT 12 Income Tax_1 S. No. Particular Audited Amount (Rs crore) A Audited Amount for Non-regulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire 1 2 3 4 5 6 7 8 D E F G 1 Income Tax Distribution retail supply FORMAT 12 Income Tax_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S. No. Particular Generation Transmission Distribution wire Distribution retail supply 1 2 1 Income Tax Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 5 6 7 8 Notes: 1. The Actual Income Tax paid by the company should be allocated between the different business sub-segments. 2. Utilities need to give the information on the income tax that is being allocated by them to the Regulated business. 3. No provision for deferred tax shall be included under Columns 5 to 8. 46
FORMAT 13 Return on Equity_1 S.No. Code Data Required Reference Audited Amount (Rs crore) A Audited Amount for Non-regulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) C=A-B Generation Transmission Distribution wire Distribution retail supply D E F G 1 Actual Equity at the Beginning of the year 2 Actual Equity Invested 3 Actual equity at the end of the year FORMAT 13 Return on Equity_2 Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) S.No. Code Data Required Reference Generation Transmission Distribution wire Distribution retail supply 1 Actual Equity at the Beginning of the year Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment 2 Actual Equity Invested 3 Actual equity at the end of the year Notes: 1. Utilities also need to give information on the actual equity invested by the Utilities in various capital expenditure projects wise and for each business segment and sub-segments. BEST may fill internal fund in the actual equity invested row. 47
CASH FLOW_1 S.No. Particulars Audited Amount (Rs crore) A Audited Amount for Nonregulated Business and Electricity Regulated Business outside Maharashtra including amount not allocable to any business (Rs crore) B Electricity Regulated Maharashtra Business Sub- segments (Rs crore) Generation C=A-B Distribution Transmission wire Distribution retail supply 1 Cash Flows from Operating Activities 2 Cash Flows from Investing Activities 3 Cash Flows from Financing Activities D E F G Net Change in Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year CASH FLOW_2 S.No. Particulars Electricity Regulated Maharashtra Business Sub- segments (Rs Crore) Generation Transmission Distribution wire Distribution retail supply 1 Cash Flows from Operating Activities 2 Cash Flows from Investing Activities 3 Cash Flows from Financing Activities Audited (D) Actual Adjustment Audited (E) Actual Adjustment Audited (F) Actual Adjustment Audited (G) Actual Adjustment Net Change in Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Notes: 1. Cash flow statement needs to be prepared and submitted as per AS-3 standards. The columns will remain same as that of balance sheet and P&L Formats. 2. For the first time, since there are no opening cash balances, proper allocation can be made as per the business requirements. Going forward there should be separate cash register for individual businesses 48
Operation parameter_ Generation a) Thermal Power Station S.No. Particulars Units Previous year Current year 1 Total Capacity MW 2 Availability % 3 Plant Load Factor % 4 Gross Generation MU 5 Auxiliary energy consumption % 6 Station Heat Rate kcal/ kwh 7 Planned Outage a Annual Overhaul No.of days b Complete Overhaul No.of days 8 Forced Outage a Boiler Tube leakage No.of days b External Electrical faults No.of days c Pressure parts leakage No.of days d Flame Failures No.of days e Condensor tube leakage No.of days 49
b) Hydel Power Station S.No. Particulars Units Previous year Current year 1 Total Capacity MW 2 Capacity Index % 3 Design Energy MU 4 Gross Generation MU 5 Auxiliary energy consumption % 6 Auxiliary energy consumption MU 7 Net Generation MU 8 Planned Outage a Annual Overhaul No. of days b Complete Overhaul No. of days 9 Forced Outage ( with specific reasons) a No. of days b No. of days Notes: 1. The information provided in the above tables should be filled for each unit of each generating station. 50
Operation parameter_ Transmission S.No. Particulars 1 Planned Transmission Outage Units Previous year Current year a Switch yard maintenance No.of days b Line maintenance No.of days 2 Forced Transmission Outage a Electrical Fault No.of days b Transformer failure No.of days c Line Trippings No.of days d Cascade Trippings No.of days e Line earth No.of days 3 Availability % 4 Transmission loss % 51
Operation parameter_ Distribution Division Parameter SAIDI SAIFI CAIDI Distribution Loss Collection efficiency Previous Year Current Year Previous Year Current Year Previous Year Current Year Previous Year Current Year Previous Year Current Year Previous Year Availability Current Year Metered Consumption Previous Year Current Year Division 1 Division 2 Division 3 Division 4...... Division n Units of Measurement ( Total durations of sustained interruptions during the month minutes)/ (Total no. of consumers) (Total no.of ( Total durations sustained of sustained interruptions interruptions during the during the month month)/(total minutes)/( Total no. of no. of consumers) consumers) (Total no.of sustained interruptions during the month)/(total no. of consumers) SAIDI/ SAIFI SAIDI/ SAIFI % % % % % % (Metered (Metered Consumpt Consumpt ion)/ ( ion)/ ( Total Total Consumpt Consumpt ion) ion) Notes: 1. The information provided in the above table should be filled for each division of the Utilities. 52