ALAMEDA ISLES PROPOSED BUDGET FACT SHEET These sheets outline the proposed 2016/2017 budget in two parts. The first part is the operating budget which shows our income and anticipated expenses with a comparative difference from our current 2015/2016 budget. The second part shows our reserve schedule for collecting money according to the estimated life expectancy for each reserve identified. 2016-17 Budget Column: This column shows the proposed budget for the budget year 2016/2017 (4/1/2016-3/31/2017) 2015-16 Budget Column: This column shows the budget in place for the budget year 2015/2016 (4/1/2015-3/31/2016) Difference: This column shows the changes between the first two columns. INCOME: Budgets 2016-17 2015-16 Difference 6200 ASSESSMENT FEES 579,779 569,659 10,120 6210 RESERVES FEES 174,239 184,355-10,116 6340 LATE FEE INCOME 200 500-300 6500 BOAT DOCK INCOME 12,240 11,220 1,020 6510 BILLBOARD INCOME 2,040 2,040 0 6520 OFFICE RENTAL INCOME 27,742 21,674 6,068 6530 KAYAK INCOME 105 90 15 6550 RV STORAGE INCOME 11,550 10,500 1,050 6580 SALES/RENTAL APPLICATION FEE INCOME 7,200 7,080 120 6900 INTEREST - OPERATION 25 25 0 6920 MISC. 0 0 0 TOTAL INCOME: 815,120 807,143 7,977 EXPENSES: 7010 BANK CHARGES 100 125-25 7020 DUES/LICENSE/PERMITS 1,511 1,511 0 7040 FEES PAYABLE TO DIVISION 1,500 1,500 0 7100 INSURANCE 35,500 34,500 1,000 7140 PROF. FEES: AUDIT AND TAX PREP 3,885 3,885 0 7150 PROF. FEES: LEGAL 11,000 12,000-1,000 7200 MANAGEMENT FEES 20,837 19,957 880 7240 MISC 500 500 0 7250 OFFICE:SVC/SUP/POSTAGE/PRINTING 13,500 14,000-500 7260 POSTAGE & PRINTING 4,500 5,000-500 7280 COMMUNITY BANQUET 619 0 619 7320 REAL ESTATE TAXES-RENTAL PROPERTY 3,800 0 3,800 7400 TELEPHONE EXP. 4,400 4,400 0 TOTAL ADMINISTRATION EXPENSES: 101,652 97,378 4,274 7520 IRRIGATION:MAINT.REPR/SUP 8,400 8,400 0 7550 LAKE TREATMENT & FOUNTAIN SERVICE 4,400 4,200 200 7600 LANDSCAPING CONTRACT 99,928 99,928 0 7650 LANDSCAPING SVCS: TREE/REPLCMT/OTHER 10,000 10,000 0 7710 HOLIDAY AND ANNUAL DECORATIONS 1,000 1,500-500 7720 PARK BEAUTIFICATION 5,000 8,475-3,475 7800 OAK/PALM TREE TRIMMING 14,800 8,400 6,400 TOTAL GROUNDS EXPENSES: 143,528 140,903 2,625
ALAMEDA ISLES PROPOSED BUDGET FACT SHEET 8010 BLDG:MAINT/REPR/SVC 2,300 2,000 300 8015 BOCCI COURT MAINTENANCE 497 497 0 8020 DOCKS: MAINT/REPR/SVC/SUP 5,800 1,800 4,000 8040 ELECTRICAL: MAINT/REPR/LIGHTS 4,500 2,500 2,000 8050 ENTRANCE GATE: MAINT/REPR/SVC/SUP 1,200 1,000 200 8080 FIRE ALARM CONTRACT 700 700 0 8090 FIREALARM:MAINT/REPR/INSP 2,000 2,000 0 8135 MAIL STATION; MAINT/REPR/SVC/SUP 0 0 0 8140 MAINTENANCE CONTRACTORS 14,000 17,000-3,000 8150 MAINTENANCE:SUPPLIES/TOOLS 6,600 10,000-3,400 8200 PAINTING:MAINTENANCE AND SUPPLIES 974 1,000-26 8220 PEST CONTROL: INT/EXT 600 600 0 8250 ROOF: MAINT/REPR/SUV/SUP 200 200 0 8260 STORAGE FACILITIES 1,700 1,700 0 8270 SECURITY 3,500 4,000-500 8280 TERMITE CONTROL 450 450 0 TOTAL MAINTENANCE EXPENSES: 45,021 45,447-426 8310 CLUBHOUSE JANITORIAL CONTRACT 11,500 11,000 500 8320 CLUBHOUSE: MAINT/REPR/HVAC 6,600 4,600 2,000 8400 POOL MAINTENANCE 4,400 4,400 0 8420 POOL AND DECK: POOL EQUI/FURN/REPR/SVC 9,000 10,000-1,000 8425 POOL: HEATER-COOLER REPAIRS 1,500 1,000 500 8430 SANITARY FACILITIES 1,600 1,500 100 8435 FITNESS EQUIPMENT: MAINT/REPAIRS 900 900 0 8440 SENIOR RECREATIONAL