BEVERLY HILLS 4 AGENDA REPORT Meeting Date: March 6, 2018 Item Number: D 8 To: From: Honorable Mayor & City Council Laurence S. Wiener, City Attorney Subject: ORDINANCE OF THE CITY OF BEVERLY HILLS ESTABLISHING THE FINANCE DEPARTMENT AND THE HUMAN RESOURCES DEPARTMENT AND REGARDING THE CIVIL SERVICE COMMISSION Attachments: 1. Ordinance RECOMMENDATION It is recommended that the City Council move to waive the full reading and adopt the ordinance entitled, ORDINANCE OF THE CITY OF BEVERLY HILLS ESTABLISHING THE FINANCE DEPARTMENT AND THE HUMAN RESOURCES DEPARTMENT AND REGARDING THE CIVIL SERVICE COMMISSION. INTRODUCTION At its meeting of February 20, 2018, the City Council conducted a first reading of this ordinance and introduced it. DISCUSSION This ordinance establishes the Human Resources Department and Finance Department in lieu of the Administrative Services Department. The ordinance also eliminates the Civil Service Commission which has been dormant for many years. The City Council directed staff to study potential functions for a Civil Service Commission for possible reestablishment in the future. FISCAL IMPACT There is no anticipated fiscal impact for the establishment of the Finance Department and the Human Resources Department as there are offsetting costs associated with the change in positions and salary levels. La renc. Wiener, City Attorney B0785-0001\2162796v1.doc 02/22/1 $
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ORDINANCE NO. 18-0- ORDINANCE OF THE CITY OF BEVERLY HILLS ESTABLISHING THE FINANCE DEPARTMENT AND THE HUMAN RESOURCES DEPARTMENT AND REGARDING THE CIVIL SERVICE COMMISSION RECITALS WHEREAS, the divisions of finance and human resources are under the umbrella of the administrative services department; and WHEREAS, the City Council desires to create a separate finance department and human resources department in place of the current administrative services department; and City. WHEREAS, the Civil Service Commission has not been active for many years in the NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BEVERLY HILLS, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The City hereby renames, amends and restates Article 6 ( Administrative Services Department ) of Chapter 3 ( DEPARTMENTS AND OFFICES ) of Title 2 ( ADMINISTRATION, PERSONNEL, AND PROCEDURE ) of the Beverly Hills Municipal Code as follows: Article 6. Finance Department 2-3-601: CREATION AND FUNCTIONS: The finance department is hereby established and shall be under the direction of the director of finance who shall be accountable to the city manager. The duties of the director of finance shall be as follows: A. Act as ex officio finance director under provisions of the state Government Code and pursuant to section 40805.5 thereof perform the financial and accounting duties imposed on the city clerk commencing with section 40802, and pursuant to section 37209 perform the duties imposed on the city clerk relative to issuance of warrants commencing with section 37203; B. Act as the accounting officer of the city, maintain records reflecting the current financial condition of the city, and furnish advice and reports on city financial matters as may be requested by the city manager; C. Institute and administer a system of accounts and financial reports, and approve the payment of vouchers and the payroll; 80785-0001\2156736v3.doc 1
D. Act as the purchasing agent of the city and perfonu such duties as may be imposed by law upon that position; E. Administer the annual budget, interpret the purpose and intent of appropriations, and account for appropriations and expenditures; F. Direct and supervise the administration of general accounting, payroll, accounts payable, purchasing, management and budget, revenue administration, and cashiering and utility billing, and establish procedures and policies for their effective administration; G. Administer and enforce the business tax, unifonti transient occupancy tax, and other taxes administered by the City; and H. Perform such other duties as may be required by the city manager. SECTION 2. The City hereby adds Article 14 ( Human Resources Department ) to Chapter 3 ( DEPARTMENTS AND OFFICES ) of Title 2 ( ADMINISTRATION, PERSONNEL, AND PROCEDURE ) of the Beverly Hills Municipal Code as follows: Article 14. Human Resources Department 2-3-1401: CREATION AND FUNCTIONS: The human resources department is hereby established and shall be under the direction of the director of human resources who shall be accountable to the city manager. The duties of the director of human resources shall be as follows: A. Administer the personnel system rules and regulations; B. Formulate and recommend for approval the policies and procedures regarding the personnel management of the city; C. Provide personnel services for city employees; D. Administer the city s insurance programs; I. Administer the risk management program; F. Administer the employee benefits program; G. Prepare, promulgate, and enforce, with the approval of the city manager, such administrative regulations as are deemed necessary to accomplish assigned responsibilities; and H. Perform such other duties as may be required by the city manager. SECTION 3. The City hereby amends and restates Section 2-3-001 ( Department and Position Name Modifications ) of Article 0 ( Name Modifications ) to Chapter 3 B0785-0001\2156736v3,doc 2
