Title: Equipment Inventry- Transactin Histry Dcument ID: PA0040 Replaces: n/a Date Mdified: 08/07/2014 Purpse: This prcedure details hw t perfrm an Asset Inquiry in the Oracle Prject Accunting mdule. The Find Transactins and Transactin Histry windws allw yu t query details f an asset including: Asset transactin details Transactin details fr a range f assets Asset Transactin Types: Additins, Transfers, Adjustments, and Full Retirements Fr Questins Cntact: Finance Custmer Care at financecustmercare@hi.edu r 740.597.6446. ATTN: FOR TIPS ON NAVIGATION AND COMMONLY USED FIELDS ACCESS THE ORACLE NAVIGATION DOCUMENT. Table f Cntents NAVIGATE TO TRANSACTION HISTORY WINDOW... 2 ENTER SEARCH CRITERIA ON FIND TRANSACTIONS WINDOW... 3 RETURN TO FIND TRANSACTIONS WINDOW... 6 VIEW TRANSACTION HISTORY WINDOW... 7 DRILLDOWN INTO ASSET TRANSACTION DETAILS... 7 DRILLDOWN INTO ASSET TRANSACTION TYPE: ADDITION... 8 DRILLDOWN INTO ASSET TRANSACTION TYPE: TRANSFER IN... 8 DRILLDOWN INTO ASSET TRANSACTION TYPE: FULL RETIREMENT... 9 DRILLDOWN INTO ASSET TRANSACTION TYPE: ADJUSTMENT... 9
Equipment Inventry-Transactin Histry Dcument ID: PA0040 NAVIGATE TO TRANSACTION HISTORY WINDOW 1. Click Equipment Inventry link. Next, click Transactin Histry link. 2. The Find Transactins windw, Transactin Histry windw, and the Navigatr windw are all displayed. The Find Transactins windw appears n tp. T add the Transactin Histry windw t the Tp Ten List, verify the Equipment Inventry>Transactin Histry link is highlighted in blue, then click the Add t List buttn. Next time yu want t access the Transactin Histry windw, click n the Transactin Histry link in the Tp Ten List. Page 2 Finance/Plant Accunting
Dcument ID: PA0040 Equipment Inventry-Transactin Histry ENTER SEARCH CRITERIA ON FIND TRANSACTIONS WINDOW An asset search can be cnducted frm the Find Transactins windw r the Transactin Histry windw. In the Find Transactins windw, yu may enter a greater variety f criteria, including ranges fr asset numbers, asset perids, etc. NOTE: If yu want t search frm the Transactin Histry windw, click the X in the upper right crner f the Find Transactins windw t clse it. Perfrm the Asset search frm the Transactin Histry windw. 1. Bk field: Enter FMS Crp Bks (either key value r use LOV). The FMS Crp Bks is the default Bk descriptin. WARNING: THE BOOK FIELD IS MANDATORY. A REFERENCE OR ASSET NUMBER (OR RANGE) MUST ALSO BE ENTERED. 2. Reference Number: Enter the reference number (either key value r use LOV). 3. Asset Numbers: Yu can limit yur search t query a single asset number r a range f assets. Enter the (frm) asset number and (t) asset number (either key value r use LOV). 4. Perids: Enter the (frm) Perid and (t) Perid (either key value r use LOV). 5. Transactin Type: Enter the transactin type (either key value r use LOV). 6. Categry: Click n LOV t display the Categry Flexfield windw. Majr Categry: Click n the LOV icn. The Majr Categry windw displays. Click n BLDG, CIP, IOTB, LAND, r ME (see full descriptins in screen sht belw). Click OK buttn. Page 3 Finance/Plant Accunting
Equipment Inventry-Transactin Histry Dcument ID: PA0040 Categry SUB1: Click n the LOV icn. The Categry SUB1 windw displays. Click n ARTWK, COMP, EDEQ OTHM, FURN, LIBBK, OFFMACH, SCI RES, r VEH (see full descriptins in screen sht belw). Click OK buttn. Categry SUB2: Click n the LOV icn. The Categry SUB2 windw displays. Click n the apprpriate sub-categry. Click OK buttn. Page 4 Finance/Plant Accunting
Dcument ID: PA0040 Equipment Inventry-Transactin Histry At this pint, yu can click OK, Cancel, Cmbinatins, Clear, r Help buttn. If yu click OK, the infrmatin frm the Categry Flexfield will be entered in the Categry field n the Find Transactin windw. Click the Cancel buttn. This will cancel ut the entries and clse the windw. Click the Clear buttn will clear the field entries and redisplay the windw. Click the Cmbinatins buttn t pen a new windw. Yu can use the cmbinatins buttn when yu dn t knw the infrmatin t enter in all three fields. The Enter Reductin Criteria fr Lng-List windw displays. If yu nly knw ne r tw f the fields, yu can use the Cmbinatins buttn t help retrieve the available ptins that are cnnected t the ther tw fields. Enter data in any f the three fields. Fr example, Click n the LOV in the Majr Categry field. Chse the ME (mvable equipment) ptin. Click Ok buttn. A new Categry Flexfield windw displays with all the available Majr Categry-Categry SUB1-Categry SUB2 cmbinatins t chse frm that are in the Majr Categry, mvable equipment. Chse a cmbinatin. Click OK. The cmbinatin is autmatically entered in the Categry field n the Find Transactins windw. Page 5 Finance/Plant Accunting