FACILITY 3,000 3,000 0 8500 COURTS: MAINT/REPR/SVC/SUP 1,000 1,000 0 TOTAL POOL AND RECREATIONAL EXPENSES: 39,500 37,400 2,100 8620 ELECTRICAL USAGE 39,300 38,300 1,000 8640 PROPANE GAS 150 150 0 8660 CABLE TELEVSION/INTERNET 129,787 129,787 0 8700 WATER AND SEWER 8,408 7,408 1,000 TOTAL UTILITIES EXPENSES: 177,645 175,645 2,000 9110 ON-SITE PERSONNEL:PAYROLL/TAXES/FEES 107,535 101,015 6,520 9710 CONTINGENCY FUND 10,000 10,000 0 9720 PROJECT EXPENSES 16,000 15,000 1,000 9970 TRANSFER OF RESERVES 174,239 184,355-10,116 TOTAL OTHER EXPENSES: 307,774 310,370-2,596 Proposed Operating Budget $640,881 - Proposed Income of $61,102 = $579,779/355/12=$136.10 Proposed Reserve Budget $174,239 $174,239/399/12=$40.90 Total Proposed Monthly Assessment = $177.00 per month
RESERVE SCHEDULE 2016/2017 BUDGET YEAR Components by Category (with sub-categories) TOTAL LIFE EST IN YEARS LIFE LEFT ESTIMATED COST 3/31/2016 PROJECTED RESERVES BALANCE TO COLLECT COST PER YR Cost per unit per month 5100 - HVAC Systems 001- HVAC Unit, Club 3 Tons 12 10 10,230.00 1,695.00 8,535.00 853.50 0.20 002- HVAC Unit, Club 4 Tons 12 6 13,640.00 4,144.00 9,496.00 1,582.67 0.37 003- HVAC Unit, Club 5 Tons 12 6 17,050.00 5,179.00 11,871.00 1,978.50 0.46 004- HAVC Unit, Club 7.5 Tons/ductwork 12 10 25,575.00 4,624.00 20,951.00 2,095.10 0.49 005- HVAC Unit, Club 7.5 Tons 12 10 25,575.00 4,465.00 21,110.00 2,111.00 0.50 006- HVAC Unit, Coldwell Bank 5 Tons 12 0 6,300.00 6,225.00 75.00 75.00 0.02 007-HVAC Unit, Pool House 2.5 Tons 12 7 8,500.00 2,322.00 6,178.00 882.57 0.21 HVAC Systems 0 106,870.00 28,654.00 78,216.00 9,578.34 2.25 5101- Common Area Interiors 001- Fitness Equipment Allowance 5 2 6,850.00 2,994.00 3,856.00 1,928.00 0.45 002- Furnishings/Finishes Allowance 0 0 0.00 0.00 0.00 0.00 0.00 003- Gas stove/grill 14 0 5,783.00 5,783.00 0.00 0.00 0.00 004- Kilns Replacement 12 1 2,684.00 1,745.00 939.00 939.00 0.22 005- Rennovation, Kitchen 25 0 46,900.00 46,800.00 100.00 100.00 0.02 006-Renovations-Restrooms Clbhse 25 0 32,440.00 32,400.00 40.00 40.00 0.01 007- Renovation, Restrooms Pool House 25 0 6,870.00 6,800.00 70.00 70.00 0.02 008- Sound System 12 4 19,500.00 15,300.00 4,200.00 1,050.00 0.25 011- Assembly Hall Remodel 25 10 74,843.00 5,496.00 69,347.00 6,935.00 1.63 012- Art Center Remodel 25 25 10,000.00 5,189.00 4,811.00 192.44 0.05 013- Billard Room Remodel 25 10 5,887.00 1,257.00 4,630.00 463.00 0.11 014- Lounge Remodel 25 5 15,115.00 483.00 14,632.00 2,926.40 0.69 015- Management Office Remodel 25 10 11,036.00 2,630.00 8,406.00 840.60 0.20 016- Media Center Remodel 25 25 15,000.00 4,380.00 10,620.00 424.80 0.10 017- Clubhouse Windows & Doors 25 14 23,742.00 1,583.00 22,159.00 1,583.00 0.37 Common Area Interiors 276,650.00 132,840.00 143,810.00 17,492.24 4.11 5122- Marina 001- Dredging 15 7 70,000.00 56,268.00 13,732.00 1,961.71 0.46 002- Piers & Docks Restoration 30 5 225,000.00 45,203.00 179,797.00 35,959.40 8.44 003- Seawall Restoration 35 15 372,960.00 97,271.00 275,689.00 18,379.27 4.31 Marina 667,960.00 198,742.00 469,218.00 56,300.38 13.22 5167- Drainage 000- Drainage Allowance 40 27 165,000.00 6,003.00 158,997.00 6,115.00 1.44 Drainage Allowance 165,000.00 6,003.00 158,997.00 6,115.00 1.44 5200-Landscaping & Irrigation 001- Irrigation Pump 1 (5 HP) 10 0 4,635.00 5,495.00 0.00 0.00 0.00 002- Irrigation Pump 2 (5 HP) 10 2 4,635.00 2,615.00 2,020.00 1,010.00 0.24 003- Irrigation System Allowance 5 2 5,100.00 2,840.00 2,260.00 1,130.00 0.27 004- Landscaping Allowance 10 7 57,000.00 22,551.00 34,449.00 4,921.29 1.16 Landscaping & Irrigation 71,370.00 33,501.00 38,729.00 7,061.29 1.66