( DEPARTMENTS AND OFFICES ) of Title 2 ( ADMINISTRATION, PERSONNEL, AND PROCEDURE ) of the Beverly Hills Municipal Code as follows: Article 0. Name Modifications 2-3-001: DEPARTMENT AND POSITION NAME MODIFICATIONS: Wherever in this Code the following department and position names appear, it shall be understood to mean the new names listed below: A. All references to the Building and Safety Department shall now mean Department of Community Development. B. All references to the building and safety division shall now mean department of community C. All references to the building department shall now mean department of community D. All references to the building director shall now mean director of community E. All references to the building division shall now mean building and safety division of the department of community F. All references to the California department of health services shall now mean California department of public health. G. All references to the building inspector shall now mean director of community H. All references to chief financial officer shall now mean director of finance. I. All references to the city controller shall now mean director of finance. I. All references to the department of building and safety shall now mean department of community K. All references to the department of finance administration shall now mean department of finance. L. All references to the department of library and community services shall now mean department of community services. M. All references to the department of planning and community development shall now mean department of community N. All references to the department of transportation shall now mean department of community B0785-0001\2156736v3.doc 3
0. All references to the director of building and planning shall now mean director of community P. All references to the director of building and safety shall now mean director of community Q. All references to the director of finance administration shall now mean director of finance. R. All references to the director of human relations shall now mean human services administrator. S. All references to the director of human services shall now mean director of human resources. T. All references to the director of planning shall now mean director of community U. All references to the director of planning and community development shall now mean director of community V. All references to the director of public services shall now mean director of public works. W. All references to the director of recreation and parks shall now mean director of community services. X. All references to the director of traffic and parking shall now mean director of public works. Y. All references to the director of transportation shall now mean director of community Z. All references to the director of transportation and engineering shall now mean director of community AA. All references to the human services department shall now mean human resources department. BB. All references to the library and community services department shall now mean community services department. CC. All references to the planning department shall now mean department of community DD. All references to the planning director shall now mean director of community B0785-0001\2156736v3.doc 4
EE. All references to the public services department shall now mean department of public works. FE. All references to the public works administrator shall now mean director of public works. GG. All references to the recreation and parks department shall now mean department of community services. HH. All references to the recreation department shall now mean department of community services. II. All references to the superintendent of the building department shall now mean department of community JJ. All references to the transportation department shall now mean department of community KK. All references to the transportation and engineering department shall now mean department of community LL. All references to the transportation official shall now mean director of community MM. All references to the transportation/engineering official shall now mean director of community NN. All references to the water department shall now mean department of public works. 00. All references to the water manager shall now mean director of public works. SECTION 4. The City hereby renames, amends and restates Article 3 ( Civil Service Commission ) of Chapter 2 ( COMMISSIONS AND COMMITTEES ) of Title 2 ( ADMINISTRATION, PERSONNEL, AND PROCEDURE ) of the Beverly Hills Municipal Code as follows: Article 3 ( Reserved ) SECTION 5. The City hereby renames, amends and restates Section 2-5-209 ( Appeal to Civil Service Commission of Article 2 ( Personnel Procedures ) of Chapter 5 ( CIVIL SERVICE, PERSONNEL PROCEDURES, AND EMPLOYEE REGULATIONS ) of Title 2 ( ADMINISTRATION, PERSONNEL, AND PROCEDURE ) of the Beverly Hills Municipal Code as follows: B0785-0001\2156736v3.doc 5
2-5-209: APPEAL OF DISCIPLINARY ACTIONS AND GRIEVANCES: An employee s rights regarding appealing a disciplinary action or a grievance shall be governed solely by any provisions related to such appeals that may be contained in the memorandum of understanding between the city and the employee organization. SECTION 6. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance or the application thereof to any person or place, is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, the remainder of this Ordinance shall be and remain in full force and effect. SECTION 7. Publication. The City Clerk shall cause this Ordinance to be published at least once in a newspaper of general circulation published and circulated in the City within fifteen (15) days after its passage in accordance with Section 36933 of the Government Code, shall certify to the adoption of this Ordinance, and shall cause this Ordinance and his certification, together with proof of publication, to be entered in the Book of Ordinances of the Council of this City. SECTION 8. Effective Date. This Ordinance shall go into effect and be in full force and effect at 12:01 a.m. on the thirty-first (31 st) day after its passage. Adopted: Effective: ATTEST: LILI BOSSE Mayor of the City of Beverly Hills BYRON POPE City Clerk APPROVED AS TO FORM: (SEAL) APPROVED AS TO CONTENT: LAURENCE S. WIENER City Attorney MAHDI ALUZRI City Manager 80785-0001\2156736v3doc 6