Agenda Page #1 Lexington Community Development District December 13, 2016 Agenda Package
Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Florida 33071 Telephone: (954) 753-5841 Fax: (954) 345-1292 Agenda Page #2 December 6, 2016 Board of Supervisors Lexington Community Development District Dear Board Members: A Regular Meeting of the Board of Supervisors of the Lexington Community Development District will be held on Tuesday, December 13, 2016 at 6:30 P.M. at the West Coast Church, 11750 US 301, Parrish, Florida. Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment 3. Organizational Matters A. Oath of Office B. Resolution 2017-01 Designation of Officers 4. District Manager s Report A. Approval of the Minutes of the August 9, 2016 Meeting B. Financial Statements and Check Register October 31, 2016 5. Attorney s Report 6. Supervisor s Requests 7. Audience Comments 8. Adjournment to Workshop Format NOTE: The next meeting is scheduled for March 14, 2016 at 6:30 p.m. Supporting materials for the items listed above are included in the agenda package. I look forward to seeing you at the meeting and in the meantime if you have any questions please contact me. Sincerely, Jim Hayford Jim Hayford District Manager Cc: Maggie Mooney-Portale
Third Order of Business Agenda Page #3
3B. Agenda Page #4
Agenda Page #5 RESOLUTION 2017-01 A RESOLUTION DESIGNATING OFFICERS OF THE LEXINGTON COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of the Lexington Community Development District at a regular business meeting following the General Election held on November 8, 2016 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF LEXINGTON COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown, to wit: Chairman Vice Chairman Jim Hayford Robert Koncar Stephen Bloom Secretary Treasurer Assistant Treasurer Assistant Secretary(s) PASSED AND ADOPTED THIS, 13 th DAY OF DECEMBER 2016 Chairman Secretary
Fourth Order of Business Agenda Page #6
4A. Agenda Page #7
Agenda Page #8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 MINUTES OF MEETING LEXINGTON COMMUNITY DEVELOPMENT DISTRICT A Regular Meeting of the Board of Supervisors of the Lexington Community Development District was held on Tuesday, August 9, 2016 at 6:30 p.m. at the West Coast Church located at 11750 Highway 301, Parrish, Florida. Present and constituting a quorum were: Bryon (Kelley) Klepper Chairman David Staples Vice Chairman Greg Karpinsky Treasurer Allan Tremmel Assistant Secretary Also present: Jim Hayford Severn Trent Management Services FIRST ORDER OF BUSINESS Roll Call Mr. Hayford called the meeting to order and a quorum was established. SECOND ORDER OF BUSINESS Public Comment There being none, the next item followed. THIRD ORDER OF BUSINESS Public Hearing to Adopt the Budget for Fiscal Year 2017 Mr. Hayford requested a motion to open the Public Hearing regarding the Fiscal Year 2017 Budget and Assessments. On MOTION by Mr. Karpinsky seconded by Mr. Tremmel with all voting unanimously in favor to open the Public Hearing regarding adopting the Fiscal Year 2017 Budget. 4-0 There being no public comment, Mr. Hayford requested a motion to close the Public Hearing. On MOTION by Mr. Tremmel seconded by Mr. Karpinsky with all voting unanimously in favor to close the Public Hearing. 4-0 Unapproved