Components by Category (with sub-categories) TOTAL LIFE EST IN YEARS LIFE LEFT ESTIMATED COST 3/31/2016 PROJECTED RESERVES BALANCE TO COLLECT COST PER YR Cost per unit per month 5300-*Painting & Waterproofing 001- Paint Exteriors, Club/Pool Hse 7 5 17,664.00 19,832.00 0.00 0.00 0.00 002- Paint Exteriors, Coldwell Bank 7 0 4,600.00 4,525.00 75.00 75.00 0.02 Painting & Waterproofing 22,264.00 24,357.00 75.00 75.00 0.02 5320-*Pavement 001- Asphalt Overlay, Cart Path 24 0 7,000.00 7,000.00 0.00 0.00 0.00 002- Asphalt Overlay, Streets/Parking 24 13 651,800.00 116,459.00 535,341.00 41,180.00 9.67 003- Cement Center Strip Allowance 10 3 25,200.00 5,519.00 19,681.00 6,560.00 1.54 Pavement 684,000.00 128,978.00 555,022.00 47,740.00 11.21 5340- Pool & Spa 001- Pool & Spa Deck Pavers 30 25 27,399.00 3,434.00 23,965.00 958.60 0.23 002- Pool I Spa Heaters 10 5 22,000.00 4,426.00 17,574.00 3,514.80 0.83 003- Pool & Spa Interiors 10 8 14,720.00 2,528.00 12,192.00 1,524.00 0.36 004- Pool Shade 15 13 6,000.00 343.00 5,657.00 435.15 0.10 Pool & Spa 70,119.00 10,731.00 59,388.00 6,432.55 1.51 5400-*Roofs 001- Roofing, Flat Clubhouse 20 18 101,535.00 10,153.00 91,382.00 5,076.75 1.19 002- Roofing, Metal Coldwell Banker 25 0 19,024.00 18,883.00 141.00 141.00 0.03 003- Roofing, Metal Maintenance 25 3 6,987.00 2,006.00 4,981.00 1,660.33 0.39 004- Roofing, Tile Clubhouse 30 28 76,016.00 5,838.00 70,178.00 2,506.00 0.59 005- Roofing, Tile Pool House 30 28 22,960.00 2,010.00 20,950.00 748.00 0.18 006- Roofing, Tile Shelters 30 28 6,069.00 567.00 5,502.00 197.00 0.05 Roofs 232,591.00 39,457.00 193,134.00 10,329.08 2.42 5480-Site Improvements 001- Electrical Replacement 50 48 75,000.00 15,601.00 59,399.00 1,237.48 0.29 002- Fountain Interiors/Equip 10 2 5,500.00 3,117.00 2,383.00 1,191.50 0.28 003- Ice Machine Repair/Replace 8 1 3,442.00 2,482.00 960.00 960.00 0.23 004- Lake Fountain 1 Repair/Replace 16 1 1,700.00 1,195.00 505.00 505.00 0.12 005- Lake Fountain 2 Repar/Replace 16 1 1,700.00 1,195.00 505.00 505.00 0.12 006- Lake Fountain 3 Repair/Replace 16 1 3,750.00 2,672.00 1,078.00 1,078.00 0.25 007- Mail Kiosk Restoration 25 0 25,000.00 25,000.00 0.00 0.00 0.00 008- Perimeter Fencing, Chain Link 25 14 15,570.00 5,606.00 9,964.00 711.71 0.17 009- Perimeter Fencing, Vinyl 25 18 22,058.00 5,115.00 16,943.00 941.28 0.22 010- Perimeter Wall Paint/Repair 14 6 29,414.00 12,090.00 17,324.00 2,887.33 0.68 011- Security Barrier Gates 14 7 12,840.00 12,840.00 0.00 0.00 0.00 012- Shuffleboard Courts Resurfacing 8 3 4,680.00 2,678.00 2,002.00 667.33 0.16 013- Signage, Entry Marquee 15 2 2,280.00 1,247.00 1,033.00 516.50 0.12 014- Tennis Courts Fencing & Gates 25 3 11,316.00 8,093.00 3,223.00 1,074.33 0.25 015- Tennis Courts Resurfacing 8 3 7,200.00 4,682.00 2,518.00 839.33 0.20 Site Improvements 221,450.00 103,613.00 117,837.00 13,114.80 3.08 ----- ----- ----- ----- ----- ----- ----- Totals 2,518,274.00 706,876.00 1,814,426.00 174,238.69 40.90