ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE:: KADAPA Circular No.137 2006-BC-ACCTS Date: 4.12. 2006 SUBMISSION OF BALANCE SHEET AND PROFIT AND LOSS ACCOUNT FOR THE QUARTER ENDING 31.12.2006 =o=o=o=o=o=o= Attention of Branches, Area Offices and Regional Offices is invited to the captioned subject. As the quarter ending December, 2006 is fast approaching, we advise all the Branches, Area Offices and Regional Offices to update their records and books of accounts in order to prepare financial statements as at the end of the quarter for submission to the respective Regional Office/Head Office as detailed below. All the Branches and Area Offices shall submit the working results to respective Regional Office on 30.12.2006 by 5 PM and those branches that work on 31.12.2006 shall send the Working Results to the Regional Office on 31.12.2006 by 4 PM The Regional Offices shall consolidate the working results and submit the consolidated working results to Head Office by 8PM on 31.12.2006 through e mail and by Fax. The Balance Sheet along with Trial Balance and Annexures shall be submitted to the Regional Office on 02.01.2007 by 11 AM. The Regional Office shall consolidate all the Balance Sheets and annexures and submit to Head Office by 10 AM on 03.01.2007 through e mail and the hard and soft copies of Working Results, Balance Sheet and Annexures by courier. The Regional Offices shall not change the format of Balance Sheet and working Results. The Regional office shall ensure that all branches have submitted the required information. The Regional office shall take care that there are no discrepancies between the corresponding figures reported in Balance Sheet and Working Results. We are enclosing two copies of Balance Sheets along with Annexures. Branches may approach their respective Area / Regional Office if they do not receive the formats, as buffer stock is available with A.O. s /Ros Contd 2
Circular No. 137 2006-BC-ACCTS Date: 4.. 12. 2006-2- All the figures shown in schedules of Balance Sheet must tally with respective Head of Accounts in Trial Balance dated 30/31.12.2006. The Branches should make provisions for all outstanding expenses and include the same under item V of schedule 5 and Annexure 1 A. Interest on Deposits, Interest on Advances provisions should be shown in Annexure 2. Provisions are to be arrived at based on Average deposits and Average Advances of the branches and Average interest rate on Deposits and Advances mentioned below. Average rate of interest paid on deposits is 5.00% p.a. Average rate of interest (return) on Advances is 9.90% p.a. Branches have to calculate the provision for Interest on Deposits and Advances up to 31.12.2006 as mentioned above and the figures so arrived should be furnished in Annexure to Balance sheet and to be incorporated in Accrued Interest Payable and Interest Receivable in respective schedules. The all provisions should be reflected in Balance sheet and schedules. All the outstanding provisions shall be reversed and fresh provisions as required shall be made. Other Important points to be noted by the Branches / Offices: 1. Balances of all accounts shall be extracted and tallied up-to-date as per the Schedule of Return/Balancing. 2. Branches and Area/Regional Offices should note that the figures for quarter ending Balance Sheet should be rounded off to the "NEAREST RUPEE". Branches are advised not to show points, decimals etc., 3. In Schedule -5, ii "INTER OFFICE ADJUSTMENTS" the net figure after clubbing HO A/c, Branch Adjustment A/c should be shown. 4. The Branches should take all the steps to reduce the outstanding under Branch Adjustment and Suspense A/c of 10 days and above to the barest minimum. Contd..3 Circular No. 137 2006-BC-Accts Date:4.12.. 2006-3-
5. Particulars of Other Liabilities, Other Assets and Other Expenditure should be shown in Annexure I to Balance Sheet and the figures should tally with corresponding figures in Balance Sheet i.e. item No. V of Schedule 5 for Other Liabilities; Item No. vii of Schedule 11 for Other Assets; Item No. VIII of Schedule16 for other expenditure. Instead of showing details of individual items, under each schedule Branches are showing total figures of schedules only. This is not correct. Branches should provide details of uncovered items under others by specifying them individually and furnishing figures against each item. 6. In schedule 12 - Contingent Liabilities, some branches are furnishing the balance under Bank Guarantees issued i.e. Acceptances for Customers (contra) / Acceptances of Customers against item No. (iii) which is not correct. The Branch should furnish the same against item no ii only i.e., Guarantees on behalf of Constituents. 7. The proforma of Working Results is enclosed to this circular. Branches and Regional offices are advised to submit error free Working Results and Balance Sheet promptly as per time schedule. Clarifications, if any, on this circular, may be sought from the Accounts Department, Head Office: Kadapa. (M OBULESU) CHAIRMAN PTO -4- Circular No. 137 2006-BC-Accts Date:4.12.. 2006 ATTENTION OF THE BRANCHES OF ERSTWHILE PINAKINI GRAMEENA BANK IS DRAWN TO THE PAGE No 1 of ANNEXURE TO CIRCULAR NO: 140-2006-BC-ACCTS DT. 5.12.06 WHERE IN DAY BOOK CODES HAVE BEEN GIVEN FOR SUSPENSE ACCOUNT.
NOW IT HAS BEEN CLARIFIED BY THE RO NELLORE THAT THE CODES HAVE BEEN CHANGED AS FOLLOWS: A. SUSPENSE (ADVANCES) INSERT CODE NO 141400 INSTEAD OF 502 B. SUSPENSE ( DEPOSITS) INSERT CODE NO 120600 INSTEAD OF 353 C. SUSPENSE ( OTHERS) INSERT CODE NO 140100 INSTEAD OF 501 BRANCHES OF ERSTWHILE PGB HAVE TO BIFURCATE THE DATA ALREADY EXISTING UNDER CODE NO 140100- IN TO ADVANCES AND OTHERS AND REPORT ACCORDINGLY. 6. Total Income 11 SHGs Credit Linked No. of Accounts out standing 12 Grand Total (1 to 11, for control purpose) Annexure to Circular No. 137 2006-BC-Accts Date:4.12.. 2006
6. Total Income 11 SHGs Credit Linked No. of Accounts out standing 12 Grand Total (1 to 11, for control purpose) Annexure to Circular No. 137 2006-BC-Accts Date:4.12.. 2006 6. Total Income 11 SHGs Credit Linked No. of Accounts Outstanding 12 Grand Total (1 to 11 for control purpose)