Equipment Inventry-Transactin Histry Dcument ID: PA0040 7. Click Find Buttn n the Find Transactins windw. The Transactin Histry windw displays. Return t Find Transactins Windw ATTN: IF YOU WANT TO RETURN TO THE FIND TRANSACTIONS WINDOW TO EDIT SEARCH CRITERIA OR START A NEW SEARCH, CLICK THE FIND ICON. THE FIND TRANSACTIONS WINDOW DISPLAYS. Page 6 Finance/Plant Accunting
Dcument ID: PA0040 Equipment Inventry-Transactin Histry VIEW TRANSACTION HISTORY WINDOW The Transactin Histry windw displays the results frm the asset search criteria entered n the Find Transactins windw. This windw displays: Asset Reference Number Transactin Type (i.e. Additin, Transfer, Full Retirement) Asset Number and Descriptin Perid Effective Date Perid Entered Date Fr the selected rw, additinal infrmatin will be displayed at the bttm f the screen: Bk: default is FMS CORP BOOKS Amrtized Adjustment checkbx: If bx is checked the asset is being amrtized. Cmments: cmments entered with the transactin. As yu click n an asset (different rw) the cmment will be assciated with that particular asset. DRILLDOWN INTO ASSET TRANSACTION DETAILS Yu can drilldwn int the Transactin Detail windw frm the Transactin Histry windw. 1. Click n the Asset rw t view mre details. A blue highlight will appear n the rw. 2. Click the Details buttn (see screen sht abve). The Transactin Detail windw displays. 3. View the Transactin Detail windw detailing the asset infrmatin. 4. Click n the hrizntal scrll bar and scrll right, t view all the asset detail fields. Page 7 Finance/Plant Accunting
Equipment Inventry-Transactin Histry Dcument ID: PA0040 Drilldwn int Asset Transactin Type: Additin If yu drilldwn frm a Transactin Type: Additin, the fllwing Transactin Detail windw will be displayed: Field Current Cst Original Cst Recverable Cst Methd Life Prrate Cnventin Prrate Date Date Placed in Service Depreciate Asset Number-Descriptin Descriptin f Fields used by OU Current cst f asset. The riginal cst f the asset. The value f the asset taking the riginal cst less the salvage value. Straight-line depreciatin. The depreciable life f the asset in years. Prrate cnventins; i.e., Half Year. The date applied t the prrate cnventin. The date the asset was riginally placed in service. If Depreciate checkbx marked, the asset is depreciable. The asset number assigned t the asset and the asset descriptin. Drilldwn int Asset Transactin Type: Transfer In If yu drilldwn frm a Transactin Type: Transfer In, the fllwing Transactin Detail windw will be displayed: Field Unit Change Units Emplyee Name Emplyee Number Expense Accunt Lcatin Descriptin f Fields used by OU Identifies the number change in assets. Identifies the number f assets transferred in r added. Emplyee t which asset is assigned. Emplyee number. The cst center t which the asset was charged. Click in the lcatin field then click the Edit field icn t display department, building/rm number, campus lcatin, and state lcatin f the asset. Page 8 Finance/Plant Accunting
Dcument ID: PA0040 Equipment Inventry-Transactin Histry Drilldwn int Asset Transactin Type: Full Retirement If yu drilldwn frm a Transactin Type: Full Retirement, the fllwing Transactin Detail windw will be displayed. Field Retire Date Current Units Units Retired Retirement Type Retirement Cnventin Current Cst Cst Retired Gain/Lss Amunt Descriptin f Fields used by OU The date the asset was retired. The current units assciated with the asset. The number f asset units being retired. Other, Sld, Auctin Sale, r Scrapped. Half Year Current cst f asset. Cst f the asset at retirement date. Gain r Lss f the asset being retired. Drilldwn int Asset Transactin Type: Adjustment If yu drilldwn frm a Transactin Type: Adjustment, the fllwing Transactin Detail windw will display any adjustment made t an existing asset. Yu may view the asset infrmatin befre and after the adjustment. See the Drilldwn int Asset Transactin Type: Additin sectin fr this dcument fr table descriptins. Page 9 Finance/Plant Accunting