PUBLIC TENDER NOTICE NO: AMC/MGKML/UVIT/CREST/SK/01/09-10 Dt. 29-04-2009 The Director, Indian Institute of Astrophysics invites Quotations/Bids from reputed firms for following services. Hence the firm(s) interested in offering bids should have executed similar service/works. Sl. No. Description Quantity E.M.D Tender Fee (refundable) (non-refundable) Rs. Rs. 1. Comprehensive AMC for MGKML lab LOT Lump sum of 250/- Equipment at IIA, CREST, Hosakote. Rs.20,000/- Details and Specification as per Annexure A enclosed. Note: 1. The Tender documents with Specification details are available on IIA website www.iiap.res.in/tenders.htm The interested tenderers may submit their offers along with Tender fee (non-refundable) prescribed therein, only in the form of Demand Draft drawn in favour of Director, Indian Institute of Astrophysics. No hard copies of Tender documents are provided. Your offer (Commercial/Price bid) should be superscribed in a sealed envelope mentioning the tender notice no., Date of opening, addressed in favour of Director, Indian Institute of Astrophysics, Koramangala II Block, Bangalore 560 034. You may visit our MGKML Lab at CREST, Hosakote before submitting the quote. The contact person is Mr.S.Kathiravan Mob.9448092022. You can avail our shuttle trip transport to CREST, Hosakote starts from IIA, Bangalore on all working days. 2. Must be able to demonstrate expertise with all relevant hardware and software. 3. Must be able to demonstrate sufficient manpower to guarantee 24/7 support. 4. Bids with the above information should be submitted in Sealed envelope duly superscribed with the name of work/service. The last date for receiving the completed bids is 25th May, 2009 upto 15.00 Hrs. 1
5. If any information furnished by the tenderers is found incorrect at a later stage, the firm shall be liable to be debarred from tendering and taking up of work in IIA. The Institute reserves the right to verify the particulars furnished by the tenderers. 6. For any technical clarifications please contact Mr.S.Kathiravn, through Mob: 9448092022 or email skathir@iiap.res.in For commercial clarification please contact Asst.Admin.Officer Extn.244 or email ykri@iiap.res.in 7. The contract is initially for one year period but likely to continue against satisfactorily performance. 8. This contract is for Maintenance including spares. 9. Vendor should agree to give 3 month notice before contract termination. 10. Penalty clauses to be agreed on. 11. Personnel qualifications must fit roles. 12. The firms should submit the bids superscribed along with Tender fee of prescribed amount upto 15.00 Hrs. Latest by 25th May, 2009. The Bids will be opened in presence of the bidders or their authorized representatives at 15.30 Hrs. on 25th May 2009. 13. Incomplete bids are liable for rejection. 14. Late / delayed offer will not be considered. 15. No bids will be considered if prescribed Tender Fee are not found with Tender bids. 16. The bidder has to pay lump sum Rs.20,000/- as EMD amount. 17. IIA is not responsible for any delay / loss of documents in transit. 18. IIA reserve the right to reject any or all tenders without assigning any reasons. Administrative Officer for Director 2
Annexure A Specification of the equipments at Prof.MGK Menon Space Science Laboratory, CREST. Description of the facility The Prof.MGK Menon clean room facility is being used for space payload testing and integration and the facility has the cleanliness level starting from Fed Standard class 3 lakh to class 100. The facility is being used by 24 x7 and any break down maintenance shall be attended within 48 hours. The service maintenance shall be carried out in periodical manner depends upon the equipment like weekly once pre filter maintenance, monthly once HEPA & FFU maintenance, three months once cooling coil cleaning etc., Similarly the preventive maintenance shall be carried out in periodical manner and the frequency and details of maintenance shall be indicated clearly in the offer. Clean Room Equipments: 1. Fan Filter Units Quantity : 18 Nos Model : Mac10 XL Make : Envirco Dimension : 600mmx1200mm Air Flow : 90ft/min 2. High Efficiency Particulate Air Filter(HEPA): Quantity : 48 Nos Pleanum : SS pleanum with trocellon insulation Filters : EMW make, 610x610x300mm 1700 cfm 3. Air Showers Quantity : 3 Nos Model : KAS-M-TE Make : Envair Blower : 2240 Watts Pre filter : 4 Nos HDPE Type down to 15 micron Post Filter : 4 Nos - HEPA down to 0.3 micron Control panel : Automatic blower operation Door Inter locking 3
