South Walton County Mosquito Control District REGULAR BOARD MEETING August 15, 2017 Agenda Call to Order Invocation and Pledge Approval of Minutes (motion) Administration Items 1. Financial Reports for July 2017 2. Approval of Expenditures for July 2017 (motion) 3. Approval of Attorney s Invoices (motion) 4. Local Budget Amendment #9 (motion) 5. Other Operations 1. Activity Report 2. Insectory Remodel and Resistance Study 3. Other Announcements 1. Tentative Budget Hearing - Thursday, September 7 th 5:05pm 2. Final Budget Hearing - Monday, September 18 th 5:05pm 3. Other Seat 1- Commissioner John Magee Seat 2- Commissioner Tim Norris Seat 3- Commissioner Ronnie Faulk Restate New Action Items Public Comments Adjourn
REGULAR BOARD MEETING July 11, 2017 The Board of Commissioners of the South Walton County Mosquito Control District held its Regular Board Meeting at the District Office at 774 North Highway 393, Santa Rosa Beach, Florida at 9:30 a.m. The Commissioners attending the meeting were Timothy Norris, John J. Magee and Ronald Faulk. Also attending were Director Ben Brewer and Office Coordinator Geraldine Via. The meeting opened with a Prayer and Pledge of Allegiance to the American Flag. A motion was made by Commissioner Magee, seconded by Commissioner Faulk to approve the minutes of the June 20, 2017 Regular Board Meeting. Motion passed unanimously. Director Brewer presented the Financial Reports for June 2017. Commissioner Norris asked for approval of the June 2017 expenditures. A motion was made by Commissioner Faulk, seconded by Commissioner Magee to approve the monthly expenditures list for June 2017 as presented. Motion passed unanimously. A motion was made by Commissioner Magee, seconded by Commissioner Faulk to approved payment of Attorney Youell s monthly statement for June 2017 in the amount of $697.09. Motion passed unanimously. The Board discussed the following revision to Section 5.1 of the Employee Handbook that were approved at the June 2017 Regular Board Meeting Any full-time employee hired after May 16, 2017 will only be eligible for Florida Retirement System benefits. Full-time employees who have been hired before May 16, 2017 and who have been continuously employed full-time by the District are eligible for the following Retiree Benefits: After a full-time employee has completed twenty (20) years service with the District, he/she is eligible to retire with the following benefits: Health and life insurance premiums will be paid at rate of 50% until the employee starts receiving FRS retirement benefits. At that time, the District will pay the premium in full. Life insurance will be the same amount as the group life insurance at the time he or she retired. After a full-time employee completes thirty (30) years of service with the District, he/she is eligible to retire with the following benefits: FRS benefits at retirement regardless of age. Health and life insurance premiums will be paid at a rate of 100% by the District.
Minutes of the Regular Board Meeting of July 11, 2017 Page 2 of 5 The foregoing policies are intended as guidelines only and are subject to change at the sole discretion of the SWCMCD Board of Commissioners. These policies do not constitute a contract of employment, express or implies, between the employee and SWCMCD. All employees covered by these policies are employed on an at-will basis, and SWCMCD reserves the right to terminate an individual s employment at any time. Director Brewer provided the Board with copies of the Tentative Detailed Work Plan Budget for fiscal year 2017-2018. Account 10 Personal Services - $808,770.25 Director Brewer stated our most utilized and experienced part time sprayer, Tanya Jiggetts, has recently resigned. Commissioner Magee asked if we had a need for a full-time employee to be available every night. Director Brewer said that it would be good to have someone here in the evening to transfer continuity to the evening shift. This individual could larvicide, resolve service requests and attend Home Owner Association meetings to speak with our citizens. He will further explore the possibilities of having a position dedicated to night shift. Account 20 Personal Service Benefits - $423,146.32. Account 30 Operating Expense - $331,089.00 The GIS mapping program from Leading Edge was discussed in depth and the annual cost of approximately $8,000. The Director stated he is working with the supervisor and entomologist as a team to come up with a consensus on which program would work best for us and bring the most value for the dollar. Account 40 Travel and Per Diem $19,500. Account 41 Communication Services - $12,500. Account 42 Freight Services - $2,900. Account 43 Utility Services - $10,650. Account 44 Rentals & Leases - After discussion, Account 44 was increased by $50,000 for possible need to rent an excavator. This increased the total to $53,250. Account 45 Insurance - $45,000. Account 46 Repair and Maintenance $58,200. Account 47 Printing & Binding - $500. Account 48 Promotional Activities - $9,000. Account 49 Other Current Charges and Obligations $5,025. Account 51 Office Supplies $5,000. Account 52.1 Gasoline, Oil, and Lubricants $27,250. Account 52.2 Chemicals Solvents and Additive $175,699.54.
