HILTON IRVINE/ORANGE COUNTY AIRPORT 18800 MCARTHUR BLVD. IRVINE, CA
H O T E L I N F O R M AT I O N T HR E E DIAMOND ACCOMMODAT I O N S The Hilton Irvine/Orange County Airport is located in the center of Orange County, the heart of Irvine, and almost half way between Los Angeles and San Diego. With a complimentary shuttle to/from Santa Ana Airport, this Orange County hotel is nearby several attractions and shopping malls. It welcomes guests with luxury conforts. Enjoy wonderful views through expansive, floor-to-ceiling windows in newly rennovated guestrooms and suites. D I R E CTIONS F RO M J O HN WAY N E AIRPORT: Exit airport and turn right on MacArthur. Turn left on Douglas, and the hotel is located on the corner of Douglas and MacArthur. Drive time: 1 min. F RO M I - 4 0 5 N O RT H OR SOUTH: Exit MacArthur Boulevard South. The hotel is on the left-hand side, at the corner of MacArthur and Douglas. F RO M LO S A N G E L ES INTERNATIONAL AIRPORT: Take Freeway 405 South for 30 miles. Exit on MacArthur Boulevard, turn left on MacArthur, and the hotel is on the left side of the street, on the corner of Douglas and MacArthur. Drive time: 60 mins. F RO M LO N G B EACH AIRPORT: Take Freeway 405 South for 25 miles. Exit on MacArthur Boulevard, turn left on MacArthur, and the hotel is two lights down, on the left side of the street on the corner of Douglas and MacArthur. Drive time: 30 mins. HILTO N I RV I N E / O R A N G E C O U N T Y A I R P O RT 18800 M a c A r t h u r B l v d. I r v i n e C A ROOM RATES: $156 SINGLE $156 DOUBLE PHONE RESERVATIONS: 800-445-8667, ASK FOR CA M P S R AT E RESERVATION CUTOFF: CAMPS has reserved a block of rooms at the special rates listed above. Rooms are subject to availability. Must book room by February 11, 2013. 2
S P O N S O R S H I P O P P O R T U N I T I E S Platinum Gold Silver Bronze Final Program Welcome Gift Sponsorship Level $10,000 $7,500 $5,000 $2,500 $1,500 $750 + Cost of the Printed Item Friend of CAMPS Raffle Sponsor $500 $100 or in kind CAMPS Associate Membership for one year with Premier Listing in Value Added Programs Access to CAMPS Membership Mailing List CAMPS E Newsletter Advertising in the California HME Update Press Release to all CAMPS Members Company Marketing Material in all New Member Packets Company Name and Contact Information in All Potential Member Recruitment Packets Website Sponsor Listing One Annual Convention Booth Space Annual Convention Sponsor with Logo on Promo Materials and Event Signage Special Acknowledgement & Additional Signage at Convention x x x x x x x x 4 Ad placements 3 Ad placements 2 Ad placements 1 Ad placement x x x x x x x x x x x x x x Logo, Contact Info, Live Link and Description for 12 months Logo, Contact Info, Live Link and Description for 9 months Logo, Contact Info, Live Link and Description for 6 months x x x x x x x x x x Annual Convention Final Progam Advertisement Full Page Color Ad 1/2 Page Color Ad 1/4 Page Color Ad Business Card Size Ad Back Cover Color Ad Sponsored Event Overall Annual Conference Member Dinner or Webinar Member Dinner or Webinar Member Dinner or Webinar Annual Convention Complimentary Registrations Company Name & Logo on Convention Lanyards or bags* 5 2 1 X ADVERTISE WITH US Get additional show exposure by advertising in our onsite program. This offer only applies to exhibitors and sponsors. 1/4-page ad: $250 1/2-page ad: $400 Full page ad: $650 ADDITIONAL BENEFITS Each sponsor will receive a final program and electronic attendee list. * Lanyard and/or bag artwork to be finalized by staff based on the total number of Platinum sponsors. PRINT MATERIAL Please provide via email to events@campsone.org the following information exactly as it should appear in conference promotional materials: Company Contact Information Brief Product/Service Description Company logo in jpeg or tif format Deadline to provide material is January 28. Questions on the final program and CAMPS e-newsletter ads should be directed to Lauren at (916) 443-2115 x 107. 3