August 9, 2016 Agenda Page #9 Lexington CDD 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 A. Resolution 2016-4 Adopting the Budget for Fiscal Year 2017 On MOTION by Mr. Tremmel seconded by Mr. Klepper with all voting unanimously in favor to adopt Resolution 2016-4 Relating to the Annual Appropriations of the District and Adopting the Budget for the Fiscal Year Beginning October 1, 2016 and Ending September 30, 2017; and Referencing the Maintenance and Benefit Special Assessments to be Levied by the District for said Fiscal Year. 4-0 B. Resolution 2016-5 Levying Non Ad Valorem Assessments On MOTION by Mr. Karpinsky seconded by Mr. Tremmel with all voting unanimously in favor to adopt Resolution 2016-5 Levying and Imposing a Non-Ad Valorem Operation and Maintenance Special Assessment for the Lexington Community Development District for Fiscal Year 2017. 4-0 FOURTH ORDER OF BUSINESS District Manager s Report A. Approval of the Minutes of the May 10, 2016 Meeting Mr. Hayford presented the minutes of the May 10, 2016 meeting and requested any corrections or additions. There being none, On MOTION by Mr. Tremmel seconded by Mr. Staples with all voting unanimously in favor to approve the Minutes of the May 10, 2016 meeting as presented. 4-0 B. Financial Statements and Check Register June 31, 2016 Mr. Hayford presented the Financial Statement and Check Register dated June 30, 2016 and noted the District is well under budget for the year thus far. The District received a Request for Records; an update was given on the response provided. On MOTION by Mr. Tremmel seconded by Mr. Klepper with all voting unanimously in favor to accept the Financial Statements and Check Register dated June 30, 2016. 4-0 Unapproved 2
August 9, 2016 Agenda Page #10 Lexington CDD 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 C. Consideration of Engagement Letter for Auditing Services by Grau Mr. Hayford presented an Engagement Letter from Grau to provide auditing services. On MOTION by Mr. Staples seconded Mr. Tremmel with all voting unanimously in favor the Engagement Letter for Auditing Services by Grau was approved. 4-0 D. Proposed Meeting Dates for FY 2017 Mr. Hayford reviewed the proposed meeting dates for Fiscal Year 2017. On MOTION by Mr. Klepper seconded by Mr. Karpinsky with all voting unanimously in favor the Meeting Dates for FY 2017 were approved. 4-0 FIFTH ORDER OF BUSINESS Attorney s Report There being none, the next item followed. SIXTH ORDER OF BUSINESS Supervisor s Requests There being none, the next item followed. SEVENTH ORDER OF BUSINESS Audience Comments There being none, the next item followed. EIGHTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Staples seconded by Mr. Klepper with all voting unanimously in favor of adjourning the regular meeting and proceeding to a workshop format and HOA meeting. 4-0 Bryon (Kelley) Klepper, Chairman Unapproved 3
4B. Agenda Page #11
Agenda Page #12 Lexington Community Development District Financial Report October 31, 2016 Prepared by
LEXINGTON Community Development District Agenda Page #13 Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds. Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund. Page 2 Debt Service Funds. Page 3-4 Notes to the Financial Statements. Page 5 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments. Page 6 Bank Reconcilation & Statement. Page 7-8 Check Register. Page 9
Agenda Page #14 LEXINGTON Financial Statements (Unaudited) October 31, 2016