Minutes of the Regular Board Meeting of July 11, 2017 Page 3 of 5 Account 52.3 Clothing and Wearing Apparel - $6,500. Account 52.4 Miscellaneous Supplies and Incidental Expenses $35,500. Account 52.5 Tools and Small Implements $7,025. Account 54 Books, Publications, Subscriptions, Dues & Memberships - $9,085. Account 55 Training $14,000. Director Brewer mentioned that acting Operations Manager Harley Sampson is interested in the Leadership Walton through the Walton County Chamber of Commerce. The Board agreed for him to do so. Commissioner Norris called a 10 minute break at 11:06 a.m. The meeting reconvened at 11:13 a.m. Account 60 Capital Outlay The items listed in Capital Outlay are two ULV sprayers at $9,000 each for a total cost of $18,000, six computers at $1,250 each for a total cost of $7,500, one truck at $30,000, eight ULV flow controls at $4,995 each for a total cost of $39,960, one Drone at a cost of $2,535, DropVision at a cost of $18,382 two bicycles at $2,000 each for a total cost of $4,000, a compressor at a cost of $1,100 and one Buffalo Turbine larvicide unit at a cost $32,000 and an excavator at a cost of $167,000. Commissioner Magee suggested renting an excavator when needed rather than purchase one. The Board agreed to not purchase the excavator but to place $50,000 in Account #44 Rentals and Leases and the remaining $117,000 be placed in Contingency Account #89. The Board agreed. With this decrease the total is $153,477. A motion was made by Commissioner Magee, seconded by Commissioner Faulk to approve Local Budget Amendment #8 to move $10,000 from Contingency Account #89 to Rentals and Leases Account #44 to be used to rent an excavator when needed. Motion passed unanimously. Director Brewer stated he would like to purchase a new refrigerator. A motion was made by Commissioner Magee, seconded by Commissioner Faulk to approve the purchase of a new refrigerator. Motion passed unanimously. Director Brewer gave the Board information on the Buffalo Turbine sprayer for liquid and granular larvicide that he would like to purchase. It would be used after rain events and would be an important tool in the event of an emergency such as a case of Zika. Commissioner Magee asked if he was able to test one of the Buffalo Turbines before purchasing. Director Brewer he is working on setting up a demonstration. Account 89 Contingency - $198,000.
Minutes of the Regular Board Meeting of July 11, 2017 Page 4 of 5 Account 0.001 Reserves Future Capital Outlay $ 1,176,729. Account 0.002 Reserves Retiree Self-Insurance $112,500. Account 0.002 Reserves Facility Self Insurance $110,100. Account 0.003 Reserves Cash Balance carried forward $52,400. Account 0.004 Reserves Personal Leave Time $30,000. The millage rate for this budget will be.1628, the same as last year s millage rate. A motion was made by Commissioner Magee, seconded by Commissioner Faulk to approve the Fiscal Year 2017-2018 Detailed Work Plan Budget as presented with a millage rate of.1628. Motion passed unanimously. Director Brewer presented the Activity Report for the month of June 2017. He stated a lot more adulticiding has been done, as well as inspections and larviciding. Shalom Siebert, Environmental Specialist III with the Florida Department of Agriculture and Consumer Services, Division of Agricultural Environmental Services provided the District with a fish pond, a pump, fish food and will also be providing gambusia for us to try a new technique for fish production. There is a generator, a side arm boom and a boat that need to be surplused. The Board directed the Director to sell the items. Director Brewer stated Walton County Planning Director Mac Carpenter recently spent time training Equipment Operator Daniel Bowden and Field Supervisor Harley Sampson regarding planning reviews on new developments. The Board tasked Director Brewer with looking into what application fees other reviewers charge and what amount we should charge. The Board agreed to have the Tentative Budget Hearing on Monday, September 7, 2017 at 5:05 p.m. and the Final Budget Hearing on Monday, September 18, 2017 at 5:05 p.m. Commissioner Magee suggested possibly using a boat to provide quicker access to Bunker and Steele Field. Director Brewer restated his action items: He is to look into a scenario in which we have a full time position dedicated to working nights, continue research on data management programs, sell the excavator, buy a refrigerator, and request a demonstration of the Buffalo turbine prior to purchasing. He will research recording equipment options for the Board Room, research more about planning reviews and estimate the cost to the District for employees to do the reviews, and will consider the possibility of keeping a spray truck at Bunker.
Minutes of the Regular Board Meeting of July 11, 2017 Page 5 of 5 A motion was made by Commissioner Magee, seconded by Commissioner Faulk to adjourn. Motion passed unanimously. Meeting adjourned at 12:41 p.m. Ronald Faulk, Secretary Timothy Norris, Chairman
SOUTH WALTON COUNTY MOSQUITO CONTROL DISTRICT Activity Report -- Month of July 2017 All programs operated as usual. Adulticide used: 33.58 - gallons - Kontrol 30 30 totaling $1,835.81 44.88 - gallons Deltagard totaling $ 7,423.60 Larvicide/herbicide used: 129 oz- Gallons Coco Bear -- totaling $ 116.15 5 each Altosid XR slim -- totaling $ 15.85 19.5 pounds Vectolex WDG totaling $1,160.25 495.00 - pounds Fourstar BTI CRG $5,598.45 Service requests: 8 Thank you 45 Spray 38 Inspections 16 - Larvicide 1 Fish 1 - Pool Eight (8) chickens were tested positive in July. 4 EEE collection date 6/26 reported 7/7 Band# 567 Site SW17, Band # 600 Site B11B, and Band #544 Site #B6B, Band #586 Site #B7B 1 EEE collection date 7/10 reported 7/28 Band# 559 Site #B7B 1 EEE collection date 7/17 reported 7/28 Band# 539 Site #B21B 1 WN collection date 7/10 reported 7/28 Band# 559 Site #B21B North Walton Mosquito Control had 1 chicken positive SLE in July.