E X H I B I T O R I N F O R M A T I O N & E X P O EXHIBITOR BOOTH $850 CAMPS will assign a 10 x10 PACKAGED booth space. PACKAGED spaced includes: 6ft covered table, 2 chairs, trash can and two exhibitor badges. Electrical and Internet service should be ordered through the show decorator, Freeman. Exhibit badges are good for full convention access, with some special training exceptions, which includes expo floor and workshop attendance. If your company will send more then two representatives a fee of $90 each additional representative will apply. REGISTRATION DETAILS Register Early to Save! Register by January 15th to SAVE $150. After January 15th, booth space rates will be $1000. Spaces will be reserved on a first-received, first-assigned basis. CAMPS reserves the right to change and/or assign exhibit space to preserve exhibition continuity. EMAIL REGISTRATION FORM TO: Lauren Stoddard, Exhibits Manager Email: events@campsone.org MAIL EXHIBIT REGISTRATION FORMS TO: CAMPS Annual Convention One Capitol Mall, Suite 320 Sacramento, CA 95814 FAX REGISTRATION FORM TO: CAMPS OFFICE: (916) 444-7462 DEADLINES Early Bird: January 15, 2013 Room Reservation Deadline: February 11, 2013 Cancellation: February 1, 2013 CONFIRMATIONS All will receive a confirmation by e-mail. CANCELLATIONS Cancellations received before February 1, 2013 will be issued a full refund. No refunds will be issued for cancellations received after February 1, 2013. DISCLAIMER: CAMPS reserves the right to revise floor plan to meet safety requirements required by the Fire Marshal, Hilton Hotels, and those with special needs. EXHIBITOR HOURS TUESDAY, FEBRUARY 26 Noon - 3:30 PM EXHIBITORS MOVE-IN 5:00-7:00 PM EXHIBITOR HOSTED RECEPTION WEDNESDAY, FEBRUARY 27 8:00-9:00 AM BREAKFAST WITH EXHIBITORS 11:30 AM - 1:00 PM LUNCH WITH EXHIBITORS 1:00-4:00 PM E X H I B I TO R T E A R-D O W N 4
F L O O R P L A N (CRYSTAL BALLROOM) 5
T E R M S & C O N D I T I O N S A. GENERAL AGREEMENT The undersigned hereby applies for exhibit space as indicated, for use at the CAMPS Annual Convention held February 26-27, 2013 at the Hilton Irvine Orange County Airport, Irvine, CA. We understand that space will be assigned based on a first come, first serve basis, as explained in the Exhibitor Prospectus. PRIORITY ASSIGNMENT WILL BE GIVEN TO THOSE OUTLINED ACCORDING TO SPONSORSHIPS. It is understood that CAMPS may revoke this contract at any time if it determines, in its sole discretion, that the products and services we intend to exhibit are not suitable or appropriate. It is also understood that in some cases we may be allowed to continue exhibiting as long as items deemed inappropriate by CAMPS are removed. We understand the aforementioned rate includes the use of exhibit space, in accordance with the Exhibitor s Prospectus. This rate includes use of exhibit space on Tuesday, February 26, 2013 and Wednesday February 27, 2013. B. SET UP Exhibitors may set up displays on Tuesday, February 26, 2013 between the hours of Noon and 3:30. C. EXHIBIT HOURS Tuesday, February 26, 2013-5:00 p.m. - 7:00 p.m. Reception Wednesday, February 27, 2013-8:00 a.m. - 9:00 p.m. Breakfast Wednesday, February 27, 2013-11:30 a.m. - 1:00 p.m. Lunch D. DISMANTLING If you dismantle before the shows closing hours, you will be subject to a $100 fee. E. DISPLAY RULES 1. Exhibitors will be provided with an six foot long x 24 inch deep x 30 inch tall draped table, two chairs and trash can. 2. Size Restrictions a. Exhibitors are not permitted to have displays which exceed forty-eight inches (48 ) in height from the top of the table. b. If you have a single free-standing display or product, which cannot be displayed on a table, you may set it on the floor in place of the table but the display must not exceed SEVENTY-EIGHT inches (78 ) in height from the floor, 30 inches in depth, and eight (8) feet in width. c. Aisles must be kept clear; no items may block or narrow aisles, by order of the Fire Marshall. Any items that do block the aisles will be removed. F. SPECIAL REQUIREMENTS Electricity will be provided for items such as computers displaying software as their product. Exhibitors must contact CAMPS headquarters to set-up electricity. If you have any other special requirements, such as free-standing displays, or any questions, please