LEXINGTON Community Development District Agenda Page #15 Governmental Funds Balance Sheet October 31, 2016 ACCOUNT DESCRIPTION GENERAL FUND SERIES 2007 DEBT SERVICE FUND SERIES 2015 DEBT SERVICE FUND TOTAL ASSETS Cash - Checking Account $ 23,369 $ - $ - $ 23,369 Assessments Receivable 222-946 1,168 Due From Other Funds 2,326 - - 2,326 Investments: Prepayment Account - - 6 6 Reserve Fund - 17,287 58,643 75,930 Revenue Fund - 6,549 41,611 48,160 TOTAL ASSETS $ 25,917 $ 23,836 $ 101,206 $ 150,959 LIABILITIES Accounts Payable $ 1,555 $ - $ - $ 1,555 Due To Other Funds - 2,326-2,326 TOTAL LIABILITIES 1,555 2,326-3,881 FUND BALANCES Restricted for: Debt Service - 21,510 101,206 122,716 Assigned to: Operating Reserves 11,893 - - 11,893 Unassigned: 12,469 - - 12,469 TOTAL FUND BALANCES $ 24,362 $ 21,510 $ 101,206 $ 147,078 TOTAL LIABILITIES & FUND BALANCES $ 25,917 $ 23,836 $ 101,206 $ 150,959 Report Date: 11/23/2016 1
LEXINGTON Community Development District Agenda Page #16 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2016 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ - $ - 0.00% Special Assmnts- Tax Collector 44,140 - - - 0.00% Special Assmnts- Discounts (1,766) - - - 0.00% TOTAL REVENUES 42,374 - - - 0.00% EXPENDITURES Administration P/R-Board of Supervisors 6,000 - - - 0.00% FICA Taxes 459 - - - 0.00% ProfServ-Engineering 500 42-42 0.00% ProfServ-Legal Services 4,000 333 57 276 1.43% ProfServ-Mgmt Consulting Serv 18,870 1,573 1,573-8.34% ProfServ-Property Appraiser 662 - - - 0.00% ProfServ-Trustee Fees 7,435 2,944 2,944-39.60% ProfServ-Web Site Development 500 42 42-8.40% Auditing Services 5,300 - - - 0.00% Postage and Freight 210 18-18 0.00% Insurance - General Liability 1,875 1,875 1,838 37 98.03% Legal Advertising 400 - - - 0.00% Misc-Bank Charges 350 29 37 (8) 10.57% Misc-Assessmnt Collection Cost 662 - - - 0.00% Office Supplies 175 15 3 12 1.71% Annual District Filing Fee 175 175-175 0.00% Total Administration 47,573 7,046 6,494 552 13.65% TOTAL EXPENDITURES 47,573 7,046 6,494 552 13.65% Excess (deficiency) of revenues Over (under) expenditures (5,199) (7,046) (6,494) 552 124.91% OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance (5,199) - - - 0.00% TOTAL FINANCING SOURCES (USES) (5,199) - - - 0.00% Net change in fund balance $ (5,199) $ (7,046) $ (6,494) $ 552 124.91% FUND BALANCE, BEGINNING (OCT 1, 2016) 30,856 30,854 30,856 FUND BALANCE, ENDING $ 25,657 $ 23,808 $ 24,362 Report Date: 11/28/2016 2
LEXINGTON Community Development District Agenda Page #17 Series 2007 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2016 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ - $ - 0.00% Special Assmnts- Tax Collector 22,692 - - - 0.00% Special Assmnts- Discounts (908) - - - 0.00% TOTAL REVENUES 21,784 - - - 0.00% EXPENDITURES Debt Service ProfServ-Tax Collector 340 - - - 0.00% Misc-Assessmnt Collection Cost 340 - - - 0.00% Principal Debt Retirement 7,000 - - - 0.00% Interest Expense 12,960 - - - 0.00% Total Debt Service 20,640 - - - 0.00% TOTAL EXPENDITURES 20,640 - - - 0.00% Excess (deficiency) of revenues Over (under) expenditures 1,144 - - - 0.00% OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 1,144 - - - 0.00% TOTAL FINANCING SOURCES (USES) 1,144 - - - 0.00% Net change in fund balance $ 1,144 $ - $ - $ - 0.00% FUND BALANCE, BEGINNING (OCT 1, 2016) 21,510-21,510 FUND BALANCE, ENDING $ 22,654 $ - $ 21,510 Report Date: 11/23/2016 3