4. Heaters Quantity : 18 Nos Type : Strip heaters Capacity : 3Kw 5. Fire Dampers Quantity : 8 Nos Make : Carryair 6. Cabinet fans/exhaust fans Quantity : 5 Nos Make : ZECO Capacity : 3000cfm 3 Nos, 1200cfm 2 Nos 7. Insulation for ducting/piping Material : Trocellon / Thermoflex 8. Air Conditioners Quantity : 2 Nos Make : LG Specification : 2 Ton Split type air conditioner HVAC Equipments: 1. Butterfly valves : Advance Valves Make,250mm size 24 Nos. 2. Dual Plate Check Valves : Advance Valves Make,250mm size 6 Nos. 3. Temperature Gauges : -20 to 60 deg C,100mm dial size, Waree Make 16 Nos 4. Pressure gauges : 0-16 kg/sqcm, Bourdon type all ss, Waree Make 16 Nos 5. Bellows : Std - 3nos 6. Y- Strainers : Emerald Make - 3 Nos 7. Make up water pump : 0.5hp, kirloskar make -1No 8. Magnahellic Gauges : 0-100 mm of water range, Dwyer make 4 Nos 4
PUBLIC TENDER DOCUMENT NO: AMC/MGKML/UVIT/CREST/SK/01/09-10 Dt.29.04.2009 FROM: TENDER FORM TO THE DIRECTOR, Indian Institute of Astrophysics., Bangalore-560 034. Sir, I/We hereby offer to provide service indicated below at the price hereunder quoted and agree to hold this offer open till. I/We shall be bound to provide service hereby offered upon the issue of the Work Order communicating to the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of such services. I/We not withstanding that the offer in this tender has not been accepted in whole, shall be bound to provide such service and such portion or portions of one or more of the services as may be specified in the said Work Order communicating the acceptance. Sl.No. Description of the service(s) Quantity EMD Tender Fee Refundable (Non refundable) Rs. Rs. 1. Comprehensive AMC for MGKML lab LOT Lump sum of 250/- Equipment at IIA, CREST, Hosakote. Rs.20,000/- Details and Specification as per Annexure A enclosed. 5
Place at which the services are required : Indian Institute of Astrophysics CREST, Hosakote Date by which the services are required : From June 15, 2009. 2. I/We have understood the services of the tender annexed to the invitation to the Tender and have thoroughly examined the service requirement quoted or referred to herein and/are fully aware of the nature of the service required and my/our offer is to provide the service strictly in accordance with the requirements subject to the terms and conditions contained in the Work Order communicating the acceptance of this tender either in whole or in part. Date: Signature and Seal of Service Provider 6
INSTRUCTIONS TO VENDORS Tenders should be sent in sealed and superscribed envelops with mention of Tender No. date and date of opening. Only one Tender should be sent in each envelope. Late and Delayed Tender will not considered at all. Duties, Taxes where legally livable and intended to be claimed should be distinctly shown separately in the Tender. a) Your quotation should be valid for 90-120 days from the date. of opening of Tender b) Prices are required to be quoted accordingly to the services indicated in the annexed tender form. Corrections, if any, must be attested. All amounts shall be indicated both in words as well as in figures. Where there is difference between amounts quoted in words and figures, amount quoted in words shall prevail. Final performance should be guaranteed. 7
TERMS AND CONDITIONS OF CONTRACT 1. DEFINITIONS: a) The terms Purchaser shall mean the Director, Indian Institute of Astrophysics, Bangalore-560 034. b) The term Service Provider shall mean, the person, firm or company with whom or with which the Work order for the Annual Maintenance Service Contract is placed. c) The terms Work Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorized intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communications accepting the tender or offer of the vendor for Providing IT Infrastructure and Management service. 2. PRICES: The price/service charges may please be indicated on lump sum amount for one year as per our Service requirement. 3. GUARANTEE: The Service Provider shall guarantee that the services provided shall comply fully with the specifications laid down, for service and performance. 4. ACCEPTANCE OF SERVICES: a) It is expressly agreed that the acceptance of SERVICES, for is subject to final approval by the Purchaser, whose decision shall be final. 5. PAYMENT: The payment will be made quarterly against production of Service report and Invoice. 6. PENALTY CLAUSE: If the service provider fails to provide satisfactory service, a penalty of 10% of the value of the quarter payment will be charged. 8