call the CAMPS Headquarters. G. SHIPMENT OF MATERIALS All shipping charges are the responsibility of the individual exhibitor. Once registered as an exhibitor, all materials should be sent labeled as follows: Hilton Irvine Orange County Airport GUEST: [your name] C/O: CAMPS Annual Convention 18800 MacArthur Blvd. Irvine, CA 92612 H. SECURITY Exhibitors will be responsible for their own displays at all times. Valuable items should not be kept in the Exhibit Hall. The exhibit hall will be locked during closed hours, however, CAMPS is not responsible for lost or stolen items. I. INSURANCE AND LIABILITY It is agreed that the Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury to persons or damage to exhibitor s displays, equipment or other property brought upon the premises of Hilton Irvine Orange County Airport, Irvine, CA, and its owners, servants, agents and employees against all claims or expenses for such losses, including reasonable attorney s fees, arising out of the use of the hotel premises excluding any liability caused by negligence of CAMPS or Hilton Irvine Orange County Airport, Irvine, CA, and its owners, servants, agents and employees. The Exhibitor understands that neither CAMPS nor Hilton Irvine Orange County Airport, Irvine, CA maintain insurance covering the Exhibitor s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance. Furthermore, the Exhibitor may not permit anything to be done by their employees through which act the premises, property or equipment of Hilton Irvine Orange County Airport, Irvine, CA or other exhibits will be damaged. No signs or articles can be affixed, nailed or otherwise attached to walls, doors, etc., in such a manner to deface or destroy them. Likewise, no attachments can be made to the floors by nails, screws or other devices that would damage them. All space is leased and subject to these restrictions. Exhibitors will be held liable for damages in such violation(s). J. CANCELLATION OF SPACE Cancellations must be made in writing. A refund, less a $100 administrative fee will be assessed. No refunds will be issued after February 1, 2013. CAMPS ATTN: 2013 CONVENTION EXHIBITS One Capitol Mall, Suite 320 Sacramento, CA 95814 FAX: 916-444-7462 6
EXHIBITOR INFORMATION Please print clearly Company/Description Address Phone Fax Email REPRESENTATIVES Exhibit fee includes 2 badges a $90 fee applies for each additional badge. 1. 2. 3. 4. EXHIBIT SPACE Early-Bird (by 1/15/13) includes 2 badges $850 Late (after 1/15/13) includes 2 badges $1,000 Expo Only Passes $25 Additional Badge x $90 SPONSORSHIP LEVELS Please check sponsorship level Platinum $10,000 Gold $7,500 Silver (Select Sponsored Item Below) $5,000 Keynote Lunch Education Program Breakfast Bronze $2,500 Final Program $1,500 Welcome Gift $750 + cost of item Friend of CAMPS $500 Raffle OR in-kind item(s) $100 ADVERTISEMENT 1/4-page ad $250 1/2-page ad $400 Full page ad $650 TOTAL E X H I B I T O R R E G I S T R A T I O N BOOTH PREFERENCE 1ST 2ND 3RD 4TH For up to date booth availability, please visit our website campsone.org/events. P A Y M E N T I N F O R M A T I O N Check made payable to CAMPS Please charge my: MasterCard VISA AmEx Credit Card Number Exp. Date CV2 Name on Card Signature CANCELLATIONS Cancellations must be made in writing by February 1, 2013. A refund, less a $100 administrative fee will be assessed. No refunds will be issued after February 1, 2013. RESERVATION AGREEMENT Upon receipt of this registration by CAMPS and acceptance by CAMPS, this registration shall become a binding agreement between the Exhibitor and CAMPS. The Terms and Conditions set forth are hereby incorporated by reference. The Exhibitor acknowledges that none of the exhibit space fee is refundable except as expressly set forth in the Terms and Conditions on page 7 of this brochure. Signature Date MAIL FORMS TO: CAMPS Annual Convention One Capitol Mall, Suite 320 Sacramento, CA 95814 EMAIL FORMS TO: events@campsone.org FAX FORMS TO: CAMPS: (916) 444-7462 7
PRESORTED First Class U.S. POSTAGE PAID PERMIT NO. 2484 SACRAMENTO, CA 2013 Exhibitor Prospectus One Capitol Mall, Suite 320 Sacramento, CA 95814