LEXINGTON Community Development District Agenda Page #18 Series 2015 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2016 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ - $ - 0.00% Special Assmnts- Tax Collector 157,643 - - - 0.00% Special Assmnts- Discounts (6,306) - - - 0.00% TOTAL REVENUES 151,337 - - - 0.00% EXPENDITURES Debt Service ProfServ-Tax Collector 2,365 - - - 0.00% Misc-Assessmnt Collection Cost 2,365 - - - 0.00% Principal Debt Retirement 75,000 - - - 0.00% Interest Expense 69,350 - - - 0.00% Total Debt Service 149,080 - - - 0.00% TOTAL EXPENDITURES 149,080 - - - 0.00% Excess (deficiency) of revenues Over (under) expenditures 2,257 - - - 0.00% OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 2,257 - - - 0.00% TOTAL FINANCING SOURCES (USES) 2,257 - - - 0.00% Net change in fund balance $ 2,257 $ - $ - $ - 0.00% FUND BALANCE, BEGINNING (OCT 1, 2016) 101,206-101,206 FUND BALANCE, ENDING $ 103,463 $ - $ 101,206 Report Date: 11/23/2016 4
LEXINGTON Community Development District Agenda Page #19 Notes to the Financial Statements October 31, 2016 Financial Overview / Highlights Special Assessments are 0% collected which is typical for this time of year. Receipt of assessment distributions starts in November. Assessments Receivable - FY 2016 assessments received in November 2016. Due from Other Funds - Funds were loaned from the general fund to the series 2007 debt service to fund the 11/1 debt service call. In May, US Bank transferred $4,245 from Lexington s revenue account to their prepayment account to round up excess reserves to the nearest 5,000 for purposes of making a call leaving the series 2007 revenue account with a deficit. Total expenditures are at approximately 14% of the annual budget. Variance Analysis Account Name Annual Budget YTD Actual % of Budget Explanation General Fund Administrative Professional Services - Trustee Fees $7,473 $2,944 39% Portion of FY 2017 US Bank trustee services. Insurance-General Liability $1,875 $1,838 98% Insurance premium has been paid for the year. Misc - Bank Charges $350 $37 11% Hancock bank fees. Report Date: 11/28/2016 5
Agenda Page #20 LEXINGTON Supporting Schedules October 31, 2016
LEXINGTON Community Development District Agenda Page #21 Non-Ad Valorem Special Assessments Manatee County Tax Collector - Monthly Collection Report For the Fiscal Year Ending September 30, 2017 Allocation by Fund Discount/ Gross Date Net Amount (Penalties) Collection Property Amount General Series 2007 Series 2015 Received Received Amount Costs Appraiser Received Fund ASSESSMENTS LEVIED FY 2017 $ 224,474 $ 44,139 $ 22,692 $ 157,643 Allocation % 100% 19.66% 10.11% 70.23% $ - $ - $ - $ - $ - $ - $ - $ - TOTAL $ - $ - $ - $ - $ - $ - $ - $ - % COLLECTED 0.0% 0.0% 0.0% 0.0% TOTAL OUTSTANDING $ 224,474 $ 44,139 $ 22,692 $ 157,643 Report Date: 11/23/2016 6
Lexington CDD Bank Reconciliation Agenda Page #22 Bank Account No. 3135 Statement No. 10-16 Statement Date 10/31/2016 Hancock Bank - GF G/L Balance (LCY) 23,368.73 G/L Balance 23,368.73 Positive Adjustments 0.00 Subtotal 23,368.73 Negative Adjustments 0.00 Statement Balance 23,368.73 Outstanding Deposits 0.00 Subtotal 23,368.73 Outstanding Checks 0.00 Differences 0.00 Ending G/L Balance 23,368.73 Ending Balance 23,368.73 Difference 0.00 Posting Date Document Type Document No. Description Amount Cleared Amount Difference 7
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Lexington Community Development District Check Register by Fund For the Period from 7/1/16 to 10/31/16 (Sorted by Check No.) Agenda Page #24 Fund No. Check No. Check Date Payee Invoice No. Invoice Description G/L Account Name G/L Account # Check Amount GENERAL FUND FUND - 001 001 3062 07/01/16 Severn Trent Environmental Services Inc. 2085047 JUNE 2016 MGMT FEES ProfServ-Mgmt Consulting Serv 531027-51201 $1,541.67 001 3062 07/01/16 Severn Trent Environmental Services Inc. 2085047 JUNE 2016 MGMT FEES Office Supplies 551002-51301 $118.50 001 3062 07/01/16 Severn Trent Environmental Services Inc. 2085047 JUNE 2016 MGMT FEES Postage and Freight 541006-51301 $1.40 001 3063 07/01/16 SARASOTA HERALD-TRIBUNE SC56G0PQ2J NOTICE OF PUBLIC HEARING FY 2016/2017 #10033302 Legal Advertising 548002-51301 $167.50 001 3064 07/11/16 Persson & Cohen P.A 07012016 PROFESSIONAL SERVICES JUNE 2016 ProfServ-Legal Services 531023-51401 $405.00 001 3065 07/11/16 US Bank 4301805 SERIES 2007 TRUSTEE SVC 5/1/2016-4/30/17 ProfServ-Trustee Fees 531045-51301 $1,548.90 001 3065 07/11/16 US Bank 4301805 SERIES 2007 TRUSTEE SVC 5/1/2016-4/30/17 Prepaid Items 155000 $2,168.48 001 3066 07/11/16 SARASOTA HERALD-TRIBUNE 11448676 NOTICE OF QUALIFYING PERIOD Legal Advertising 548002-51301 $57.50 001 3067 08/03/16 Severn Trent Environmental Services Inc. 2085329 JULY 2016 MGMT SERVICES ProfServ-Mgmt Consulting Serv 531027-51201 $1,541.67 001 3067 08/03/16 Severn Trent Environmental Services Inc. 2085329 JULY 2016 MGMT SERVICES Office Supplies 551002-51301 $0.45 001 3067 08/03/16 Severn Trent Environmental Services Inc. 2085329 JULY 2016 MGMT SERVICES Postage and Freight 541006-51301 $3.22 001 3072 08/11/16 Persson & Cohen P.A 08012016 PROFESSIONAL SERVICES 7/27/16 ProfServ-Legal Services 531023-51401 $168.75 001 3073 09/01/16 Severn Trent Environmental Services Inc. 12315 MGMT FEES AUGUST 2016 ProfServ-Mgmt Consulting Serv 531027-51201 $1,541.67 001 3073 09/01/16 Severn Trent Environmental Services Inc. 12315 MGMT FEES AUGUST 2016 Printing and Binding 547001-51301 $9.75 001 3073 09/01/16 Severn Trent Environmental Services Inc. 12315 MGMT FEES AUGUST 2016 Postage and Freight 541006-51301 $1.40 001 3074 10/07/16 Severn Trent Environmental Services Inc. 13264 MGMT SVCS SEPT 2016 ProfServ-Mgmt Consulting Serv 531027-51201 $1,541.67 001 3074 10/07/16 Severn Trent Environmental Services Inc. 13264 MGMT SVCS SEPT 2016 Printing and Binding 547001-51301 $4.05 001 3074 10/07/16 Severn Trent Environmental Services Inc. 13264 MGMT SVCS SEPT 2016 Postage and Freight 541006-51301 $3.26 001 3075 10/14/16 Persson & Cohen P.A 100316 PROFESSIONAL SVCS SEP '16 ProfServ-Legal Services 531023-51401 $67.50 001 3076 10/14/16 SARASOTA HERALD-TRIBUNE SC52G0PX4Z91516 REGULAR BOARD MEETING SCHEDULE FY2017 Legal Advertising 548002-51301 $70.00 001 3077 10/18/16 Chubb & Son 10072016-4049001C DIRECTOR/OFFICERS INS 10/1/16-10/1/17 Insurance - General Liability 545002-51301 $1,838.00 001 3068 08/10/16 GREGORY A. KARPINSKY PAYROLL August 10, 2016 Payroll Posting $183.45 001 3069 08/10/16 ALLAN M. TREMMEL PAYROLL August 10, 2016 Payroll Posting $184.70 001 3070 08/10/16 BRYON K. KLEPPER PAYROLL August 10, 2016 Payroll Posting $184.70 001 3071 08/10/16 DAVID W. STAPLES PAYROLL August 10, 2016 Payroll Posting $184.70 Fund Total $13,537.89 SERIES 2007 DEBT SERVICE FUND FUND - 202 202 3078 10/18/16 LEXINGTON CDD- C/O US BANK N.A 10172016 GF LOAN TO SERIES 2007 DS Due From Other Funds 131000 $2,326.31 Fund Total $2,326.31 Total Checks Paid $15,864.20 Report Date 11/23/2016 Prepared by: Severn Trent Management Services 9